Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
02 Mzuzu Street - Pellissier - Bloemfontein - 9301
Organization Type
GOVERNMENT
Published
04 Aug 2026
OCDS Reference
ocds-9t57fa-164580
Vaal central water seeks to appoint a suitably qualified service provider(s) for a total security solution across multiple regions in the free state. The contract period is 60 months. A compulsory briefing session will be held at vaal central water head office.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Thursday, 03 September 2026 - 12:00
Venue
Vaal Central Water Head Office
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Bid(Open-Tender)
02 Mzuzu Street - Pellissier - Bloemfontein - 9301
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Important Dates
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf (TENDER)04 Aug
2026
Tender Published
Tender was published
03 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
VCW TENDER DOCUMENT SECURITY 2026.pdf
Vaal Central Water seeks to appoint a qualified service provider(s) for a total security solution across multiple regions in the Free State and Northern Cape for 60 months. The tender covers two main sections: Section 1 – comprehensive physical guarding services (managed via performance and attendance system), and Section 2 – supply, installation, maintenance, and centralized monitoring of security systems, including perimeter fencing. Bidders may bid for one or more regions and/or service categories. Evaluation includes pre-qualification, functionality (minimum 75% score), site inspection, and pricing with 80/20 or 90/10 preference points. Compulsory briefing sessions are required.
To download these documents and access AI-powered analysis, visit the main tender page.
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubLearn how to submit a winning bid with these related articles
Median Estimate
R 3 117 384
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
{"closingDate":"03 September 2026","closingTime":"11h00","briefingSession":"{"date":"12 August 2026","time":"11h00","venue":"11h00","is_compulsory":false}"}
Contact Information
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf (TENDER){"name":"Mr. Sello","email":"[email protected]","phone":"051 403 0800","department":"of Water and Sanitation (DWS).","address":"gistered Name of Company: ........................................................................................................."}
Evaluation Criteria
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf (TENDER)Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance PIN. Attendance at the compulsory briefing session is mandatory. For Joint Ventures, a signed JV agreement is required, and each partner must be individually compliant. Bidders must provide evidence of relevant experience (reference letters, contracts, completion certificates). Minimum wage compliance is required. Bidders must submit all required documentation as per the returnable schedules. Failure to meet pre-qualifying criteria results in disqualification.
Technical Specifications
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf (TENDER)a total security solution across multiple Regions in Vaal Central Water for a period of 60
months.
The following service will include, but not limited to:
(i) Section 1: Comprehensive Physical Guarding Services – Managed and monitored
using Performance and Attendance Management System or equivalent.
(ii) Section 2: Services – Supply, installation, maintenance, and centralized monitoring
including manning of control room/s and perimeter security fencing as per NKP
standard.
Preference will be given to service providers who have demonstrated technical expertise in the
relevant field, capabilities, and have the required qualified human resources.
A tender that fails to meet the pre-qualifying criteria stipulated in the tender documents is an
unacceptable tender as stipulated in the PPPF Act 2017, (Act No.): Government Gazette
No.40553.
Firms who meet the specified pre-qualification will be further evaluated in line with the 80/20 or
90/10 method as per the PPPF Act; Vaal Central Water reserves the right not to award the tender to
the highest scoring bidder.
Where bid documents can be obtained:
Website: www.etenders.gov.za - National Treasury Website – eTender’s Portal
Website: www.vaalcentralwater.co.za – Vaal Central Water Website
Vaal Central Water Social Media Pages
The tender document will be available from National Treasury e-tenders and Vaal Central Water
portal from 04 August 2026.
Completed proposals must be addressed as below and deposited before 12:00 on
Thursday, 03 September 2026 at the Tender Box situated at the Vaal Central Water Reception Area
for Attention:
Vaal Central Water
2 Mzuzu Street
Pellissier
Bloemfontein
9322
Each proposal must be submitted in One (1) envelope clearly marked:
Request for proposal (RFP): bid number: VCW403/SECURE/25: tender to appoint a
Suitably qualified service provider/s for the provision of a total security
Solution across multiple regions in vaal central water for a period of 60
MONTHS with the bidder’s name and address.
Vaal Central Water promotes Broad-Based Black Economic Empowerment. The name of the firm
submitting the tender shall be clearly shown on all correspondence. An appointment will be made
in terms of the approved Supply Chain Management Policy of the Board of Vaal Central Water.
Service Providers who meet the specified quality criteria will be further evaluated in line with the
Preferential Procurement Policy Framework Act (PPPFA) principle of 90/10 or 80/20. Vaal Central
Water reserves the right not to award the tender to the highest scoring bidder. Vaal Central Water
reserves the right NOT to appoint any Service Provider or to withdraw this request for bids.
Tenders may only be submitted on the tender documentation that has been issued. A Oneenvelope system will be followed.
Proposals which are incomplete, filled incorrectly, or telegraphic, telephonic, telex, facsimile, email and late tenders will not be accepted.
VCW requires a validity period of (120 Business days) from closing date against this RFP, excluding
the first day and including the last day. VCW may at any time prior to the expiry of the bid validity
period, extend the above validity period by 60 days written notice in the VCW website and E-tender
website, on the same terms and conditions. In that event, VCW will not require consent from the
bidders, and bidders will not be required or permitted to amend any of their proposals. However,
bidders are not obliged to extend the validity period. In the case where bidders are not in agreement
with the validity extension, they must inform VCW in writing and their proposals will be considered
non-responsive.
Tender Administrative Queries can be directed to:
Supply Chain Management
Tel: 051 - 403 0800
Fax: 051 – 422 5333
Email: [email protected]
NB: Service Providers to all departments, constitutional institutions and public entities listed in
schedule 2 and 3 of the PFMA are required to self-register on the Central Supplier Database.
A formal compulsory briefing session will be held at the following sites:
Region / Site Address Date & Time Section/s
Section 1:
Comprehensive Physical
Guarding Services –
Managed and monitored
using Performance and
02 Mzuzu Street, Attendance Management Vaal Central Water Pellissier, 12 August 2026 @ System or equivalent. Head Office (Central Bloemfontein, 11:00 Region) 9301 Section 2: Services –
Supply, installation,
maintenance, and
centralized monitoring
including manning of
control room/s, perimeter
Region / Site Address Date & Time Section/s
security fencing and
related works.
Section 1:
Comprehensive Physical Balkfontein Water Protea Street, Guarding Services – Treatment Works 14 August 2026 @ Balkfontein, Managed and monitored (Northern Free State 11:00 Bothaville using Performance and
Region)
Attendance Management
System.
Section 1:
Comprehensive Physical
Vaal Gamagara Water Guarding Services – R370, 17 August 2026 @ Treatment Works Managed and monitored Delportshoop 11:00 Northern Cape Region using Performance and
Attendance Management
System.
NOTE: Attendance at the relevant site briefing(s) is mandatory. Failure to attend the compulsory
briefing session will deem the response non-Responsive.
Bidders must place completed documents in a sealed envelope, clearly marked as instructed.
Bids must be submitted before 12:00 PM on 03 September 2026. Late submissions will not be
considered.
Bids will be publicly opened at the closing time and date at the Vaal Central Water Head Office
in Bloemfontein, 2 Mzuzu Street, Pellissier, Bloemfontein, 9322.
4.1 The tender will be evaluated based on the PPPFA (Act ) and its 2022 Regulations.
4.2 A valid Central Supplier Database (CSD) Registration Report must be included. Failure to
do so will result in disqualification.
4.3 A valid Tax Compliance Status PIN must be submitted to verify tax status with SARS.
4.4 No late bids will be accepted.
4.5 If bidding as a Joint Venture (JV), a signed JV Agreement outlining terms and conditions
must be submitted.
4.6 Each JV partner must be fully compliant individually. The JV will be evaluated as a single
entity for scoring purposes.
4.7 Vaal Central Water reserves the right not to make any award on justifiable legal grounds.
Technical Enquiries Administrative Enquiries
Mr. Sello Lekeka Supply Chain Management Unit
Tel: 051 403 0800 Tel: 051 403 0800
Email: [email protected] Email: [email protected]
Vaal Central Water invites experienced and SUITABLY QUALIFIED SERVICE PROVIDER/S FOR
The provision of a total security solution across multiple regions in vaal
CENTRAL WATER FOR A PERIOD OF 60 MONTHS, in the following Regions:
REGION Towns/ Area/ Site Covered
Free State Central Region Bloemfontein Head Office
Caledon River Region
Modder River Region
Rustfontein WTW
Lesaka reservoir
Ok Pump station
Motlatla reservoir
Houtnek Pump station
Groothoek WTW
Tabali reservoir
Blydskap reservoir
Houtnek reservoir
Pipeline/Manholes
Thaba nchu Boreholes
Orange River Region
Northern Free State Region
Virginia Plant
Saaiplaas Pump Station
Koppie Alleen Resevoir and Pump Station
Brabant Pump Station
Monyakeng Reservoir
Wesselsbron Pump Station
Balkfontein Plant
Allanridge Reservoir
De-Erf Pump Station
Leeubult Reservoir
Kgotsong Reservoir
Bothaville Reservoir
Ventersburg Reservoir
Pipeline/Manholes
Dirksburg Reservoir
Northern Cape Region Vaalgamagara
Namakwa
The tender includes, but is not limited to, the following disciplines:
7.1 SECTION 1: Comprehensive Physical Guarding Services – Managed and monitored using
Performance and Attendance Management System or equivalent.
7.2 SECTION 2: Services – Supply, installation, maintenance, and centralized monitoring
including manning of control room/s, perimeter security fencing and related works.
Tenderers may submit proposals for one or more Regions and/or one or more service categories.
Submissions must clearly specify the region(s) and service(s) being bid for in the Table below.
No. Region Towns/ Area Covered Selected Mark with
Service/s (X)
Central
Free State Office Comprehensive
Region
Managed and
monitored using
Performance and
Attendance
Management
System or
equivalent.
Northern
Free State
Guarding
Services –
Managed and
monitored using
Performance and
Attendance
Management
System or
equivalent.
Northern
Cape
Guarding
Services –
Managed and
monitored using
Performance and
Attendance
Management
System or
equivalent.
Vaal
Central Central Water Services –
installation,
maintenance,
and centralized
monitoring
including
manning of
control room/s,
perimeter
security fencing
and related
works.
(maximum of 1
service provider)
Section 2: bid special conditions of contract
9.1 These Special Conditions of Contract (SCC) are supplementary to the General Conditions of
Contract (GCC).
9.2 In the event of any conflict between the SCC and the GCC, the Special Conditions shall
prevail.
10.1 All bids must be submitted on the official bid forms incorporated in this document
10.2 Bids not submitted on these forms may be deemed non-responsive.
11.1 Bidders must provide clear evidence of relevant experience in the class of work being
tendered for.
The following information must be submitted:
Name of the Employer for whom the work was performed:
Nature and scope of the work:
Contract value:
Year completed:
Reference letter and award letter confirming satisfactory completion:
Failure to provide this information may result in the bid being deemed non-compliant or
inexperienced and may lead to disqualification.
12.1 All bid documents must be completed in black ink only.
12.2 Do not erase mistakes. Corrections must be made by:
12.3 Failure to follow the above procedure may lead to disqualification.
12.4 Failure to follow the above procedure may lead to disqualification.
12.5 Bids must be submitted using the forms bound in this document.
12.6 Bids with unauthorized alterations, missing information, or amendments not
authenticated by the bidder may be rejected.
12.7 No qualifications or deviations from the specified terms will be accepted.
12.8 Any point requiring clarification must be addressed to Vaal Central Water during the bid
period.
12.9 If any significant amendment or clarification arises, Vaal Central Water will
communicate this to all bidders in a timely manner.
13.1 Bidders must submit a complete set of the bid documents, with all required forms and
supporting information included.
13.2 Tampering with the original structure of the bid document is not permitted. Any bid that
has been unbound and rebound may be rejected.
13.3 All bids must be submitted in a white sealed envelope clearly marked.
13.4 The envelope must include the Bidder’s name and address, and must be deposited in the
Bid Box located at:
13.5 Faxed or e-mailed bids will not be accepted.
Vaal Central Water
02 Mzuzu Street, Pellissier
Bloemfontein, 9300
By 12:00 PM on Thursday, 03 September 2026
13.6 Faxed or e-mailed bids will not be accepted.
13.7 Bids will be opened in public shortly after the closing time. (12h00)
13.8 Late submissions will not be considered under any circumstances.
14.1 Bidders must submit all relevant and applicable information required by the
specifications. Vaal Central Water reserves the right to request additional details if the
information submitted is deemed insufficient.
14.2 The Bidder must provide the requested additional information within seven (07) days of
receiving such a request.
15.1 A Bidder may withdraw their bid without incurring liability, provided that:
15.1.1 The withdrawal is done via written notification, submitted and received prior to the
bid closing date and time.
15.1.2 Written notice must be received by Vaal Central Water before the bid closing
deadline.
16.1 If a Service Provider, after being notified of bid acceptance, fails to enter into a contract
within the stipulated or extended period, the Service Provider shall be held liable for:
Any additional expenses incurred by Vaal Central Water in re-advertising or awarding a
less favourable bid. Damages if the withdrawal occurs during the validity period for
which the bid was to remain open.
16.2 The Service Provider shall indemnify Vaal Central Water from any claims under statute
or common law in respect of damage to persons or property arising from execution of
the contract.
17.1 Bids proposing wages below the legally prescribed minimum wage (per applicable
sectoral determinations) will be rejected.
17.2 A firm price must be submitted for the entire three-year period, inclusive of employee
salary increments.
18.1 Bids may be rejected for including items not originally included in the bid document.
18.2 Conditional or incomplete offers, irregularities of any kind in the bid forms, or if the bid
rates and amounts are unbalanced and the Bidder, after having been called upon to adjust
same reasonably, fails to do so within a period of three (3) days having received notification
to that effect.
18.3 Conditional or incomplete offers, irregularities of any kind in the bid forms, or if the bid
rates and amounts are unbalanced and the Bidder, after having been called upon to adjust
same reasonably, fails to do so within a period of three (3) days having received notification
to that effect.
18.4 Vaal Central Water does not bind itself to accept the lowest price or any bid and reserves
the right to accept the whole or any part of a bid as it may deem expedient, nor will it assign
any reason for the acceptance or rejection of any bid, be it the whole or part of a bid.
A formal compulsory briefing session will be held at the following locations:
Region / Site Address Date & Time Section/s
Section 1:
Comprehensive Physical
Guarding Services –
Managed and monitored
using Performance and
Attendance Management
System or equivalent. Vaal Central Water Pellissier Avenue, 12 August 2026 @Head Office (Central
Pellissier 10:00 Section 2: Services – Region) Supply, installation,
maintenance, and
centralized monitoring
including manning of
control room/s, perimeter
security fencing and
related works.
Section 1:
Comprehensive Physical
Balkfontein Water Protea Street, Guarding Services – Treatment Works 13 August 2026 @ Balkfontein, Managed and monitored (Northern Free State 10:00 Bothaville using Performance and Region) Attendance Management
System.
Section 1:
Comprehensive Physical
Vaal Gamagara Water Guarding Services – R370, 14 August 2026 @ Treatment Works Managed and monitored Delportshoop 11:00
Northern Cape Region using Performance and
Attendance Management
System.
NOTE: Attendance is mandatory. Failure to attend the applicable session(s) will result in
disqualification.
Bidders who fail to submit the full set of bid documents in accordance with requirements will
be disqualified.
All bid rates must be inclusive of Value Added Tax (VAT).
The evaluation process consists of three (03) main phases: Pre-Qualification, Functionality and
Pricing. Bidders must comply with all minimum and response requirements as outlined below.
Vaal Central Water shall apply objective criteria in accordance with the PPPFA.
Vaal Central Water uses a Financial Tolerance Range also referred to as standard deviation in order
to assess how reasonable the market response prices are (the consultant estimate). These ranges
will assist with eliminating bid prices that are deemed to be excessively high or low to complete
the works. The higher limit ensures that Vaal Central Water does not pay more that it believes the
value of service or goods is worth, and the lower limit ensures that Vaal Central Water is not
exposed to risk of work not being completed or prices increasing subsequent to the award
because the award price was too low to complete said scope.
The financial tolerance range for this bid is -20% to +20%.
Rotation of suppliers for bids will be done on the following conditions:
a) Aggregate value of R250 million (inclusive of all taxes) awarded.
b) Where an award to be made to the supplier results in the cumulative value exceeding the
rotation threshold for bids, that award can be made which will constitute the last award to the
supplier in the financial year.
c) As its objective criteria, Vaal Central Water shall therefore not award to a Bidder that scores
the highest points, if such Bidder has already exceeded the rotation threshold for bids.
24.1 Preference points
24.1.1 Bids will be evaluated based on the 80/20 or 90/10 preference point system in terms
of the Preferential Procurement Policy Framework Act (Act ) and the Preferential
Procurement Regulations 2022.
24.2 Price
24.2.1 80 or 90 points will be awarded to the bidder submitting the lowest price (all other
bidders will receive points proportionately thereto):
24.3 Calculation of points for specific goals
24.3.1 The bidder will be allocated points based on the specific goals stated in Table 1 below
as may be supported by proof/ documentation stated in the conditions of this tender.
Number of Number of Number of
Number of points points points
points allocated claimed claimed
allocated (80/20 (90/10
(90/10
system) system) (80/20 system)
The specific goals allocated points system) (To be (To be
(To bein terms of this tender completed completed (To be completed
by the by the completed by the
tenderer) tenderer) by the organ of
organ of state)
state)
Categories of Requirements
Experience & Qualifications
Source: VCW TENDER DOCUMENT SECURITY 2026.pdfwith organogram on
company letterhead
showing employees
operating control
room - 15 points
No company profile
with organogram on
company letterhead
showing employees
operating control
room - 0 points
3a Human Resources Total number of 40
employees in
operating control
10.1 All bids must be submitted on the official bid forms incorporated in this document
10.2 Bids not submitted on these forms may be deemed non-responsive.
11.1 Bidders must provide clear evidence of relevant experience in the class of work being
tendered for.
inexperienced and may lead to disqualification.
12.1 All bid documents must be completed in black ink only.
12.2 Do not erase mistakes. Corrections must be made by:
12.3 Failure to follow the above procedure may lead to disqualification.
12.4 Failure to follow the above procedure may lead to disqualification.
12.5 Bids must be submitted using the forms bound in this document.
12.6 Bids with unauthorized alterations, missing information, or amendments not
authenticated by the bidder may be rejected.
12.7 No qualifications or deviations from the specified terms will be accepted.
12.8 Any point requiring clarification must be addressed to Vaal Central Water during the bid
period.
12.9 If any significant amendment or clarification arises, Vaal Central Water will
communicate this to all bidders in a timely manner.
16 KM and above –
15 KM 5 points
2 Organisational structure and capacity in Company Profile and 15
company letterhead
Regions) (Free State and/or
Northern Cape)
Company profile
with organogram on
company letterhead
showing employees
operating control
room - 15 points
Pricing Schedule
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf18.1 Bids may be rejected for including items not originally included in the bid document.
18.2 Conditional or incomplete offers, irregularities of any kind in the bid forms, or if the bid
rates and amounts are unbalanced and the Bidder, after having been called upon to adjust
same reasonably, fails to do so within a period of three (3) days having received notification
to that effect.
18.3 Conditional or incomplete offers, irregularities of any kind in the bid forms, or if the bid
rates and amounts are unbalanced and the Bidder, after having been called upon to adjust
same reasonably, fails to do so within a period of three (3) days having received notification
to that effect.
18.4 Vaal Central Water does not bind itself to accept the lowest price or any bid and reserves
the right to accept the whole or any part of a bid as it may deem expedient, nor will it assign
any reason for the acceptance or rejection of any bid, be it the whole or part of a bid.
All bid rates must be inclusive of Value Added Tax (VAT).
disability (more CIPC
than 50% registration/ CSD
ownership) report
Located in a Official 10 4
specific Local Municipal Rates
supply – 0 Points
Original (or certified
copy) of municipal rates
clearance certificate or
a certified copy
of the lease agreement
(Vaal Central Water
Compliance Requirements
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf (TENDER)Private Security Sector Bargaining Council No. EVALUATION CRITERIA WEIGHT Payslips for 3 employee’s grades – 5 points Payslips for 1 or 2 employees – 2 points Payslip of the three employees above not older than 6 months Normal working hours – 3 points Overtime – 3 points Sunday time – 3 points Public holiday – 3 points Statutory deductions – 3 points 5 Ownership/ Accessibility to a performance and 20 attendance management software platform. Ownership / Accessibility of a performance and attendance management software platform – 20 points No Ownership/ Accessibility to a performance and attendance management software platform – 0 points 6 Uniform and Safety Equipment Uniform and safety 20 equipment provided by the bidder, which represent the organisation. Uniform presentation: Picture of a uniformed Security Officer in Combat and Step-out uniform for both male and female bearing a company logo- 20 points No. EVALUATION CRITERIA WEIGHT Incomplete Uniform – 5 points
*VCW Can verify at any point at a request Current Uniform Current Uniform 15 suppliers provide purchase order/ invoice – 15 points 7 Bidders / Company Firearms and Does the bidder have a 30 Ammunition firearm permit book and an issue register – 10 points Are all personnel competent for carrying firearms as per the specification – 10 points Does the bidder have a safe (Industrial safe as per SABS standard) for safe keeping of firearms – 10 points Bidder to provide proof of ownership / proof of lease/ proof of transfer from owner to bidder. 8 Locality points will be awarded as follows: a) Tenderers with offices 25 with offices based within the Free State and Northern Cape Provinces - 20 Points
Tenderers with offices not based within the Vaal Central Water Board area of supply – 0 Points Original (or certified copy) of municipal rates clearance certificate or a certified copy of the lease agreement (Vaal Central Water No. EVALUATION CRITERIA WEIGHT reserves the right to conduct physical verification of premises). Not older than 3 months" STAGE 1: Bidders are required to attain 75% (251 points) on functionality to be further evaluated on phase 3 of site inspection at the Bidder’s business address where security operations are conducted. Bidders who fail to meet the minimum threshold of 75% (251 points) shall be disqualified! PHASE THREE: SITE INSPECTION TO BE CONDUCTED TO THE SHORT-LISTED BIDDERS This inspection will be conducted unannounced by the evaluation committee as per the below compulsory site inspection template to test readiness, compliance and competence of the Security Company at an Address provided in the bid document. NB: Should the bidders change the company address during the duration of these tender processes, they must provide the new physical address to the Vaal Central Water Supply Chain Management personnel through the following email addresses [email protected] . Compulsory Site Inspection Template (Bidder must not complete this template) Bidders are expected to fully comply with all the above to move to the next phase PHASE THREE: SECTION 1: SITE INSPECTION TO BE CONDUCTED TO THE SHORT-LISTED BIDDERS BIDDER SITE EVALUATION FORM Contract Description: Contract Number: Bid Number: VCW403/SECURE/25 Assessor Name: Assessor Signature: Date: 2025/ / Service Provider SUMMARY Total 100 Comments by Assessor: Description Maximum Points Score
Base Station Radio (able to communicate/connect to off-site) =
Two-way Radios = 10
Does the bidder have a firearm permit book and an issue register = 10
Proof of salaries of guards (ensure if it is in-line with PSIRA tariffs) = 10
Live Vehicle Monitoring/Tracking Facility = 10
Telephone facility (landline & cell phone) = 5
Safe storage of firearms = 5
*Vehicles are branded with the Bidder’s logo = 5
*Vehicles fitted with security lights and tracking facilities = 5
*Vehicles fitted with two-way radio communication = 10 Note: Bidders must score a minimum of 75 percent to be considered for further stage of evaluation, failing which Bidder will not be eligible for further stage of evaluation.
Bidders will be required to have a minimum of 4 (four) vehicles available for inspection. Items 8, 9 and 10 in the table above will be verified upon inspection in relation to the 4 (four) vehicles. Proof of ownership/rental for the mandatory vehicle requirement (7 vehicles) to be available during site inspection. SECTION 2 EVALUATION CRITERIA NO EVALUATION CRITERIA WEIGHT 1 Proximity of Operating Control Room from 1 -15 KM Radius – 30 30 Vaal Central Water Head Office in points Bloemfontein 16 KM and above – 15 KM 5 points 2 Organisational structure and capacity in Company Profile and 15 Operating Control Room management structure of Company / (Company has organisational structure and Organogram on a capacity to service Vaal Central Water company letterhead Regions) (Free State and/or Northern Cape)
B-BBEE Minimum Level: 1
Points Allocation: 20 points
B-BBEE Details: Blacks and people Certified ID copy 3 2
who had no and CIPC
franchise on registration/ CSD
national elections report
before 1994
constitution (more
than 50%
ownership)
Women (more Certified ID copy 2 1
than 50% and CIPC
ownership) registration/ CSD
report
Or
Or
Certified ID copy
and CIPC
Number of Number of Number of
Number of points points points
points allocated claimed claimed
allocated (80/20 (90/10
(90/10
system) system) (80/20 system)
The specific goals allocated points system) (To be (To be
(To bein terms of this tender completed completed (To be completed
by the by the completed by the
tenderer) tenderer) by the organ of
organ of state)
state)
Youth (more than registration/ CSD
50% ownership) report
Or
Medical report
Or sanctioned by
qualified
People with professional and
disability (more CIPC
than 50% registration/ CSD
ownership) report
Located in a Official 10 4
specific Local Municipal Rates
Area of Supply for Statement which
work to be done is in the name of
the bidder
Free State and
Northern Cape
Provinces Or
Valid Lease
agreement
which is in the
name of the
Number of Number of Number of
Number of points points points
points allocated claimed claimed
allocated (80/20 (90/10
(90/10
system) system) (80/20 system)
The specific goals allocated points system) (To be (To be
(To bein terms of this tender completed completed (To be completed
by the by the completed by the
tenderer) tenderer) by the organ of
organ of state)
state)
bidder and the
lessor.
Or
Permission to
Occupy from
Local Chief in
the case of Rural
areas which is in
the name of the
bidder
(Vaal Central
Water reserves
the right to verify
all addresses)
Promotion of Sworn 5 3
BBBEE affidavits/
companies CIPC/ BBBEE
BBBEE Level 1 certificate 5
Health & Safety
Source: VCW TENDER DOCUMENT SECURITY 2026.pdfequivalent (Physical Security Services at VAAL CENTRAL WATER (VCW) facilities.
Services must be rendered 24/7, covering day and/or night shifts, Monday to Sunday,
including Public Holidays. The contract duration is 60 months. Proposals must include
complete guarding costs, including the provision of relievers).
(Monitoring Services at VAAL CENTRAL WATER (VCW) sites and facilities. Services
must be rendered 24/7, covering day and/or night shifts, Monday to Sunday, including
Public Holidays. The contract duration is 60 months. Proposals must include complete
supply, installation maintenance and centralized monitoring services costs, including
the provision of control room services) including perimeter security fencing – Including
electric fencing, set in solid-edge beam foundations (Supply and installation of
Perimeter security fencing services at VAAL CENTRAL WATER (VCW) sites and
facilities. Supply and installation must be rendered on an as-and-when basis subject
to Vaal Central Water prior approval based on risk assessment. The contract duration
is 60 months. Proposals must include complete supply and installation costs).
performance and
attendance
management software
platform – 0 points
6 Uniform and Safety Equipment Uniform and safety 20
equipment provided by
the bidder, which
represent the
organisation.
Contractual Terms
Source: VCW TENDER DOCUMENT SECURITY 2026.pdf15.1 A Bidder may withdraw their bid without incurring liability, provided that:
15.1.1 The withdrawal is done via written notification, submitted and received prior to the
bid closing date and time.
15.1.2 Written notice must be received by Vaal Central Water before the bid closing
deadline.
less favourable bid. Damages if the withdrawal occurs during the validity period for
which the bid was to remain open.
16.2 The Service Provider shall indemnify Vaal Central Water from any claims under statute
or common law in respect of damage to persons or property arising from execution of
the contract.
17.1 Bids proposing wages below the legally prescribed minimum wage (per applicable
sectoral determinations) will be rejected.
17.2 A firm price must be submitted for the entire three-year period, inclusive of employee
salary increments.
relation to the technical and special specifications of this bid.
30.3 In cases of uncertainty, bidders must provide full disclosure of any potential conflicts in
their submitted proposals.
30.4 Failure to disclose a conflict of interest will constitute grounds for termination of the
contract.
– 3 contracts (Grade A,
B and C)
Contracts for all 3
grades - 15 points
Contracts for 1 or 2 – 5
points
Payslips of the three (03)
employees above not
older than 3 months
salaries as per
sectoral
determination.
(Compensation
for Occupational
Injuries).
(Unemployment
Insurance Fund)
Section
Source: VCW TENDER DOCUMENT SECURITY 2026.pdfSection 1: comprehensive physical guarding services – managed and monitored using
Performance and attendance management system or equivalent.
No. EVALUATION CRITERIA WEIGHT
1 Security equipment. The service provider Key security 10
lists the available equipment to be used for equipment’s to be
the project and provides pictures hereof: deployed on the project:
All equipment’s listed – 1. minimum of 20 Batons (T baton 60 cm)
10 points
long range) Between 2 and 5
professional nickel-plated / steel handcuffs)
(Smart PTT sim card)
**Physical verification to be conducted by VCW
2 Financial Resource
NOTE: Demonstrate financial capacity of (from 01 February
service provider to perform the service: 2026 to month end
preceding date of
closure) showing a Bank balance indicating an average of the
minimum balance in following amount:
line with point
R 100 000 – R500 000 = 6 Points allocation criteria
R500 001 – R1 000 000 = 12 Points (Minimum 6 months)
R1 000 001 and Above = 20 Points
Or
.
commitment to
provide funding from a
financial institution
registered with FSP in
line with point
allocation criteria
Or
from the reputable
service providers in
line with point
allocation criteria.
NB: No bank rating is
acceptable.
No. EVALUATION CRITERIA WEIGHT
The Vaal Central Water
reserves the right to
verify reputable service
provider
Organisational structure and capacity Company Profile and
(Human Resources) management structure
of Company /
Organogram on a
company letterhead (Company has organisational structure
(Free State and/or
and capacity to service Vaal Central Northern Cape)
Water Region)
3 Total number of 30
(a) employees – letter of
confirmation from
Psira
51 employees and
above – 30 points
11 – 50 employees - 15
points
1 – 10 employees – 3
points
3(b) Supervisors Provide a list of all 15
supervisors in current
employment
highlighting the PSIRA
Grades.
3 or more supervisors
– 15 points
2 - 3 supervisors – 7
points
1 supervisor – 3 points
3 Vehicles Total number of vehicles 30
(c) owned / leased by the
company (vehicle
registration documents
to be provided to claim
points for each vehicle)
21 and above – 30
points
No. EVALUATION CRITERIA WEIGHT
11 – 20 vehicles – 15
0 to 10 vehicles – 5
points
4 Capacity Capacity to provide a 36
service
(submit copies of
contracts per level as
well as provide 3 x
payslips showing the
required information)
Employment Contracts
– 3 contracts (Grade A,
B and C)
Contracts for all 3
grades - 15 points
Contracts for 1 or 2 – 5
points
Payslips of the three (03)
employees above not
older than 3 months
salaries as per
sectoral
determination.
(Compensation
for Occupational
Injuries and
Injuries).
(Unemployment
Insurance Fund)
Pension fund
in PSIRA
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
02 Mzuzu Street - Pellissier - Bloemfontein - 9301
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
💡 Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Services: Functional (Including Cleaning and Security Services). Unlock full pricing strategies, bid frequency, and historical win rates.