Supply and delivery of catering services for 100 officials at a workshop in kagiso, gauteng

• Enquiries (technical/administrative): [email protected]
• Submission of quotations: [email protected]
• Postal address for the department: Environment House, Cnr Steve Biko Road & Soutpansberg Street, Private Bag X447, Pretoria, 0001
• No telephone or fax numbers were provided in the extracted text.

• Submit a formal quotation on company letterhead, signed and dated.
• Include VAT per item, CSD (MAAA) number and full banking details.
• Attach completed and signed SBD documents (SBD 4 and SBD 6.1) and a valid CSD report.
• Email the quotation to [email protected]; use the RFQ number (RFQ396 AM) in the email subject.
• Closing date and time: 13 February 2026 at 11:00 hrs. Late submissions will be rejected.
• Quotation validity: 90 days from the closing date (extendable only by written notice).
• All prices must be firm, inclusive of VAT and all applicable taxes, delivery costs and any other charges.
• Failure to provide any required document or to meet the format will result in disqualification.

• Total score = 100 points.

– Price: 80 points (lowest acceptable price receives full 80 points; other bids scored proportionally).

– Specific Goals: 20 points.

• 20 points awarded if the bidder has >50% Black ownership, women ownership, or ownership by persons with disabilities (any one of these criteria).

• 0 points if ownership is ≤50% for each category.

• Joint ventures/consortia may combine ownership percentages to meet the >50% threshold.

• Preference points are only awarded when supporting documentation (SBD 6.1, medical certificate, B‑BBEE certificate/affidavit, CIPC ownership certificate) is submitted.

• DFFE may request additional information to verify claimed points.

• The lowest price does not guarantee award; DFFE reserves the right to accept any offer in whole or in part.

Scope: Supply and delivery of full catering services for 100 officials attending a workshop on 17 February 2026 at Kagiso, Gauteng.

Deliverables include:

1. Mid‑morning tea & coffee (sachets of tea, coffee, sugar, milk, scones, sandwiches).
2. Bottled still water (500 ml) – 100 persons (twice).
3. Warm lunch per person – two starches, two meats, two vegetables, salad and one soft drink.

Required standards:

• Valid Food Premises Certificate issued by the municipality.
• Bottled water must comply with SANBWA standards.
• Cutlery, crockery and serviettes sufficient for 100 delegates.
• Clean, sanitized serving stations.
• Staff equipped with uniform, disposable gloves, hair nets, closed shoes and aprons.
• Dedicated waste bins and removal of waste after service.
• Food handling tools (tongs, braai‑tongs) to be provided.
• Transport vehicle must have a canopy (no open‑back vans).
• All items must meet relevant South African food safety, hygiene and packaging legislation.

• Price must be quoted per item, inclusive of VAT (15%) and all taxes, delivery costs and any other applicable levies.
• Provide total amount (excl. VAT), VAT amount and grand total (incl. VAT).
• Quotation must be firm for 90 days from the closing date; any extension will be communicated in writing.
• Include full banking details for payment.
• No separate performance bond or guarantee is mentioned; however, compliance with tax status and CSD registration is mandatory.
• All costs must be presented in South African Rand.

• Central Supplier Database (CSD) registration – provide CSD (MAAA) number.
• Tax compliance – submit SARS Tax Compliance Status (TCS) PIN or certificate; non‑compliance may lead to disqualification after a 7‑day remediation period.
• B‑BBEE – submit SANAS/CIPC accredited B‑BBEE certificate or sworn affidavit and CIPC ownership certificate to claim specific‑goal points.
• Disability claim – submit a medical certificate signed by a practitioner with a practice number.
• Food Premises Certificate – valid municipal certificate required.
• Prohibited bidders – entities listed on the National Treasury’s restricted suppliers database, state‑employees or close corporations with state employees are disqualified.
• All required SBD forms (SBD 4 and SBD 6.1) must be completed and signed.