Necsa: supply and delivery of new core network infrastructure

Closing date: 04 November 2026 at 11:00.

No compulsory briefing or site visit indicated.

Enquiries:

• Contact: Mr Buyani Nsibande
• Role: SCM (Supply Chain Management)
• Email: [email protected]
• Telephone: 012 305 6072

Submission address:

• Necsa Gate 3
• R104 Elias Motsoaledi Street (Church Street West Ext)
• Pelindaba

Service delivery address: Same as submission address (implied).

Submission method: Physical deposit in bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba.

Closing time: 04 November 2026 at 11:00.

Late bids not accepted.

Bids must be on official forms provided, not re-typed.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): covers bidder details and offer signature; proof of signing authority (company resolution) required.
• SBD 3.1 (Pricing Schedule): pricing offer, validity period (days from closing date).
• SBD 4 (Declaration of Interest): discloses state employment and relationships with procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 90/10 or 80/20 system.
• SBD 7.1 (Contract Form - Purchase of Goods/Works): contract signing upon award.

Tax compliance: SARS TCS PIN or CSD number required.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (EMEs/QSEs) for preference points.

Central Supplier Database registration mandatory.

Preference point system: 90/10 or 80/20 (system determined by lowest/highest acceptable tender after bids received; tender value threshold R50 million).

Points allocation: Price (80 or 90 points) and Specific Goals (20 or 10 points). Specific goals likely B-BBEE status level.

Minimum qualifying score: Not specified.

Evaluation stages: Not detailed in document.

Scope: Supply and delivery of new core network infrastructure.

Detailed specifications not provided in this document; refer to separate technical specification documents.

Pricing format: Schedule of rates via SBD 3.1 (firm prices).

Offer validity: Number of days from closing date (to be filled in by bidder).

Payment terms: Within 30 days after receipt of invoice accompanied by delivery note.

Bid security, guarantees, retention: Not specified.

Central Supplier Database (CSD) registration mandatory.

Tax compliance: SARS Tax Compliance Status (TCS) PIN or CSD number; each party in consortium/JV must submit separate TCS PIN/CSD number.

B-BBEE: Valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (for EMEs ≤ R10m turnover, QSEs ≤ R50m turnover) required to claim preference points.

Declaration of Interest (SBD 4): No directors/members employed by the state; no conflicts of interest.

Not listed on National Treasury's Register for Tender Defaulters or List of Restricted Suppliers.

Proof of signing authority (company resolution) required.

Foreign suppliers: Must complete questionnaire; if no RSA presence/income/tax liability, tax registration not required.

Scope: supply and delivery of enterprise-grade replacement core network infrastructure for six core switch areas.

Per-area hardware (Areas 1–6):

• Aruba 6410V2 Chassis (R0X25C): 1
• Management Module (R0X31A): 2
• Power Supply R0X35A (1800W at 200–240 VAC / 1100W at 110–127 VAC): 4
• Power Supply R0X36A (3000W at 200–240 VAC / 1500W at 110–127 VAC): included in power supply allocation
• 48-port 1G BASE-T PoE Module: 1
• 24-port 10GB SFP + 4-port 50GB SFP Module: 1
• 10GB SFP transceivers: 8

Solution requirements:

• Replace ageing end-of-life equipment
• Provide resilient, high-performance connectivity
• Meet current and future network capacity
• Integrate with existing ICT environment
• Include manufacturer warranty, software/firmware support, licensing and technical support

Closing: 4 November 2026 at 11:00

Scope: supply and delivery of enterprise-grade replacement core network infrastructure for six core switch areas to replace ageing end-of-life equipment.

Per-area hardware (Areas 1–6, identical bill of materials):

• Aruba 6410V2 Chassis (R0X25C): 1
• Management Module (R0X31A): 2
• Power Supply R0X35A (1800W at 200–240 VAC / 1100W at 110–127 VAC): 4
• Power Supply R0X36A (3000W at 200–240 VAC / 1500W at 110–127 VAC): quantity not separately stated (see power supply line above)
• 48-port 1G BASE-T PoE Module: 1
• 24-port 10GB SFP + 4-port 50GB SFP Module: 1
• 10GB SFP transceivers: 8

Total quantities (6 areas): 6 chassis, 12 management modules, 24+ power supplies, 6 PoE modules, 6 SFP modules, 48 SFP transceivers.

Performance requirements:

• Resilient and high-performance connectivity
• Meet current and future network capacity requirements
• Integrate with existing ICT and network environment
• Improve network reliability, performance, security, availability and supportability
• Reduce operational risks associated with ageing hardware

Support inclusions:

• Manufacturer warranty
• Software and firmware support
• Licensing
• Technical support

Contractual inclusions:

• Manufacturer warranty
• Software and firmware support
• Licensing
• Technical support

Performance obligations:

• Resilient and high-performance connectivity
• Meet current and future network capacity requirements
• Integrate with existing ICT and network environment
• Improve reliability, performance, security, availability and supportability
• Reduce operational risks from ageing hardware

Necsa requires supply and delivery of enterprise-grade core network infrastructure to replace ageing equipment at end of operational and support lifecycle. The solution must improve reliability, performance, security, availability, and supportability while reducing operational risk. Detailed technical specification: GIT-IN-MEM-0007. Necsa is a state-owned public company with commercial subsidiaries NTP Radioisotopes and Pelchem. Site is a National Key Point with restricted access.

Closing date: 4 November 2026 at 11:00

Bid validity period: 90 days from closing date

Clarity-seeking questions deadline: at least 3 working days before closing date

Site access for foreign citizens: submit passport copy/scan at least 4 weeks before required entry date

SCM enquiries:

• Name: Mr. Buyani Nsibande
• Email: [email protected]
• Telephone: +27 (0) 12 305 6072

Submission address:

Necsa Gate 3

R104 Elias Motsoaledi Street (Church Street West Ext)

Pelindaba

Brits Magisterial District

Madibeng Municipality

North West

0240

Note: Necsa site is a National Key Point; access restricted to building where equipment will be housed. Other areas only with Necsa staff escort. Necsa Contact Person arranges site access after verification of ID/passport.

Evaluation stages:

1. Technical/functional evaluation (minimum qualifying score: 80/100)

• Bidders scoring <80 are disqualified and not evaluated further

2. Price and preference evaluation (80/20 system)

Technical/functional scoring (100 points total):

• Delivery Period: 20 points
• 20 = within 4 weeks from official order
• 15 = more than 4 weeks up to 6 weeks
• 10 = more than 6 weeks up to 8 weeks
• 5 = more than 8 weeks up to 10 weeks
• 0 = more than 10 weeks
• Evidence required: signed commitment letter, OEM/distributor stock confirmation, proposed project schedule
• Relevant Reference Projects: 50 points
• 5 points per valid reference letter, maximum 10 letters
• Reference letters must cover supply and implementation of enterprise core network infrastructure, preferably Aruba solutions
• Company Experience in Enterprise Network Infrastructure Projects: 30 points
• 30 = more than 6 years
• 20 = 4-6 years
• 10 = 2-3 years
• 0 = less than 2 years
• Evidence required: company profile and evidence of supplying and implementing enterprise core network solutions

Preference points (20 points) — black ownership:

• 100% black ownership: 20 points
• ≥51% black ownership: 15 points
• 40-51% black ownership: 10 points

• 0-40% black ownership: 5 points

• 0% black ownership: 0 points
• Evidence: B-BBEE certificate, sworn affidavit, or company registration documents showing ownership percentages

Price scoring (80 points):

• Formula: Ps = 80 × (Pmin / Pt)
• Where Pmin = lowest acceptable tender price, Pt = price of tender under consideration

Award: highest total points (price + preference), subject to price being market-related. If highest-scoring tender's price is not market-related, Necsa may negotiate with that tenderer, then second highest, then third, or cancel the tender.

Procurement: enterprise-grade core network infrastructure to replace ageing end-of-life network equipment

Objectives:

• Improve network reliability, performance, security, availability, and supportability
• Reduce operational risks from obsolete hardware

Detailed technical requirements: Technical Specification GIT-IN-MEM-0007

Preferred solution: Aruba (evidenced by reference project preference)

Deliverables to demonstrate:

• OEM accreditation
• Availability of OEM warranty, software and firmware support
• Stock availability confirmation from OEM or distributor
• Project schedule covering delivery, installation, and commissioning milestones

Installation, commissioning and training staff requirements:

• Pre-employment screening including security screening
• Authentication of identity
• Right to work in South Africa
• Written declaration of any criminal record
• Relevant qualifications for duties
• Competent, appropriately experienced and trained staff
• Necsa may audit compliance at any time during contract

Quality and safety:

• Bidder may submit company SHE Policy (intention to submit SHE Plan required)
• Bidder may submit company Quality Policy (intention to submit Quality Plan required)
• All projects assessed for compliance with Necsa SHEQ requirements (SHEQ-INS-0823)
• Compliance with ISO 14001, OHSAS 18001, RD 0034, ISO 9001, ISO 17025

Confidentiality:

• Bid contents must be treated as confidential; no disclosure to third parties
• Necsa Confidentiality Agreement required if confidential information provided (normally at contract stage)

Applicable policies:

• SHEQ-INS-0100: Necsa General Safety, Health and Environmental Policy
• SHEQ-INS-0102: Necsa Alcohol and Drug Policy
• FIN-SCM-PRO-0014-R6: Necsa Supply Chain Management Process

Pricing format: typed breakdown required; no handwritten costing accepted

Bid security: none stated

Bonds/guarantees: none stated

Retention: none stated

Payment terms: none stated

Financial capacity:

• Bidder may provide solvency statement signed by qualified authority confirming sound financial position and ability to mobilise resources

Insurance: none stated

Bid validity: 90 days from closing date

Market-related price requirement: Necsa may reject highest-scoring bid if price not market-related and negotiate or proceed to next-ranked bidder

CSD registration: required to register as Necsa supplier if not already registered

Tax status: original SARS good standing letter or tax compliance PIN required; valid tax clearance for each consortium/JV/sub-contractor member

B-bbee:

• Required for preference points; no minimum level stated for qualification
• Evidence: valid B-BBEE certificate, sworn affidavit, or company registration documents with shareholding percentages
• Points allocated by black ownership percentage (see evaluation criteria)

CIDB: not applicable (ICT infrastructure, not construction)

CIPC: company registration number required in Bidder Information

Professional registrations: none stated

Local content: Necsa reserves right to give preference to locally manufactured goods or locally sourced services

Other mandatory requirements:

• Necsa Terms and Conditions of Contract
• Necsa Confidentiality Agreement
• Necsa Alcohol and Drug Control Policy
• Necsa Safety, Health and Environmental Policy
• Authority to sign: original document signed in black ink by authorised person; all pages initialled

Consortium requirements:

• Consortium agreement detailing form, roles, lead company, single point of contact, joint and several liability
• Valid tax clearance for each member
• B-BBEE evidence for each member

Sub-contracting:

• Detail any sub-contracted work and proposed sub-contractors
• Necsa reserves right to reject any proposed sub-contractor