Request for quote (RFQ): supply, delivery and offloading of mobile utility trailer 4.5m X 1.5m X 1.8m Double axle & supply of 2500l water tank

• Department: Supply Chain Office, Kouga Local Municipality.
• Contact person: Mr E. Goliath.
• Telephone: 042 200 2200.
• Email: [email protected] (general enquiries also to [email protected]).
• Postal address for bid submission: 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.

• Submit one original hard‑copy bid and a duplicate on USB flash drive or CD placed in a case/envelope. Both must be received by 12:00 on Friday 13 February 2026.
• Delivery address: Bid Box, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330 (Kouga Municipality).
• Bids must be signed in black ink on all pages; no correction fluid or pencil is allowed – cross out errors, initial the change.
• All required returnable documents (tax compliance certificate, CSD number, municipal billing clearance, B‑BBEE affidavit, etc.) must be included; incomplete returnables will render the bid non‑responsive.
• Late submissions are not accepted.
• Bids must be completed on the official forms supplied; do not re‑type the forms.
• Both an original hard copy and the electronic copy (USB/CD) are mandatory – failure to provide either makes the bid non‑responsive.

• Scoring is based on 80 % price points and 20 % specific‑goal points (80/20 preference point system).
• Price points are calculated using the formula Ps = 80 × (1‑(Pt‑Pmin)/Pmin), where Pt is the bidder’s price and Pmin is the lowest acceptable price.
• Specific‑goal points (max 20) are awarded for:

– B‑BBEE status level (up to 10 points as per table).

– Enterprise location within Kouga Local Municipality, Sarah Baartman District, Eastern Cape, or outside the Eastern Cape (total up to 10 points).

• Proof must be submitted for each specific‑goal claim (B‑BBEE certificate/affidavit, municipal billing clearance, etc.).
• Failure to provide required documentation for specific‑goal points results in zero points for that category.
• Overall ranking is based on total points (price + specific goals).

• Supply, delivery and off‑loading of a mobile utility trailer (4.5 m × 1.5 m × 1.8 m, double axle, double brake, 2 × 1.8 t braked axles, 3500 kg braked coupler, 14‑inch 6‑hole wheels, 5 mm U‑channel chassis, 2 mm tank base plate, 1.3‑ton leg stand, electrical wiring for brake lights/turn signals, number‑plate and licence‑disc holders).
• Supply of a 2500 L water tank with 2.8 bar centrifugal pump (34 800 L/h), 5 hp petrol engine, hoses and fittings as listed, and a 21‑day relocation permit included in the cost.
• Delivery address: Kouga Local Municipality – Jeffreys Bay, Ward 8 (Upper Wavecrest).
• Off‑loading must be performed at the delivery site; trailer registration costs are to be included.
• All components must meet the specifications listed; any “NO” response to a specification makes the bid non‑responsive.

• Only firm (fixed) prices are accepted; non‑firm prices will be rejected.
• Prices must be inclusive of all costs: delivery, off‑loading, trailer registration, fittings, pipework, and VAT.
• Submit both exclusive‑VAT and inclusive‑VAT amounts (VAT rate 15 %). If the bidder is not VAT‑registered, both columns must show the same amount.
• No bonds or guarantees are mentioned; the bid price must cover the entire scope.
• Payment terms are not specified in the excerpt; bidders should refer to the full contract documents.

• Tax compliance: submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number for each entity (including JV partners). If no TCS, provide CSD registration.
• National Treasury Central Database summary report must be submitted.
• Municipal Billing Clearance Certificate or proof of a municipal account/rental for operational offices is required.
• B‑BBEE: submit a sworn affidavit or certificate showing the contributor level (minimum level 10) to claim up to 10 specific‑goal points.
• Supply Chain Management policy (approved 31 May 2023) and Preferential Procurement Regulations 2022 apply.
• MFMA Circular 90 will be used to verify tax compliance on the day of evaluation.
• All documents must be originally signed in black ink; copies of certified documents are not accepted.