Once-off servicing of diesel engines at the sanpc refinery – RFQ DIESEL/11/2026

Once-off servicing of diesel engines at the SANPC Refinery. Full scope in Annexure D.

Compulsory site visit: 11 November 2026 at 11:00.

Venue: 1 Refinery Road, Isipingo, Prospecton, Durban.

RSVP required to: [email protected]

Closing date: 19 November 2026 at 12:00.

Enquiries (before closing):

• Contact: Tisetso Radebe
• Email: [email protected]

RSVP for site visit:

• Email: [email protected]

Submission:

• Email: [email protected]

Site visit venue:

1 Refinery Road

Isipingo

Prospecton

Durban

Submission method: email only — no link submissions accepted.

Submission email: [email protected]

Closing date: 19 November 2026 at 12:00.

Quotations must be completed as indicated in Part 3 of the RFQ.

Do not include documents or references relating to any other quotation; any additional conditions must be in an enclosed letter.

Mandatory returnable documents (failure to submit all by closing may result in disqualification):

• Pricing/Quotation form.

Essential returnable documents (failure to submit results in zero preference points):

• Valid B-BBEE Verification Certificate or sworn B-BBEE affidavit.
• Annexure A – SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Annexure B – SBD 4 (Bidder's Disclosure): discloses any connection to state employees or the procuring institution.
• Annexure C – SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• Proof of Central Supplier Database (CSD) registration.

Disqualification risks:

• Attempting to canvass any CEF officer or employee between closing and award.
• Submitting after the closing time.

Evaluation is commercial only (Phase 1).

Scoring split (total 100):

• Price: 80 points
• Specific goals: 20 points

Specific goals (maximum 20 points):

• 51% or more black-owned enterprise: 10 points
• 51% or more women-owned enterprise: 5 points
• 51% or more youth-owned enterprise: 3 points
• 10% or more disability-owned enterprise: 2 points

B-BBEE certificate or sworn affidavit required to claim preference points.

Points for specific goals are added to price points; total rounded to two decimal places.

Contract awarded to the highest scoring bidder. In case of a tie, the bidder with the highest specific-goal points wins; if still tied, award decided by drawing of lots.

The 80/20 preference point system applies (estimated value below R50 million).

Scope: once-off servicing of diesel engines at the SANPC Refinery.

Full scope of work is detailed in Annexure D (Scope of Work) — refer to it for specifics.

All-inclusive fixed price in ZAR including VAT. Pricing/Quotation form is a mandatory returnable document. Prices must cover the full scope of work.

Prices must be quoted in South African Rand on a fixed price basis, including VAT.

The bidder must provide an all-inclusive pricing offer covering the full scope of work.

Validity period: 90 days from the closing date.

Valid SARS tax compliance PIN must accompany the quotation; no award to bidders with outstanding tax matters.

Proof of Central Supplier Database (CSD) registration required.

Valid B-BBEE Verification Certificate or sworn B-BBEE affidavit required to claim preference points.

Bidders must complete and submit SBD 1, SBD 4, and SBD 6.1.

The successful bidder must comply with all applicable national and local laws.

CEF reserves the right to subject a bidder to security screening by SSA before appointment.

Commercial evaluation only. Price 80 points, specific goals 20 points. Specific goals: 51% black-owned (10), 51% women-owned (5), 51% youth-owned (3), 10% disability-owned (2). B-BBEE certificate or sworn affidavit required. Highest total wins; tie-break by specific goals, then drawing of lots.

Returnable documents:

• SBD 4 (Bidder's Disclosure): discloses whether the bidder or any director, trustee, shareholder, member, partner, or controlling person is employed by an organ of state, has a relationship with anyone employed by the procuring institution, or has an interest in any other related enterprise. Must be completed, signed, and submitted with the bid. Failure to disclose all CSD-registered active companies linked to all directors leads to disqualification.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a false or incomplete disclosure.

Eligibility and evaluation:

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must disclose all CSD-registered active companies linked to all directors.
• Bidders must complete and sign the Bidder's Disclosure form (SBD 4).
• No further evaluation criteria are stated in the provided document.

No additional evaluation criteria beyond the requirement to disclose all CSD-registered active companies linked to all directors and to complete the Bidder's Disclosure form.

The questionnaire collects comprehensive corporate, shareholder, management, banking, experience, and project details from the bidder. It is a due diligence tool used by CEF Group to assess prospective business counterparties.

CEF SOC Ltd

• Telephone: +27 010 201-4700
• Fax: +27 010 201-4900
• Address: 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146
• Postal address: P O Box 786141, Sandton, 2146

Returnable documents:

• CEF Group third-party due diligence questionnaire: mandatory, completed, signed, and returned as a scanned copy to CEF Group nominated personnel.
• Attach all documents listed in the questionnaire's document list.
• Additional pages may be used where necessary.

Qualification requirements (all must be met):

• Not insolvent, under liquidation, or subject to business rescue.
• Not barred from competing for government contracts in any country.
• No convictions or pending investigations for fraud, bribery, corruption, or competition/anti-trust violations.
• Not subject to sanctions or dealings with sanctioned entities.
• Tax status must be compliant; all financial returns submitted consistently for the last 3 years (written confirmation from the appointed finance manager required).
• Must have data protection policies and security measures in place.
• Must have a written employee code of conduct, anti-bribery and corruption policy, and a policy for reporting bribery/fraud (confirmatory certificate signed by the Company's secretariat required).

The questionnaire requires the bidder to provide:

• Corporate details: registered company name, other names, registration number, tax registration number, country of incorporation, date of incorporation, corporate status, number of employees, nature and line of business.
• Registered and business addresses, telephone, email, website, branch details.
• Contact person and department.
• Shareholder details: name, nationality, appointment date, identity number.
• Executive management details: name, nationality, position, identity number.
• Stock exchange listing details (if applicable).
• Rating agency details (if applicable).
• Banking details: bank name, SWIFT code, IBAN/routing code, account manager name.
• Experience in the industry (years), licenses and registration numbers.
• Intellectual property owned (patent number, issuing body, expiry, description).
• On-going projects: project name, type, infrastructure, commencement date, status, value, owner/lease.

Sanctions and legal compliance:

• Must not be incorporated, located, or operating from sanctioned countries.
• Must not engage in transactions involving sanctioned entities.
• Must not have convictions or pending investigations for sanctions or export control violations.

Data protection:

• Must have conducted a data information audit.
• Must document personal data held, sources, sharing, and processing.
• Must have technical and organisational security measures to protect data.
• Must have a personal data protection policy and a confirmatory certificate from the appointed Information Officer.
• Must have contracts with sub-processors containing equivalent data protection obligations.
• Must have processes to identify and report personal data breaches.

Ethics and integrity:

• Must disclose any directors or executives who are government public officials.
• Must disclose any government ownership or control.
• Must have a written employee code of conduct, anti-bribery and corruption policy, and a policy for reporting bribery/fraud.
• Must disclose any convictions or pending investigations for fraud, bribery, or corruption.
• Must disclose any barring from government contracts.

Financial:

• Must not be insolvent or under liquidation.
• Must not have business rescue plans in progress.
• Must have submitted all financial returns consistently for the last 3 years (written confirmation from finance manager required).

Litigation:

• Must disclose any pending litigation with regulators or listed companies.

The questionnaire requires disclosure of experience, licenses, intellectual property, and ongoing projects. It also requires confirmation of data protection processes and any penalties for data breaches.

The procurement is for the appointment of a service provider to perform a once-off servicing of diesel engines at the SANPC Refinery. The bid response documents must be emailed to [email protected]. Bidding procedure and technical enquiries are directed to Nkosingiphile Radebe (telephone 010 201 4724, email [email protected]).

Closing date: 19 November 2026

Closing time: 12:00

Bidding procedure enquiries:

• Contact: Nkosingiphile Radebe
• Telephone: 010 201 4724
• Email: [email protected]

Technical enquiries:

• Contact: Nkosingiphile Radebe
• Telephone: 010 201 4724
• Email: [email protected]

Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 12:00 on 19 November 2026

Bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.

Late bids will not be accepted for consideration.

Returnable documents:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page, including supplier information and the foreign supplier questionnaire if applicable.
• Proof of authority to sign (e.g. company resolution) must be submitted.
• SARS Tax Compliance Status PIN or CSD number (see compliance requirements).

Failure to provide or comply with any required particulars may render the bid invalid.

Bids will be evaluated in terms of the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.

Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number.

Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Foreign suppliers must complete the questionnaire in SBD1 Part A.

Failure to provide or comply with any of the required particulars may render the bid invalid.

The service provider is to perform a once-off servicing of diesel engines at the SANPC Refinery.

No further technical details (quantities, scope items, or standards) are stated in the available document.

Tax compliance:

• Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available.
• TCS PIN applications can be made via e-filing at www.sars.gov.za.
• A printed TCS certificate may also be submitted with the bid.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bidders not resident in South Africa (foreign suppliers) must complete the foreign supplier questionnaire in SBD1 Part A; if they answer "No" to all questions, they are not required to register for a TCS PIN.

Disqualification:

• Bids from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state will not be considered.

The tender is for the appointment of a service provider for a once-off servicing of diesel engines at the SANPC Refinery. No further scope details are provided in the available document.

Closing date: 19 November 2026 at 10:00

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; must be completed and signed.
• Proof of ownership for claimed specific goals must accompany the bid; otherwise no specific goal points are awarded.

Submission method: not stated in the provided document.

Closing time: 10:00 on 19 November 2026.

Evaluation split:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Preference point system: 80/20 (applicable to requirements up to R50 million including taxes).

Specific goals and allocated points (as per the form):

• Enterprises with 51% or more black ownership: 10 points
• Enterprises with 51% or more women ownership: 5 points
• Enterprises with 51% or more youth ownership: 3 points
• Enterprises with 10% or more disability ownership: 2 points

Bidders must indicate how they claim points for each specific goal. Failure to submit supporting proof means no specific goal points are claimed.

The tender is for the once-off servicing of diesel engines at the SANPC Refinery. No further technical details are provided in the available document.

Bidders must complete and submit the SBD 6.1 Preference Points Claim Form. To claim specific goal points, bidders must provide proof of ownership as specified (e.g., 51% black-owned, 51% women-owned, 51% youth-owned, or 10% or more disability-owned). Failure to submit proof with the tender means no specific goal points will be claimed.

The 80/20 preference point system applies. Price is allocated 80 points and specific goals 20 points. Specific goals and points: 51% black-owned (10), 51% women-owned (5), 51% youth-owned (3), 10% or more disability-owned (2). Bidders must indicate how they claim points for each goal and provide supporting proof.