Supply of safety clothing at the petrosa gtl refinery, mossel bay

Invitation to submit a quotation for the supply and delivery of safety clothing to PetroSA's GTL Refinery in Mossel Bay. Goods are to be delivered to PetroSA's receiving section at Duinzicht Avenue, N2 Highway, Mossel Bay, or as nominated in the RFQ. Quotations must be submitted electronically via the E-Procurement Portal.

Closing date and time: as per the RFQ (tender record shows 2026-08-28T12:00:00Z). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Technical enquiries: the buyer responsible for the quotation (no name given).

General enquiries (supplier queries, registration updates): Supplier Database Call Centre on 021 928 4731.

Submission channel: quotations must be submitted electronically via the PetroSA E-Procurement Portal (www.procurement.petrosa.com, 'Login to Access Tenders/Quotes' tab). No faxed or e-mailed quotations accepted.

Returnable documents: SBD 9 (Certificate of Independent Bid Determination), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content) if applicable, Local Content Declaration Templates (Annex C, D, E), B-BBEE improvement plan, and any comments/qualifications on PetroSA's Standard Terms and Conditions (Rev 02).

Disqualification risks: submitting after the closing date/time, not being registered/approved on the E-Procurement Portal, failing to prove non-fronting within 14 days of notification, or not participating in a reverse auction if shortlisted.

Only technically acceptable quotations meeting the scope requirements are evaluated further (technical questionnaire on the eProcurement System).

Preference points per Preferential Procurement Regulations 2024: 80/20 system for requirements up to R50 million; 90/10 for above R50 million. Points awarded for Price and B-BBEE status level.

Price points: Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin).

B-BBEE points: Level 1 = 20 (80/20) or 10 (90/10); Level 2 = 18/9; Level 3 = 14/6; Level 4 = 12/5; Level 5 = 8/4; Level 6 = 6/3; Level 7 = 4/2; Level 8 = 2/1; non-compliant = 0. Expired or non-compliant B-BBEE certificates earn no preference points.

PetroSA may conduct fronting investigations; the onus is on the tenderer to prove no fronting within 14 days of notification.

Scope: supply and delivery of safety clothing to the PetroSA GTL Refinery, Mossel Bay.

Delivery: PetroSA Receiving section, Duinzicht Avenue, N2 Highway, Mossel Bay, or destination nominated in the RFQ.

Marking: goods must be marked with the purchase order number, PO item number, and commodity number.

Local content: preference given to locally produced/manufactured goods with minimum threshold for local production and content as per Annexure B. Suppliers in designated sectors must complete SBD 6.2 and submit Local Content Declaration Templates (Annex C, D, E) per SATS 1286:2011.

Exchange rate variation: from the date of order or contract award, the supplier accepts the risk of additional cost due to exchange rate variation on imported content. Additional cost between quotation date and award is for PetroSA's account, provided the supplier states the value of imported content on the quotation. Cost is based on the difference in exchange rates at closing date vs award date as published by the South African Reserve Bank.

Registration: suppliers must be registered and approved on the PetroSA E-Procurement Portal; unapproved suppliers cannot submit quotations. All suppliers must also register on the National Treasury Central Supplier Database (CSD) via https://secure.csd.gov.za.

POPI: suppliers must upload their POPI Statement/Notice/Policy on their PetroSA online registration.

B-BBEE: valid B-BBEE certificate required; expired or non-compliant certificates earn no preference points. B-BBEE improvement plan must be submitted with the tender.

SBD 9: Certificate of Independent Bid Determination - certifies no collusion, no price disclosure.

SBD 6.1: Preference Points Claim - claims B-BBEE points under the PPPFA.

SBD 6.2: Declaration for Local Production and Content - required for designated sectors.

Due diligence: supplier consents to due diligence on legal/empowerment status, technical ability, creditworthiness, security clearance, and must cooperate within two days of notification.

Fronting: PetroSA condemns fronting; if indicators are found, the tenderer must prove no fronting within 14 days or face disqualification and restriction.

PetroSA endorses B-BBEE and reserves the right to give preference to B-BBEE suppliers or partnerships/JVs with them. Suppliers must submit a B-BBEE improvement plan with their tenders. Preference should be given to local labour and local black subcontractors. Preference points for B-BBEE status level of contribution are awarded per the table (e.g., Level 1: 20 points under 80/20, 10 under 90/10; Level 2: 18/9; etc.). Non-compliant contributors get 0 points. Suppliers must have a valid B-BBEE certificate.

By submitting a quotation, the supplier declares that the information is true and correct, the person submitting is duly authorised, and the quotation was completed independently without collusion (per SBD 9). The supplier must provide documentary proof on request and consent to a due diligence on legal/empowerment status, technical ability, creditworthiness, and security clearance, cooperating within two days of notification. Any award is subject to the conclusion of an agreement; PetroSA's Standard Terms and Conditions (Rev 02) apply and take precedence over the supplier's own terms. Any comments or qualifications on these terms must be submitted with the tender documents. No binding agreement exists until a written contract is signed or an official purchase order is issued and unconditional. PetroSA may withdraw tenders, reissue tenders, divide the scope, and award more than one contract. PetroSA is not obliged to accept the lowest or any quotation. Even if a tenderer scores the highest points, the award is subject to a due diligence.

Exchange rate variation: the supplier accepts the risk of additional cost due to exchange rate variation on imported content from the date of order or contract award. Additional cost between the quotation date and award is for PetroSA's account, provided the supplier states the value of imported content. The cost is based on the difference in exchange rates at closing date vs award date as published by the South African Reserve Bank. Marking: goods must be marked with the PO number, PO item number, and commodity number.

Fronting: PetroSA condemns fronting and will investigate the accuracy of representations. If fronting indicators are found, the tenderer must prove no fronting within 14 days; failure may lead to disqualification and restriction from doing business with PetroSA.

Locally manufactured goods (designated sectors): preference is given to locally produced/manufactured goods with a minimum threshold for local production and content as per Annexure B. Suppliers in designated sectors must complete SBD 6.2 and submit Local Content Declaration Templates (Annex C, D, E) per SATS 1286:2011.

Reverse auctions: PetroSA may request shortlisted tenderers with technically and commercially acceptable tenders to engage in a reverse auction. Shortlisted tenderers will be notified of the time and date. Tenderers who elect not to participate will not be eligible for contract award.

Suppliers must be registered and approved on the PetroSA E-Procurement Portal. All current and future suppliers must also register on the National Treasury Central Supplier Database. Quotations will only be considered if submitted electronically before the closing date and time; no faxed or e-mailed quotations accepted. Suppliers must upload their POPI Statement/Notice/Policy on their PetroSA online registration. Suppliers must check the PetroSA procurement website for any Tender Bulletins prior to submission.

Only technically acceptable quotations meeting the scope of work are evaluated. Preference points are allocated per the Preferential Procurement Regulations 2024, using the 80/20 system for requirements up to R50 million and the 90/10 system for above R50 million. Points are awarded for price and B-BBEE status level. Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin). B-BBEE points are awarded per the status level table, with non-compliant contributors receiving 0 points.

For Phase 1 (CSD) assistance: CSD National Support on 012 406 9222 or [email protected]; additional provincial support contacts at https://secure.csd.gov.za/Feedback/ProvincialContacts. For Phase 2 login assistance: support on 012 663 8815 or [email protected]. For status or BEE vetting issues: PetroSA on 021 928 4731 or the Tender Consultant (contact found on the online tender).

Suppliers must complete a two-phase registration before bidding: Phase 1 – self-register on the Central Supplier Database (CSD) at www.csd.gov.za; Phase 2 – complete PetroSA's online supplier registration using the provided login credentials. During Phase 2, suppliers must complete all mandatory fields in the 7-step registration wizard, attach required documents (e.g., BEE certificate) via the 'Manage Attachments' function, and declare any conflict of interest. The registration process is a prerequisite for tendering online.

Suppliers must attach required documents via the 'Manage Attachments' function, providing a description (e.g., BEE certificate 2018) and uploading the file. Multiple documents can be attached, but 'Clear' must be clicked before each upload.

The document does not specify evaluation criteria, scoring splits, or preference point systems. Bidders must be registered on the CSD and complete PetroSA's online supplier registration, provide BEE information, and declare any conflict of interest.

field. Type

in your document description (e.g. BEE certificate 2018) then click on “Upload”.

upload your document and click on save.

1 3

Select the document from your source directory folder and click on “Open”, then

click on “Save”. (Or double click on your source document)

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You will get a message “saved successfully” when your document is saved and

you will be able to see the saved document record at the bottom of your screen.

PS: When you attach more than one document (e.g.: BEE certificate and profile),

remember to Click on “Clear” before uploading your next document.

5. Click on Step 7 then indicate if you have a “Conflict of Interest” or not. If you

have conflict of interest, please select “Yes” indicator and type the declaration. If

not, please select “No” indicator, then click on “Save” button to proceed.

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Bidders must be registered on the Central Supplier Database (CSD) – Phase 1 registration at www.csd.gov.za. Bidders must complete PetroSA's online supplier registration (Phase 2) – a 7-step wizard requiring mandatory fields and document uploads. Local suppliers must complete BEE information and attach relevant BEE documents (e.g., BEE certificate). Bidders must declare any conflict of interest during registration.

Local suppliers must complete required BEE information during registration and attach relevant BEE documents (e.g., BEE certificate).

Suppliers must register in two phases: Phase 1 – Central Supplier Database (CSD) self-registration at www.csd.gov.za; Phase 2 – PetroSA self-registration via the provided login credentials. Local suppliers must complete BEE information and attach relevant documents (e.g., BEE certificate). Suppliers must also declare any conflict of interest.

For Phase 1 assistance, contact CSD National Support on 012 406 9222 or email [email protected]; additional provincial support contacts at https://secure.csd.gov.za/Feedback/ProvincialContacts. For Phase 2 login assistance, contact support on 012 663 8815 or email [email protected]. For status or BEE vetting issues, contact PetroSA on 021 928 4731 or the Tender Consultant (contact found on the online tender).