This request for quotations (RFQ) invites qualified suppliers to provide comprehensive maintenance services for uninterruptible power supply (UPS) systems at upington international airport for a five-year period. The contract will be governed by the nec3 term service contract and is intended for experienced electrical service providers capable of meeting strict aviation, safety, and operational requirements.
Key Requirements
Provide UPS maintenance services (servicing, repairs, replacements, and testing) at Upington International Airport for 5 years under an NEC3 Term Service Contract (Option A: Priced contract with price list).
Submit CVs for key personnel: an Artisan and an Artisan's Assistant with relevant UPS maintenance experience.
Comply with all OHS Act requirements, including signing a Section 37(2) agreement, conducting baseline risk assessments, and providing PPE.
Obtain and maintain required insurance: aviation liability (R100,000 landside / R300,000 airside) and public liability, with proof submitted before work starts and annually.
Accept ACSA's contract terms, including limitation of liability, ethics, confidentiality, and step-in rights clauses.
No performance bond or parent company guarantee is required.
Request for quotations (RFQ) for the provision of maintenance services for uninterruptible power supply (UPS) systems at upington international airport for a period of five (5) years
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RFQRFQ 7693 Upington.pdfCompliance review in progress
Important Dates
14 Jul
2026
PUBLICATION
Tender Published
Tender was published
07 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Airports Company South Africa (ACSA) invites tenders for maintenance services of Uninterruptible Power Supply (UPS) systems at Upington International Airport for a 5-year period. Bid reference 7693, closing 07 August 2026 at 14:00. Submission via email only to [email protected] with 35MB size limit. Non-compulsory briefing session on 23 July 2026 via Microsoft Teams.
Airports Company South Africa (ACSA) is seeking a contractor for UPS (Uninterruptible Power Supply) maintenance services at Upington International Airport for a 5-year period under an NEC3 Term Service Contract (Option A: Priced contract with price list). The contract includes comprehensive service level requirements, OHS compliance, insurance obligations, and performance management with low service damages.
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Important Dates
Source: RFQ 7693 Upington.pdf (RFQ)
Closing date for bid submission: 07 August 2026 at 14:00.
Non-compulsory briefing session: 23 July 2026 at 09:00 via Microsoft Teams (Meeting ID: 344 995 555 766 285, Passcode: VK3Sn36J).
Closing date for enquiries: 31 July 2026.
Addenda issued until ten working days before closing time.
Contact Information
Source: RFQ 7693 Upington.pdf (RFQ)
For bidding procedure enquiries: Mmabatho Mogale, email [email protected].
All communication during tender period to ACSA’s Supply Chain Department.
Submission Guidelines
Source: RFQ 7693 Upington.pdf (RFQ)
Submit by email only to [email protected] before 14:00 on 07 August 2026. No physical submissions accepted.
Email size limit is 35MB. If submitting multiple emails, number them clearly in the subject line (e.g., UTN7698/2026: XXX LTD email 1).
Use official forms provided; do not retype. Submit one original plus one copy, plus electronic copy on USB flash drive.
Sign and stamp the bottom of each page. Ensure the person signing has authority (submit proof like a company resolution).
Include bidder’s return address, full description, bid number (7693), and Supply Chain Management details on the outside.
Complete the Tender Deposit Register/Bid Register when submitting.
Late submissions will not be considered. No excuses.
Evaluation Criteria
Source: RFQ 7693 Upington.pdf (RFQ)
Stage 1: Responsiveness test – bid must be properly completed, signed, and conform to all terms.
Stage 2: Mandatory Administration Criteria – must have CIDB contractor grading 3EB or higher (provide proof) and fully signed C1.1 Contractor’s Offer and Acceptance.
Stage 4: Functionality Evaluation – minimum 70 points out of 100 required to proceed. Criteria:
Bidder/Company experience in UPS maintenance (25 points): at least 3 reference letters from previous clients on letterhead with contact details; 5+ letters = 25, 3-4 = 10, 0-2 = 0.
Registration as electrical contractor with Department of Labour (10 points): registered with at least 5 years active status = 10, otherwise 0.
Technician/Artisan (35 points): must have 5+ years UPS maintenance experience (15 points if 5+ years, 0 if less), N3 Electrical or higher (10 points), trade test certificate (10 points).
Technician/Artisan assistant (30 points): 3+ years UPS maintenance experience (15 points), N2 Electrical or higher (15 points).
Stage 4 (Price and Preference): 80/20 preference point system (for bids ≤ R50 million). Price scores 80 points using formula Ps = 80(1 - (Pt - Pmin)/Pmin). Preference points up to 20 based on B-BBEE status and specific goals.
Stage 5: Objective criteria – award to highest scorer unless objective criteria justify otherwise.
Technical Specifications
Source: RFQ 7693 Upington.pdf (RFQ)
Scope: Maintenance services for Uninterruptible Power Supply (UPS) systems at Upington International Airport for a period of five years.
Deliverables: Full maintenance service as per contract requirements.
Standards: Compliance with CIDB Standard for Uniformity in Construction Procurement (Annex C).
Capacity requirements: Contractor must have CIDB grading 3EB or higher (as per evaluation criteria).
Technician requirements: Lead technician must have at least five years’ UPS maintenance experience, N3 Electrical qualification, and trade test. Assistant must have at least three years’ experience and N2 Electrical qualification.
Foreign qualifications must be SAQA or CETA/SETA approved.
Financial Requirements
Source: RFQ 7693 Upington.pdf (RFQ)
Pricing must be in Rand, fixed for the contract duration with no price adjustments.
Include all duties and taxes except VAT; show VAT separately.
Provide rates and prices in the pricing schedules as per the bid document.
If requested, submit securities, bonds, guarantees, policies, and certificates of insurance before contract formation.
Compliance Requirements
Source: RFQ 7693 Upington.pdf (RFQ)
Tax compliance: Submit SARS PIN or TCS certificate. If not available, provide CSD number. For consortia/JVs/sub-contractors, each party must submit separate proof.
CIDB registration: Must be CIDB contractor grading 3EB or higher (provide proof).
B-BBEE: Provide proof of B-BBEE status level (sworn affidavit or SANAS-accredited certificate) to claim preference points.
Company registration: Provide proof of authority to sign (e.g., company resolution).
Foreign suppliers: If foreign-based, complete questionnaire; if no presence/income/tax liability in RSA, no SARS PIN required.
General compliance: Must comply with PPPFA, GCC, and any special conditions.
DocumentNEC contract Maintenance of UPS-UTN 7693.pdfReview complete
Description
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Project: Maintenance of Uninterruptible Power Supply (UPS) systems at Upington International Airport.
Duration: Five (5) years.
Contact Information
Source: NEC contract Maintenance of UPS-UTN 7693.pdf (unknown)
Service Manager: Bonginkosi Khumalo.
Address: Upington International Airport, Diederick street, Upington, 8801.
Telephone: 054 337 7905.
Employer (ACSA) Address: Upington International Airport, Diedericks street, Upington, 8801.
Employer Telephone: 011 453 9354.
Insurance/Claims Contacts:
Nokulunga Masiza: Tel +27 (0)11 723 1400, Mobile +27 (0)79 512 0532, Email [email protected]
Buhle Mnguni: Tel +27 (0)11 723 1400, Mobile +27 (0)74 535 9075, Email [email protected]
Evaluation Criteria
Source: NEC contract Maintenance of UPS-UTN 7693.pdf (unknown)
Valid company registration in South Africa.
Good standing with Compensation Fund or licensed insurer (COID Act).
Ability to provide required insurance covers (aviation liability, public liability).
Qualified Artisan and Artisan's Assistant with UPS maintenance experience.
Compliance with OHS Act requirements.
Ability to work in airport environment (airside/landside).
Acceptance of ACSA's contract terms including limitation of liability clauses, ethics undertakings, and confidentiality requirements.
No performance bond required per C1.4.
Technical Specifications
Source: NEC contract Maintenance of UPS-UTN 7693.pdf (unknown)
Scope: Maintenance of all Uninterruptible Power Supply (UPS) systems and associated batteries at Upington International Airport for a 5-year period.
Key activities include:
Servicing: Routine inspection and preventive maintenance per OEM specifications and ACSA procedure D 060 006M.
Repairs: Responding to breakdowns and callouts to restore equipment to safe working condition.
Replacement: Changing faulty components and batteries (every 2 years) or obsolete parts with upgrades.
System Performance Testing: Testing per OEM specifications and power loss simulations.
Statutory Tests: Annual tests in line with OHS Act, SANS standards, and other regulations.
Objective: Maintain serviceability sustainably at lowest operating cost while ensuring compliance with safety and aviation legislation.
Key Personnel Required: Artisan and Artisan's Assistant (CVs to be submitted).
Working Areas: As defined in Service Information (C3).
Experience & Qualifications
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Key Personnel Required: Artisan and Artisan's Assistant.
Submission: CVs for key personnel must be appended to the Resource Proposal.
Qualifications: Relevant qualifications and experience must be detailed.
Risk Management: Contractor must identify risks including unavailability of spares, disruption to passenger flow, and injuries due to faulty UPS systems.
Quality Management
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Quality Objective: Maintain UPS serviceability per ACSA standards and OEM specifications.
Key Quality Activities:
Perform routine inspection and preventive maintenance as per OEM specs and ACSA procedure D 060 006M.
Conduct system performance testing and power loss simulations.
Execute annual statutory tests in line with OHS Act, SANS standards, and other regulations.
Ensure all repairs restore equipment to safe working condition.
Replace faulty components and batteries every 2 years or with upgrades.
Pricing Schedule
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Pricing Structure: Detailed schedule for preventative and corrective maintenance over 5 years.
Preventative Maintenance (Annual):
Safety File (OHS Act compliance) – once-off.
Airport access permits and parking – provisional sum R10,000.
Contract management and administration – quarterly.
Travel, labour, tools, equipment, consumables – priced per item.
Corrective Maintenance:
Labour rates (excl. VAT) for Artisan, Artisan's Assistant, OEM Specialist at normal, after-hours, and Sunday/public holiday rates.
Call-out fees include first hour on site and travelling cost.
Spares: Provisional sum of R200,000 per annum with mark-up tiers.
Contract Value Estimation:
Annual totals calculated with illustrative 6% CPI escalation over 5 years.
Final amount includes 15% VAT.
Note: Amounts are illustrative; actual billing based on Activity Schedule.
Financial Requirements
Source: NEC contract Maintenance of UPS-UTN 7693.pdf (unknown)
Contract Type: Priced contract with price list (NEC3 Option A).
Pricing Format: Prices are derived from a Price List with items priced as lump sums or quantities multiplied by rates.
Payment Terms: Assessments on the 15th day of each month upon receipt of a valid tax invoice. Payment within 30 days.
Currency: South African Rand (ZAR).
Interest on Late Payment: Prime lending rate of Nedbank Bank, but no interest paid if late payment due to contractor's failure to provide correct VAT invoice.
Price Adjustments: Annual CPI escalation (illustrative 6% used) over the 5-year term.
No performance bond or parent company guarantee required.
Corrective Maintenance: Labour rates for Artisan, Artisan's Assistant, OEM Specialist at normal, after-hours, and Sunday/public holiday rates.
Call-out Fees: Includes first hour on site and travelling cost.
Spares: Provisional sum of R200,000 per annum with mark-up on third-party procured items.
Contract Value: Estimated over 5 years including VAT; illustrative only, actual expenditure based on Activity Schedule.
Compliance Requirements
Source: NEC contract Maintenance of UPS-UTN 7693.pdf (unknown)
Insurance Requirements:
Contractor must provide aviation liability insurance: minimum R100,000 for landside, R300,000 for airside (airside applies if project covers both).
Proof of insurance must be submitted before work starts and annually.
Contractor must also have Public Liability Insurance and comply with Compensation for Occupational Injuries and Diseases Act (COID).
Health and Safety:
Contractor must sign an Occupational Health and Safety Agreement (Section 37(2) of OHS Act) before commencement.
Must perform a baseline risk assessment, appoint competent persons, enforce safety discipline, provide PPE, and report incidents.
Compliance with OHS Act, Construction Regulations, and all relevant safety legislation is mandatory.
Legal and Ethical:
Contractor must comply with Prevention and Combating of Corrupt Activities Act and anti-bribery laws.
Confidentiality of contract information is required.
No cession, delegation, or assignment of rights/obligations without Employer's written consent.
Joint ventures/consortia are jointly and severally liable.
Contractual: NEC3 Term Service Contract (April 2013) applies with additional Z clauses.
Health & Safety
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Mandatory Compliance: Contractor must comply with Occupational Health and Safety Act (OHS Act), Construction Regulations, and Compensation for Occupational Injuries and Diseases Act (COID).
Requirements:
Sign a Section 37(2) OHS Agreement before work commences.
Perform a baseline risk assessment by a competent person.
Appoint trained, competent personnel and enforce safety discipline.
Provide and ensure use of personal protective equipment (PPE).
Implement safe work procedures and obtain necessary permits.
Report all incidents/accidents to Department of Labour and ACSA.
Prohibit alcohol and intoxicating substances on site.
ACSA may stop unsafe work without compensation event.
Non-compliance may lead to immediate contract cancellation.
Contractual Terms
Source: NEC contract Maintenance of UPS-UTN 7693.pdf
Contract Basis: NEC3 Term Service Contract (April 2013) with Option A (Priced contract with price list), Option W1 (dispute resolution), and additional Z clauses.
Key Terms:
Starting Date: Upon contract signing by ACSA.
Service Period: 5 years after signing.
Law and Language: South African law, English language.
Dispute Resolution: Adjudication (written submissions only) with adjudicator appointed by agreement or nominating body; arbitration as tribunal.
Limitation of Liability: No liability for indirect/consequential loss; liability for direct loss limited to total of losses incurred/repairs to damages caused.
Termination: Possible for defaults, including breach of ethics, safety violations, or availability below 80% for six consecutive months due to contractor fault.
Confidentiality: Contractor must keep contract information confidential.
Intellectual Property: IP rights remain with originator; Contractor grants ACSA a royalty-free licence for use related to the service.
Ethics: Strict anti-corruption and bribery compliance required.
Step-in Rights: ACSA may remedy contractor defaults after 4 weeks' notice.
Insurance: Specific requirements as per insurance schedule (C1.5).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.