Policy and legal services for rural development framework – gauteng tender

Closing date: 21 October 2026 at 11:00

Briefing session: none (no briefing session for this bid).

There is no briefing session for this bid.

Technical enquiries:

• Contact: Dr Sharmla Govender-van Wyk
• Telephone: (012) 312 9299
• Email: [email protected]

Bid related enquiries:

• Contact: Bids Management Unit
• Telephone: (012) 312 8383 / 8381 / 9627
• Email: [email protected]

Additional contact:

• Contact: Mr Abie Olyn
• Telephone: (012) 312 8383

Submission address:

Department of Land Reform and Rural Development

600 Lillian Ngoyi Street

Berea Park

Pretoria, 0001

Submission method: sealed envelope deposited in the bid box at the Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.

Envelope must show: bidder name and address, bid number (5/2/2/1-DLRRD 0011 (2026/2027)), and closing date. Failure to comply disqualifies the bid.

Bids must be submitted on the official forms provided (not re-typed). Late bids will not be accepted.

Returnable documents (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder details, CSD reference number, and signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares whether any director/shareholder is employed by the state or connected to the procuring institution; false disclosure disqualifies the bid.
• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid; applies to contracts with imported content.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
• SBD 7 (Contract Form): to be signed by the successful bidder after award.
• Proof of authority to sign (e.g., company resolution).
• Tax compliance: SARS TCS PIN or printed TCS certificate, or CSD number.

Validity period: 120 days.

Preference point system: 80/20 (for requirements up to R50 million).

Points allocation: Price 80, Specific Goals 20.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender.

Specific goals (max 20 points):

• Historically Disadvantaged Individuals (HDI): up to 8 points
• Female ownership: up to 5 points
• Disability: up to 2 points
• Youth (not older than 35 on closing date): up to 2 points
• Locality (promotion of SA owned enterprises): up to 3 points

Tenderers must complete the specific goals table (paragraph 2.12) and submit proof for each claim; failure to do so results in no points for specific goals.

Sub-contracting: if more than 25% of contract value is sub-contracted to an enterprise that does not qualify for the same or more HDI points, no HDI points are awarded.

The department requires the appointment of a policy and legal service provider to assist in developing a rural development policy framework to support the drafting of a rural development bill.

Contract period: twelve (12) months.

Scope includes policy development and legal drafting support.

No further technical specifications are provided in the document.

No bid security or bond is specified in the document.

Performance security: the GCC requires the successful bidder to furnish performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC). The form may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Payment: payments to be made within 30 days after submission of a valid invoice, unless otherwise specified in SCC.

Prices: quoted prices are firm and may not vary during the contract, except as authorised in SCC.

NIP reporting: if the contract value exceeds R10 million, the successful bidder must report details to the DTI within 5 working days of award.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database and provide the reference number on SBD 1.

Tax compliance: bidders must submit a SARS TCS PIN or printed TCS certificate, or provide a CSD number. No contract will be concluded with a bidder whose tax matters are not in order.

State employment: bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Sole agents/suppliers: must indicate market price after discount or percentage net profit before tax.

B-BBEE: preference points claimed via SBD 6.1; no specific B-BBEE level threshold is stated in the document.

The contract is governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) that may apply; SCC prevails in case of conflict.

Key GCC provisions:

• Performance security: to be furnished within 30 days of contract award, in the form and amount specified in SCC.
• Payment: within 30 days of invoice, in Rand unless otherwise specified.
• Prices: firm, no variation except as authorised in SCC.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: not allowed without prior written consent.
• Subcontracts: must be notified in writing.
• Delays: penalties may be deducted at the prime interest rate per day of delay.
• Termination for default: may terminate if supplier fails to deliver or perform, or engages in corrupt/fraudulent practices; may also restrict supplier from doing business with the public sector for up to 10 years.
• Force majeure: relieves liability for delays caused by events beyond control.
• Disputes: amicable resolution, then mediation, then South African courts.
• Limitation of liability: supplier's aggregate liability limited to contract price, except for penalties/damages.
• Governing law: South African law.
• Taxes: local supplier responsible for all taxes until delivery.
• NIP: applies to contracts with imported content; reporting required for contracts over R10 million.

Bids must be submitted in a sealed envelope to the bid box at the Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Pretoria, 0001. The envelope must show the bidder's name and address, bid number, and closing date; failure to comply disqualifies the bid.

Bidders must register on the CSD and provide the reference number on SBD 1.

Sole agents/suppliers must indicate market price after discount or percentage net profit before tax.

Bids must be valid for 120 days.

Bids must be delivered by the closing time to the correct address; late bids will not be accepted.

Bids must be submitted on official forms provided (not re-typed).

Tax compliance: submit SARS TCS PIN or printed TCS certificate, or CSD number.

No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals are as listed in the tender; tenderers must complete the table in paragraph 2.12 to claim points.