Appointment of a service provider for the supply of professional services to design and construct storm water management and repair boundary wall for the national lotteries commission in Welkom provincial office for a period of one (1) month

BID RESPONSE DOCUMENTS MUST BE SUBMITTED AS PER BELOW LINK

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED)

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER

PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

(Proof of authority must be submitted e.g. company resolution)

it is required for the bidder to make this declaration in respect of the details required hereunder.

09 February 2026 @ 10:00 Briefing

Meeting

Venue: 282/284 Stateway, Bedelia, Welkom CBD,

9459

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

CONTENTS

THE TENDER

Part T1: Tendering procedures

T1.1 Tender notice and invitation to tender

T1.2 Tender data

Part T2: Returnable documents

T2.1 List of returnable documents

T2.2 Returnable schedules

THE CONTRACT

Part C1: Agreements and Contract data

C1.1 Form of offer and acceptance

C1.2 Contract data

Joint Venture Agreement (If Applicable)

Part C2: Pricing data

C2.1 Part 1 - Pricing Instructions

C2.2 Part 2 - Bills of Quantities

Part C3: Scope of Works

C3.1 Special Notes to Bidders

C3.2 Specifications

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

PART T1: TENDERING PROCEDURE

T1.1 Tender Notice and Invitation to Tender

The National Lotteries Commission invites tenderers for the supply of professional services

to design and construct storm water management and boundary wall repair for the national

lotteries commission in Welkom provincial office. It is estimated that tenderers must have a

CIDB contractor grading designation of 2CE and 2GB or higher.

Project Name APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT

STORM WATER MANAGEMENT AND REPAIR BOUNDARY WALL

FOR THE NATIONAL LOTTERIES COMMISSION IN WELKOM

PROVINCIAL OFFICE FOR A PERIOD OF ONE MONTH

Tender Number RFQ 2026-001-005

Tender documents ETENDER PORTAL AND NLC WEBSITE – 30 January 2026

availability

Address for submission The bid document must be submitted via E-TENDER

SUBMISSION - https://www.etenders.gov.za/

of tenders

Closing date of the tender 20 February 2026

Closing time of the tender 11:00

Compulsory briefing Yes☐√ No ☐

meeting (Tenderers must Meeting venue 282/284 Stateway, Bedelia, Welkom CBD,

sign the attendance register 9459

in the name of the tendering

Date 09 February 2026

entity. Addenda (if any) will

Time: 10:00

be issued only to those

tendering entities appearing

on the attendance register)

Evaluation criteria 1. Compliance with mandatory or compulsory requirements

Reference Letters with Similar Projects

Preference and Specific Goals

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

Mandatory or Only those tenderers who are registered with the cidb or are capable of

Compulsory being so prior to the evaluation of submissions, in a contractor grading

Requirements (failure to designation equal to or higher than a contractor grading designation

submit or comply with these determined in accordance with the sum tendered, or a value determined

requirements will lead to in accordance with Regulation 25 (1B) or 25(7A) of the Construction

automatic disqualification) Industry Development Regulations, for a 2CE and 2GB or higher class

of construction work, are eligible to have their tenders evaluated.

Joint ventures are eligible to submit tenders provided that:

every member of the joint venture is registered with the CIDB.

the lead partner has a contractor grading designation in the 2CE and

2GB or Higher class of construction work; or not lower than one level

below the required grading designation in the class of works

construction works under considerations and possess the required

recognition status.

the combined contractor grading designation calculated in

accordance with the Construction Industry Development Regulations is

equal to or higher than a contractor grading designation determined in

accordance with the sum tendered for a 2CE and 2GB or higher class

of construction work or a value determined in accordance with

Regulation 25 (1B) or 25(7A) of the Construction Industry Development

Regulations.

Completed and signed Form of Offer

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

T1.2 Tender Data

Clause Tender Data

number

The conditions of tender are the Standard Conditions of Tender as contained in Annex C

of Board Notice in Government Gazette No. August 2019,

Construction Industry Development Board (CIDB) Standard for Uniformity in Construction

Procurement. (See www.cidb.org.za) which are reproduced without amendment or

alteration for the convenience of tenderers as an Annex to this Tender Data.

The Standard Conditions of Tender make several references to the Tender Data for details

that apply specifically to this tender. The Tender Data shall have precedence in the

interpretation of any ambiguity or inconsistency between it and the standard conditions of

tender. Each item of data given below is cross-referenced to the clause in the Standard

Conditions of Tender to which it mainly applies.

The following variations, amendments and additions to the Standard Conditions of Tender

as set out in the Tender Data below shall apply to this tender.

C.1.1 The Employer is the National Lotteries Commission

C.1.2 The Tender

Part T1: Tendering procedures

T1.1 Tender notice and invitation to

tender T1.2 Tender data

Part T2: Returnable

documents T2.1 List of

returnable documents

T2.2 Returnable

schedules

The Contract Part C1: Agreements and contract data

C1.1 Form of offer and acceptance

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

C1.2 Contract data

C1.3 Joint Venture Agreement (If Applicable)

The Contract Part C2: Pricing data

C2.1 Pricing instructions

C2.2 Bills of Quantities/ scope of work

Part 3: Scope of work

C3.1 Special Notes to Bidders

C3.2 Specifications

Part 4: Site information

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE

C.1.4 The employer’s representative is:

Name : Maureen Senyatsi

Tel No. : 012 432 1470

Email : [email protected]

However, all communications related to this bid should be directed to the persons indicated

under Enquires on this tender document.

Attention is also drawn to the fact that verbal information, given by the Employer’s agent

during site visits/clarification meetings or at any other time prior to the award of the Contract,

will not be regarded as binding on the Employer. Only information issued formally by the

Employer in writing to Tenderers will be regarded as amending the Tender Documents

C.1.5 The employer reserve to cancel the tender prior to the award of the tender.

C1.6.2 A competitive negotiation procedure will not be followed.

C1.6.3 A two-stage system will not be followed.

C.2.1 Eligibility in respect of CIDB grading

Only those tenderers who are registered with the cidb or are capable of being so prior to the

evaluation of submissions, in a contractor grading designation equal to or higher than a

contractor grading designation determined in accordance with the sum tendered, or a value

determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry

Development Regulations, for a 2CE and 2GB or higher class of construction work, are

eligible to have their tenders evaluated.

C2.2 Cost of tendering

The tenderer accepts that, unless otherwise stated in the tender data, the employer will not

compensate the tenderer for any costs incurred in the preparation and submission of a tender

offer, including the costs of any testing necessary to demonstrate that aspects of the offer

comply with requirements

C.2.7 Compulsory site briefing

A compulsory briefing meeting will be held as per Tender invite

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE

Tenderers must sign the attendance list in the name of the tendering entity. Addenda (if any)

will be issued only to those tendering entities appearing on the attendance list

C.2.11 Alterations to the documents

Bidders are required to not make any alterations or additions to the tender documents, except

to comply with instructions issued by the employer, or necessary to correct errors made by

the tenderer. All signatories to the tender offer shall initial all such alterations

C.2.12 Alternative tender offer

No alternative tender offer is permitted in this tender.

C.2.13.2 Replace sub-clause C.2.13.2 with the following;

Return all returnable documents to the employer after completing them in their entirety by

writing in by completing fully all forms required

C.2.13.3 Parts of each tender offer communicated on paper shall be submitted as an original

C.2.13.4 The tender shall be signed by a person duly authorized to do so.

C.2.13.5 The employer’s details and address for delivery of tender offers and identification details that are

to be shown on each tender offer package are:

ONLY RESPONSES submitted via E-TENDER SUBMISSION - https://www.etenders.gov.za/

WILL BE CONSIDERED

Identification details: Please mark clearly contents on the submission

The closing time for submission of tender offers is as stated in the Tender Notice and Invitation

to Tender. Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be

accepted.

C.2.16.1 The tender offer validity period is 12 weeks or 84 days.

C.2.16.2 The tender accepts that a tender submission that has been submitted to the employer may only

be withdrawn or substituted by giving the employer’s agent written notice before the closing time

for tenders that a tender is to be withdrawn or substituted. If the validity period stated in C.2.16

lapses before the employer evaluating tender, the contractor reserves the right to review the

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE

price based on Consumer Price Index (CPI).

C.2.16.3 Duration of contract

The expected duration of the contract is 1 month which may be effective on the date of

appointment, the date of signing of a service level agreement (SLA), or as directed and at the

discretion of the NLC.

C.3.1 The tenderer is required to indicate how they claim points for each preference point system and

attached relevant supporting documents. The specific goals for claiming of preference points

include the following:

Black Owned Companies

Disabled persons

Promotion of youth

Proof of CIDB Grading designations

Tenders are required to provide proof of registration with the CIDB register of contractors

indicating the category of registration, grading as well as the CRS number of the tenderer.

Letter of Good Standing

Tender are required to submit, bound with the tender submission, a letter of good from the

compensation commissioner indicating that the bidder is in good standing.

C3.2 Notwithstanding any requests for confirmation of receipt of Addenda issued, the tenderer shall

be deemed to have received such addenda if the employer can show proof of transmission

thereof (or a notice in respect thereof) via electronic mail, facsimile or registered post.

C.3.4.1 Tenders will not be opened immediately after the closing time for tenders.

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE

C.3.5 The tenderers will be evaluated in four stages

(i) Stage 1: Compliance with mandatory requirements as stated in Part T1.1

(ii) Stage 2: Reference Letters for Similar Projects

(iii) Stage 3: Price

(iv) Stage 4: Preference Points and Specific Goals

Contractors will be required to declare the status of their key staff and any administrative

compliance. In cases where there are changes in the key staff, the contractor should provide

CVs and qualifications of the new similar competent staff to the NLC. The new staff should

have similar skills, qualifications and experience as the staff submitted during tender.

Similarly, the contractors will be expected to provide an update on any changes in their

administrative compliances – and should submit the required SBD document in such cases.

The award will only be issued to contractors with valid Tax Clearance certificates, active CIDB

grading and the contractor who meets all the legislative requirement – this shall be verified by

SCM in line with the CIDB’s SCM Policy.

Stage 1: Administrative Compliance: The Compliance or compulsory documents

and returnable are detailed in Section T.2.1 of this tender document. Failure to

submit, complete or comply with these requirements will lead to automatic

disqualification.

Stage 2: Risk assessment on current projects

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE

Stage 3 and 4:

The procedure for final evaluation of responsive tenders is Method 2 (Financial offer and

preference). The total number of tender evaluation points (TEV) shall be determined in

accordance with the following formula.

TEV = NFO + NP

NFO is the number of tender evaluation points awarded for the financial offer made. The

score for financial offer is calculated using the following formula:

(Po−Pm) P = A ∗ (1 −

Pm

Where:

A is 80 since the estimated financial value of works inclusive of VAT is equals or is

less than R 50,000,000.00.

P is the points awarded to the bid under consideration

Pm is the lowest Comparative bid price

Po is the comparative price under consideration

NP is the number of tender evaluation points awarded for preferences

claimed in accordance with the Preferencing Schedule in 3.18

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

PART T2: RETURNABLE DOCUMENTS

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

T2.1: LIST OF RETURNABLE DOCUMENTS

The following documents will form part of the documents submitted to the Contractors as part

of the Request for Proposals:

2.1 SBD 1 – Invitation to Bid

2.2 Fully completed Form of Offer

2.3 Bills of Quantities/ Pricing Schedule

2.4 Completed SBD 6.1.

2.5 Proof of CIDB grading designations

2.6 Recent CSD Report with Tax Compliant Status

2.7 Tax Pin Certificate/Document

2.8 BEE Certificate/ Sworn Affidavit

2.9 SCM Consent Form

2.10 Declaration of current projects

2.11 SBD 4 Form- Declaration

2.12 Proof of Valid COIDA

2.13 Three (3) Reference Letters from Clients within 5 years from the closing of the RFQ (Letters must

be signed and dated) No appointment letters or completion certificate will be accepted.

Reference letters for Sub-Contracting will not be accepted. Only reference letters from

traceable Clients will be accepted. Reference letter from 1 Client will be regarded as 1.

2.14 Joint Venture with supporting documents (if applicable)

A signed Joint Venture Agreement/ Memorandum of Understanding (MoU)

The authorized representative to sign the tender documents on behalf of all JV members

Company Registration & Statutory Documents, and including

Consolidated BBBEE/ Sworn Affidavit, etc

Failure by the service provider to submit or complete items 2.2, 2.3, 2.5, 2.10, 2.11, 2.12 and

2.13 will render their proposal not responsive and will not be considered.

The bidder should also not appear on the National Treasury's list of blacklisted entities

Bidder’s initials

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY OF

PROFESSIONAL SERVICES TO DESIGN AND CONSTRUCT STORM

WATER MANAGEMENT AND REPAIR BOUNDARY WALL FOR THE

NATIONAL LOTTERIES COMMISSION IN WELKOM PROVINCIAL

OFFICE FOR A PERIOD OF ONE MONTH

T 2.2 : RETURNABLE SCHEDULE