Rail network protection services (rnps) at TRANSNET rail infrastructure manager (trim) depots – north corridor (12 months)

The tenderer's SHE management system is evaluated via Annexure H questionnaire. Each SHE element is scored on a 0–2 scale (0 = not submitted/not compliant, 1 = partially compliant, 2 = fully compliant). The questionnaire covers: SHE policy, SHE organogram, letter of good standing, SHE cost breakdown, health and safety plan (including SHE responsibilities, risk assessments, safe work procedures, SHE training, audits/inspections, communication, SHE representatives, incident reporting, PPE, emergency planning, fire prevention, safe tools/equipment, substance abuse policy, first aid, medical surveillance, and subcontractor management). The total marks and percentage score are calculated from these elements.

The tenderer must demonstrate safe working tools and equipment, a substance abuse policy/testing procedure, provision of first aid (competent first aiders and equipment), medical surveillance conducted by an Occupational Health Practitioner, and a process for selection, procurement and management of subcontractors to ensure they perform work safely.

The tenderer must demonstrate that the cost of health and safety for the project is included in the tender price, and provide a cost breakdown of SHE costs.

The tenderer must submit a valid Letter of Good Standing from the Compensation Commissioner, FEMA, or Rand Mutual. The SHE questionnaire requires submission of a SHE policy, SHE organogram (including legal appointees such as management appointees, SHE reps, first aiders, risk assessors, safety officer), and a Health and Safety Plan.

The SHE questionnaire evaluates the tenderer's SHE management system across the following areas: SHE policy, SHE organogram, letter of good standing, SHE cost breakdown, health and safety plan, risk assessments, safe work procedures, SHE training, audits/inspections, health and safety communication, SHE representatives, accident/incident reporting and investigation, PPE, emergency planning, fire prevention, safe working tools and equipment, substance abuse policy/testing, first aid provision, medical surveillance, and subcontractor management.

The SHE questionnaire scores each element on a 0–2 scale. A score of 2 indicates full compliance, 1 indicates partial compliance, and 0 indicates non-submission or non-compliance. The total marks and percentage are calculated from these scores.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corruptive behaviour by Transnet employees).

All bidders must read the Integrity Pact and certify in the RFX Declaration Form that they have acquainted themselves with and agree with its content. The Integrity Pact forms part of the final contract with the successful bidder.

Bidders must sign and comply with the Integrity Pact. Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Bidders must not have been restricted by National Treasury or another government institution. Bidders must not have litigated against Transnet in bad faith. Bidders must declare any conflicts of interest (family, business, or social relationships with Transnet employees or board members) in the RFX Declaration Form. Bidders must not have committed a serious breach of law (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years. Bidders must not have made incorrect statements regarding local content or B-BBEE status.

to the defined specifications of the works, goods and services; and

Bidders must not engage in under-pricing or anti-competitive practices. The bid price must be reasonable and competitive, in conformity with the defined specifications.

If a supplier subcontracted a portion of the bid without declaring it to Transnet, Transnet must penalise the supplier up to 10% of the value of the contract.

Bidders must uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption and the Environment. This includes supporting the protection of internationally proclaimed human rights, not being complicit in human rights abuses, upholding freedom of association and collective bargaining, eliminating forced and child labour, eliminating discrimination in employment, supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, encouraging environmentally friendly technologies, and working against corruption in all its forms.

The Integrity Pact is a binding agreement between Transnet and the bidder, incorporated into the final contract. It covers commitments against fraud and corruption, including: Transnet's commitments to fair treatment and non-acceptance of bribes; bidder obligations to refrain from bribery, collusion, and misrepresentation; independent bidding requirements; disqualification and restriction procedures for transgressions; sanctions for violations including contract cancellation and penalties; conflict of interest disclosure requirements; dispute resolution provisions; and governing law (South African law).

Bidders must not offer any material or other benefit to Transnet employees or third parties in exchange for an advantage in the bidding process. Bidders must not collude with other parties to preclude a competitive bid price or impair the transparency, fairness and progress of the bidding process. Bidders must not misrepresent facts or furnish false or forged documents to influence the bidding process.

{"name":null,"email":null,"phone":null,"department":"s with (Registration No. 1990/000900/06), a public company incorporated in accordance","address":null}

The contractor must sign the mandatory Section 37(1) & (2) OHS Act agreement. The contractor must be registered with the Compensation Commissioner under the COID Act and maintain valid cover. The contractor must appoint a competent person under Section 16(2) of the OHS Act. The contractor must ensure all employees are trained, medically fit, and provided with PPE. The contractor must comply with all OHS Act provisions and any employer-prescribed safe work practices. Non-compliance with the agreement can lead to suspension of the main contract after three breaches or after a 7-day notice period.

The contractor must maintain the work site and surrounding area to a reasonably practicable level of hygiene and cleanliness. No loose materials shall be left lying about unnecessarily, and the work site shall be cleared of waste material regularly and on completion of the work.

The contractor must comply with the Occupational Health and Safety Act (OHS Act) as a mandatory under Section 37(1) and (2). Key obligations include: appointing competent persons per Section 16(2) and providing copies of appointments to the employer; training all employees on health and safety aspects relevant to the work; ensuring strict supervision and discipline; maintaining an updated copy of the OHS Act on site; cooperating with the employer's safety inquiries; developing and implementing mitigation measures for work dangers; holding health and safety meetings if required; registering with the Compensation Commissioner under the COID Act and keeping payments current; ensuring employees undergo routine medical examinations; reporting incidents per Section 24 of the OHS Act to the Department of Labour and the employer; notifying the employer of any subcontractors and ensuring their compliance; observing security and access rules; providing fire precautions, first-aid, and ablution facilities; maintaining hygiene and cleanliness; avoiding nuisances; prohibiting intoxication on site; providing and wearing adequate PPE; ensuring plant, machinery, and equipment comply with Section 10 of the OHS Act; not using the employer's equipment without written consent; and ensuring all road vehicles are roadworthy, licensed, and insured, with valid driver's licenses.

The contractor must ensure that the work site and surrounding area are maintained to a reasonably practicable level of hygiene and cleanliness. No loose materials shall be left lying about unnecessarily, and the work site shall be cleared of waste material regularly and on completion of the work.

The agreement remains in force for the duration of the work and while any of the contractor's employees are on the employer's premises. If the contractor fails to comply with any provision, the employer may give 7 days' written notice to remedy the non-compliance; if not remedied, the employer may suspend the main agreement or claim immediate performance and/or payment. If the contractor breaches the contract on three occasions, the employer may suspend the main contract without prior notice.

{"name":null,"email":null,"phone":null,"department":"ies, know-how, trade secrets and","address":"net SOC Ltd [Transnet] [Registration No. 1990/000900/30]"}

Bidders must be acting as principal, not as nominee, agent, or broker. Bidders must not assign the NDA without Transnet's prior written consent. Bidders must be able to comply with the confidentiality and data protection obligations set out in the NDA.

supply a certificate signed by a director as to its full compliance with the

requirements of clause 3.3.2 above.

4. Announcements

4.1 Neither party will make or permit to be made any announcement or disclosure of its prospective interest

in the Bid without the prior written consent of the other party.

4.2 Neither party shall make use of the other

No specific requirements found

The NDA also covers: no assignment of the agreement without Transnet's written consent (except Transnet may assign to any Transnet Group member); no waiver of rights by delay or partial exercise; severability of invalid provisions; modifications only by written agreement signed by authorised persons; and no creation of a partnership, joint venture or agency between the parties.

The North Corridor carries more than 50% of total Freight Rail volumes, focusing on coal to Eskom power plants and export coal to Richards Bay Coal Terminal and Transnet Multipurpose Terminal. Main commodities include export coal, domestic coal, Eskom coal, chrome, ferrochrome, and cement. The purpose is to outline functional requirements for RNPS services to protect TRIM's North Corridor assets for 12 months. The contract aims to reduce theft and vandalism on the rail network across specified areas including Lephalale, Thabazimbi, Rustenburg, Pyramid South, Welgedagt, Springs, Trichardt, Majuba, Thuthuka, Grootvlei, Ogies, Ermelo, Piet Retief, Paul Pietersburg, Ulundi, Vryheid, Empangeni, Richards Bay, Golela, Stanger, and Pyramid Cluster mainlines and branch lines, plus relay rooms, substations, telecoms high sites, and shunting yards.

{"name":null,"email":null,"phone":null,"department":"ies and Law","address":null}

Returnable documents — all must be valid and active at submission:

• Signed acceptance of the Scope of Work; failure to submit disqualifies the bid.
• Signed and submitted KPIs with the bid (mandatory).
• Signed Master Agreement submitted with the bid.
• PSIRA certificate and accreditation (section 20 of the PSIRA Act).
• Certified proof of PSIRA Grade B credentials for each active member, director, partner, trustee.
• Certified Letter of Good Standing from PSIRA.
• Signed Letter of Good Standing from COIDA.
• PSIRA registration certificates for at least five security officers currently employed.
• Minimum five SAPS firearm competency certificates (not older than 5 years).
• SAPS criminal clearance certificates for all active directors (not older than 6 months).
• Letter of compliance from the Security Industry Provident Fund (no outstanding amounts).
• Letter of good standing from the Security Industry Medical Aid Insurance/Fund.
• Performing Animal Protection Act License (PAPAA) with signed agreement if animals are leased.
• Proof of Public Liability Insurance (min R5,000,000 per claim, R30,000,000 annual limit).
• Proof of Security Liability Insurance (min R5,000,000 per claim, R30,000,000 annual limit).
• Drone documents: Remote Operator Certificate, Air Service Licence, list of pilots with Remote Pilot Licenses, BVLOS approval, ICASA Radio Frequency Spectrum Licence, UAS Registration Certificates.
• SAPS Central Firearm Registry list showing minimum 276 firearms registered in bidder's name (not older than 12 months).
• ICASA Radio Frequency Spectrum License for two-way radios.
• Reference letters and contract award letters as per experience requirements.

Evaluation stages:

• Technical evaluation includes assessment of firearms based on current licenses held, supported by documentary evidence.
• Previous similar experience is scored using a matrix assessing the company's track record in rail infrastructure or National Key Point security.
• Minimum of five years' experience in rail infrastructure or National Key Point environments is required.
• Minimum of three reference letters from past or present clients, each accompanied by a corresponding contract award letter. Non-corresponding letters are deemed non-responsive and not considered.
• Pricing evaluation is done strictly in line with the current PSIRA pricing guide.
• B-BBEE minimum level: 3 (as per currentAnalysis).

Scope of services:

• Provision of rail network protection services (RNPS) at TRIM depots within the North Corridor for 12 months.
• Services include safeguarding personnel, escorting TRIM personnel, and protecting rail infrastructure assets and rolling stock.
• Areas covered include Lephalale, Thabazimbi, Rustenburg; Pyramid South, Welgedagt, Springs, Trichardt, Majuba, Thuthuka, Grootvlei; Springs to Ogies; Ogies, Ermelo, Piet Retief, Paul Pietersburg, Ulundi, Vryheid, Empangeni, Richards Bay (Coal Line); Golela to Stanger; Pyramid Cluster mainlines and branch lines; relay rooms, substations, telecoms high sites; shunting yards/depots.
• Assets to protect: infrastructure (track, signalling, substations, OHTE, cables, relay rooms, telecoms, bridges, tunnels, depots, fibre-optic cables, etc.), rolling stock (locomotives, wagons, containers), commodities (coal, chrome, ferrochrome, chemicals, timber), human assets (technicians, engineers, per way staff), and other equipment (mobile generators, welding machines).
• Minimum deployment resources (Table 1): 222 Grade B security officers, 553 foot patrollers, 444 bulletproof vests, 434 two-way radios, 116 vehicles, 25 drones, 6 equestrian services, 6 K9 units, 276 firearms. Total 2,082.
• Shutdown periods: two scheduled annual shutdowns, each less than 2 weeks. Additional security personnel must be deployed during shutdowns. Shutdown 1: 12 days and nights in July 2026; Shutdown 2: 7 days in January 2027. Additional resources for shutdowns (Table 2): 42 Grade A, 126 Grade B, 225 Grade C day shift, 225 Grade C night shift, 17 single cab vehicles, 21 double cab vehicles, 21 rifles, 42 shotguns, 117 9mm/revolvers, 117 side arms, 21 rifles, 143 combination side arm/shotgun/rifle. Total 1,117.
• Service required 24/7/365.
• SSP must have a functional 24/7 control room in the North Corridor and supply a radio base set at own cost.
• SSP must have capacity to supply vehicles, firearms, drones, equestrian services, and human resources.
• SSP must have proven relationships with communities and law enforcement agencies.
• SSP must attend to incidents, secure crime scenes, investigate breaches, and report crime to TRIM and law enforcement within 12 hours.
• SSP must conduct integrity tests (polygraph) via registered service provider.
• SSP must provide all tools of trade (uniform, utility belt, bulletproof vest, baton, handcuffs, tear gas, metal scanner, torch, cell phone, firearm, vehicle, radio, panic buttons, etc.) in pricing.
• Ad hoc security services may be required; additional officers must be provided within 2 hours of written request.
• Security officers must be registered with PSIRA and, where applicable, National Key Points Secretariat.
• Security officers must be South African citizens or permanent residents with written employment contracts.
• Medical examinations (eye, audiometric, communicable disease) required for all employees within first month; exit medicals required.
• Training: NQF or equivalent, PSIRA training certificates for Grades A, B, C, SASSETA firearm training, refresher training every 6 months.
• Supervising Inspectors must visit each site at least twice per shift.
• Equestrian services: horses must be quality breed, equipped with bridle and reigns; riders must have basic training skills.
• K9 units: dog handler/Canine team composition as per Table 3.
• Firearms: must comply with Firearms Control Act; all incidents of discharge reported to Client.
• Vehicles: LDVs not less than 2.000cc, high ride, adequate ground clearance; maintenance and repairs at SSP's cost; replacement within 2 hours of breakdown.
• Communication equipment: two-way handheld radios with adequate range; dysfunctional radios replaced within 2 hours at SSP's cost.
• National Key Points: comply with National Key Points Act and Control of Access to Public Premises and Vehicles Act.
• Ports: comply with Port Rules and Merchant Shipping (Maritime Security) Regulations, 2004.

Control room: Functional 24/7 control room in North Corridor with capability to communicate with all deployed officers and vehicles. SSP to supply radio base set at own cost, installed in Client's security control room/Nerve Centre, plus diagram of call signs.

Service delivery: 24/7/365 basis. Personnel and resources (offices, vehicles, firearms, cell phones) available in all areas of responsibility. Working relationships with law enforcement and prosecuting authorities.

Security services: Provide all required security officers, tools of trade, firearms, ammunition, bulletproof vests based on risk assessment. Supervisors/Area Managers (Grade A and/or B) per area. Post officers as directed. Conduct service-specific risk assessments and continuous risk assessments. Contingency plan for strikes. Changes to resources require prior written consent of Controlling Officer.

Ad hoc services: Provide additional officers within 2 hours of written request. Equipment must be clean and in good working order.

Security officers: Registered with PSIRA and NKPS where applicable. Non-criminal clearances (automated fingerprint identification) from SAPS-appointed service provider, valid 12 months, costs borne by SSP. Commercial clearance (credit check) if required. South African citizens or permanent residents with written employment contracts. Firearm-carrying officers must be competent and licensed. Vetting costs for National Key Points at SSP's cost. Medical examinations as specified. Induction and awareness training at SSP's cost. Shifts 18:00-06:00 and/or 06:00-18:00. Officers must report on time, stay vigilant, attend off-duty parades. Alcohol/drug testing. Supervising Inspectors record visits in occurrence books. Daily shift posting sheets accurate; short postings reported within 1 hour. Liability for loss/damage to tools of trade. All original pages of books/registers become property of Client.

Supervision: Supervising Inspectors with details provided before effective date. Minimum two visits per deployment area per site per shift. Record visits with red ball-point pen. Take command and control of daily deployment. Criminal vetting separate from PSIRA, maintained periodically.

Training: Proof of qualifications before deployment. NQF or equivalent, PSIRA training certificates for Grades A, B, C, NKPA registration, SASSETA firearm training, applicable firearm competency. Refresher training every 6 months. Induction course arranged by Client. Annual training on legal provisions and code of conduct.

Identification: Comply with Client's identification requirements.

Communication equipment: Two-way handheld radios with adequate range. Diagram of communication network and call signs before effective date. Dysfunctional radios replaced within 2 hours at SSP's cost.

Motor vehicles: No additional motorised vehicles without written request. Drivers hold valid unendorsed licenses. Logbooks kept and completed per shift. LDVs not less than 2.000cc, high ride, adequate ground clearance. Maintenance and repairs at SSP's cost. Replacement within 2 hours of breakdown. Logos on front doors. Rotation of vehicles as identified by Client.

Firearms: Comply with Firearms Control Act. Report all discharges to Client.

General obligations: Continuous training and retraining. Code of conduct. Compliance with co-operation agreements with security agencies. Allow entry only with valid official ID.

National Key Points and access control: Comply with National Key Points Act and Control of Access to Public Premises and Vehicles Act. For ports, comply with Port Rules and Merchant Shipping (Maritime Security) Regulations, 2004. No entry without permission of authorised officer. Authorised officer may require name, address, proof of identity, declaration of firearms or dangerous objects, and contents of vehicles/bags.

Minimum five years' experience in rail infrastructure or National Key Point environments. Acceptable proof for rail infrastructure experience includes entities: TRIM, TFR, PRASA, Bombela. National Key Points proof based on designated list. Minimum three reference letters from past or present clients, each accompanied by corresponding contract award letter. Letters must be on client's letterhead, signed by authorized person, dated, provide contactable references, describe services, and state contract period. Non-corresponding letters deemed non-responsive.

Medical examinations: All employees deployed must undergo medical examinations including eye examination by registered optometrist, audiometric testing by registered audiologist, and communicable disease test (e.g., TB) within first month of agreement. Failure may result in 10% monthly contract value withholding. Exit medical examinations required between fourth and second last month; 20% of final month's payment withheld until completed and records provided. Client may monitor process.

Training: Security officers must attend induction course and awareness training at SSP's cost. Proof of qualifications required before deployment: NQF or equivalent, PSIRA training certificates for Grades A, B, C, registration with PSIRA, NKPA registration where applicable, SASSETA firearm training, applicable firearm competency. Refresher training every 6 months. Training by accredited institutions at SSP's cost.

Supervision: Supervising Inspectors must visit each site at least twice per shift, record visits in occurrence books and pocketbooks, and ensure availability for inspection. Personnel must be criminally vetted separately from PSIRA processes, maintained through periodic vetting.

Pricing must include all tools of trade (uniform, utility belt, bulletproof vest, baton, handcuffs, tear gas, metal scanner, belly scope, torch, cell phone, firearm, vehicle, radio, panic buttons, etc.). Pricing evaluation strictly per PSIRA pricing guide. Shutdown allowance: separate compensation for additional officers during shutdowns under 'Shutdown Allowance' in Pricing Schedule. No standby or overtime claims without prior written approval. Two separate quotations for shutdowns: Shutdown 1 (12 days/nights, July 2026) and Shutdown 2 (7 days, January 2027). Resource quantities for pricing: baseline (Table 1) and shutdown (Table 2) as specified.

Pricing format:

• Pricing must include all tools of trade required for optimal security service.
• Pricing evaluation strictly in line with current PSIRA pricing guide.
• Shutdown allowance: remuneration for additional officers during shutdowns compensated separately under 'Shutdown Allowance' in Pricing Schedule. No standby or overtime claims unless prior written approval from TRIM.
• Two separate quotations for shutdowns: Shutdown 1 (12 days/nights, July 2026) and Shutdown 2 (7 days, January 2027).
• Insurance requirements: Public Liability Insurance cover of not less than R5,000,000 per claim with annual limit of not less than R30,000,000. Security Liability Insurance cover of not less than R5,000,000 per claim with annual limit of not less than R30,000,000.
• Payment: KPIs have direct impact on monthly payments.
• Withholding: 10% of monthly contract value may be withheld if medical examinations not completed for all employees within first month. 20% of final month's payment withheld until exit medical examinations completed and records provided.

Mandatory compliance documents (all must be valid and active):

• PSIRA certificate and accreditation (section 20 of PSIRA Act).
• Certified proof of PSIRA Grade B credentials for each active member, director, partner, trustee.
• Certified Letter of Good Standing from PSIRA.
• Signed Letter of Good Standing from COIDA.
• PSIRA registration certificates for at least five security officers currently employed.
• Minimum five SAPS firearm competency certificates (not older than 5 years).
• SAPS criminal clearance certificates for all active directors (not older than 6 months).
• Letter of compliance from Security Industry Provident Fund (no outstanding amounts).
• Letter of good standing from Security Industry Medical Aid Insurance/Fund.
• Performing Animal Protection Act License (PAPAA) with signed agreement if animals leased.
• Proof of Public Liability Insurance (min R5,000,000 per claim, R30,000,000 annual limit).
• Proof of Security Liability Insurance (min R5,000,000 per claim, R30,000,000 annual limit).
• Drone documents: Remote Operator Certificate, Air Service Licence, list of pilots with Remote Pilot Licenses, BVLOS approval, ICASA Radio Frequency Spectrum Licence, UAS Registration Certificates.
• SAPS Central Firearm Registry list showing minimum 276 firearms registered in bidder's name (not older than 12 months).
• ICASA Radio Frequency Spectrum License for two-way radios.
• B-BBEE minimum level: 3.
• Compliance with all relevant legislation including PSIRA, 2001; Private Security Industry Levies Act, 2002; National Key Points Act; Basic Conditions of Employment Act, 1997; COIDA; Occupational Health and Safety Act, 1993; Railway Safety Regulator Act, 2002; POPI Act; Firearms Control Act; Criminal Procedure Act; Control of Access to Public Premises and Vehicles Act; B-BBEE Act Codes of Good Practice; ICASA Act; Security Officers Act, 1987; Legal Succession to the South African Transport Services Act, 1989; Income Tax Act; VAT Act; Performing Animals Protection Act; SACAA regulations.
• Monthly minutes of Health and Safety meetings or certification confirming meetings took place.
• Environmental approvals (authorisations, permits, licenses) before commencing on site.

Compliance with Occupational Health and Safety Act, 1993, including appointment of officials. Monthly minutes of Health and Safety meetings or certification confirming meetings took place per site. Compliance with all relevant legislation including PSIRA, National Key Points Act, Basic Conditions of Employment Act, COIDA, Railway Safety Regulator Act, POPI Act, Firearms Control Act, Criminal Procedure Act, Control of Access to Public Premises and Vehicles Act, B-BBEE Act, ICASA Act, Security Officers Act, Legal Succession Act, Income Tax Act, VAT Act, Performing Animals Protection Act, SACAA regulations. Environmental approvals required before commencing on site. Emergency incidents reported per section 30 of NEMA.

Performance requirements: Services on 24/7/365 basis. Performance measured on number of incidents per area. Poor performance and negligence leading to incidents penalised, focusing on replacement costs of stolen material or assets. Ongoing non-performance may lead to termination. All security incidents must be reported to TRIM within 1 hour of discovery; non-reporting is breach of trust and contract, potentially immediate termination. Crime reduction performance managed monthly. TRIM may terminate if SSP fails to perform and does not rectify within 7 days.

KPIs: Issued with tender, must be signed and submitted with bid (mandatory). Monitored monthly, reviewed quarterly, adjusted annually. Direct impact on monthly payments. Based on agreed reduction with baseline from crime statistics. Continued poor performance may lead to termination. Penalties for poor performance.

SLAs: To be developed and signed with successful respondents.

Acceptance of Scope of Work: Signed acceptance required; failure disqualifies bid.

Reporting: Daily, weekly, monthly incident reports to TRIM, captured on TRIM security incident reporting system. Emergency incidents reported per section 30 of NEMA.

Master Agreement: Issued with tender, must be signed and submitted with bid.

Termination: Report incidents to SAPS within 6 hours; failure is breach. Under-reporting or incomplete reporting is serious breach. SAPS case numbers must be updated on SIMA within 48 hours. Continued poor performance may lead to termination.

Confidentiality: Tender information must be kept confidential; no sharing with third parties without written consent.

Remuneration: SSP must comply with sectoral determinations for Private Security Sector. Paying less than prescribed remuneration or unlawful deductions allows immediate termination and damages. SSP solely responsible for all employee costs including taxes and levies.

Reference letters and contract award letters that do not correspond are deemed non-responsive and not considered during evaluation. Contract award letters must be on client's letterhead, signed by authorized persons from both client and bidding company, dated, provide contactable references, describe security services, and state contract period. Reference letters must be on client's letterhead, signed by duly authorized person, dated, provide contactable references, provide brief details of security services, and state contract period. TRIM reserves the right to contact references for verification.

Closing date and time: as per the tender record (2026-09-15T13:00:00.000Z).

Site visits or briefing sessions: may be required where necessary to view the site or receive further information. If indicated as compulsory in the RFX Document, attendance is mandatory and failure results in disqualification. No specific date or venue is stated in this document.

Respondents may be required to attend a site visit or briefing session where necessary to view the site or receive further information. If indicated as compulsory in the RFX Document, attendance is mandatory and failure results in disqualification.

Clarifications before the closing date must be uploaded to the Transnet e-Tender Submission Portal or directed to the contact person listed in the RFX Document.

After the closing date, communication may only be with the contact person listed in the RFX Document.

No specific contact names, emails, or phone numbers are stated in this document.

Bids must be submitted by uploading them onto the Transnet e-Tender Submission Portal against each tender selected, no later than the closing date and time. Late bids will not be considered. The bidder guide is available on the Transnet Portal at transnetetenders.azurewebsites.net.

Bids must be completed on Transnet's official forms and formats; bids on the bidder's own terms and conditions may be rejected. Original forms must be completed; additional information may be submitted on company letterhead, cross-referenced in the RFX.

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification.

Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory; failure may result in exclusion of the affected items.

Bids must be held valid for the requested validity period after closing; extensions may be requested without allowing changes to the bid.

Bids by or on behalf of foreign principals require written proof of authorisation for representatives or agents; failure to submit such authorisation disqualifies the bid.

All returnable documents listed in the RFX Documents must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification.

Bidders must not appear on the Register of Tender Defaulters or the List of Restricted Suppliers kept by National Treasury; awards may be withdrawn if a bidder is found to be restricted.

Bidders must submit all mandatory returnable documents; failure results in disqualification.

Bidders must attend any compulsory site visit or briefing session indicated in the RFX; failure to attend results in disqualification.

Bids must be on Transnet's official forms; bids on the bidder's own terms and conditions may be rejected.

Prices must be quoted in South African Rand; prices subject to confirmation will not be considered.

Bidders must provide written proof of authorisation when submitting on behalf of a foreign principal.

Bidders must not engage in unauthorised communication about the bid during the evaluation period; such communication may lead to disqualification.

This document is the Transnet General Bid Conditions (Annexure E) and does not contain the technical scope of the RNPS services. Technical specifications would be in the main RFP document.

Goods offered must be NEW, i.e., in unused condition, neither second-hand nor reconditioned, unless otherwise stipulated.

Samples may be required; they must be marked with the bidder's name, address, bid number, and item number, and must reach the addressee on or before the closing date. Transnet may retain samples for quality checking; unsuccessful bidders may collect samples at their own risk and cost.

Bidders must tender strictly in accordance with the drawings and/or specifications supplied by Transnet. Respondent's drawings must be submitted before the closing time and date; non-receipt may disqualify the bid.

Foreign specifications must be accompanied by translated copies; any departures or variations must be detailed in a covering letter.

Respondents must tender strictly in accordance with the drawings and/or specifications supplied by Transnet. Respondent's drawings must be submitted before the closing time and date. Foreign specifications must be accompanied by translated copies, and any departures or variations must be detailed in a covering letter.

If the Respondent is a company, full names of directors must be stated; if a close corporation, names of members; if a partnership or individual trading under a trade name, names of partners or the individual. Foreign respondents must provide written proof of authorisation for representatives or agents, and a legal Power of Attorney complying with Rule 63 of the Uniform Rules of Court when required to enter into contracts.

Unless otherwise stipulated, goods offered must be NEW, i.e., in unused condition, neither second-hand nor reconditioned. Samples may be required and retained by Transnet for checking quality and workmanship.

All monetary amounts must be in Rand (ZAR). Prices subject to confirmation will not be considered. Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory. Prices for goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified. Local supplies quoted on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid basis. VAT must be shown separately on tax invoices. Conditional discounts for early payment are calculated from receipt of correct month-end statement and tax invoice. Alternative payment methods or financing proposals may be offered but the bid must first comply with the standard payment terms.

All monetary amounts must be in Rand (ZAR). Prices subject to confirmation will not be considered.

Prices for goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified. Local supplies quoted on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid basis.

VAT must be shown separately on tax invoices.

Conditional discounts for early payment are calculated from receipt of correct month-end statement and tax invoice.

Alternative payment methods or financing proposals may be offered, but the bid must first comply with the standard payment terms.

Security: The successful bidder, when called upon, must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation. The amount will be stipulated in the Bid Documents. The Deed of Suretyship must be completed and returned within 30 calendar days from the date of the letter of acceptance; failure may result in contract cancellation. No payment will be made until the form is delivered.

Advance payments: The successful bidder may be required to furnish a guarantee covering any advance payments.

Bidders must not appear on the Register of Tender Defaulters or the List of Restricted Suppliers kept by National Treasury.

Bidders must submit all mandatory returnable documents listed in the RFX; failure results in disqualification.

Bidders must attend any compulsory site visit or briefing session; failure results in disqualification.

Bids must be on Transnet's official forms; bids on the bidder's own terms and conditions may be rejected.

Bidders must quote prices in South African Rand; prices subject to confirmation will not be considered.

Bidders must provide written proof of authorisation if submitting on behalf of a foreign principal.

Bidders must comply with any conditions imposed by Transnet, including providing security when called upon to do so.

Bidders must not engage in unauthorised communication about the bid during the evaluation period.

Identification: If the bidder is a company, full names of directors must be stated; if a close corporation, names of members; if a partnership or individual trading under a trade name, names of partners or the individual.

Foreign respondents: Must name an authorised representative in South Africa empowered to sign contracts. A legal Power of Attorney complying with Rule 63 of the Uniform Rules of Court must be furnished when required to enter into contracts.

The contract is governed by South African law. The bidder must specify a domicilium citandi et executandi in South Africa and submit to the jurisdiction of South African courts. Foreign bidders must name an authorised representative in South Africa empowered to sign contracts.

Contract documents comprise the General Bid Conditions, the Terms and Conditions of Contract, and any Special Conditions. The bidder's bid response and Transnet's letter of acceptance form the contract. If a formal contract is to be signed, the documents constitute a binding contract until final signature.

Bidders may propose amendments to unacceptable conditions, subject to review by Transnet's Legal Counsel; failure to withdraw unacceptable deviations may lead to disqualification.

Defaults by bidders (failure to enter into contract, accept order, furnish security, or comply with conditions) allow Transnet to accept another bid or call for new bids and recover additional expenses.

Securities (Deed of Suretyship) must be provided within 30 calendar days of acceptance; failure may result in contract cancellation.

Copyright in plans and drawings is governed by the Intellectual Property Rights section of the Terms and Conditions of Contract.

Transnet General Bid Conditions apply to all bids. Key conditions include: bid submission via the Transnet e-Tender Submission Portal; use of official bid forms; no bid fee; validity period; site visits/briefing sessions (compulsory if indicated); clarifications before closing date; communication after closing date only with the contact person; unauthorised communication may lead to disqualification; returnable documents must be submitted; defaults by respondents; currency in ZAR; prices subject to confirmation not considered; alterations to bid prices must be initialled; exchange and remittance; acceptance of bid; notice to unsuccessful respondents; terms and conditions of contract; contract documents; law governing contract; identification of directors/members/partners; respondent's samples; securities (Deed of Suretyship); price and delivery basis for goods; export licence; quality of material (new goods); VAT; payment methods and conditional discounts; contract quantities and delivery requirements; plans/drawings/specifications; bids by foreign respondents; restricted suppliers database; and conflict with RFX document.

After the closing date, during the evaluation period, bidders may only communicate with the contact person listed in the RFX Document. Unauthorised communication with the Bid Adjudication Committee or other officials may lead to disqualification.

Transnet address for notices: Group Legal Counsel, 23rd Floor, Carlton Centre, 150 Commissioner Street, Johannesburg, 2001; postal address P.O. Box 72501, Parkview; email [email protected]. Either party may change its address or email by notice.

Returnable documents: the Schedule of Requirements must be executed, and the Non-Disclosure Agreement (Appendix 2) must be signed. No other submission instructions are stated in the provided document.

No evaluation criteria are stated in the provided document.

Scope: provision of rail network security services (RNPS) at Transnet Rail Infrastructure Manager (TRIM) depots within the North corridor for a period of twelve (12) months. Detailed service requirements are stipulated in Annexure A attached to the Schedule of Requirements.

Transnet will pay an amount not exceeding the accepted quotation for the twelve (12) month period, as illustrated in Schedule 2 of the Master Agreement.

Bidders must execute the Schedule of Requirements and sign the Non-Disclosure Agreement. No other compliance requirements are stated in the provided document.

The Non-Disclosure Agreement requires the service provider to keep confidential all information relating to Transnet's business, assets, customers, or staff, and to return all Transnet property upon termination of the assignment. The agreement survives termination of the assignment.

This is a Safety, Health and Environmental (SHE) specification for the Provision of Rail Network Protection Services (RNPS) at TRIM depots within the North Corridor. The contractor must achieve the Security Management Life Cycle (SMLC) to secure personnel, infrastructure, and assets. This includes deterring intruders through visible signage, denying access through target hardening (fencing, locks, tamper-proof enclosures, steel/concrete protection, sleepers on cable trenches, heavy batteries, ferrous and non-ferrous metals), detecting intrusions through high-tech methods, delaying entry via fight-back systems from the control room, and activating response teams with full information. Contract duration: twelve (12) months. Location: North Corridor. Contract Manager: Brent Meyer. TRIM Contract Representative / Technical Officer: Lerothodi Moramang.

Contract Manager: Brent Meyer. TRIM Contract Representative / Technical Officer: Lerothodi Moramang. Risk / Environmental Specialist: Elekanyani Phundulu. Safety Specialist: Kedibone Moselane.

Returnable documents: the SHE specification (Annexure I) must be signed by the contractor and returned with the bid. A Health and Safety Plan (SHE Plan) must be submitted with the tender. A valid Letter of Good Standing from the Compensation Fund or a licensed compensation insurer must be provided for the company and each subcontractor. A Section 37(2) agreement must be completed and signed by the contractor's mandated representative and returned to the TRIM Project Manager/Contract Representative. A SHE Policy signed by the CEO must be submitted. Bidders must forward the SHE specification to all subcontractors at the bidding stage so they can prepare their own SHE plans.

Bidders must submit a SHE Plan with their tender. The SHE Plan must be based on a risk assessment and include full particulars of safety management structure, SHE organisation, risk management, education and training, emergency planning, health and safety communication, safe working methods, PPE, project security, SHE costs, occupational health, incident management, operational control, and review plan. The SHE Plan is subject to TRIM Contract Representative's approval after award. No specific scoring split or preference point system is stated in this document.

Scope: Provision of Rail Network Protection Services (RNPS) at TRIM depots within the North Corridor. The contractor must achieve the Security Management Life Cycle (SMLC) to secure personnel, infrastructure, and assets. This includes: installing visible signage to deter intruders; implementing target hardening solutions (fencing, door locks, tamper-proof enclosures, steel/concrete protection, sleepers on signalling cable trenches, heavy lithium batteries, ferrous and non-ferrous metals); installing high-tech detection methods to alert on unauthorised entry; triggering fight-back systems from the control room to delay entry; and activating response teams with full information on security systems. Contract duration: twelve (12) months. Location: North Corridor.

Incident reporting: All incidents under Regulation 9 of the General Administration Regulations of the OHS Act must be reported to the TRIM Contract Representative and the Department of Labour. TRIM must receive copies of investigation reports. The contractor must make employees available as witnesses and provide documents for investigations. Corrective actions must be implemented to prevent recurrence. Lessons learnt must be shared with affected employees. Environmental incidents: pollution incidents must be reported immediately to the TRIM Contract Representative; an incident record system must be maintained on site. Waste must be disposed of by a licensed contractor at a licensed site, with disposal certificates available to TRIM on request.

The contractor must make adequate provision for the cost of health and safety measures in the tender price; these costs will not be invoiced separately. Subcontractors must also make adequate provision in their tender offers.

Compliance with the Occupational Health and Safety Act, Railway Safety Act, and Private Security Industry Regulation Act (PSIRA). A valid Letter of Good Standing from the Compensation Fund or licensed compensation insurer is required for the company and each subcontractor; no work may be done for TRIM without it. A Section 37(2) agreement must be entered into with TRIM and with subcontractors. A SHE Policy signed by the CEO must be submitted. Competent persons must be appointed in writing. SHE representatives must be appointed (ratio 1 per 50 employees). Medical certificates of fitness for employees must be provided. Compliance with Transnet Substance Abuse Policy and Regulation 2A of the General Safety Regulations. PPE must be provided free of charge and approved by SABS, EN, or AN. Firearm training must be provided by a person accredited with POSLEC SETA. Hazardous substances must comply with the Hazardous Substances Act and SANS Codes.

SHE Policy: A Safety, Health and Environmental Policy signed by the CEO must be submitted, outlining objectives and implementation. Letter of Good Standing: Proof of registration and a valid Letter of Good Standing from the Compensation Fund or licensed compensation insurer is required for the company and each subcontractor; it must remain valid for the contract duration and reflect the contractor's name, registration number, and expiry date. Management and supervision: A SHE organogram must be submitted outlining the site SHE management structure, including a Supervisor and other competent persons. Appointments must be made in writing. SHE representatives: Appointed in writing after consultation with employees, trained, and at a ratio of 1 per 50 employees. Monthly SHE Committee meetings must be held and minutes kept. SHE audits: The SHE Plan must be audited at least once a month. TRIM may conduct safety audits without prior warning. Monthly safety performance reports must be provided as per Annexure 1. Training: All employees must undergo TRIM SHE induction and site-specific induction. Visitors and suppliers must undergo induction and sign attendance registers. Daily safety talks must be held. Competency certificates must be provided in the SHE file. SHE Plan: A Health and Safety Plan must be submitted with the tender, based on a risk assessment, and must include full particulars as listed. The final SHE Plan is subject to TRIM approval. Risk assessment: Must be carried out by a competent person before work commences and reviewed during the contract. SHE File: Must be prepared and submitted for approval at least 5 working days before commencement. A copy must be kept on site and handed over upon completion. Occupational health: Employees must have valid medical certificates of fitness. Substance abuse testing is required before shifts, during, and after occurrences. First aid: Trained first-aid personnel must be available on site at all times; first aid boxes must meet GSR Annexure 1 minimum contents. Noise: Machinery must not exceed 85 dB(A); PPE is the last resort. Manual handling: Use mechanical aids and train employees in lifting techniques. Weather: Precautions against heat, cold, and adverse weather. Welfare facilities: Shower (1 per 15 persons), sanitary (1 per 30 workers), changing facilities, and sheltered eating areas must be provided. PPE: Provided free of charge, approved by SABS/EN/AN, and usage monitored. Emergency evacuation: An emergency evacuation plan and procedure must be established, with assembly points and drills. Access control: A Site Access Certificate must be obtained from the TRIM Contract Representative before commencing work. Access control must be in place and functional. Fire precautions: Measures to avoid fire risk, proper storage of flammable materials, trained firefighting personnel, and an effective evacuation plan. Confined spaces: Entry only after testing and certification; comply with General Safety Regulation 5. Subcontractors: The contractor is responsible for subcontractor compliance; must provide them with the SHE specification and ensure they have SHE plans. Section 37(2) agreements with subcontractors must be submitted to the Contract Manager.

Environmental management: The contractor must adhere to TRIM instructions for environmental management and legal compliance. Employees must be aware of spill and leak procedures, including notifying authorities and TRIM as required by NEMA and the National Water Act. Spill clean-up materials and equipment must be available on site. Pollution incidents must be reported immediately to the TRIM Contract Representative; an incident record system must be maintained. Vehicles and equipment must be kept in good condition, with no excessive noise. Hazardous substances must comply with the Hazardous Substances Act and SANS Codes. No on-site burying or dumping of waste; waste must be collected by a licensed contractor and disposed of at a licensed site, with disposal certificates available to TRIM on request. Operational safety: Vehicles must be of acceptable design, maintained, and operated by trained, certified, and medically fit persons. Employees must not be transported in the back of LDVs unless seats and safety belts are provided and risk assessment indicates low risk. Vehicles must be inspected daily. Tools and materials must be secured and separated from employees. Housekeeping: Good housekeeping practices must be maintained; materials must not obstruct access or egress. Stacking and storage: A competent person must supervise stacking and storage; storage areas must be demarcated and kept neat. Fire precautions: Measures to avoid fire risk, proper storage of flammable materials, trained firefighting personnel, and an effective evacuation plan. SHE signage: Employees must comply with all SHE signage; wet floor signage must be provided. Firearms: Use only in accordance with section 21 authorisation and for lawful purposes. Training must be provided by a person accredited with POSLEC SETA. Firearms and ammunition must be transported separately in locked metal containers with continuous supervision.

Confidentiality: The contractor must treat all data and information obtained from TRIM as confidential and must not make unauthorised use of it. Information must not be given to non-employees without written consent of the TRIM Project Manager. Adequate physical protection must be provided for confidential documents. Substance abuse: any transgression of the Transnet Substance Abuse Policy constitutes a breach of contract and may result in termination of services/contract.

Transnet SOC Ltd appoints the service provider to provide rail network security services (RNPS) at Transnet Rail Infrastructure Manager (TRIM) depots within the North corridor for a period of twelve (12) months, in accordance with the Schedule of Requirements.

For legal notices: GM: Legal, Risk & Compliance, 23rd Floor Carlton Centre, 150 Commissioner Street, Johannesburg, 2000. For commercial notices: Chief Procurement Officer, same address.

Bidders must be registered with the relevant authorities and hold a valid B-BBEE verification certificate, which must be renewed throughout the contract term. They must comply with tax clearance requirements under the Income Tax Act and VAT Act. The service provider must agree to the Transnet Supplier Integrity Pact. Subcontracting is subject to Transnet's approval, and the provider must not subcontract more than 25% of the contract value to a lower B-BBEE status enterprise unless it is an EME. The provider must also commit to job creation as per the RFP.

The service provider is appointed to provide rail network security services (RNPS) at Transnet Rail Infrastructure Manager (TRIM) depots within the North corridor for a period of twelve (12) months. Services are controlled by Purchase Orders issued by Transnet and executed by the service provider in accordance with the Schedule of Requirements/Work Orders. The service provider must adhere to the required minimum complement of personnel for the sites as guided by the Employer.

The service provider must ensure continuity of personnel assigned to the services. If personnel are unsatisfactory or absent, the provider must promptly supply a replacement of equivalent calibre and experience, subject to Transnet's approval.

Pricing is detailed in Schedule 2 – Pricing Schedule. Fees are paid as detailed in the relevant schedule or Work Order. Materials used in the provision of services are not invoiced unless set out in the Work Order and accepted by Transnet, in which case they are invoiced at cost.

Fees are detailed in the relevant schedule or Work Order. Transnet will not be invoiced for materials used in the provision of services except those set out in the Work Order and accepted by Transnet, which will be invoiced at cost.

The service provider must submit details of its B-BBEE status and proof thereof at the beginning of March each year during the agreement. The provider must notify Transnet of any change in B-BBEE status or corporate restructure that may impact it, and provide B-BBEE data on request within 30 calendar days. A valid B-BBEE verification certificate must be maintained throughout the agreement term. The provider must also address green economy/carbon footprint considerations such as waste disposal, recycling, and energy conservation.

The service provider must comply with the Occupational Health and Safety Act and all applicable labour legislation. Personnel must comply with Transnet's security regulations, policy standards, codes of practice, and health and safety requirements. The service provider must adhere to railway safety requirements and regulations as per the National Railway Safety Regulator Act, and grant Transnet access to review safety-related activities.

The service provider must comply with all applicable environmental legislation and regulations, demonstrate sound environmental performance, and have an environmental management policy ensuring services are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner. The bid must provide an understanding of the provider's position on waste disposal, recycling, and energy conservation.

The agreement is for a twelve (12) month period, with a commencement date and expiry date to be filled in. Either party may cancel without cause by giving 30 calendar days prior written notice. The service provider must maintain a contract risk register and hold monthly progress meetings. Subcontracting requires Transnet's approval; undeclared subcontracting may incur a penalty of up to 10% of the contract value. The service provider may not subcontract more than 25% of the contract value to an enterprise with a lower B-BBEE status unless it is an EME. Non-compliance with subcontracting or job creation commitments may result in penalties: for subcontracting, 100% of the undelivered value plus an additional 10%; for job creation, 2% of contract value per job not created. Disputes are resolved through negotiation within 10 business days, then referred to AFSA arbitration in Johannesburg. The service provider must comply with the National Railway Safety Regulator Act and railway safety requirements.

Job creation: In terms of Section 10 of the RFP, the supplier has undertaken to create new jobs, either by themselves or through their subcontractor.

The North Corridor carries more than 50% of total Freight Rail volumes, primarily coal to Eskom and export coal to Richards Bay Coal Terminal, plus chrome, ferrochrome, and cement. Vandalism on critical infrastructure has caused significant losses; the service provider must protect business-critical infrastructure. Transnet seeks a partner to provide Rail Network Security Services within the North Corridor, improving current processes. The service provider must share Transnet's mission and business objectives, working in partnership to reduce costs, improve service, and provide proactive improvements. Scope of requirements is detailed in Annexure A (Scope of Work); bidders must be able to offer the full scope of security services.

Non-compulsory briefing session on 24 August 2026 at 10:00 AM via MS Teams (link provided in document), duration approximately 1.5 hours. Bidders are encouraged to attend; Transnet not responsible if non-attendees feel disadvantaged. Download RFP before briefing. Session starts punctually; information not repeated for late arrivals.

Technical/bidding enquiries: Brenda Baloyi, Tel 011 584 0662, email [email protected]. After closing date, contact DBAC secretariat: Prudence Nkabinde, Tel 011 584 0821, email [email protected]. Complaints: email [email protected].

Submission is electronic only via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net. Bidders must register on the portal, log an intent to bid, and upload documents against the tender. Each upload is limited to 30 MB; multiple uploads are permitted. Bids must be submitted at least a day before closing to avoid technical issues; late submissions are not accepted. Each company must submit under its own registered profile; submitting through another company's profile disqualifies the bid. Joint ventures may submit through any partner's profile. All pages of the bid must be signed, stamped, and dated. Returnable documents listed in Section 5 (Proposal Form) must be completed and returned. Required forms include SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and the Specific Goals Points Claim Form (Section 9). Also required: RFP Declaration and Breach of Law Form (Section 7), Job-Creation Schedule (Section 10), and Protection of Personal Information form (Section 11). Annexures include Scope of Work (A), Pricing Schedule (B), Master Service Agreement (C), Schedule of Requirements (D), General Bid Conditions (E), Supplier Integrity Pact (F), Non-Disclosure Agreement (G), SHE Questionnaire (H), SHE Specifications (I), and Section 37 Mandatory Agreement (J). Bids must be priced in full on all line items; failure to price all items may render the bid non-responsive. Bidders must not alter the RFP documents; any additional conditions must be in an accompanying letter. A bidder may submit only one proposal per tender. Bids must remain valid until 25 May 2027 (180 business days from closing). Transnet may request an extension of validity; failure to respond may lead to exclusion.

Transformation initiatives as condition of contract: job creation and preservation, training and skills development, enterprise and supplier development. Joint Ventures/Consortia: Must state intention, submit signed JV/consortium agreement with percentage split and responsibilities, or written confirmation of intention. Award only after signed agreement submitted. JV evaluated on consolidated B-BBEE scorecard. Communication: Clarification requests via RFP Clarification Request Form to [email protected] or Transnet Digital Procurement System before 12:00 PM on 03 September 2026. Complaints to [email protected]. After closing, only communicate with DBAC secretariat ([email protected], 011 584 0821). No canvassing of Transnet officers between closing and award. Collusion leads to disqualification and restriction. Confidentiality: All information treated as confidential; Non-Disclosure Agreement must be acknowledged. Compliance: Full compliance with all applicable laws; Employment Equity Act compliance. Disclaimers: Transnet may modify scope, award portion, split award, cancel bid, validate information, request audited financials, not accept changes to rates after closing, cancel contract and restrict supplier for up to 10 years for incorrect info, award to next ranked bidder, request ESG info, conduct due diligence on sub-contractors. No reimbursement for preparation costs. Legal Review: Proposal subject to review by Transnet's Legal Counsel; material deviation may disqualify. Security Clearance: Successful bidder, personnel, and sub-contractors may need security clearance to Confidential/Secret/Top Secret level. DPIP/FPPO: Transnet will not conduct business with DPIP/FPPO; bidders must disclose any commercial relationship with DPIP/FPPO.

Evaluation stages: Stage 1 Prequalification (Steps 1-3), Stage 2 Post-tender negotiation, Stage 3 Award. Steps may run in parallel. Step 1: Administrative and substantive responsiveness – bid on time, all returnable documents completed and signed, priced offer on all line items, material compliance. Step 2: Technical prequalification – must meet all regulatory and insurance requirements. Step 3: Minimum threshold 80% for technical criteria (total 100 points). Technical criteria: 1) Years in security industry (20%) – min 5 years, reference letters with contract award letters; scoring 0-20%. 2) Operational presence in North Corridor (20%) – proof of offices in Mpumalanga and other provinces; scoring 0-20%. 3) Fleet capacity (20%) – proof of ownership/lease for five 4x2 high rider single cabs, five sedans, five 10-seater combis, five motorcycles; scoring 5% each. 4) Ad-hoc vehicle delivery commitment (5%) – commitment letter with lead times; scoring 0-5%. 5) Personnel and specialist units deployment (25%) – commitment letter confirming ability to provide 553 foot patrollers, 116 vehicles, 222 Grade B officers, 6 K9 units, 6 equestrian services, 25 drones, 276 firearms, 444 bulletproof vests, 434 communication devices within 60 days; scoring 3.125% each. 6) Organogram and head office capacity (10%) – organogram on letterhead showing key positions; scoring 0-10%. Step 4: Final weighted scoring – Price (90 points) using formula PS = 90(1 - (Pt-Pmin)/Pmin); Specific Goals (10 points). Step 5: Price negotiations – if price not market-related, negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel. Step 6: Award – Letter of Award, then contract.

The service covers Rail Network Protection Services (RNPS) at Transnet Rail Infrastructure Manager (TRIM) depots within the North Corridor for 12 months. The North Corridor carries more than 50% of total Freight Rail volumes, primarily coal to Eskom and export coal to Richards Bay Coal Terminal, plus chrome, ferrochrome, and cement. Vandalism on critical infrastructure has caused significant losses; the service provider must protect business-critical infrastructure. Full scope is detailed in Annexure A (Scope of Work). Bidders must be able to offer the full scope of security services. The service provider must share Transnet's mission and business objectives, and work in partnership to reduce costs, improve service, and provide proactive improvements. General obligations: service provider is fully responsible for acts and omissions of its personnel; must comply with all RFP requirements. Environmental: bidders must submit details of their environmental policies regarding waste disposal, recycling, and energy conservation.

Bidders must have a minimum of 5 years' experience in rail infrastructure or National Key Point security services. Submit at least 3 reference letters from current or past clients, each accompanied by a corresponding contract award letter. Reference letters must be on client letterhead, signed, dated, provide contactable references, describe services, and state contract period. Contract award letters must meet the same requirements. TRIM reserves the right to contact references for verification. Key personnel: The organogram must include positions such as Contract Manager, Operations Manager, National Investigations Manager, and others. Scoring for organogram is based on number of key positions shown (3, 4, or 5+).

Pricing must be submitted in the format of Annexure B (Pricing Schedule). Prices in ZAR inclusive of VAT. Rates must align with PSIRA guidelines. Quantities are estimates; orders on an 'as and when required' basis. Prices on delivered basis to North Corridor. Discounts only considered if unconditional. Exchange rate for imported goods per SARB rate on advertisement date. Prices firm for contract duration. Any disbursement not priced will not be accepted. Deviation from pricing schedule may render bid non-responsive.

Prices must be quoted in South African Rand inclusive of VAT. Pricing must follow the pricing schedule in Annexure B; deviation may render the bid non-responsive. Rates must align with PSIRA guidelines. Quantities are estimates; orders will be on an 'as and when required' basis. Prices must be on a delivered basis to the North Corridor. Discounts will only be considered if unconditional. For imported goods, the exchange rate must be the SARB rate on the advertisement date. Prices must be kept firm and fixed for the contract duration. Any disbursement not specifically priced will not be accepted. Bidders must provide proof of Security Liability Insurance of not less than R5,000,000 per claim with annual limit of not less than R30,000,000, and Public Liability Insurance of not less than R5,000,000 per claim with annual limit of not less than R30,000,000.

Tax compliance: Bidders must be tax compliant; submit SARS Tax Compliance Status (TCS) PIN or CSD number. Each party in a JV/consortium/subcontract must submit separate TCS/CSD. Foreign suppliers with no local entity need not register on CSD. B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). JVs evaluated on consolidated B-BBEE scorecard. PSIRA: Valid PSIRA certificate and accreditation as security provider (Section 20 of PSIRA Act); certified PSIRA registration (minimum Grade B) for each active member, director, partner, trustee; valid certified Letter of Good Standing from PSIRA; PSIRA registration for at least 5 security officers. COIDA: Valid signed Letter of Good Standing. SAPS: Firearm competency certificates for at least 5 security personnel (not older than 5 years); Criminal Clearance Certificates for all active directors (not older than 6 months, from SAPS only); list from SAPS Central Firearm Registry showing minimum 276 firearms registered in company name (not older than 12 months). Security Industry Provident Fund: Letter of compliance with no outstanding amounts. Security Industry Medical Aid: Letter of good standing. Performing Animals Protection Act: Valid license (in bidder's name or third-party contractor). ICASA: Valid Radio Frequency Spectrum License for two-way radios. Drone services: Remote Operator Certificate (ROC), Air Service Licence (ASL), Remote Pilot Licenses (RPLs) for all pilots, BVLOS approval, ICASA spectrum licence for UAS command/control, UAS registration certificates for all drones. If third-party provides drone services, submit certified copies of their documents and signed subcontracting agreement. Employment Equity Act compliance required. Security clearance may be required for personnel (Confidential/Secret/Top Secret).

Bidders must complete the SHE Questionnaire (Annexure H) and comply with the Safety, Health and Environmental (SHE) Specifications for Contractors (Annexure I). A Section 37 Mandatory Agreement (Annexure J) is required. Compliance with the Occupational Health and Safety Act is required. Security personnel must be registered with PSIRA and have appropriate firearm competency certificates.

Bidders must submit details of their environmental policies, including waste disposal, recycling, and energy conservation practices. Transnet may request ESG information at any stage of procurement or contracting, but this will not be used for evaluation or disqualification.

Contract duration: 12 months. The winning bidder must contract with Transnet on one or more transformation initiatives: job creation and preservation, training and skills development, enterprise and supplier development. Service provider is fully responsible for acts and omissions of its personnel. Service provider must meet Key Performance Indicators set by Transnet; must provide a telephone number for customer service calls. Failure to meet service levels gives Transnet the right to cancel the contract with 30 calendar days' notice. Transnet may cancel the contract and request placement on the National Treasury's Database of Restricted Suppliers for up to 10 years if incorrect information was furnished. Transnet may award to the next ranked bidder if the preferred bidder fails to sign or commence the contract. Transnet may request audited financial statements for due diligence. Sub-contractors may be subject to due diligence to detect fronting. Transnet may request ESG information at any stage (not used for evaluation).

Technical prequalification requirements: Valid PSIRA certificate and accreditation (Section 20 of PSIRA Act); certified PSIRA registration (minimum Grade B) for each active member, director, partner, trustee; valid certified Letter of Good Standing from PSIRA; valid signed Letter of Good Standing from COIDA; PSIRA registration for at least 5 security officers; SAPS firearm competency certificates for at least 5 security personnel (not older than 5 years); Criminal Clearance Certificates from SAPS for all active directors (not older than 6 months); letter of compliance from Security Industry Provident Fund (no outstanding amounts); letter of good standing from Security Industry Medical Aid; valid Performing Animals Protection Act License; proof of Security Liability Insurance (min R5m per claim, R30m annual); proof of Public Liability Insurance (min R5m per claim, R30m annual); list from SAPS Central Firearm Registry showing minimum 276 firearms (not older than 12 months); valid ICASA Radio Frequency Spectrum License. For drone services: Remote Operator Certificate (ROC), Air Service Licence (ASL), Remote Pilot Licenses (RPLs) for all pilots, BVLOS approval, ICASA spectrum licence for UAS command/control, UAS registration certificates for all drones. If third-party provides drone services, submit certified copies of their documents and signed subcontracting agreement.