Supply and installation of a mini data centre for nrwdi at vaalputs, northern cape

Clarifications: Moses Shandukani ([email protected]) or Manqoba Simelane (072 693 0381). Submission email: [email protected]. Delivery address: Vaalputs Radioactive Waste Disposal Facility, Namaqualand Region, Northern Cape (Coordinates: 30°07'53"S 18°23'12"E).

Submit quotation via email to: [email protected] before 15 May 2026 at 11:00. Late submissions will be disqualified.

Required documents:

• Fully completed quotation per the price structure/table and scope of work. Partial or non-compliant quotations will be disqualified.
• Minimum of three reference letters from previous clients where network cabling or mini data centre establishment was performed.
• ID copies of owners/directors as reflected on CIPC, CSD Report, or B-BBEE Certificate/Affidavit.
• Evidence that the lead accountant is a chartered accountant.
• Completed SBD forms (SBD 4 and SBD 6.1).
• Valid B-BBEE certificate or sworn affidavit (if applicable).
• ISO 9001:2015 certification status (if applicable).

Submission notes:

• Only emails sent to [email protected] will be considered. Clarifications must be directed to [email protected] or Manqoba Simelane (072 693 0381).
• Mailbox capacity is 10MB per email. Multiple emails may be sent to accommodate all files, but all must be received before the deadline.
• Quotation validity period: 60 working days from closing date.
• Delivery address: Vaalputs Radioactive Waste Disposal Facility, Namaqualand Region, Northern Cape (Coordinates: 30°07'53"S 18°23'12"E).
• Firm delivery date must be provided in the quotation.

Evaluation is conducted in three phases:

Phase 1: Mandatory Requirements (At Closing Stage)

• Disqualification if:
• Quotation is incomplete or does not follow the price structure/table and scope of work.
• Submitted after the closing date/time.
• Not sent to [email protected].
• Fewer than three reference letters are provided.
• ID copies of owners/directors are missing.
• Evidence of chartered accountant for the lead accountant is missing.

Phase 2: Price and Specific Goals

• Compliant bidders are evaluated on:
• Price: 80 points (80/20 Preferential Procurement Regulations, 2022). Formula: Ps = 80 (1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
• Specific Goals: 20 points. Allocated as follows:

• Black ownership: 12 points max (91%-100% = 12, 75%-90% = 10, 51%-74% = 8, ≤50% = 4, 0% = 0).

• Women ownership: 8 points max (91%-100% = 8, 75%-90% = 6, 51%-74% = 4, ≤50% = 2, 0% = 0).

• Proof required: Shareholder Certificate, CIPC registration, certified ID copies, B-BBEE certificate/affidavit, CSD report.

Phase 3: Mandatory Requirements (At Award Stage)

• Disqualification if:
• Bidder is non-tax compliant.
• Bidder is listed in the Register of Restricted Suppliers or Tender Defaulters Register (National Treasury).

Scope: Design, build, and commission a mini data centre (~6 square meters) at Vaalputs to address information security, operational efficiency, service continuity, and regulatory compliance risks.

Server Room Specifications:

• Dimensions: 2.22m x 2.77m (with normal wooden door).

Required Components:

• Server room cabling support: RS PRO Wire (304 Stainless Steel, 3m x 100mm x 30mm), consumables (bracket mount, basket tray, wall bracket).
• Network cabling: Category 6 UTP cables, shutter face adaptors, keystone jacks, patch leads (1m and 3m), patch panels (24-port), brush panels, fiber patch panels (12-port), duplex midcouplers, glands, splice cassettes, pigtails, LC-LC duplex fiber leads, splicing, consumables.
• Trunking: PVC trunking (100x60mm, 100x100mm, 40x25mm, 16x25mm).
• Biometric and access control: F16 biometric reader, ZK4500 take-on reader, maglock (300Kg), brackets, door closer, PSU (3A, 13.6VDC, 7AH battery), battery backup, break-glass units, installation hours, consumables.
• Air conditioner (delivery only): 12,000 BTU midwall split (cooling only, inverter), brackets, copper pipes, armour flex, commissioning, consumables.
• Project management, travel, accommodation, and S&T costs.

Compliance Standards:

• ISO/IEC 27001 (Information Security Management).
• ISO 20000-1 (IT Service Management).
• ISO/IEC 42001 (Artificial Intelligence Management).
• ISO 22301 (Business Continuity Management).
• ISO 9001 (Quality Management Systems).

Pricing must be firm and exclude VAT. VAT must be listed as a separate line item. Quotation validity period: 60 working days from closing date. Payment terms and bonds/guarantees are not specified in the document.

Mandatory compliance requirements:

• Central Supplier Database (CSD) registration (except for foreign bidders with no local entity).
• Valid B-BBEE certificate or sworn affidavit.
• CIPC registration and shareholder/director ID copies.
• Tax compliance (non-compliant bidders will be disqualified at award stage).
• Not listed in the Register of Restricted Suppliers or Tender Defaulters Register (National Treasury).
• Completed SBD forms (SBD 4 and SBD 6.1).
• ISO 9001:2015 certification status (if applicable).
• Evidence of chartered accountant for the lead accountant.

Preference points (80/20 system):

• Black ownership: Up to 12 points (proof required via shareholder certificate, CIPC documents, B-BBEE certificate).
• Women ownership: Up to 8 points (proof required via shareholder certificate, CIPC documents, B-BBEE certificate).