Environmental monitoring services – clanwilliam dam tender (dws) – western cape

{"name":null,"email":"[email protected]","phone":null,"department":"OF WATER AND SANITATION","address":"NITATION"}

Returnable Documents: 1 SBD 4 form should be complete and signed, and all other interest, Central Supplier Database must submit CSD report., 2 Tax compliant with SARS (to be verified through CSD and, SARS). Attach a copy of SARS Tax Clearance letter and, Commission (to be verified through CSD and CIPC). Attach, SBD 6.1, the Bidder will forfeit the preferential points to, 5 A valid letter of Good Standing with the Compensation, in terms of the Compensation for Occupational Injuries and

13. Rejection of bids

14. Results of bids

Instructions to bidders

1. Issuing of documents

(a) A complete set of bid documents can be downloaded for the e-tender portal.

(b) Bidders must satisfy themselves that the document is complete and conform to the index

of this document. Should any figures or writing be indistinct, or should any pages be

missing from this document or should this document or the drawing(s) contain any

obvious errors, the Bidders must immediately notify the Department in order to have any

discrepancy rectified or clarified before submitting his bid. Such clarification will be valid

only if made by the Department by means of formal amendment as described hereunder

prior to the date of submission of bids. The Department may issue amendments to clarify

or modify the Bid Documents. A copy of each amendment will be issued to each bidder

and shall be acknowledged on the form issued with the amendments. No claim

whatsoever will be entertained for faults in the bid price resulting from the above-

mentioned discrepancies.

(c) No alterations, omissions or additions shall be made to this document, but should it be

deemed necessary to do so, the Bidder is at liberty to qualify his bid.

(d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions

printed or written upon any stationery used by them for the purpose of or in connection

with the submission of bids which are in conflict with the conditions laid down in this

document.

2. Queries with respect to this bid

Each communication between the Department and a tenderer shall be to or from the

Department’s contact person only, and in a form that can be read, copied and recorded. Writing

shall be in the English language. The employer shall not take any responsibility for non-receipt

of communications from or by a tenderer. The name and contact details of the Department’s

contact person are:

Bidding procedure enquiries may be technical information may be directed

Directed to: to:

Department/

PUBLIC ENTITY Water and Sanitation DEPARTMENT Construction South

F. Groenewald/ CONTACT

CONTACT PERSON R. de Wee PERSON Lucky Mahasha

[email protected]

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

3. Completion of bids

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all

blanks in the bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 4 in the bid document and the Pricing Schedule must be fully completed and

priced out by the bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way nor must any pages be detached

from the original documents.

4. Submission of bids

The Bid Document shall be completed, signed and submitted as follows:

(a) The original Bid, together with a covering letter and supporting documents, shall be

sealed in an envelope endorsed:

Original bid for bid: WTE-0554 cs: rendering service for dust, noise and water

Quality monitoring at clanwilliam dam in the western cape for dws

Construction south.

and the name of the Bidder shall be clearly shown.

(b) Bids, sealed and endorsed as above, will be received by: The Supply Chain Management Office or

may be deposit in the bid box: Entrance of Training Centre, Department of Water and

Sanitation, Construction South, Clanwilliam dam site: Old N7 Route, Co-Ordinates:

32°11’47.99’’S and 18°52’34.96’’E

and not later than 11:00 on the date stipulated on the front cover of this document.

5. Signature on bids

The Bid, if by an individual, must be signed by that individual or by someone on his behalf duly

authorised thereto and proof of such authority must be produced. If the bid is by a company, it must

be signed by a person duly authorised thereto by a Resolution of a Board of Directors a copy of

which Resolution, duly certified by the Chairman of the Company is to be submitted with the bid.

If the bid is submitted by joint venture of more than one person and/or Companies and/or firms it

shall be accompanied by the following:

(a) The original or a notarially certified copy of the original document under which such joint

venture was constituted which must define precisely inter alia the conditions under which the

joint venture will function, its period of duration and the participation of the several constituent

persons and/or companies and/or firms.

(b) A certificate signed by or on behalf of each participating person and/or company and/or firm

authorising the person who signed the bid to do so.

6. General conditions of contract

The National Treasury General Conditions of Contract shall be regarded as an integral part of the

contract documents.

7. Form sbd 1

The copy of Form SBD 1 (Invitation to Bid), annexed to these documents, must be completed

and signed by the Bidder. Failure to do so will deem your bid invalid.

8. Bidders to comply with documents

Where applicable, Bidders must allow in their Bids for all labour, material, machinery and

everything necessary for the execution and completion of the Contract in accordance with the

bid documents. No alterations may be made in the Invitation to Bid, Schedule of Quantities or

other documents and the bid will be deemed to comply entirely with the terms of the documents.

9. The departments right to decline any bid

The Department does not bind itself to accept the lowest or any bid.

10. Department not liable for bidder's expenses

The Department will not be held liable for any expenses incurred in preparing and submitting

bids.

11. Payments under the contract

All payments due to the Bidder in terms of the contract will be done by means of Electronic

Fund Transfer.

The evaluation of bids will be conducted in four (4) phases as follows:

• Phase 1: Mandatory Requirements
• Phase 2: Administrative Compliance
• Phase 3: Technical Evaluation and Specification Compliance
• Phase 4: Preference Points system

Phase 1:

Mandatory Requirements

Failure to submit any of the documents as listed and detailed in Table 1 below will render your

bid non-responsive and will be disqualified.

Table 1

No Detail of Document to be submitted Does the document

submitted comply or

not-comply?

Comply Not-

Comply

1 SBD 4 form should be complete and signed, and all other interest

must be declared

Phase 2:

Administrative Compliance:

Bidders are required to comply with the following listed below:

Table 2

Compl Not-

No Detail of Document to be submitted y Compl

y

1 Companies must be registered with National Treasury’s

Central Supplier Database must submit CSD report.

2 Tax compliant with SARS (to be verified through CSD and

SARS). Attach a copy of SARS Tax Clearance letter and

Pin.

3 Active registration with Company Intellectual Property

Commission (to be verified through CSD and CIPC). Attach

copy of CIPC / CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level

Verification Certificate

(failure to submit B-BBEE Certificate and complete

SBD 6.1, the Bidder will forfeit the preferential points to

be claimed)

5 A valid letter of Good Standing with the Compensation

Commissioner

in terms of the Compensation for Occupational Injuries and

Diseases

Act No and or third parties’ insurance registered

with

Financial Service Board

6 Letter of appointment of duly authorized person to sign bid.

Proof of such authority must be submitted with the bid.

If by an individual, must be signed by that individual or by

someone on his behalf duly authorised thereto and proof of

such authority must be produced.

If the bid is by a Company, it must be signed by a person

duly authorised thereto by a Resolution of a Board of

Directors a copy of which Resolution, duly certified by the

Chairman of the Company is to be submitted with the bid.

7 Complete, sign, submit SBD1, SBD3.1, SBD 6.1

8 Certificate of a Lead Occupational Hygiene

Technologist to be working on this contract, proof of

registration (certificate) with SAIOH or similar

Technologist registration with SAIOH.

9 Company Approved Inspection Authority (AIA)

Certificate with the Department of Labour in

Occupational Hygiene.

Phase 3:

Technical Evaluation and Specification Compliance

Only Bidders that comply with Phase 1 and 2 shall be considered for this phase of the evaluation

process.

The bid will be evaluated using the criteria as indicated in Technical Information section PS 9. by

comparing it to the information submitted in Phase 2.

Failure to comply with all the technical specifications will render your bid as not to specification

and non-responsive.

The Bid Evaluation Committee will also confirm that the Bidders has indicated compliance with

the technical specification in Technical Information, Section PS 9.

Table 3

Item Requirement Did the bidder comply

with the requirement?

Comply Not-

Comply

All Did the bidder indicate compliance in Technical

items Information, Section PS 9

Phase 4:

Preference Points system

The bid will be awarded in terms of Regulation 4: Preferential Procurement Regulations, 2022

pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ).

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80

points will be awarded in respect of price and a maximum of 20 points will be awarded for

goals.

Points claimed will be according to a bidder’s specific goals claimed as indicated in Table 4

below.

Table 4: Specific goals for the tender and points claimed:

Number of maximum Bidder’s points claimed

points for specific goalsThe specific goals allocated points in

terms of this tender allocated (To be completed by

(80/20 system) Bidder)

Women 5

People with disability 5

Youth (35 and below) 5

Location of enterprise

Western Cape Province

B-BBEE status level contribution from

levels 1 to 2 which are QSE or EME

Total points for SPECIFIC GOALS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which

may include contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the implementation of

programmes of the Reconstruction of Development Programme as published in Government

Gazette No. 16085 date 23 November 1994.

“Ownership” means the percentage of ownership and control, exercised by individuals within

an enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual,

or sensory function, which results in restricted, or lack of, ability to perform an activity in the

manner, or within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as

a primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch

to assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act

no. ).

"Youth" means, in respect a person younger than 35 years of age.

Location of enterprise” Local equals province. Where a project cuts across more than one

province, the bidder may be located in any of the relevant provinces to claim and be allocated

the points.

Women, disability, and youth will be measured by calculating the pro-rata percentage of

ownership of the bidding company which meets the criterion. E.g., Company A has five

shareholders each of whom owns 20% of the company. Three of the five shareholders meet the

criterion, i.e., they are women/disabled/youth. Therefore, this bidder will obtain 60% of the points

allowable for this goal.

Table 5: Documents required for verification of Bidder’s claimed points

Table 5

Specific Goal Requires Proof Documents

Ownership by Women

Ownership by people with Completed Percentage Ownership Affidavit (Annexure

disabilities 1)

Ownership by Youth

Location of enterprise – Completed Location of Enterprise Affidavit (Annexure 2)

Western Cape Province and proof of such premises

B-BBEE status level1 or B-BBEE verification certificate issued by a verification

level 2 contributors who are agency accredited by South African National

Exempted Mico Enterprise Accreditation Agency (SANAS0 or in the case of an

or Qualifying Small EME or a QSE, if permitted in terms of the relevant

Enterprise cade, a duly completed sworn affidavit on the relevant

and appropriate form.

Failure on the part of a bidder to submit proof of documentation required in terms of this

tender to claim for specific goals with the bid, will be interpreted to mean that preference

points for specific goals are not claimed and will not be allocated.

13. Rejection of bid

Bids not complying with the above-mentioned requirements and specifications may be regarded as

incomplete and may not be considered.

14. Results of bids

Results of non-acceptance of bids will be sent to individual unsuccessful bidders.

Compulsory documents to be completed by the bidder:

• Declaration of interest (sbd 4)
• Terms of the preferential procurement regulation, 2022 (sbd 6.1)

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the

bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the

List of Restricted Suppliers, that person will automatically be disqualified from

the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in

the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

Sbd4

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

full name and surname . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

identity number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby declare under oath that

1. I am a member / director / owner of the enterprise:

name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

trading name, if applicable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

registration number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

physical address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

which is an enterprise which operates from a building together with its land and outbuildings located within the

boundaries of the KwaZulu Natal Province as at the closing time for submissions;

2. the contents of this statement are to the best of my knowledge a true reflection of the facts;

3. I know and understand the contents of the affidavit and I have no objection to take the prescribed oath binding

on my conscience and on the Owners of the Enterprise which I represent in this matter.

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CSD report

Central supplier database (csd), a csd

Central Supplier Database must submit CSD report

proof of ownership of premises or a valid rental agreement with the

proof of ownership of premises or a valid rental agreement with the owner of such premises

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

A requirement to register for a tax compliance status

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: lared

Phase 2:

Administrative Compliance:

Bidders are required to comply with the following listed below:

Table 2

Compl Not-

No Detail of Document to be submitted y Compl

y

1 Companies must be registered with National Treasury’s

Central Supplier Database must submit CSD report.

2 Tax compliant with SARS (to be verified through CSD and

SARS). Attach a copy of SARS Tax Clearance letter and

Pin.

3 Active registration with Company Intellectual Property

Commission (to be verified through CSD and CIPC). Attach

copy of CIPC / CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level

Verification Certificate

(failure to submit B-BBEE Certificate and complete

SBD 6.1, the Bidder will forfeit the preferential points to

be claimed)

5 A valid letter of Good Standing with the Compensation

Commissioner

in terms of the Compensation for Occupational Injuries and

Diseases

Act No and or third parties’ insurance registered

with

Financial Service Board

6 Letter of appointment of duly authorized person to sign bid.

Proof of such authority must be submitted with the bid.

If by an individual, must be signed by that individual or by

someone on his behalf duly authorised thereto and proof of

such authority must be produced.

If the bid is by a Company, it must be signed by a person

duly authorised thereto by a Resolution of a Board of

Directors a copy of which Resolution, duly certified by the

Chairman of the Company is to be submitted with the bid.

7 Complete, sign, submit SBD1, SBD3.1, SBD 6.1

8 Certificate of a Lead Occupational Hygiene

Technologist to be working on this contract, proof of

registration (certificate) with SAIOH or similar

Technologist registration with SAIOH.

9 Company Approved Inspection Authority (AIA)

Certific

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all

blanks in the bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 4 in the bid document and the Pricing Schedule must be fully completed and

priced out by the bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way nor must any pages be detached

from the original documents.

levels 1 to 2 which are QSE or EME

Total points for SPECIFIC GOALS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which

may include contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the implementation of

programmes of the Reconstruction of Development Programme as published in Government

Gazette No. 16085 date 23 November 1994.

“Ownership” means the percentage of ownership and control, exercised by individuals within

an enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual,

or sensory function, which results in restricted, or lack of, ability to perform an activity in the

manner, or within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as

a primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch

to assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act

no. ).

"Youth" means, in respect a person younger than 35 years of age.

Location of enterprise” Local equals province. Where a project cuts across more than one

province, the bidder may be located in any of the relevant provinces to claim and be allocated

the points.

I certify that the information furnished in paragraphs 1, 2

and 3 ABOVE IS CORRECT.

confirms that he/she understands the conditions under which such preferences are granted and

confirms that the tenderer satisfies the conditions pertaining to the granting of tender preferences which

are claimed.

Signature:..............................................................................................................................................

Name:......................................................................................................................................................

Duly authorised to sign on behalf of:...................................................................................................

Telephone: ............................................................ Date: .......................................................................

Name of witness: ....................................................... Signature of witness:..............................................

Note: Failure to complete the declaration will lead to the rejection of a claim for a preference.

ANNEXURE 1: Percentage Ownership Affidavit

Act No and or third parties’ insurance registered

with

4.3. Name of

company/firm...............................................................................

4.4. Company registration number:

.....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................