Acsa term service contract (nec3 option a) – priced rates & quantities, strict OHS & confidentiality requirements

Closing date: 16 October 2026 at 12:00 (South African time).

Non-compulsory clarification meeting (Microsoft Teams): 25 September 2026 at 11:00.

• Join link: https://teams.microsoft.com/meet/376417178872583?p=5o9hkTpu4eeUnmJcOK
• Meeting ID: 376 417 178 872 583
• Passcode: 5PL6MB2S

Non-compulsory site inspection: same date and time as the clarification meeting (25 September 2026 at 11:00). Bidders must bring ID document or driver's license, safety boots, and reflector vest. Bidders cover their own travel and permit costs.

Closing date for enquiries: 02 October 2026 at 16:00.

Employer's response to clarification requests: by 29 September 2026.

Public opening of tenders: 16 October 2026 at 12:15 in the Kudu Boardroom, 3rd Floor, O. R. Tambo International Airport. The tender opening register will be uploaded to the National Treasury e-tenders website.

Bidding procedure enquiries:

• Contact: Mochaki Monyela
• Email: [email protected]
• Telephone: 011 723 1400
• Facsimile: N/A

Technical enquiries: not provided (blank in document).

Queries relating to document issue: email [email protected]

Submission address (Tender Box):

Tender Box B

ACSA North Wings Offices

International Terminal Building 3rd Floor

O. R. Tambo International Airport

Note: Bidders may not contact any ACSA employee about this tender other than the listed contact. All communication during the tender period must go to ACSA's Supply Chain Department, not the Principal Agent.

Submission method: physical delivery only. Bids must be deposited in Tender Box B at ACSA North Wings Offices, International Terminal Building 3rd Floor, O. R. Tambo International Airport. The Tender Deposit Register must be completed and signed by the person depositing the bid. Submit during working hours (Monday to Friday).

Format: Submit 1 original and 1 copy, each sealed in a separate package clearly marked "ORIGINAL" and "COPY". Each package must show the bidder's name and contact details, the tender reference number (ORTIA8132/2026/RFP) and the tender description. Also submit an electronic copy on a USB flash drive. The outer package must be sealed and marked with the employer's address and identification details.

Returnable documents (complete, sign and return in full):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• C1.1 (Form of Offer and Acceptance): signed offer section.
• Contract document (Appendix 1): complete, sign and return with the bid.
• Proof of authority to sign (e.g. company resolution).
• Letter of Good Standing with the Workman's Compensation Commissioner (COIDA).
• Proof of CIDB registration (5GB or higher).
• SARS Tax Compliance Status (TCS) PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for preference points).
• SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination) — as applicable.

Disqualification risks:

• Late bids (after closing time) will not be accepted and will be returned unopened.
• Telegraphic, telephonic, telex, facsimile or e-mailed tenders will not be accepted.
• Bids not on the official tender documentation will not be accepted.
• Incomplete or unsigned returnable documents may render the bid non-responsive.
• Failure to provide TCS PIN/CSD number may render the bid invalid.
• Bids must be sealed and marked correctly; the employer is not responsible for misplacement or premature opening if not sealed and marked as stated.

Evaluation stages:

1. Stage 1 – Responsiveness test (compliance with tender conditions, proper completion and signing).
2. Stage 2 – Mandatory administration criteria: fully completed and signed C1.1; CIDB grading 5GB or higher; COIDA Letter of Good Standing.
3. Stage 4 – Functionality evaluation (minimum threshold 70 out of 100 points).
4. Stage 4 – Price and preference (80/20 system).

Functionality evaluation (100 points total):

• Qualifications (30 points):
• Site Supervisor: Diploma in built environment or construction AND registered with SACPCMP = 10 points; lesser qualification = 0.
• Tiler: Trade Test as a Tiler AND OHS Certificate = 10 points; lesser = 0.
• Tiler Assistant: Any Tiling Training Certificate AND OHS Certificate = 10 points; lesser = 0.
• Years of Experience (30 points):
• Site Supervisor: 4+ years as Site Supervisor in building environment/construction = 10 points; less = 0.
• Tiler: 3+ years in tiling = 10 points; less = 0.
• Tiler Assistant: 2+ years in tiling = 10 points; less = 0.
• References (40 points):
• 3 or more reference/completion letters for similar projects (refurbishment or construction) = 40 points; less than 3 = 0.
• Reference letters must include: client name, project scope, duration (start & completion), project value, and contact details (email and phone).

Minimum qualifying score: 70 out of 100 in functionality. Bidders scoring below 70 are not eligible for further evaluation.

Price and preference (80/20 system):

• Applies to bids with a rand value equal to or below R50 million.
• Price: maximum 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Preference: maximum 20 points, scored against specific goals (see complianceRequirements).
• If a bidder fails to meet specific goals or submit proof, they score 0 out of 20 but are not disqualified.

Scope: Upgrade of floor coverings (Phase 1) at O. R. Tambo International Airport. The contract period is twelve (12) months.

Work includes refurbishment or construction of floor coverings as detailed in the Bill of Quantities (BOQ) and Scope of Work (Part C3). The BOQ details are provided to assist understanding of requirements.

Site information is provided in Part C4 of the tender document.

Key personnel requirements (for functionality evaluation):

• Site Supervisor: Diploma in built environment or construction, registered with SACPCMP, 4+ years experience.
• Tiler: Trade Test as a Tiler, OHS Certificate, 3+ years experience.
• Tiler Assistant: Tiling Training Certificate, OHS Certificate, 2+ years experience.

References: at least 3 previous projects of a similar nature (refurbishment or construction).

Pricing format: Fixed prices. The contract is not subject to Contract Price Adjustments, foreign fluctuations, etc. All rates and prices remain fixed, final and binding for the full duration of the contract.

Pricing must be submitted on the provided Pricing/Activity Schedules (Part C2). Rates and prices must be in Rand. Include all duties, taxes (except VAT) and levies applicable 14 days before closing time. Show VAT separately.

Bid security: Not specified in the extracted text.

Bonds/guarantees: If requested, the successful bidder must submit all securities, bonds, guarantees, policies and certificates of insurance required by the contract before contract formation.

Insurance: The employer may not provide full insurance cover; bidders should seek qualified advice. Insurance requirements are in Appendix 2 and the Insurance Schedule (C1.5).

Payment terms: Not specified in the extracted text.

Financial capacity: Not specified in the extracted text.

Mandatory eligibility:

• CIDB contractor grading of 5GB or higher (or capable of being registered before evaluation). Joint ventures: every member must be registered with CIDB; the lead partner must have 5GB or higher (or not lower than one level below, with required recognition status); combined grading must meet the requirement.
• Letter of Good Standing with the Workman's Compensation Commissioner (COIDA).
• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN, or CSD number if no TCS PIN. For joint ventures/consortia/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• CSD registration: required (or provide CSD number).

B-BBEE requirements (preference points, 80/20 system):

• B-BBEE Status Level 1: 5 points
• Level 2: 4.5 points
• Level 3: 4 points
• Level 4: 3 points
• Level 5: 2 points
• Level 6: 0.5 points
• Level 7: 0.3 points
• Level 8: 0.1 points
• Non-compliant contributor: 0 points
• Black youth majority-owned entities: 5 points
• Black women majority-owned entities: 5 points
• Company majority owned by people with disabilities: 5 points

Proof required: original or certified copy of a valid sworn affidavit OR a B-BBEE certificate from a SANAS accredited rating agency. For joint ventures, a consolidated B-BBEE certificate from a SANAS accredited agency is required. Bidders must provide proof relevant to the specific goals claimed; failure to submit proof results in zero preference points (but not disqualification).

Other compliance:

• Must not be under restrictions preventing participation in the employer's procurement.
• Must have legal capacity to contract, not be insolvent, in receivership, under business rescue, etc.
• Must be able to perform the contract free of conflicts of interest.
• Foreign suppliers: complete the questionnaire to determine if a TCS PIN is required.