Supply and delivery of vehicles/equipment with 80/20 preference point evaluation – KZN growth fund trust

Bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]

Submission email: [email protected]

(No telephone numbers or physical addresses provided in the document.)

Submission method: email only, to [email protected], attention Mthokozisi Magcaba.

Closing time: 30 September 2026 at 12:00.

Offer validity: 90 days from the closing date.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Official Pricing Schedule and Bidder Pricing Form (Annexure A): complete unit and total prices in ink, sign the Bidder Authorization Form.
• Bidder Statutory Details and Authorisation Form: company details, CSD number, SARS tax pin, VAT number, contact person, and authorised representative signature.

Disqualification risks:

• Any mandatory form missing, unsigned, or incomplete.
• Quotations received after the closing time.
• Quotations not submitted on the official forms provided.

Evaluation split: 80/20 price/specific goals.

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points table:

• Black Ownership: 51%-100% = 10 points; 30%-50% = 6 points; 5%-29% = 4 points; 0%-4% = 0 points.
• Black Women Ownership: 51%-100% = 4 points; 30%-50% = 2 points; 5%-29% = 1 point; 0%-4% = 0 points.
• Black Youth Ownership: 30%-100% = 3 points; 5%-29% = 2 points; 0%-4% = 0 points.
• Disability: 30%-100% = 3 points; 5%-29% = 2 points; 0%-4% = 0 points.

Proof for claiming specific goals: B-BBEE certificate or affidavit, CSD report, ID documents of owners, municipal account or lease agreement, doctor's certificate or disability database.

Price formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

No minimum qualifying score stated.

Supply and delivery of mobile trailers for the uMgungundlovu District Municipality area. Quotations must be per quotation numbers.

Quotation 1 — Beneficiary: Snothile Ndlovu

• Mobile catering trailer (single axle, heavy duty), dimensions 2.8m x 1.8m x 1.9m, quantity 1.
• Equipment: 5 serving hatches, 2 chafing dishes, 2 chip fryers, 1 double griller, 2 gas stoves, 1 water basin, 1 water bottle holder, 1 gas cylinder cage.
• Includes roadworthy certificate (RWC), vehicle registration, and licensing onto beneficiary name (Snothile Ndlovu Transport / Theodora Busiswa Tandzi).

Quotation 2 — Beneficiary: Lungisile Agness Nxele

• Mobile trailer with shelves, single axle, dimensions 2.0m x 1.6m, quantity 1.
• Fitted with internal storage shelves and secure lockable hatch.
• Includes RWC, vehicle registration, and licensing onto beneficiary name (Lungisile Agness Nxele).

Quotation 3 — Beneficiary: Tholani Victoria Lembethe

• Mobile trailer with shelves, single axle, dimensions 2.0m x 1.6m, quantity 1.
• Fitted with internal storage shelves and secure lockable hatch.
• Includes RWC, vehicle registration, and licensing onto beneficiary name (Tholani Victoria Lembethe).

Quotation 4 — Beneficiary: Getrude Morianah Nxele

• Mobile trailer with shelves, single axle, dimensions 2.0m x 1.6m, quantity 1.
• Fitted with internal storage shelves and secure lockable hatch.
• Includes RWC, vehicle registration, and licensing onto beneficiary name (Getrude Morianah Nxele).

All rates must include full supply, custom-fitted equipment, licensing, registration, roadworthy certification, and delivery to beneficiary sites.

Bidders must quote unit and total prices excluding VAT, 15% VAT, and total including VAT in ZAR. All rates must include full supply, custom-fitted equipment, licensing, registration, roadworthy certification (RWC), and delivery to beneficiary sites. Complete the blank pricing columns (shaded light green) clearly in ink and ensure the Bidder Authorization Form is signed.

Pricing format: fixed price quotations on company letterhead, inclusive of VAT and all costs relating to disbursements.

Pricing schedule: quote unit and total prices excluding VAT, 15% VAT, and total including VAT in ZAR.

No bid security, bonds, guarantees, retention, or payment terms stated.

Mandatory requirements:

• Signed and completed SBD 1, SBD 4, and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status; SARS PIN to be supplied if tax status is non-compliant.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points.
• Bidders must not be persons in the service of the state, nor companies with directors who are state employees, nor close corporations with members who are state employees.
• Foreign-based suppliers must complete the foreign supplier questionnaire.
• Each party in a consortium, joint venture, or sub-contractor arrangement must submit a separate TCS certificate/PIN/CSD number.
• Failure to provide any mandatory information renders the submission non-responsive.

The 80/20 preference point system applies. Specific goals and points claimed must be indicated. Proof of B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

No specific health and safety requirements stated beyond the roadworthy certification (RWC) and vehicle registration/licensing requirements for the trailers.

The successful bidder will be required to sign a written contract form (SBD7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any other special conditions of contract.

Offer to be valid for 90 days from the closing date of the RFP. Closing date: 30 September 2026, 12:00pm. Submission details apply.

Mandatory requirements: Signed and completed SBD 1, SBD 4, and SBD 6.1; evidence of registration on the National Treasury Central Supplier Database (MAAA) with confirmation of Tax Compliance Status (SARS PIN if non-compliant). Failure to provide mandatory information will render the submission non-responsive.

Evaluation based on 80/20 price/specific goals allocation: 80 points for price and 20 points for specific goals. Specific goals table: 51%-100% = 10 points, 30%-50% = 6 points, etc. Proof for claiming preference points includes B-BBEE certificate or affidavit and ID documents of owners.