ESKOM limlanga cluster: appointment of 100 panel contractors for smart meter installation and commissioning (2-Year contract)

Eskom Holdings SOC Ltd is a South African company (registration number 2002/015527/06) with its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton.

Closing: 30 November 2026 at 08:00

Scope: Installation of smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and associated accessories including decommissioning, scrapping and disposal of existing meters for the Distribution Division in the LimLanga cluster

The provided document is a Bill of Quantities (BOQ) spreadsheet containing historical customer data for the Eastern Cape region (customer counts by type, meter reading statistics, estimation percentages, and field activity backlogs). It does not contain tender-specific requirements, evaluation criteria, submission instructions, or contractual terms.

Closing date: 30 November 2026 at 08:00

Scope: Appointment of 100 qualifying panel contractors for installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connectors (IPC), pole-top split metering kiosks, secure pole mount DC kiosks and all associated accessories including decommissioning, scrapping and disposal of existing meters for the Distribution Division in the LimLanga cluster for a period of 2 years.

Scope of work

• Appointment of 100 qualifying panel contractors for the ESKOM Distribution Division in the LimLanga cluster, Limpopo.
• Supply and installation of smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and all associated accessories.
• Decommissioning, scrapping and disposal of existing meters.
• Contract period: 2 years.

Eligibility

• Bidder must be a qualifying panel contractor as defined by ESKOM for this tender.

Closing time: 08:00 on 30 November 2026

Scope: Installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and associated accessories including decommissioning, scrapping and disposal of existing meters

Quantity: 100 qualifying panel contractors

Location: LimLanga cluster, Distribution Division

Duration: 2 years

OHS legislation

• The contractor must comply with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its regulations.
• The contractor must comply with the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993), as amended.

Eskom alignment after award

• After contract award, the contractor must align its company processes to Eskom's OHS requirements, including policies, procedures and standards.

Induction

• All employees, contractors and suppliers must complete the relevant Eskom induction and their own company induction before work begins.

Contractor and supplier management

• The main supplier must hold evidence of a documented contractor and supplier selection process covering competency, compliance and OHS performance.
• The main supplier must notify Eskom before appointing any contractor or supplier and before work begins.
• The main supplier must confirm that its contractors and suppliers have the resources and competencies needed for the work scope.
• The main supplier remains accountable for managing and overseeing its contractors and suppliers for compliance with legal, regulatory, contractual and other requirements.
• The main supplier must run an audit and assessment programme to verify contractor and supplier OHS compliance throughout the work.
• The main supplier must manage non-conformances and non-compliance across all contractor and supplier tiers under the agreed performance and penalty mechanisms.
• Eskom may verify any action taken by the contractor or supplier at any tier.

Penalties

• Contractual penalties will be enforced on the main supplier for non-compliance with statutory or other requirements, particularly Eskom OHS requirements.

References

• Eskom may instruct the contractor to provide copies of testimonials or references and client contact details, including Eskom, for previous similar work.

Returnable form

• Annexure B (Eskom Acknowledgement Form for OHS legal and other requirements): signing commits the bidder to confirming access to and understanding of the above documents and the consequences of non-compliance or non-conformance.

Control of externally provided processes: Document criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers as required by ISO 9001:2015 Clause 8.4.

Bidders must submit documented evidence of a quality management system compliant with ISO 9001; certification is not mandatory.

Five quality returnable sections are evaluated:

• Section A: QMS documentation - 7 points. Requirements include QMS Manual, Quality Policy, Quality Objectives, control of documented information, nonconformity and corrective action, and internal audit.
• Section B: QMS in operation - 2 points. Requirements include documented information for defined roles/responsibilities/authorities (organization chart and responsibility matrix) and control of externally provided processes, products and services.
• Section C: Contract Quality Plan - 1 point. Requires a draft Contract Quality Plan specific to the scope of work as per ISO 10005, with important QA deliverables.
• Section D: Quality Control Plan - 1 point. Requires a QCP/Checklist/ITP (Inspection and Test Plan) as per Scope of Works (ISO 10005), with example ITP or QCP from similar/previous work.
• Section E: User-defined additional requirements - 1 point. Requires Form A to be completed and signed.

Scope: Installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connector (IPC), pole top split metering kiosks, secure pole mount DC kiosks and all associated accessories for the Distribution Division in the LimLanga cluster.

Deliverables: Decommissioning, scrapping and disposal of existing meters; installation of new metering equipment.

Contract period: 60 months on an 'as and when' basis.

Quality management: Compliance with ISO 9001 quality management system; five returnable quality sections evaluated (A through E).

Externally provided processes: Document criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers per ISO 9001:2015 Clause 8.4.

Clarification meeting

• Channel: online Microsoft Teams
• Join link: https://teams.microsoft.com/meet/325305718013520?p=OyR0ZOXKmyS6rY54HE
• Meeting ID: 325 305 718 013 520
• Passcode: NS7Hc2Ff

Scope

• Appointment of 100 qualifying panel contractors.
• Installation of smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and all associated accessories.
• Decommissioning, scrapping and disposal of existing meters.
• Area: Distribution Division, LimLanga cluster.
• Contract period: 2 years.

Mandatory returnable

• The E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period.
• It must be signed by an authorized representative, with the designation and date completed.

Disqualification

• An incomplete or missing acknowledgement form renders the tender non-responsive.
• Failure to submit the form within the prescribed period disqualifies the bidder from the procurement process.

Mandatory returnable

• E-Tendering Training Acknowledgement Form: confirms the bidder has undergone e-tendering training through the Noddy Guide, video, or a clarification meeting, and can operate the Eskom e-Tendering Solution.

Disqualification

• Non-submission or incomplete completion of the acknowledgement form renders the bid non-responsive and disqualifies the bidder.

Mandatory compliance

• E-Tendering Training Acknowledgement Form: mandatory returnable; must be fully completed and submitted to Eskom within the prescribed period.
• Bidder capability: the bidder must be able to operate the Eskom e-Tendering Solution.

This document is a Contract Quality Plan (CQP) template based on SANS 466:2005 and ISO 10005:2005. It provides a structured framework for suppliers to identify and plan for meeting Eskom's quality management expectations and contract requirements. The template covers definitions, scope of work, communication channels, organogram, interfacing documents, supplier/sub-supplier lists, monitoring, QMS interfaces, item indices, QCP/ITP requirements, special controls, documented information submission, records control, concession and non-conformance management, databook management, tools and equipment management, customer property handling, product preservation, identification and traceability, and commissioning/post-delivery activities. It includes sign-off sections for the supplier and Eskom, to be completed during tender evaluation (Rev 0) and after contract award (Rev 1).

Quality Plan Requirements

• Standard references: SANS 466:2005 (Guidelines for quality plans) and ISO 10005:2005.
• Supplier must prepare a Contract Quality Plan covering:

• Scope of work (full description per NEC/FIDIC)

• Communication channels between supplier and Eskom (documentation, meetings, reporting)

• Organogram with roles, responsibilities, QA/QC functions, personnel qualifications

• Index of interfacing documents (processes, standards, codes, specifications, work instructions, policies, procedures, drawings)

• List of suppliers and sub-suppliers for materials, components, and outsourced activities

• Monitoring plan for suppliers/contractors/sub-suppliers

• Interface of sub-supplier QMS with supplier QMS

• Index of items to be manufactured, refurbished, or newly purchased (with descriptions, production schedule, in-house/outsourced)

• Items/activities requiring Quality Control Plans (QCP) or Inspection Test Plans (ITP) offsite and onsite

• Scope areas requiring special controls (e.g., welding, NDT/NDE) with quality control activities

• Index of documented information to be submitted to Eskom (technical records, inspection reports, signed QCPs, warranties, certificates, test reports)

• Records control and retention methodology

• Concession and non-conformance management processes (concession, defect/repair/rework, inspection management)

• Databook management process (if applicable) including review, acceptance, purchase orders for quality-critical items

• Management of working tools and equipment (list, calibration/maintenance/test status)

• Customer property handling process per ISO 9001

• Product preservation process (identification, handling, contamination control, packaging, storage, transportation, protection)

• Identification and traceability methods for statutory/regulatory requirements

• Commissioning and post-delivery activities (warranty, customer satisfaction, technical support, defect correction, retention funds)

• Template includes sign-off fields for supplier compilation, approval, and Eskom review/acceptance after award.

Evaluation criteria:\n- Pre-vetted guarantor: Bidders must be from the pre-vetted guarantor list (banks and insurance companies) with available credit limit\n- Treasury vetting: Guarantees from entities not on the pre-vetted list require Treasury vetting, which can take up to 12 weeks\n- Credit rating thresholds: Minimum credit rating required - national scale za.A- or A3.za; foreign currency rating BBB- or Baa3\n- Non-responsive: Failure to provide an acceptable guarantee results in the bid being marked non-responsive and excluded from evaluation

Contractual terms for guarantees:\n- Entities not on the pre-vetted guarantor list are subject to Treasury vetting, which can take up to 12 weeks\n- Guarantee acceptance is subject to confirmation of available credit limit for the entity\n- The pre-vetted guarantor list is revised monthly\n- Failure to provide an acceptable guarantee results in the bid being marked non-responsive

Vetting process: At evaluation end, the entity may be deemed unacceptable for various reasons. If Treasury does not accept the guarantee, the bid becomes non-responsive due to lack of an acceptable guarantee.

Appointment of an environmental management representative: submit a signed appointment letter for the person responsible for environmental management, relevant to the scope of work. The appointment must be signed by the employer and accepted by the appointee.

Environmental compliance requirements — each requirement is scored 1 (yes) or 0 (no):

• Environmental policy: submit the company environmental policy (integrated or non-integrated). It must commit to compliance with all relevant environmental legislation and laws, pollution prevention and continual improvement, and must be signed off by a senior company member (MD or CEO).
• Company organogram: submit an organogram showing the environmental management function or the person responsible for environmental management within the organisation.
• Appointment letter: submit an appointment letter for the person responsible for environmental management, relevant to the scope of work. The appointment must be signed by the employer and accepted by the appointee.
• Project-specific Environmental Aspect and Impact Register: submit a register identifying the significant environmental aspects and impacts associated with the services being tendered.
• Environmental incidents and Incident Complaints Register: submit a register for recording, reporting and investigating environmental incidents and complaints.
• Emergency preparedness plan (EPP): submit a procedure or plan detailing how environmental emergencies, such as bee, wasp or snake encounters in the work environment, will be addressed. It must include emergency contact details.
• Waste Management and E-Waste Plan: submit a plan describing how general, hazardous and electronic waste generated during the contract will be managed, stored, transported and disposed of. Disposal must be at appropriately authorised waste disposal or recycling facilities. Evidence of legal disposal arrangements for hazardous waste and e-waste must be provided where applicable.
• Eskom Environmental Law Training: personnel must complete Eskom Environmental Law Training. A valid Eskom Environmental Law Certificate (not older than three years) must be submitted after contract award and prior to commencement of work. Submission of the certificate is not required at tender stage.

Emergency preparedness plan (EPP): submit a procedure or plan detailing how environmental emergencies, such as bee, wasp or snake encounters in the work environment, will be addressed. The plan must include emergency contact details.

OHS Legal Requirements for Tender Responsiveness (must be submitted with bid):

• OHS/SHEQ Policy: Company policy signed by CEO/Managing Director (not SHE Officer), with next review date, compliant with OHS Act Section 7 and aligned with ISO 45001:2018.
• Letter of Good Standing: Valid COID, FEMA or RMA certificate reflecting correct business nature (e.g., Installation, Electrical Construction).
• OHS Plan: Specific to scope of work, addressing construction SHE specification requirements (applicable to high-risk work). All elements of SHE specifications must be fully addressed; no copy-paste.
• SHE Costing: Detailed breakdown (not lump sum) for Safety, Health and Environmental management compliance, based on overall scope and generic risk assessment.
• Hazard Identification and Risk Assessment:
• Baseline Risk Assessment (BRA) Procedure with methodology.
• BRA for Smart Meter Installation work activities, including consequence rating, likelihood rating, risk rating, detailed mitigation measures, review and monitoring plan.
• SHE Competency Training Certificates (all certificates certified, not older than 3 months at tender closing):
• First Aid in the Workplace (US 120496) with provider's Department of Labour/SETA accreditation.
• Basic Fire Fighting (US 12484).
• Health and Safety Officer Competency (NEDSAM, N.Dip Environmental Health, Samtrac, NEBOSH equivalent).
• SHE Representative.
• Incident Management/Investigation with RCAT (US 120335).
• HIRA Training (US 120330) for Company SHE Officer and CR Supervisor.
• Legal Liability (OHSA) Training for CEO/Managing Director and 16.2 Appointee.
• Construction Regulations 2014 Training for SHE Officer and Site Supervisor.
• Work at Heights (US 229998).
• Fall Protection Plan Development (US 229994).
• FAS and Rescue Training (US 229995).
• OHS Legal Appointment Letters (minimum 7 appointments): Construction Supervisor, Construction Manager, Risk Assessor, Incident Investigator, CHS Officer/Manager, Work at Heights, Crane Operators. Appointments based on competency certificates above.
• Company Organogram: Indicating key SHE personnel and general employees, referencing specific OHSA sections and regulations, dated and signed by CEO (not SHE Officer).
• SACPCMP Registration: Proof of CHS Officer or CHS Manager SACPCMP Registration Validation Certificate.
• Employee Medical Certificates: At least 7 valid medical certificates for: CHS Officer/Safety Officer, Risk Assessor, Incident Investigator, Construction Supervisor, Work at Heights/Fall Protection Plan Developer.
• Substance Abuse Management: Proof of purchase or Breathalyzer Instrument Calibration Certificate (certified copy not older than 3 months at tender closing).
• Acknowledgement of Eskom SHE Rules: Annexure B fully signed and submitted by tenderer.

Returnable documents — complete, sign and submit with the bid:

• Form of Offer and Acceptance (C1.1): the tenderer's offer to perform all contractor obligations under the NEC3 ECC3 contract for the amount determined under the contract.
• Schedule of Deviations: records deviations or amendments agreed between tenderer and Employer; no deviation is valid unless listed here.
• Contract Data Part 2: data to be completed in full by the tenderer according to the Options chosen.
• Parent Company Guarantee pro forma (Option X4): unconditional guarantee by the contractor's parent company that the contractor will provide the works.
• Performance Bond pro forma — Demand Guarantee (Option X13): bank guarantee payable to Eskom on written demand, up to the Guaranteed Sum, expiring on issue of the Defects Certificate.
• SDL&I Implementation Schedule: to be completed and returned to the SDL&I representative for acceptance.
• B-BBEE certificate or sworn affidavit: required evidence to claim preference points and a condition of contract award.
• Detailed programme and organogram: Gantt chart programme and key-personnel organogram with CVs.

Securities and insurance:

• Within two weeks of receiving a fully completed signed copy of the agreement, contact the Employer's agent to arrange delivery of securities, bonds, guarantees and proof of insurance.
• Failure to deliver these documents constitutes repudiation of the agreement.
• The Employer may withhold payment until the required bond or guarantee is received and accepted.

Evaluation is by a preference point system based on specific goals. B-BBEE evidence is a condition of contract award.

B-BBEE evidence required:

• Annual total revenue of R10 million or less (EME): a qualifying sworn affidavit may be submitted.
• Annual total revenue of R50 million or less (QSE): comply with all applicable QSE scorecard elements unless at least 51% black owned, in which case a sworn affidavit is acceptable.
• Annual total revenue above R50 million: a valid B-BBEE certificate is required.

Mandatory B-BBEE migration milestones (non-negotiable):

• B-BBEE Level 4 at contract award: reach Level 3 by end of year one, then improve by one level higher thereafter.
• B-BBEE Level 5 to Level 8, or non-compliant, at contract award: reach Level 4 by end of year one, then improve at least one level each year from year two.
• Submit a B-BBEE improvement or retention plan within 30 days of signing the contract.

Subcontracting:

• Mandatory subcontracting of at least 30% of contract value to designated groups on contracts above R30 million; a condition of contract award.
• Submit subcontractors' B-BBEE certificates or sworn affidavits and CSD numbers upon award.

Other conditions:

• NIPP obligation agreement with the DTIC must be concluded before signing the contract where imported or foreign content is USD 5 million or more; non-compliance attracts penalties under the NIPP Guidelines.
• Performance Bond (Option X13) and Parent Company Guarantee (Option X4) in the pro forma forms are required.
• SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days of contract award.

Scope — appointment of 100 qualifying panel contractors for a 2-year period for the Distribution Division in the LimLanga cluster.

Works include:

• Supply and installation of smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and all associated accessories.
• Decommissioning, scrapping and disposal of existing meters.
• The service provider is responsible for installation, commissioning and handover of a smart meter that is fully functional, registered and connected to the Eskom AMI communication network.

Meter and kiosk work:

• Two to four 20A smart split customer meters may share a pole top box.
• For 60A customers: remove the old pole top box and replace with a 4-way top pole box split meter with a 120A circuit breaker; two to four 60A smart split customer meters may share a pole top box.
• Install padlocks on all new top pole boxes.
• Remove old ED, ECU and magnetic meters and replace with DIN rail single-phase PLC smart split meters including a Customer Interface Unit (CIU); install meters in the pole top box and seal them.
• Remove 60A and 20A ED meter covers and replace with base standard passive units per D-DT-3171.
• Install ready boards on 20A installations, including sealing of meters.
• Decommission existing low-voltage kiosks and replace with new ground-mounted split meter kiosks; fit PLC smart split meters in the kiosk.
• Use terminal boxes on existing 60A customers where there is no termination between Eskom and the customer.
• Install base covers preferably on the inside wall where the airdec is terminated.

Data concentrators:

• Remove faulty data concentrators and install data concentrator kiosks, including AMI GPRS modem, cabling and labelling per D-DT 9421 on existing minisubs and overhead transformers.

Small power user (SPU) work:

• Dismantle existing SPU whole-current electromechanical and electronic meters, current transformers and damaged kiosks including cables for 16 kVA, 25 kVA, 32 kVA, 50 kVA, 64 kVA and 100 kVA.
• Install 16 kVA, 25 kVA, 32 kVA, 50 kVA, 64 kVA and 100 kVA smart meters.
• Replace damaged kiosks and cables, including cable glands.

Testing, commissioning and close-out:

• Test the metering installation.
• Commission the meter to the Customer Interface Unit, including sealing of meters.
• Electronically capture and upload customer data, including GPS coordinates, using an EDA gadget (Enterprise Digital Assistant) per the electronic MMF; cell phones must not be used.
• Issue COC certificates (Eskom short version) and HOC.
• Remove and install shack poles (5 m and 7 m), including excavations where necessary.
• Dismantle and install airdec (service conductor).
• Transport dismantled and decommissioned equipment and assets to Eskom Stores.

Standards and compliance:

• All work to Eskom specified requirements, standards and quality; project specifications in the Project Specific Agreement for each project.
• Civil works comply with SANS 1200.
• Comply with the Occupational Health and Safety Act, No. 85 of 1993.
• Comply with Eskom 240-105658000 Supplier Quality Management Specification.
• Quality Assessment Criteria Forms A and B of QM-58 apply; comply with ISO-9001.
• Indicate SAP numbers on all required goods at all times.
• All people employed for supervision of installation and commissioning require police clearance before work commences.

Pricing method:

• NEC3 ECC3 Option B — re-measurement contract.
• Bill of Quantities comprises items measured using quantities and rates, or stated as lump sums.
• Rates and lump sums are fully inclusive of all work, risks, liabilities, obligations, overheads, profit and everything necessary to carry out each item.
• Quantities in the Bill of Quantities are not final; payment is based on quantities assessed and certified by the Project Manager at each assessment date.
• No general provision for payment for materials on site before incorporation into the works.

Retention and penalties:

• 50% retention release is subject to the Employer having received the as-built drawings where applicable.
• SDL&I penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.
• SDL&I penalty of 2.5% of the contract value for failure to meet SDL&I obligations.
• Retention of 2.5% of every invoice (excluding VAT) as security for fulfilment of all SDL&I obligations; released on receipt of SDL&I progress reports, fulfilment of obligations, and submission of an approved compliance report.

Payment and tax:

• Submit a tax invoice to Eskom Holdings SOC Ltd within one week of receiving a payment certificate from the Project Manager.
• Each invoice must show: contractor and Project Manager name and address; contract number and title; contractor VAT registration number; Employer VAT registration number 4740101508; description of service per item based on the price list; total excluding VAT, VAT, and total including VAT.

Bonds and guarantees:

• Parent Company Guarantee (Option X4) and Performance Bond — Demand Guarantee (Option X13) in the pro forma forms.
• Deliver securities, bonds, guarantees and proof of insurance to the Employer's agent within two weeks of receiving the completed signed agreement.
• The Employer may withhold payment until the required bond or guarantee is received and accepted.

Other:

• NIPP obligation agreement with the DTIC required before contract signing where imported content is USD 5 million or more.

Registration and certification:

• CSD registration: subcontractors' CSD numbers must be submitted upon award.
• Tax: contractor VAT registration number must appear on each tax invoice; invoices are addressed to Eskom Holdings SOC Ltd (Employer VAT registration number 4740101508).
• B-BBEE: valid B-BBEE certificate or sworn affidavit is a condition of contract award (evidence rules by annual revenue are set out under evaluation criteria).
• OHS: comply with the Occupational Health and Safety Act, No. 85 of 1993; SHE specification requirements apply.
• Quality: comply with Eskom 240-105658000 Supplier Quality Management Specification, QM-58 Forms A and B, and ISO-9001.
• SAP numbers: indicate the required goods' SAP numbers at all times.
• Police clearance: all people employed for supervision of installation and commissioning must have police clearance before work commences; employees must be sober and may be subjected to random breathalyser tests.

Construction standards:

• Civil engineering works comply with SANS 1200.
• Environmental criteria and constraints per environmental legislation and by-laws; SHE requirements apply to noise, dust, water and waste.

Electronic tender submission platform for document upload. Replaces previous manual submission at Eskom offices. Bidder registration required before access. One-time pin sent to registered cell phone and email for verification.

Submission must be made electronically via Eskom eTendering system.

Bidders register on system and complete OTP verification (sent to cell phone and email).

Tender reference number selected and documents uploaded in correct categories (Technical, Commercial, Finance).

Individual file size limited to 50MB, total submission capped at 900MB.

Documents named prior to upload.

System records submission timestamp upon finalization.

Email confirmation sent on completion.

CSD number required for eTendering system access.

SDL&I objectives form part of contractual obligations but do not affect scoring.

2.1 Skills Development: Tenderers must submit proposals for developing skills of unemployed candidates (target: Smart Meter Installer). Candidates from all provinces representative of South African demographics, excluding Eskom employees and registered learners. Tenderers bear full cost and advised to approach relevant SETAs for grants, subsidies, and incentives including SARS tax rebates.

2.2 Jobs: Tenderers must submit proposals for type and number of jobs created and retained in South Africa. Communities local to site prioritized for employment; all unskilled labourers sourced from areas local to site.

Evaluation is based on price and specific goals.

B-BBEE Status Level of Contributor under the 90/10 system awards specific goal points: Level 1 = 10 points, Level 2 = 9 points, Level 3 = 6 points, Level 4 = 5 points, Level 5 = 4 points, Level 6 = 3 points, Level 7 = 2 points, Level 8 = 1 point, Non-compliant = 0.

Maximum 10 specific goal points added to price points; total rounded to nearest two decimal places.

Contract awarded to tenderer scoring highest total points.

Bidders failing to provide B-BBEE documentation score 0 points out of 10 for specific goals but may score out of 90 for price.

Installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connector (IPC), pole top split metering kiosks, secure pole mount DC kiosk and all associated accessories including decommissioning, scrapping and disposal of existing meters. Location: Distribution Division in LimLanga cluster. Contract duration: 2 years.

Tenderers must submit proposals for skills development of unemployed candidates through their supply network, with SETA accredited training providers able to participate.

Targets categorically exclude Eskom employees and registered learners.

Tenderers bear full cost of skills development and advised to approach relevant SETAs for grants, subsidies, and incentives including SARS tax rebates earmarked for skills development.

Tenderers must also submit proposals for type and number of jobs to be created and retained in South Africa, with communities local to site prioritized for employment and all unskilled labourers sourced from areas local to site.

2.5% penalty of invoice amount for SDL&I non-compliance.

2.5% penalty of Order Value for SDL&I non-compliance.

2.5% retention of every invoice (excluding VAT) retained for SDL&I obligation fulfilment, released upon receipt of SDL&I progress reports, fulfilment of all SDL&I obligations, and submission of approved compliance report.

SDL&I Implementation Schedule due 28 days after contract award. No explicit bid security, guarantees, payment terms, or financial capacity thresholds stated.

Valid B-BBEE certificate from SANAS accredited verification agency, or sworn affidavit/CIPS affidavit required to claim preference points.

Required documentation: proof of ownership/shareholding (CIPC documentation with shareholding breakdown), certified ID copies of shareholders, proof of disability (where applicable).

B-BBEE Status Level determines specific goal points (90/10 system): Level 1 = 10 points, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

SDL&I obligations: 2.5% penalty of invoice amount and Order Value for non-compliance; 2.5% retention of every invoice (excluding VAT) for SDL&I fulfilment, released upon progress reports and approved compliance report; SDL&I Implementation Schedule due 28 days after contract award. Tenderers must submit proposals for skills development of unemployed candidates (target: Smart Meter Installer) and for jobs created and retained in South Africa, with communities local to site prioritized for employment.

Affidavit validity requirements:

Name/s of deponent as they appear in identity document and identity number required.

Designation of deponent as director, owner or member must be indicated to confirm duly authorised person.

Name of enterprise as per CIPC registration documents with enterprise business address.

Percentage of black ownership, black female ownership and designated group must be reflected (no blank spaces).

Total revenue for year under review must be indicated with basis (audited financial statements or management account) specified.

Financial year end as per enterprise registration documents (day/month/year).

B-BBEE Status level must be selected (only one level allowed).

Empowering supplier status must be indicated for QSEs.

Date of deponent signature and Commissioner of Oath signature must be same day.

Commissioner of Oath must be independent of enterprise (cannot be employee or ex officio).

Sworn affidavit must be signed in presence of Commissioner of Oath, who must also sign and stamp.

Maximum 10 points for specific goal.

Points allocated based on B-BBEE Status Level under 90/10 system (Level 1=10 points, Level 2=9, Level 3=6, Level 4=5, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0).

Specific goal points added to price points; total rounded to nearest two decimal places.

Contract awarded to tenderer scoring highest total points.

Documentation required: valid B-BBEE certificate from SANAS accredited verification agency, or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (CIPC documentation with breakdown), certified ID copies of shareholders, proof of disability (where applicable).

Bidders failing to provide documentation score 0 points out of 10 for specific goals but may score out of 90 for price.

Bidder must be a Company, Close Corporation, Trust or Individual.

Must be Resident of South Africa in terms of Income Tax Act (non-residents sign Appendix 9 and refer to Eskom Group Tax Department in Megawatt Park).

To claim employees exclusion: employ three or more full-time employees who are not connected persons (Appendix 1 affidavit required).

No more than 80% of income may be from one client or associated institution (Appendix 4 affidavit required).

Duties must not be performed mainly at Eskom premises and bidder must not be subject to Eskom's control or supervision (Appendix 3 affidavit required).

Failure to sign required affidavits or declarations results in PAYE being withheld from payments.

Scope: Appointment of 100 qualifying panel contractors for installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connector (IPC), pole top split metering kiosks, secure pole mount DC kiosk and all associated accessories.

Includes decommissioning, scrapping and disposal of existing meters.

Location: Distribution Division in LimLanga cluster.

Contract period: 2 years.

Must complete either Evaluation Pack A (companies/CCs/trusts) or Evaluation Pack B (individuals).

Must be Resident of South Africa in terms of Income Tax Act (non-residents sign Appendix 9 and refer to Eskom Group Tax Department in Megawatt Park).

Employ three or more full-time employees who are not connected persons (Appendix 1 affidavit required).

No more than 80% of income from one client or associated institution (Appendix 4 affidavit required).

Duties must not be performed mainly at Eskom premises and not subject to Eskom's control or supervision (Appendix 3 affidavit required).

Non-residents: Appendix 9 required.

All questions must be answered truthfully.

Based on 2026/2027 tax legislation.

Closing date and time: 30 November 2026 at 10:00

Non-compulsory clarification meeting: 13 November 2026 at 10:00 via Microsoft Teams (Meeting ID: 325 305 718 013 520, Passcode: NS7Hc2Ff)

Clarification queries deadline: 5 working days before closing date

Tender validity period: 12 weeks from closing date and time

Eskom Representative: Constance Sekhuto

Telephone: 016 457 5925

Email: [email protected]

Procurement Manager: Madimetja Phalane

Fraud reporting: 0800 11 2722 / [email protected]

Submission address: Eskom E-tendering site https://etendering.eskom.co.za

Clarification meeting link: https://teams.microsoft.com/meet/325305718013520?p=OyR0ZOXKmyS6rY54HE

Submission method: electronic via Eskom E-tendering site (https://etendering.eskom.co.za)

Format: PDF documents (max 500 MB per document, total submission 4 GB); price list in PDF and Excel

No zip/condensed files; no hard copies accepted

Resubmission: latest version only; previous submissions void

Submission status must be marked complete

Mandatory returnables at closing (disqualifiable if missing):

• Completed NEC3 Engineering Construction Contract (ECC) with fully priced schedule
• Pricing schedule (PDF and Excel)
• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration
• Annexure E: CPA for Local Goods/Services (if applicable)
• Annexure F: CPA for Foreign Goods/Services (if applicable)
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidder's Disclosure
• E-tendering Help Manual acknowledgement form
• Department of Labour Letter of Registration as Electrical Contractor with IE or MIE (valid, unexpired, in company or director name)

Non-disqualifiable returnables at closing (5 working days to remedy if requested):

• Annexure I: SBD 6.1 Preference Points Claim Form
• Tax Evaluation Questionnaire
• Specific Goals evidence (B-BBEE certificate/affidavit, ownership proof, certified ID copies, disability proof)

Returnables required prior to contract award:

• CSD registration (CSD number/report)
• COIDA certificate of good standing or proof of application
• Quality documents: Form A (240-68099512 Rev9), Supplier Quality Management Spec (240-105658000 Rev4), Contract Quality Plan template, Quality Control Plan/Inspection Test Plan template, List of Tender Returnables (240-12248652 Rev7)
• Safety documents: Annexure K (OHS Requirements), Annexure B (OHS Acknowledgement Form Rev4)
• Environmental documents: Annexure L (Environmental Tender Requirements), Contractor's training dates
• Financial statements: latest approved annual financial statements (not draft) with all required components
• SDL&I Strategy setting for bidders – Smart Meter Installation
• Signed NEC contract and pricing schedule

Joint venture requirements: letter of intent, JV agreement with joint and several liability, profit-sharing ratios, single designated bank account

Disqualification conditions: late submission, conflict of interest, restriction by National Treasury/Eskom, on Tender Defaulters list, unauthorized signatory, subcontracting 100% of scope, JV without joint and several liability, multiple tenders

Three-stage evaluation:

1. Basic Compliance: meet eligibility criteria, submit complete tender with mandatory returnables
2. Functionality (minimum threshold 85%):

• Training Requirements: 20%
• Relevant Company Experience: 35%
• Vehicles: 25%
• Tools & Equipment: 20%

Tenderers below 85% disqualified

3. Price and Preference (90/10 system):

• Price: 90 points (evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered)
• Specific Goals: 10 points per B-BBEE status level:

Level 1: 10, Level 2: 9, Level 3: 6, Level 4: 5, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0

Failure to submit Specific Goals evidence scores zero for that goal but does not disqualify

Ranking: combined price and specific goals scores, highest to lowest

No objective criteria, no reverse e-auction

Scope: Installation of smart meters, data concentrators, ready board retrofit, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks, associated accessories, decommissioning, scrapping and disposal of existing meters

Location: Distribution Division, LimLanga cluster (Limpopo)

Duration: 2 years

Panel size: 100 qualifying contractors

Mandatory technical requirement: Department of Labour Letter of Registration as Electrical Contractor with Installation Electrician (IE) or Master Installation Electrician (MIE), valid, unexpired, in company or director name

Quality requirements (refer to attached documents):

• Form A: Installation of Smart Meters (240-68099512 Rev9)
• Supplier Quality Management Spec (240-105658000 Rev4)
• Contract Quality Plan (CQP) template
• Quality Control Plan/Inspection Test Plan (QCP/ITP) template
• List of Tender Returnables (240-12248652 Rev7)

Safety requirements:

• Annexure K: Occupational Health and Safety Requirements for Smart Meter Project
• Annexure B: Eskom Acknowledgement Form for OHS Legal and Other Requirements Rev4

Environmental requirements:

• Annexure L: Environmental Tender Requirements – Installation of Smart Meters
• Contractor's training dates

CIDB grading: Level 3 or higher, Class Electrical Engineering Work (Buildings) – EB

JV conditions: all members CIDB registered; lead partner graded EB; combined grading meets requirement

Scope of Work: Annexure M (Document no 559-1826396412)

Technical evaluation criteria: Annexure N (Document no SI LC 399)

Contract: NEC3 Engineering Construction Contract (ECC)

Functionality evaluation criteria weights:

• Training Requirements: 20%
• Relevant Company Experience: 35%
• Vehicles: 25%
• Tools & Equipment: 20%

Total: 100%

Minimum threshold: 85%

Tenderers who do not meet the threshold will be disqualified

Detailed technical requirements in Scope of Work (Document no 559-1826396412) and Technical Evaluation Criteria (Document no SI LC 399)

Quality requirements (refer to attached documents):

• Form A: Installation of Smart Meters (240-68099512 Rev9)
• Supplier Quality Management Specification (240-105658000 Rev4)
• Contract Quality Plan (CQP) template
• Quality Control Plan or Inspection Test Plan (QCP/ITP) template
• List of Tender Returnables for Installation of Smart Meters (240-12248652 Rev7)

These documents must be referenced and complied with; quality plans required prior to contract award

Pricing schedule requirements:

• Submit in PDF and Excel format (max 500 MB per document, total 4 GB)
• If not contained in NEC contract, separate pricing schedule required
• Cataloguing: may be required; pricing schedule must include line item for cataloguing

Price evaluation methodology:

• Inclusive of VAT
• Corrected for arithmetic errors
• Excluding contingencies
• Adjusted for variations, deviations, alternative tenders
• NPV comparison based on tendered programme, price adjustment factors, exchange fluctuations
• Unconditional discounts considered for evaluation
• Conditional discounts not evaluated but implemented at payment

Contract: NEC3 Engineering Construction Contract (ECC) with fully priced schedule; omission leads to disqualification

Pricing: inclusive of VAT; corrected for arithmetic errors; excluding contingencies; adjusted for variations; NPV comparison; unconditional discounts considered; conditional discounts not evaluated but implemented at payment

Price schedule: PDF and Excel format

Payment terms:

• Contracts below R50 million (incl. VAT): 30 days from receipt of undisputed invoice
• Contracts above R50 million (incl. VAT): 60 days from receipt of undisputed invoice

Security for performance: performance bond or demand guarantee may be required based on financial analysis; tenderer must select minimum two financial institutions from Eskom-approved pre-vetted guarantors list (as at 30 September 2024)

Financial viability: latest approved annual financial statements (not draft) of tendering company (not parent/holding) including: background, signed director's report, signed auditor/reviewer/compiler/accounting officer report, statement of financial position, comprehensive income, changes in equity, cash flows, notes, public interest score (if applicable), ITA34C copies (if applicable); for unincorporated JV/SPV each partner must submit

Cataloguing: may be required; pricing schedule must include line item for cataloguing

CSD registration (mandatory contractual requirement)

Tax compliance: certified tax clearance certificate or SARS e-filing PIN for verification (foreign tenderers with no SA footprint complete SBD1 only)

B-BBEE: valid certificate from SANAS-accredited agency, sworn affidavit, or CIPS affidavit; plus proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability where applicable

CIDB: Level 3 EB or higher; JV members must be CIDB registered; lead partner graded EB; combined grading meets requirement

Department of Labour: Letter of Registration as Electrical Contractor with IE or MIE

Employment Equity: designated employers must provide proof of compliance and EE report submission to Dept of Labour (SA tenderers only)

COIDA: original certificate of good standing or proof of application from Compensation Fund or licensed insurer (SA tenderers only)

Integrity Pact: Annexure D declaration

Local content: SBD 6.2 and Annexures G1-G4 if designated materials included

Standard forms: SBD 1 (Annexure H), SBD 4 (Annexure J), SBD 6.1 (Annexure I), SBD 6.2 (Annexure G1)

E-tendering Help Manual acknowledgement

Non-disclosure agreement

Safety requirements:

• Annexure K: Occupational Health and Safety Requirements for Smart Meter Project
• Annexure B: Eskom Acknowledgement Form for OHS Legal and Other Requirements Rev4
• COIDA: original certificate of good standing or proof of application from Compensation Fund or licensed compensation insurer (South African tenderers only)

Other safety/quality documents as required per scope of work

Environmental requirements:

• Annexure L: Environmental Tender Requirements – Installation of Smart Meters
• Contractor's training dates

Refer to attached documentation for detailed environmental compliance

Eligibility: tenderers must not be restricted by National Treasury/Eskom, on Tender Defaulters list, have conflict of interest, be from sanctioned country, submit multiple tenders, subcontract 100% of scope, or have unauthorized signatory

JV requirements: joint and several liability; lead partner graded EB; combined grading meets requirement

Security for performance: performance bond or demand guarantee may be required based on financial analysis; select minimum two institutions from pre-vetted guarantors list

Tender opening: electronic, no public opening

Price evaluation: prices not read out; evaluated as per 90/10 system

Payment terms: below R50M (incl. VAT) – 30 days; above R50M – 60 days from receipt of undisputed invoice

Cataloguing: may be required; pricing schedule must include line item

Basic compliance: meet eligibility, submit complete tender with mandatory returnables

Mandatory returnables at closing (disqualifiable if missing) and non-disqualifiable (5 days to remedy)

Alternative tenders not permitted

CIDB: Level 3 EB or higher; JV conditions apply

Contract Skills Development Goals: not applicable

Contract Participation Goals: not applicable

Subcontracting with subsidiaries discouraged; must be declared

Standard payment terms as above

Functionality evaluation (minimum threshold 85%):

• Training Requirements: 20%
• Relevant Company Experience: 35%
• Vehicles: 25%
• Tools & Equipment: 20%

Price and Preference evaluation (90/10 system):

• Price: 90 points (inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered)
• Specific Goals: 10 points per B-BBEE status level:

Level 1: 10, Level 2: 9, Level 3: 6, Level 4: 5, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0

Required evidence for Specific Goals: valid B-BBEE certificate (SANAS), sworn affidavit, or CIPS affidavit; proof of ownership/shareholding (CIPC); certified ID copies of shareholders; proof of disability where applicable

Failure to submit Specific Goals evidence scores zero for that goal but does not disqualify

Ranking: combined price and specific goals scores, highest to lowest

No objective criteria, no reverse e-auction

Pre-contract award quality requirements

• Category 3 of Eskom specification 240-105658000 applies; categories 1, 2 and 4 do not apply.
• The main supplier and sub-supplier capability and capacity assessment does not apply.

Tenderer's quality representative

• The bidder must name, designate, date and sign its quality representative on Form A (240-68099512 Rev 9).

ISO 9001 and Eskom conditions

• ISO 9001 clauses 4 to 10 apply: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.
• ISO 9001 quality principles 1 to 7 apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.
• Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

Scope of work

• Appointment of 100 qualifying panel contractors for a period of 2 years.
• Installation of smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks and secure pole mount DC kiosks, with all associated accessories.
• Decommissioning, scrapping and disposal of existing meters.
• Eskom Distribution Division, LimLanga cluster.

ISO 9001 clauses

• Clause 4 Context of the organisation: applicable.
• Clause 5 Leadership: applicable.
• Clause 6 Planning: applicable.
• Clause 7 Support: applicable.
• Clause 8 Operation: applicable.
• Clause 9 Performance evaluation: applicable.
• Clause 10 Improvement: applicable.

ISO 9001 quality principles

• Principle 1 Customer focus: applicable.
• Principle 2 Leadership: applicable.
• Principle 3 Engagement of people: applicable.
• Principle 4 Process approach: applicable.
• Principle 5 Improvement: applicable.
• Principle 6 Evidence-based decision making: applicable.
• Principle 7 Relationship Management: applicable.

Eskom conditions

• Rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.
• Effective January 2022; review date January 2027.

Quality compliance

• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 are applicable.
• Category 3 pre-contract award quality requirements under Eskom specification 240-105658000 apply.
• Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

Form A

• Form A (240-68099512 Rev 9) must be completed and signed by the tenderer's quality representative, with name, designation, date and signature.

Pre-contract award quality requirements

• Category 3 of Eskom specification 240-105658000 applies.
• The tenderer's quality representative must be named, designated, dated and signed on Form A (240-68099512 Rev 9).

ISO 9001 and Eskom conditions

• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 apply.
• Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

The tender is for the appointment of 100 qualifying panel contractors to install smart meters, data concentrators, ready board retrofits, access covers, insulation piercing connectors (IPC), pole top split metering kiosks, secure pole mount DC kiosks and associated accessories, including decommissioning, scrapping and disposal of existing meters for Eskom's Distribution Division in the LimLanga cluster (Limpopo) over a 2‑year period.

Closing date and time: 30 November 2026 at 08:00 (South African Standard Time).

Compulsory briefing/site visit: date, time and venue not stated in this document; details would be in the Tender Data.

Submission method: original tender plus one complete hard copy delivered to the address and tender box specified in the Tender Data, or electronic submission via the Eskom Tender Bulletin e‑tendering portal (upload to Technical, Commercial and Financial folders).

Closing: tender must be received by the closing date and time (South African Standard Time). Proof of posting or courier delivery is not proof of delivery; late tenders are rejected.

Packaging: original and copy must be in separate sealed packages marked "ORIGINAL" and "COPY", placed together in an outer package marked "Confidential" showing the Eskom address, Invitation to Tender number, tenderer name, address, email and authorised signatory contact details.

Mandatory returnables: Acknowledgement Form (completed and submitted with tender), all mandatory tender returnables by closing date/time, documents required for contract award before award. All forms must be fully completed, valid, current and original where stipulated.

Signing: original tender must be signed by the duly authorised signatory; electronic tender signed electronically.

Alterations: only permitted to comply with Eskom Representative instructions or to correct errors; all alterations initialled by all signatories; no correction fluid/tape.

Alternative tenders: only if a main tender is submitted and permitted by the Invitation to Tender.

Clarification during evaluation: Eskom may request clarification but mandatory returnables cannot be submitted after closing.

Undertakings: sign Form of Agreement; provide proof of authority if agent; indicate two financial institutions for performance security if required; submit SDL&I Undertaking by contract award; cataloguing information may be required after award.

Evaluation stages:

1. Basic compliance: check for mandatory returnables, original and copy submitted. Non‑compliant tenders are non‑responsive.
2. Pre‑qualification criteria (if stipulated in Tender Data): bidders must meet these to proceed.
3. Functionality (if a criterion): scored against functionality criteria; must meet minimum threshold stated in Tender Data to proceed.
4. Financial analysis (if applicable): assessment of financial risk; mitigating factors considered; high risk may lead to non‑award.
5. Price evaluation: per criteria in Tender Data (CPA, FOREX, commodity exposure, discounts, technical adjustment, present value, forecast invoicing rates).
6. Arithmetical error check: discrepancies between figures and words – words prevail; specific correction rules for decimal misplacement, omissions, multiplication/addition errors.
7. B‑BBEE scoring: level from CSD report or certificate/affidavit. If B‑BBEE is a pre‑qualification criterion, proof must be submitted at closing or tender disqualified. If no proof, score zero PPPFA points but not disqualified.
8. Specific Goals scoring: scored per supporting documentation; failure to meet or submit proof scores zero points but does not disqualify.
9. Ranking: PPPFA 90/10 or 80/20 – price points plus Specific Goals points, ranked highest to lowest.
10. Objective criteria (if stipulated per PPPFA s2(1)(f)): may award to non‑highest scorer; functionality and B‑BBEE scorecard elements cannot be used as objective criteria.
11. Reverse e‑auction: may be used; indicated in Invitation to Tender; tenderers submit without prices.

Quality requirements are referenced through compliance with standardised specifications incorporated by reference and Eskom's SHEQ requirements. Tenderers must demonstrate SHEQ systems, policies and capabilities at closing/award. No specific quality management standards (e.g. ISO 9001) are detailed in this document.

Pricing schedule requirements: all-inclusive rates (duties, taxes, VAT, levies as at 14 days before closing); fixed prices for contract duration; ZAR currency unless otherwise stated; exchange rate and base date per Invitation to Tender. Arithmetical error correction rules apply (words over figures, line‑item total over rate, total over components). Performance security: two nominated financial institutions. Insurance cover may be incomplete; tenderer to seek advice. Financial analysis may be conducted. Reverse e‑auction may require submission without prices.

Pricing: rates and prices must include all duties, taxes (including VAT) and levies applicable 14 days before closing. Prices fixed for contract duration, not subject to adjustment except as provided in the Invitation to Tender. Prices stated in South African Rand unless otherwise instructed; exchange rate and base date per Invitation to Tender.

Performance security: if required, tenderer must name at least two financial institutions for the security; Eskom may reject unsuitable institutions.

Insurance: Eskom’s insurance cover may not be full; tenderer advised to seek qualified advice.

Financial analysis: Eskom may evaluate financial statements to assess risk; tenderer may be required to meet mitigating factors or be excluded.

Arithmetical error correction: detailed rules for correcting unit rates, line‑item totals and overall price totals; tenderer must accept corrections or tender rejected.

Eligibility: must meet eligibility criteria in Tender Data; not under restriction to do business with Eskom or State‑Owned Companies; 100% subcontracting not permitted.

B‑BBEE: if B‑BBEE level is a pre‑qualification criterion, valid certificate/affidavit/CSD report must be submitted at closing; subcontractors to designated groups must provide their B‑BBEE status at closing. Fraudulent/expired documents lead to disqualification and reporting to B‑BBEE Commission (suspension up to 10 years).

CIDB: if stipulated in Tender Data, must be registered at closing or capable of registration within 21 working days; proof of registration mandatory at closing (proof of application accepted at closing, full registration by contract award).

SHEQ: proof of safety, health, environmental and quality systems, policies and capabilities at closing and/or contract award; all SHEQ costs and personnel reflected in tender.

Legislation: comply with National Treasury Instruction Notes, CIDB Regulations, designated local content/production, PPPFA Regulations, Amended B‑BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements.

SDL&I Undertaking: complete and submit by contract award.

Designated materials and thresholds: submit information by contract award.

Contract Skills Development Goals (CSDG): apply to contracts ≥12 months and ≥R5 million (professional services) or CIDB grade 7+ (engineering/construction works).

Contract Participation Goals (CPG): apply to construction works contracts in GB, CE, EB, ME classes, duration ≥6 months, where ≥25% of main contract can be subcontracted.

Misrepresentation/falsification: disqualification, suspension up to 10 years, possible criminal prosecution.

Health and safety compliance is mandated through the OHS Act and Eskom's SHEQ requirements. Tenderers must provide proof of safety, health, environmental and quality systems at closing/award. All SHEQ costs and personnel must be reflected in the tender. CIDB registration (if applicable) and Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) also apply to construction works contracts meeting specified thresholds.

Contract terms include: tender validity period (extendable on request, no modification allowed); confidentiality of procurement documents; compliance with standardised specifications incorporated by reference; compulsory site visit/clarification meeting if stipulated; undertaking to sign Form of Agreement; provision of performance security from two nominated financial institutions; SDL&I Undertaking by contract award; cataloguing and labelling per Eskom specifications; Contract Skills Development Goals (CSDG) for qualifying contracts; Contract Participation Goals (CPG) for qualifying construction works; liability limitations (Eskom not liable for tenderer losses); mandated negotiations rights; cancellation rights; and acceptance notification before validity expiry.

Evaluation follows a multi‑stage process: basic compliance (mandatory returnables, original and copy), pre‑qualification (if stipulated), functionality scoring (minimum threshold per Tender Data), financial risk analysis, price evaluation per Tender Data criteria, arithmetical error correction, B‑BBEE scoring (pre‑qualification proof at closing or disqualification; otherwise zero PPPFA points), Specific Goals scoring (zero points for non‑submission but not disqualification), ranking via PPPFA 90/10 or 80/20, objective criteria per PPPFA s2(1)(f) if stipulated, and possible reverse e‑auction.

PDE SCOT website access requests: Brenda Morrison; email: [email protected]; external access: https://scot.eskom.co.za

All mandatory returnable documents must be submitted with the bid at tender closing; Eskom does not permit outstanding documents to be submitted later, and any missing mandatory document disqualifies the tenderer.

Mandatory returnable: valid Department of Labour letter of registration as an electrical contractor (Installation Electrician or Master Installation Electrician), issued in the company's name or a company director's name, valid, unexpired and authentic.

Functionality returnables: SETA or EWSETA-accredited MV and LV line construction training certificate and prepayment or split metering or smart metering training certificate (OTO 06G, OTO 06C or OTO 06A), each with a signed and stamped Annexure A affidavit confirming employment of the resource; signed completion certificates or handover documents for relevant completed projects; vehicle registration documents or bona fide rental agreements for a truck with VMC and aerial device, a 4x4 or 4x2 LDV or double-cab with ladder rack, and a worker transport vehicle with safety belts; completed and signed Annexure B tools and equipment register.

Contractual returnables: PDE SCOT website access confirmation letter and MV and LV authorisation certificates or portfolio of evidence with per-employee affidavits certified by a Commissioner of Oaths.

Sharing of vehicles, tools or equipment between contractors is strictly prohibited and results in disqualification.

Evaluation runs through three compulsory levels and a tenderer must pass each level to continue.

Level 1 desktop evaluation: Phase 1 assesses mandatory returnables on a pass/fail basis and every mandatory requirement must be met; Phase 2 assesses functionality and a minimum threshold score of 85% is required to proceed.

Functionality weighting: training 20%, relevant company experience 35%, vehicles 25%, tools and equipment 20%.

Level 2 site assessment verifies ownership, rental capability and availability of vehicles, tools and equipment at a central location; inconsistent or inaccurate information can result in disqualification or a score adjustment.

Level 3 contractual evaluation requires full compliance with contractual requirements before award.

Mandatory requirement: valid Department of Labour letter of registration as an electrical contractor with an Installation Electrician or Master Installation Electrician, issued in the company's or a director's name.

Contractual requirements: valid access to the Eskom PDE SCOT website and MV and LV authorisation certificates or portfolio of evidence certificates covering First Aid Level 2, Basic Fire Fighting, Supervision, Risk Assessment or HIRA, Equipotential Earthing, ORHVS HV02, FAS certificate and Basic Electric or N2 in Electrical Engineering authorisation, with a per-employee affidavit certified by a Commissioner of Oaths.

Scope: appointment of 100 qualifying panel contractors for the installation and commissioning of smart meters, data concentrator units (DCU or ECU), ready board retrofit, access covers, insulation piercing connectors (IPC), pole top split metering kiosks and secure pole mount DC kiosks, with all associated accessories, including decommissioning, scrapping and disposal of existing meters, for the Eskom Distribution Division in the LimLanga Cluster, Limpopo, on an as-and-when-required basis for a period of 2 years.

Normative references: ISO 9001 quality management systems, Eskom Supplier Quality Management Specification 240-105658000 (QM 58), Eskom Procurement and Supply Chain Management Procedure 32-1034, Occupational Health and Safety Act, and Eskom Guideline 240-70413681 on portfolio of evidence for authorisation.

Work must comply with Eskom Standards, Eskom Buyer's Guide Documents and South African National Standards.

Sharing of vehicles, tools and equipment between contractors is strictly prohibited; all resources must be dedicated solely to the tenderer's own operations.

Relevant company experience is weighted at 35% of functionality.

Tenderers must demonstrate experience in at least one of: installation of smart meters; electrification projects; or infill projects involving house connections or minor reticulation.

Evidence: signed completion certificates or handover documents for each completed project, confirming the completion date and including project name, high-level scope of work, client name, contractor name, start date, end date, project or task value and an authorised signature.

Smart meter or electrification experience: minimum 2 projects, 5 points each, maximum 10 points.

Infill project experience: minimum 4 projects, 2.5 points each, maximum 10 points.

A maximum of 10 points applies regardless of the number of projects submitted above the minimum.

Vehicle requirements: tenderers must demonstrate ownership or bona fide hire of dedicated vehicles; sharing of vehicles, tools and equipment between contractors is strictly prohibited and leads to disqualification.

Option 1 (ownership): submit certified vehicle registration documents reflecting the company name or the owner's or director's name; a licence disc alone is not accepted.

Option 2 (hiring): submit a rental agreement or contract from a bona fide rental company indicating the vehicle types.

Required vehicles: one truck with suitable VMC and aerial device supported by a valid crane inspection certificate (maximum 20 points); one 4x4 or 4x2 LDV or double-cab bakkie fitted with a ladder rack (maximum 10 points); one worker transport vehicle, not an open bakkie, with safety belts for all (maximum 10 points).

Vehicles are weighted at 25% of functionality.

Mandatory compliance: valid Department of Labour letter of registration as an electrical contractor with an Installation Electrician (IE) or Master Installation Electrician (MIE), issued in the company's name or a company director's name, and valid, unexpired and authentic.

The Occupational Health and Safety Act applies as a normative reference.

Training certificates must be issued by a SETA or EWSETA-accredited training service provider and be in the name of the employee listed on the organogram.

Vehicle registration documents must reflect the company name or the owner's or director's name; a licence disc alone is not accepted.

Tools and equipment must be owned by the company and recorded on the completed and signed Annexure B register; any deviation can lead to disqualification.

The Occupational Health and Safety Act applies as a normative reference.

Required authorisation or portfolio of evidence certificates per relevant resource, valid at submission: First Aid Level 2, Basic Fire Fighting, Supervision, Risk Assessment or HIRA, Equipotential Earthing, ORHVS HV02, FAS certificate and Basic Electric or N2 in Electrical Engineering authorisation.

Certificates must be in the name of the employee working for the applicant company.

A per-employee affidavit, completed on the Annexure B template and certified by a Commissioner of Oaths, confirms employment of the resources named on the certificates during the tender period.

All listed certificates are required to score full points.

Contractual requirements must be fully met and verified before tender award, although they are not scored during desktop evaluation.

Requirement 1: valid access to the Eskom PDE SCOT website, evidenced by a letter confirming the username and password; contractors must subscribe to the PDE website for the latest Eskom standards and drawings, and access requests must be sent to Brenda Morrison at [email protected]; the access confirmation letter must be valid at submission.

Requirement 2: MV and LV authorisation certificates or portfolio of evidence certificates in the name of the relevant resource and valid at submission, covering First Aid Level 2, Basic Fire Fighting, Supervision, Risk Assessment or HIRA, Equipotential Earthing, ORHVS HV02, FAS certificate and Basic Electric or N2 in Electrical Engineering authorisation; a per-employee affidavit, completed on the Annexure B template and certified by a Commissioner of Oaths, confirms employment of the resources.

All listed certificates are required to score full points.

Three-level evaluation: Level 1 desktop evaluation has Phase 1 mandatory returnables assessed pass/fail, with every mandatory requirement required to proceed, and Phase 2 functionality scoring with a minimum threshold of 85%; Level 2 site assessment verifies vehicles, tools and equipment; Level 3 contractual evaluation requires full contractual compliance before award.

Functionality weighting: training 20%, relevant company experience 35%, vehicles 25%, tools and equipment 20%.

Mandatory requirement: valid Department of Labour electrical contractor registration with an Installation Electrician or Master Installation Electrician, issued in the company's or a director's name.