This tender invites bids from property owners or their authorized agents to lease office accommodation to the department of human settlements in port shepstone, kwazulu-natal. The required space is approximately 312.50m² (Including non-assignable areas) plus 19 parking bays, for a period of 5 years. Bidders must comply with strict mandatory requirements, including property ownership documentation, zoning, parking, and building support services.
Key Requirements
Provide a lettable area of at least 250m² assignable office space plus 20-25% non-assignable space (total 312.50m²), measured per SAPOA MOMFA.
Offer 19 on-site parking bays: 6 lock-up, 6 undercover, 5 open, 1 for persons with disabilities (within 50m of entrance), and 1 wash bay.
Building must be within a 5km radius of Oribi Shopping Centre and a transportation route, with zoning for Commercial, Office, Public Buildings, or Mixed Use.
Submit a space planning layout signed by a registered professional architect, including dimensions, areas, parking layout, and evacuation routes.
Provide a Business Continuity Plan for water and electricity backup, plus a letter of commitment for potable water and backup power before occupation.
Submit a certified copy of the Energy Performance Certificate (EPC) or proof of application, and an Occupation Certificate for existing buildings.
Attend the compulsory briefing session on 23 July 2026 at 11:00 at 17 Andreasen Road, Port Shepstone, and have the site inspection certificate signed.
Bids must be submitted by 12 August 2026 at 11:00, with all required documents, including CSD registration, tax compliance, and B-BBEE affidavit for preference points.
Port shepstone: ugu district: department of human settlement: hire of office accommodation: a lettable area sufficient to accommodate 250m² of assignable office accommodation plus 20% - 25% (62.5% M²) of non-assignable space totalling to 312.5m2 Plus 06 undercover bays, 05 open parking bays, 06 lock up bays and 01 disabled persons 01 wash by for a period of 5 years.
Briefing SessionCompulsory
Date & Time
Wednesday, 12 August 2026 - 11:00
Venue
boardroom at Department of Public Works & Infrastructure, uGu District Office, 17 Andreasen Road, Po
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Notes: tenderers must read tenderers notes in the departmental website advert. The preference points system is applicable for these bids are 80/20, where 20 points of specific goals per project will be allocated
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentZNT3285W bid document Human Settlement Port Shepstone.pdfReview complete
Important Dates
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Important Dates
09 Jul
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Advert ZNT 3285W P Shepstone Hire of Office Accommodation Dept of Human Settlement.pdf
The KwaZulu-Natal Department of Public Works is tendering for the hire of office accommodation in Port Shepstone for the Department of Human Settlement for a 5-year period. The required space includes 250m² of assignable office area plus 62.5m² of non-assignable space (total 312.5m²), along with specific parking facilities (6 undercover bays, 5 open bays, 6 lock-up bays, and 1 disabled bay).
ZNT3285W bid document Human Settlement Port Shepstone.pdf
The Kwazulu Natal Department of Public Works invites tenders for the lease of office accommodation in Port Shepstone for the Department of Human Settlements. The requirement is for 312.5m² of office space (250m² assignable plus 62.5m² non-assignable) and 19 parking bays for a 5-year period.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Bid closing date: 12 August 2026.
Bid closing time: 11:00.
Compulsory briefing session: Date: 23 July 2026. Venue: 17 Andreasen Road, Port Shepstone. Time: 11:00.
Bidders must arrive on time for the briefing; late arrivals will not be admitted.
No site inspection meeting certificates will be issued at the briefing; the certificate must be signed during the briefing.
Contact Information
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
For bidding procedure enquiries: Contact Person: Ms J. Ngidi. Telephone: 072 514 5484. Email: [email protected].
For technical enquiries: Contact Person: Ms Z. Ndlazi. Telephone: 074 239 1029. Email: [email protected].
Submission address: Department of Public Works and Infrastructure, uGu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Submission Guidelines
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Submit bids to the bid box at: Department of Public Works and Infrastructure, uGu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Closing date: 12 August 2026. Closing time: 11:00. Late bids will not be accepted.
Bids must be submitted on the official forms provided (not retyped). Photocopies are allowed with original signatures.
Each bid must be in a separate sealed envelope with the bidder's name, address, bid number (ZNT3285W), and closing date clearly indicated.
No telegraphic, telephonic, telex, facsimile, or email submissions are accepted.
Bidders must initial every page of the bid document. Use of correcting fluid is prohibited.
Returnable documents include: Certified copy of Energy Performance Certificate (EPC) or proof of application; for buildings over 1000m² or recently renovated, proof of plans approval or Occupation Certificate and a commitment to submit EPC within 24 months.
Bidders must attend the compulsory briefing session and have the site inspection certificate signed and stamped by the Department representative.
Bidders without a hard copy of the bid document will not be allowed into the briefing.
Failure to comply with submission requirements may result in disqualification.
Evaluation Criteria
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Evaluation is conducted in phases: Phase 1 – Administrative compliance (compliance with bid requirements and procurement regulations); Phase 2 – Mandatory requirements; Phase 3 – Preference point system.
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (Ownership by Black People).
Bidders must be registered on the Central Supplier Database (CSD) at closing time; failure results in disqualification.
Tax compliance must be verified via SARS PIN or TCS certificate.
Attendance at the compulsory briefing session is mandatory.
Property must be commercially zoned and meet all mandatory technical requirements.
The Department reserves the right not to award to the lowest bidder and may conduct a risk assessment prior to award.
Technical Specifications
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Required office accommodation: Minimum 250m² assignable office space plus 20%-25% (62.50m²) non-assignable space, totalling 312.50m² Gross Lettable Area (GLA) measured per latest SAPOA Method for Measuring Floor Areas (MOMFA).
Parking required (19 bays total, 100% on-site): 6 lock-up bays, 6 undercover bays, 5 open bays, 1 bay for people living with disabilities (within 50m of building entrance and undercover), 1 wash bay.
Building must be within a 5km radius from Oribi Shopping Centre and transportation route.
Zoning: Building must be zoned Commercial, Office, Public Buildings, and/or Mixed Use. A valid town planning certificate from the Local Municipality (valid for 12 months) must be provided.
Space planning layout must be provided: legible, fully dimensioned, with actual areas in m², room names matching client needs, site plan showing dimensioned and numbered parking layout, clear demarcation if parking is shared, identification of assignable/non-assignable areas, calculations for sanitary fixtures per SANS 10400 Part A.
A letter from a registered professional architect confirming the minimum gross lettable area (with registration number) and a signed-off plan depicting emergency evacuation routes and assembly areas are required.
Business Continuity Plan required for water (back-up tank) and electricity (functional back-up supply for 100% capacity). A letter of commitment for provision of potable back-up water and electricity prior to client occupation must be submitted.
Latest Occupation Certificate must be submitted for existing previously occupied buildings. For partially constructed buildings, it will be required prior to occupation.
Maintenance plan required: scheduled maintenance dates over lease duration (structural, mechanical, electrical, plumbing, finishes), strategy for unplanned maintenance, inclusion of subcontractors, locality, targeted groups, and job creation.
If the building was occupied by a government department in the last two years, a reference letter on maintenance history and landlord cooperativeness must be submitted.
Energy Performance Certificate (EPC) compliance: A certified copy of the building's EPC must be submitted. For major renovations within 2 years, an Occupation Certificate and commitment to submit EPC within 24 months after practical completion are required.
Financial Requirements
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Only firm prices will be accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered.
The bid price must include VAT.
The offer must be valid for 90 days from the closing date of the bid.
Bidders must submit a Tax Clearance Certificate or Tax Compliance Status PIN issued by SARS.
In bids involving consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
The successful bidder will be required to fill in and sign a written contract form (SBD7) and a lease agreement.
Compliance Requirements
Source: ZNT3285W bid document Human Settlement Port Shepstone.pdf (TENDER)
Mandatory property ownership: Bidder should ideally be the owner. If not, a power of attorney from the owner must be included. For property being purchased, a signed deed of sale agreement is required, with transfer finalized within 36 months of award.
Proof required: Copy of Title Deed/Windeed printout (if owner); or Title Deed and Power of Attorney/mandate letter/lease agreement (if agent); or signed Sale Agreement with current owner's Title Deed and certified copies of IDs for both bidder and owner(s).
Central Supplier Database (CSD) registration is mandatory. Bidders must be registered on the CSD at closing time; failure will result in disqualification.
Tax compliance: Bidders must submit their SARS Personal Identification Number (PIN) or a printed Tax Compliance Status certificate.
B-BBEE: Preference points are allocated for Ownership by Black People (20 points). Proof via sworn affidavit or SANAS-approved B-BBEE certificate is required.
No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
Bidders must complete and submit the Bidder's Disclosure form (SBD 4).
DocumentAdvert ZNT 3285W P Shepstone Hire of Office Accommodation Dept of Human Settlement.pdfReview complete
Description
Source: Advert ZNT 3285W P Shepstone Hire of Office Accommodation Dept of Human Settlement.pdf
Invitation for bid: ZNT 3285W.
Service: Hire of office accommodation in Port Shepstone, uGu District for the Department of Human Settlement.
Lease period: 5 years.
Tender fee: R 330.00.
Closing: 12 August 2026 at 11:00.
Important Dates
Source: Advert ZNT 3285W P Shepstone Hire of Office Accommodation Dept of Human Settlement.pdf (TENDER)
Closing date: 12 August 2026 at 11:00.
Compulsory tender briefing meeting: 23 July 2026 at 11:00.
Venue: Boardroom of Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Documents available for collection: from 10 July 2026 until 22 July 2026, 9h00 until 15h00 only.
Contact Information
Source: Advert ZNT 3285W P Shepstone Hire of Office Accommodation Dept of Human Settlement.pdf (TENDER)
191 Prince Alfred St, Pietermaritzburg, 3200, South Africa
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eTenders.gov.za
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2
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03 Aug 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.