Supply and servicing of water cooler dispensers with monthly water refills for KZN growth fund agency

• Closing date and time: 20 July 2026 at 12:00.

• For bidding procedure enquiries: Procurement Officer Sijabulile Ntshangase.
• Telephone: 031 372 3720.
• Email for submissions and queries: [email protected].
• Technical enquiries may be directed to Benita Fortein via the same email.

• Submit your proposal via email to [email protected], attention Benita Fortein.
• The deadline is 20 July 2026 at 12:00 (midday). Late bids will not be accepted.
• You must submit a completed proposal, including the required returnable documents.
• Returnable documents include: signed and completed SBD 1, SBD 4, and SBD 6.1 forms.
• Failure to provide any mandatory information will result in your submission being deemed non-responsive.

• Submit a proposal by 20 July 2026 at 12:00 to [email protected], attention Benita Fortein.
• Include completed pricing schedule and ensure your offer is valid for 90 days from the closing date.

Must be registered on National Treasury Central Supplier Database (CSD) with compliant tax status. Must provide three verifiable references for water dispenser and water supply services within last 5 years. Must comply with all mandatory requirements in Stage 1. Foreign suppliers must complete questionnaire in SBD 1. No bids accepted from persons in service of the state or entities with directors/members in state service.

• Scope: Supply, installation, and servicing of 2 hot and cold-water cooler dispensers, plus monthly supply of 20 x 20-litre water bottles for a 24-month period.
• Deliverables:

• Rental of two floor-standing bottled water coolers with hot and cold functionality.
• Units must be silver, grey, or black, suitable for office use, and comply with health and safety standards.
• Monthly supply, refill, and replacement of bottled water (safe for human consumption, meeting drinking water standards).
• Collection and replacement of empty bottles.
• Note: Estimated usage is 180 bottles per year.
• Once-off installation costs must be included.
• All units must be covered by a warranty for the rental period.
• Prompt repairs and replacement of defective parts/units.
• Regular sanitizing, servicing, and preventative maintenance.

• Delivery/Service Address: KZNGFA Office – 3rd and 4th Floor South Towers, 4 Arundel Close, Kingsmead Office Park, 2 Kingsmead Boulevard, Stamford Hill, Durban 4001.
• Contract Duration: 24 months, subject to satisfactory performance.

• Quote must include:

• Rental of 2 water cooler dispensers for 24 months.
• Monthly supply of 20 x 20-litre water bottles (total 360 bottles).
• Servicing for the 24-month period.

• Provide a subtotal, VAT at 15%, and grand total.

• Provide a fixed price inclusive of VAT and all costs (disbursements, accommodation).
• Pricing must be detailed in the provided schedule (Annexure B).
• Key cost items to quote for:

• Rental of 2 water cooler dispensers for 24 months.
• Monthly supply of 20 x 20-litre water bottles (total 360 bottles over 24 months).
• Servicing for the 24-month period.

• Mandatory for bid consideration:

• Registration on the National Treasury Central Supplier Database (CSD).
• Compliant tax status (submit SARS PIN if non-compliant).
• Signed and completed SBD 1, SBD 4, and SBD 6.1 forms.
• Three recent (not older than 5 years) reference letters for water dispenser and bottle supply.

• B-BBEE: A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• Foreign suppliers must complete a questionnaire; if answer is 'No' to all questions, tax compliance registration is not required.
• Bidders must ensure compliance with tax obligations and may submit a TCS PIN or printed TCS certificate.
• No bids will be considered from persons in the service of the state or their companies/close corporations.

• B-BBEE preference points are awarded for Black Ownership, Black Women Ownership, Black Youth Ownership, and Disability.
• Proof includes BBBEE Certificate/Affidavit, CSD Report, ID documents, or disability proof.
• The 80/20 scoring system applies, with 20 points allocated for these Specific Goals.

• Water cooler units must comply with applicable health and safety standards.
• Water supplied must be safe for human consumption and meet drinking water quality standards.

• The contract is for a fixed 24-month period, subject to satisfactory performance.
• The successful bidder must provide warranty-covered water coolers, ensure safe water supply, include installation, perform repairs, and conduct regular sanitizing and maintenance.
• The bidder must certify the accuracy of information and B-BBEE claims, acknowledging potential penalties for fraudulent claims.

• Mandatory requirements include CSD registration, tax compliance, completed SBD forms, and three reference letters.
• Bids must be submitted on official forms, by the deadline, to the correct email address.
• The tender is subject to preferential procurement regulations and general conditions of contract.

• Evaluation is a two-stage process: Stage 1 checks mandatory compliance; Stage 2 scores price (80 points) and Specific Goals/B-BBEE (20 points).
• The 80/20 preference point system applies for this tender.