Lease opportunity: erf 3045 pietermaritzburg filling station and ancillary services

submission. The RFP envelope must also contain the Bidder’s details on the back of the envelope.

1.1.2 No bid may be withdrawn after it has been submitted to SANRAL unless the Bidder so requests in writing

and such request is received by SANRAL before the scheduled closing date. All bids received by SANRAL on

or before the scheduled closing date and time shall be valid and binding for a period of 90 (Ninety) days

calculated from the last scheduled closing date (“validity period”). During the validity period or any extensions

to the validity period, bid prices shall remain firm save only for cost variations as are measurable by the

permissible contract price adjustments as set out elsewhere in this document.

1.1.3 No telegraphic, e-mailed or faxed bids will be accepted.

1.1.4 Properly motivated alternatives may be submitted but will only be considered if a valid complaint has

been submitted. The alternative shall be approached and priced to the same detail as required by this

1 30

Evaluation Criterion: Experience for operating a Commercial Property consisting of Filling

Station/ (Lessee or Lessor)

Purpose: To assess the tenderer’s demonstrated experience in managing commercial property consisting

of a filling station.

Evidence requirements (mandatory to be scored)

Provide at least one of the following for verification. Documents must clearly show the tenderer’s name (or,

if a legal entity, the registered name) and the relevant property:

• Lessee evidence: A valid and signed lease agreement for a commercial property consisting of filling

station that has been in operation for at least 12 months. Such agreement must be recent as

within the last 12 months.

• Lessor/Owner evidence: Proof of ownership of a commercial property consisting of filling station,

evidenced by municipal account statements (rates/utility) for any consecutive 12-month period

within the last 36 months in the bidder’s name.

• If the property is/was held through a subsidiary or Special Purpose Vehicle (SPV), include linkage

documents (e.g., CIPC records, share register, board resolution) to establish control/ownership by

the tenderer.

• The sublessee experience will not be counted as experience for the tenderer.

• If using a lease as evidence, include proof of occupation or rental payments (e.g., one recent

invoice/receipt) if the lease does not show commencement and current status.

Tenderers that do not submit at least one of the types of evidence above will receive 0 points for this

criterion. Tenderers who submit evidence of a commercial property Not consisting of a filling station

will receive 0 points.

Scoring

consisting of a filling station, whether as lessee or lessor (owner). Experience may be cumulative across

multiple properties and roles.

• 10 years or more verified experience: 30 points

• 6 to 9 years verified experience: 20 points

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

• 1 to 5 years verified experience: 10 points

• Less than 1 year, or no verifiable experience/evidence: 0 points

• Verified experience means periods supported by the submitted evidence and any supplementary

documents requested by the Lessor.

• Overlapping periods across multiple properties count once; non-overlapping periods may be

added.

2 20

Purpose: To assess the tenderer’s demonstrated experience in maintaining commercial property consisting

of a filling station.

Evaluation Criterion: Experience for acquiring land use rights and operating licenses for a

commercial property consisting of a filling station.

Purpose: To assess the tenderer’s demonstrated experience in understanding to process for acquiring land

use rights and operating licenses.

Evidence requirements (mandatory to be scored)

4 20

Evaluation Criterion: Track Record and past project value

qualifications other than those stipulated in Form A10: Schedule of Deviations or Qualifications by the tenderer and

that it is made free from any fraud, corruption and misrepresentation.

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

The bidder must complete the following returnable documents: Completed

(tick)

Form A1: SBD 1

Form A2: Certificate of Acquaintance with RFP Documents

Form A3: Certificate of Authority for Signatory

Form A4: Certificate of Authority for Joint Ventures (where applicable)

Form A5: Declaration of Tenderer’s current status of any debt outstanding with SANRAL

Form A6: Domestic Prominent Influential Persons (DPIP) OR Foreign Prominent Public Officials

(Fppo)

Form A7: Certificate of Fronting practices

Form A8: Specific goals points claim form

Form A9: Registration on National Treasury, Central Supplier Database

FORM A10: Declaration of Tenderer’s Litigation history

Form A11: Valid Tax Clearance Pin issued by the South African Revenue Services.

Form A12: Schedule of Deviations or Qualifications by Tenderer

Form A13: SBD 4: Declaration of Interest

Form a14: tenderer’s b-bbee verification certificate (incorporating sbd 6.1)

Form A15: SBD 6.1: Protection of Personal information (POPIA)

FORM B1: Tenderer’s experience as a Lessee or Lessor of commercial properties

Form B2: Detailed Maintenance Plan

Form B3: Regulatory & Compliance Experience

Form B4: Track records and past project value

(tick)

• Submit response on or before the closing date and time in the tender box

• Tenderer has attended Compulsory Virtual Briefing Session

• Tenderer has attended Compulsory Site Visit meeting

• Tenderer has submitted the fully completed and signed pricing schedule form (please refer to section

5 of this document)

• Tenderer has submitted the fully completed and signed form of offer (incorporating SBD7 of this

document)

• Tenderer is registered on the National Treasury Central Supplier Database (CSD), provided CSD

registration number.

• Tenderer has submitted acknowledgement letter stating that the tenderer is aware of outstanding

statutory operating approvals, and they are accepting to acquire such approvals at their own cost,

non-refundable.

4.2 STAGE TWO: Minimum Threshold 60.00 points for Technical Criteria

4.2.1 Tenderer shall then be evaluated on Technicality after meeting all compliance requirements outlined above. The

minimum threshold for technical/functionality requirements is 60% as per the standard Evaluation Criteria presented

in Table below. Tenderer who scores below this minimum requirement shall not be considered for further evaluation

in stage:

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

(a) Fixed Rental Offer per month Lump Sum

(b) Fixed Rental Offer over a 9 year & 11 months Lump Sum

lease period (Excluding CPIX +3%)

Subtotal (2)

TOTAL PRICE OFFER [SUBTOTAL (2) - (1)] - Exclusive of

15% VAT

TOTAL PRICE OFFER [SUBTOTAL (2) - (1)] - Inclusive of R

15% VAT (To be carried forward to Form of Offer and

Acceptance)

Notes to Pricing (Rental Offer):

a) The Total Price Offer must be a sum after deducting Statutory Compliance and Re-installation of Filling Station

exists, the total in the Pricing Schedule Summary shall apply.

this RFP and/or its receipt of an RFP in response to it. Please note that SANRAL reserves the right to:

1.11.1 modify the RFP’s goods / service(s) and request Tenderers to re-bid on any changes;

1.11.2 reject any bids which does not conform to instructions and specifications which are detailed herein.

1.11.3 disqualify bids submitted after the stated submission deadline;

1.11.4 not necessarily accept the highest priced bid or an alternative bid;

1.11.5 place an order in connection with this bid at any time after the RFP’s closing date;

1.11.6 award only a portion of the proposed goods / services which are reflected in the scope of this RFP;

1.11.7 split the award of the order/s between more than one Supplier/Service Provider should it at SANRAL’s

discretion be more advantageous in terms of, amongst others, cost or developmental considerations;

1.11.8 cancel the RFP process;

1.11.9 validate any information submitted by Tenderers in response to this bid. This would include, but is not

limited to, requesting the Tenderers to provide supporting evidence. By submitting a bid, Tenderers

hereby irrevocably grant the necessary consent to SANRAL to do so;

1.11.10 request audited financial statements or any other documentation for the purposes of a due diligence

exercise;

1.11.11 not accept any changes or purported changes by the Tenderer to the bid rates after the closing date

and/or after the award of the business, unless the contract specifically provides for it;

1.11.12 to cancel the contract and/request that National Treasury place the Tenderer on its Database of

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on

the strength of incorrect information furnished by the Tenderer or on any other basis recognised in law;

1.11.13 award the business to the next ranked bidder, provided that he/she is still prepared to provide the

required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with

the contract within a reasonable period after being requested to do so. Under such circumstances, the

validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether

the next ranked bidder(s) were notified of their bid being unsuccessful. Tenderer may therefore be

requested to advise whether they would still be prepared to provide the required Goods/Services at their

quoted price.

1.11.14 Should a bidder fail to respond to a request for extension of the validity period before it expires, that

bidder will be excluded from tender process.

1.12 Security clearance

company, goods/services provided by the company, the value and duration of the contract, etc. in compliance with

the Johannesburg Stock Exchange (JSE) Debt Listing Requirements.

1.14 Tender Documents

Tender documents are available from 17 July 2026 for free download from National Treasury’s e-tender

Publication Portal (http://www.etenders.gov.za) and SANRALs website (http://www.nra.co.za).

1.15 National Treasury’s Central Supplier Database

Tenderers are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of certain

key supplier information. SANRAL is required to ensure that price quotations are invited and accepted from

prospective Tenderer listed on the CSD. Business may not be awarded to a Tenderer who has failed to register on

the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be

accessed at https://secure.csd.gov.za/.

For this purpose, the attached SBD 1 Form must be completed and submitted as returnable

document by the closing date and time of the bid.

1.16 Tax Compliance

or commercial property operated, covering the following aspects:

1. Asset Register: The list of building assets requiring maintenance - Asset register and equipment lists.
2. Maintenance schedule plan (planned and emergency): Emergency procedures, response logs, after-

hours call-out records.

3. Health and Safety Plan: Risk assessments, method statements, incident reports, safety inspections.
4. Handling of Hazardous substances: Compliance certificates, inspection reports, valid permits or

licences.

5. Inventory maintenance: Inventory records, stock registers.
6. Soft Service (Cleaning and security services) Maintenance: Service frequency, responsibilities and

maintenance schedule.

Scoring

a) Maintenance plan is covering all six (6) items listed above= 20 points

b) Maintenance plan is covering any three (3) to five (5) items listed above = 10 Points

c) Maintenance plan is covering anyone (1) to two (2) items listed above = 5 Points

d) No submission of the maintenance plan = 0 points

3 30

stated above: Similar approvals for land use rights consent, EIA approval, commercial industry

specific license (e.g. retail license, food handling permit, Hazardous goods permit etc.). Tenderer needs

to submit evidence of past similar approvals corresponding to their period of ownership or of leasing that

commercial property consisting of a filling station.

a) Tenderer submitting all three (3) similar (Land Use rights consent, EIA approval, commercial

industry specific approval) past approvals = 30 points

b) Tenderer submitting any two (2) similar (Land Use rights consent, EIA approval, commercial

industry specific approval) past approvals = 20 points

c) Tenderer submitting any (1) similar (Land Use rights consent, EIA approval, commercial industry

specific approval) past approvals = 10 points

d) Tenderer not submitting any of historic listed above = 0 points

respond, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action based on an

allegation that any aspect of this RFP was unclear but in respect of which he/she failed to obtain clarity.

2. Acknowledged that he/she knows and understands the contents hereof;
3. Confirmed that he/she has not objection to the taking of the prescribed oath;
4. That he/she considered the prescribed oath as binding upon his/her conscience; and
5. The Regulations contained in the Government Gazette Notice R1258 of July 1972 and R 1648 of August 1977 having

been complied with.

.................................................................

declare that:

i. the information furnished on this declaration form is true and correct.

ii. I accept that, any action may be taken against me should this declaration prove to be false.

Signed:................................................................................DATE:............................................................

.

Name:...................................................................................POSITION......................................................

.

Tenderer:...............................................................................................................................................

....

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

3.1 The property is located at 101 New England Road, Hayfields, Pietermaritzburg and comprises a vacant fuel

filling station forecourt with administrative office, ablutions, and various sub-tenants inclusive of a Kwik-spar outlet,

car sales, car wash, workshop and a waste management plant hire who are occupying the property on a short-

term lease basis. Travelling on the N3 from Durban to Pietermaritzburg, take the New England Road (Exit 77) off-

ramp on the left and turn right into New England Road. Continue for approximately 290 meters where the property

is located on the left as depicted on the locality plan and site map attached as Annexure B.

3.2 The premises shall only be utilized for the operation of a filling station with ancillary services. The property has a

potential for a truck stop, including Electronic Vehicle (EV) Charging Facilities. The lessee shall obtain relevant

statutory approvals for these potential additional uses from relevant authorities should there be interest in

implementing the additional uses. On the same note, the lessee shall obtain consent from SANRAL prior to lodging

such applications to the said authorities. The property may not be rezoned for any other purposes without SANRAL’s

approval for the duration of the lease period. All costs in connection with obtaining such approvals shall be borne

by the applicant. The zoning certificate is attached hereto as Annexure C, to highlight the current land uses

permitted under the current zoning.

3.3 The tender will be awarded to the tenderer scoring the highest number of points after mandatory

compliance and functionality requirements have been assessed.

3.4 The property is indicated on survey diagram SG 737/1984, and a copy thereof is attached as Annexure D.

3.5 The extent of the property is 13 760m2 (1,3760 Ha).

3.6 The present zoning of the property is “Garage and Petrol filling station”, which allows for a coverage of 100%, a

height of 3 storeys and the FAR of 4.0. The prospective lessee shall acquire consent approval from the local

municipality for additional land uses that are not listed as primary uses as stated in the Zoning Certificate. Proposed

improvements: should the lessee be interested in formalizing the truck stop, approval from the municipality should

be obtained at their own cost (not refundable). A prospective lessee shall ensure that all activities operated within

the property concerned are authorized as listed in the lease agreement (annexure A).

3.7 Main building which comprises administrative offices (129m2), a vehicle workshop (154m2), and ablutions facilities.

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

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3.8 The filling station forecourt is located in front of the main building and extends over an area of approximately

400m2.

3.8.1 The existing underground tanks are owned by Engen Petroleum (Pty) Ltd) and will be uplifted if Engen are not

the fuel providers to the station: 3x 23,000 litre and 1x 14,000 litre fuel storage tanks. Should the prospective

lessee be supplied by a different fuel company other than Engen, the lessee will have to install new tanks at their

own cost.

3.8.2 The fuel pumps and hoses shall be installed by the prospective lessee.

3.8.3 The prospective lessee shall obtain a Site license, Retail license, and Environmental Authorization at their own cost

(not refundable) within twelve (12) months of the commencement date. The prospective lessee shall lodge such

applications within three (3) months from commencement date. Should there be additional time required for the

extension of statutory compliance, a valid reason for extension must be submitted (i.e. delayed decision from

approving authorities). Failing which, the lease contract shall be terminated and re-advertised.

3.8.4 Tenderer shall provide evidence of compliance with regulatory requirements regarding permits, environmental, fuel

storage regulations, and SANS standards for operating a petrol filling station in the Republic of South Africa from

the authority responsible for operating licenses and/or permits, including fuel supply and franchise agreement,

where applicable. The tenderer may be provided 12 months to obtain the required licenses/ permits if not in place

to operate and supply fuel and fuel-related products, and during this time a beneficial occupation may be permitted

3.9 A single storey retail building (696m2) is located north and adjacent to the main building from which a convenient

store (supermarket and bakery) is operated under the SPAR franchise.

3.10 Other improvements housing a car sales (489m2) and car wash (490m2) are located south of the aforementioned

buildings.

3.11 The improvements are in fair condition.

3.12 Throughout the period of this lease agreement the LESSEE shall be liable for payment of all assessment rates and

other municipal charges (e.g. water, electricity, refuse removal and sanitation) levied by a competent public and/or

local authority on the property.

3.13 The Lessee shall be liable for all maintenance of the property for the duration of the lease period.

3.14 All Emergency Management Services By-laws be complied with and adhered to and that access to emergency

vehicles should be provided on the property.

3.15 The Council/ Local Municipality and its authorized representatives/agents shall have 24 hours’ unrestricted access

to electricity, water and any Municipal Servitudes on the property and that no structures will be allowed within

these servitudes.

3.16 Fuel throughput for December 2022 – November 2023 was 5 647 108 litres per annum with a split of 3 511 505

litres for petrol (95 ULP) and 2 135 603 litres for diesel (50ppm). This equates to 292 625 litres of 95 ULP per

month and 177 967 litres of 50 ppm diesel per month.

3.17 The current monthly sub-tenant rentals achieved are as follows: Kwik spar (R74 750.00), Motor repair workshop

(R11 576.74), Surg Sut (Pty) Ltd (R3 795.00), Phil’s Precious Auto Sales (R13 030.35) and Phil’s Precious Car Wash

(R10 058.60). There is no guarantee that the rentals will increase/decrease or whether the sub-tenants will remain

on site when the successful tenderer takes occupation of the property.

3.18 Lease term: 9 (Nine) years and (11) eleven months effective from the rent start date.

3.19 Reserve Rental: R430 835.00 (Four Hundred and Thirty Thousand Eight Hundred and Thirty-Five Rand) per month,

excluding VAT. Offers below the reserve rental will not be considered. The rental reserve shall be paid

from the rent start date.

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

3.20 Escalation rate: rental price escalation is calculated annually on the anniversary date of the lease agreement, based

on the average of CPIX Plus 3% over the preceding twelve months for the duration of the lease agreement.

3.21 Rental deposit: A rental deposit equal to 3 (three) months rental plus the first month’s rent shall be payable on the

date of signature of the lease agreement, by the lessee.

3.22 The Tenderer hereby authorizes SANRAL to do a complete and extensive creditworthiness assessment of the

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

1. Land use rights: The property is currently zoned “Garage and filling station”. All existing

additional land uses are not yet consented by the municipality. Additional proposed land use other

than what is currently existing may trigger municipality requesting a consent application to

regularise the existing additional land uses, and the proposed additional (if any) land use. If

necessary, a submission of site development plans and building plans may be required by the

municipality. On the same note, should there be an interest to add land use(s), consent must be

obtained from the lessor prior submission to the local municipality.

2. Environmental authorisation: The current environmental authorisation was valid for 60

months, unless the filling station was continuously operating. In this instance, the filling station

has not been in operation for more than a year and therefore the current environmental

authorisation is no longer valid.

3. Site license: The current site licence was issued to the previous lessee rather than the Lessor,

and therefore as the lease contract was terminated, there is no site license.

4. Retail License: The retail license was issued to the previous lessee, and therefore the prospective

lessee is to acquire their own retail license.

5. Underground fuel tanks and pump stations: This infrastructure is currently owned by the

previous lessee. The prospective lessee may either make arrangements to acquire the

infrastructure, or the previous lessee will remove their infrastructure, and the prospective lessee

will install their new tanks.

Scoring

(a) Regulatory Approvals

(ii) Consent use Lump Sum

(ii) Environmental Authorisation Lump Sum

(iii) Site License Lump Sum

(iv) Retail License Lump Sum

(v) Site Development & Building Plans Lump Sum

(b) Re-installation of underground tanks, pumps and the Lump Sum

forecourt

Subtotal (1)

3.23 SANRAL may request a detailed statement of assets and liabilities from the Tenderer.

3.24 Termination of lease: Should the successful Tenderer/LESSEE terminate the lease agreement prior to the

termination date set out in the signed lease agreement, the LESSEE shall notify the Lessor within 90 days prior to

the intended termination date. In this case the rental deposit referred to in clause 3.21 shall be forfeited.

3.25 The property shall be leased subject to the terms and conditions set out in Annexure A [Lease

Agreement]

3.26 For any additional land use other than what exists on the property, the successful tenderer shall submit the

development proposal to SANRAL for consideration within three (3) months from the commencement date.

3.27 The development proposal shall then be negotiated in terms of the terms of agreement, profit sharing, or other

compensation to SANRAL.

3.28 Should the successful tenderer not be interested in developing the vacant area, or if their proposal is rejected by

valid proof of B-BBEE status, for the duration of any contract emanating from this RFP. Should the Tenderer be awarded

the contract [the Agreement] and fail to present SANRAL with such renewals as and when they become due, SANRAL shall

be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate

such Agreement immediately without any liability and without prejudice to any claims which SANRAL may have for damages

against the Tenderer.

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

Form a2: certificate of acquaintance with RFP documents

Contract SANRAL: nra 2025/0002

Request for proposals for the lease of erf 3045 pietermaritzburg ft

Points are awarded based on verified years of experience dealing with qualifying commercial property

consisting of a filling station, whether as lessee or lessor (owner). Experience may be cumulative across

multiple properties and roles.

• 10 years or more verified experience: 30 points

• 6 to 9 years verified experience: 20 points

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

• 1 to 5 years verified experience: 10 points

• Less than 1 year, or no verifiable experience/evidence: 0 points

Definitions and rules:

• Verified experience means periods supported by the submitted evidence and any supplementary

documents requested by the Lessor.

• Overlapping periods across multiple properties count once; non-overlapping periods may be

added.

2 20

Detailed Maintenance Plan:

Purpose: To assess the tenderer’s demonstrated experience in maintaining commercial property consisting

of a filling station.

Tenderers are to submit a detailed Documented maintenance plan existed in their previous lease contract

or commercial property operated, covering the following aspects:

1. Asset Register: The list of building assets requiring maintenance - Asset register and equipment lists.
2. Maintenance schedule plan (planned and emergency): Emergency procedures, response logs, after-

hours call-out records.

3. Health and Safety Plan: Risk assessments, method statements, incident reports, safety inspections.
4. Handling of Hazardous substances: Compliance certificates, inspection reports, valid permits or

licences.

5. Inventory maintenance: Inventory records, stock registers.
6. Soft Service (Cleaning and security services) Maintenance: Service frequency, responsibilities and

maintenance schedule.

a) Maintenance plan is covering all six (6) items listed above= 20 points

b) Maintenance plan is covering any three (3) to five (5) items listed above = 10 Points

c) Maintenance plan is covering anyone (1) to two (2) items listed above = 5 Points

d) No submission of the maintenance plan = 0 points

3 30

Regulatory & Compliance Experience

Evaluation Criterion: Experience for acquiring land use rights and operating licenses for a

commercial property consisting of a filling station.

Purpose: To assess the tenderer’s demonstrated experience in understanding to process for acquiring land

use rights and operating licenses.

Evidence requirements (mandatory to be scored)

The tenderer shall note the following:

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

1. Land use rights: The property is currently zoned “Garage and filling station”. All existing

additional land uses are not yet consented by the municipality. Additional proposed land use other

than what is currently existing may trigger municipality requesting a consent application to

regularise the existing additional land uses, and the proposed additional (if any) land use. If

necessary, a submission of site development plans and building plans may be required by the

municipality. On the same note, should there be an interest to add land use(s), consent must be

obtained from the lessor prior submission to the local municipality.

2. Environmental authorisation: The current environmental authorisation was valid for 60

months, unless the filling station was continuously operating. In this instance, the filling station

has not been in operation for more than a year and therefore the current environmental

authorisation is no longer valid.

3. Site license: The current site licence was issued to the previous lessee rather than the Lessor,

and therefore as the lease contract was terminated, there is no site license.

4. Retail License: The retail license was issued to the previous lessee, and therefore the prospective

lessee is to acquire their own retail license.

5. Underground fuel tanks and pump stations: This infrastructure is currently owned by the

previous lessee. The prospective lessee may either make arrangements to acquire the

infrastructure, or the previous lessee will remove their infrastructure, and the prospective lessee

will install their new tanks.

Tenderer must submit evidence that they are familiar with the statutory compliance processes

stated above: Similar approvals for land use rights consent, EIA approval, commercial industry

specific license (e.g. retail license, food handling permit, Hazardous goods permit etc.). Tenderer needs

to submit evidence of past similar approvals corresponding to their period of ownership or of leasing that

commercial property consisting of a filling station.

a) Tenderer submitting all three (3) similar (Land Use rights consent, EIA approval, commercial

industry specific approval) past approvals = 30 points

b) Tenderer submitting any two (2) similar (Land Use rights consent, EIA approval, commercial

industry specific approval) past approvals = 20 points

c) Tenderer submitting any (1) similar (Land Use rights consent, EIA approval, commercial industry

specific approval) past approvals = 10 points

d) Tenderer not submitting any of historic listed above = 0 points

Acknowledgment

Tenderer must acknowledge that the above statutory compliance is outstanding, and they are committing

to obtain the approvals at their own non-refundable cost, failing which (during the lease period), the lease

contract shall be terminated.

Note:

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

The acknowledgement letter is compulsory and must be submitted during tendering stage.

4 20

Evaluation Criterion: Track Record and past project value

The tenderer must submit proof of the awarded monetary value for previously executed leasing contracts

for a commercial property consisting of a filling station.

• For a lessee, to verify the total contract value over the lease period, the tenderer must provide

copies of signed lease agreements, letters of award, or reference letters that clearly indicate the

monthly lease premiums and contract duration.

• For a commercial property owner, proof of income for at least 12 months of operating the filling

station facility must be submitted.

Points will be awarded based on the value of a single, highest-value compliant project documented in

Returnable Schedule Form B4. The values of multiple projects will not be combined or summed together.

a) Highest-value compliant project with revenue more than R530,000 per month: 20 points

b) Highest-value compliant project with revenue less than R530,000.00 and more than R430,000.00

per month: 10 Points

c) Highest-value compliant project with revenue exceeding R300,000.00 but less than R430,000.00:

5 Points

d) Highest-value compliant project with revenue less than R300, 000: 0 Points

Total 100

Tenderer who obtained less than the minimum threshold of 60 points will be declared non-responsive and

therefore will not be eligible for evaluation of B-BBEE Aligned to Specific Goals & Price Preference.

4.3 STAGE THREE: Price and Specific Goal

SANRAL will utilise the following formula in its evaluation of Price:

PS = 90 (1 − Pt−Pmin )

Pmin

Where:

Ps = Score for the Bid under consideration

Pt = Price of Bid under consideration

Pmin= Price of lowest acceptable Bid

APPOINTMENT OF A SERVICE PROVIDER FOR THE LEASE OF ERF 3045, PIETERMARITZBURG FT of 51

A1026/61120/2025/L01 pmb

Specific goals Criteria 10 points 20 points

Point Maximum Point Maximum

allocation points allocation points

B-BBEE Level Level 1 10.00 20.00

Level 2 9.00 18.00

Level 3 6.00 14.00

Level 4 5.00 12.00

Level 5 4.00 8.00

Level 6 3.00 6.00

10.00 20.00 Level 7 2.00 4.00

Level 8 1.00 2.00

Non-compliant 0.00 0.0

contributor

Specific Goals [Weighted score 10 points]

▪ Specific goals preference points claim form

▪ Preference points will be awarded to a bidder for attaining the specific goals requirements in accordance

with the table indicated in the specific goals Claim Form.

4.4 STEP FOUR: Post Tender Negotiations (PTN)

4.4.1 Tenderers are to note that SANRAL may not award a contract if the price offered is not market related. In this regard,

SANRAL reserves the right to engage in PTN with the view to achieving a market-related price or to cancel the tender.

Negotiations will be done in a sequential manner i.e.

o first negotiate with the highest ranked bidder/s or cancel the bid, should such negotiations fail.

o negotiate with the 2nd and 3rd ranked Tenderer (if required) in a sequential manner.

4.4.2 The highest bidding preferred tenderer shall be subject to a due diligence test where a recent/latest audited or

independently reviewed annual financial statement amongst other documents and information must be provided for

the company/trust. In case of a JV, each JV member must submit latest audited financial statements.

4.4.3 In the event of any Tenderer being notified of such short-listed/preferred bidder status, his/her bid, as well as any

subsequent negotiated best and final offers (BAFO), will automatically be deemed to remain valid during the

negotiation period and until the ultimate award of business.

4.4.4 Should SANRAL conduct post tender negotiations, Tenderers will be requested to provide their best and final offers

to SANRAL based on such negotiations. Where a market related price has been achieved through negotiation, the

contract will be awarded to the successful Tenderer(s).

4.5 STEP FIVE: Award of business and conclusion of contract

4.5.1 Immediately after approval to award the contract has been received, the successful or preferred bidder(s) will be

informed of the acceptance of his/their proposal in by way of a Letter of Award. Thereafter the final contract will be

concluded with the successful Tenderer(s).

4.5.2 Otherwise, a final contract will be concluded and entered into with the successful Bidder at the acceptance of a letter of

award by the Tenderer.

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4.5.3 Tenderers are to note that, on award of business, SANRAL is required to publish the tendered prices of the successful

and unsuccessful Tenderers interalia on the National Treasury e-Tender Publication Portal, (www.etenders.gov.za), as

required per National Treasury Instruction Note /2016.

[This is not applicable if RFP was not advertised on National Treasury e-Tender Publication Portal]

4.5.4 Tenderers declaring a commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent

Public Official (FPPO) are to note that SANRAL is required to annually publish on its website a list of all business contracts

entered into with DPIP or FPPO. This list will include successful Tenderers, if applicable.

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Section 5

Pricing schedule form

5.1 This offer is made for the property in accordance with the Property Information stated in tender and in accordance with

the bid specifications.

5.2 Unless stated otherwise all prices shall be including VAT.

The financial offer.

The tenderer to demonstrate the rental offer in the table below

Item

Description unit amount

NO.

1 statutory compliance and re-

Installation of filling station

Infrastructure

(a) Regulatory Approvals

(ii) Consent use Lump Sum

(ii) Environmental Authorisation Lump Sum

(iii) Site License Lump Sum

(iv) Retail License Lump Sum

(v) Site Development & Building Plans Lump Sum

(b) Re-installation of underground tanks, pumps and the Lump Sum

forecourt

Subtotal (1)

2 lease premium proposal

(a) Fixed Rental Offer per month Lump Sum

(b) Fixed Rental Offer over a 9 year & 11 months Lump Sum

lease period (Excluding CPIX +3%)

Subtotal (2)

TOTAL PRICE OFFER [SUBTOTAL (2) - (1)] - Exclusive of

15% VAT

TOTAL PRICE OFFER [SUBTOTAL (2) - (1)] - Inclusive of R

15% VAT (To be carried forward to Form of Offer and

Acceptance)

Notes to Pricing (Rental Offer):

a) The Total Price Offer must be a sum after deducting Statutory Compliance and Re-installation of Filling Station

Infrastructure costs.

b) The Total Price Offer inclusive of VAT should be transferred to the Form of Offer and Acceptance (SBD 7).

c) Tenderers must note that the annual escalation proposed is excluded in the overall price offer submitted. An annual

escalation of CPIX + 3% shall apply during the lease period starting from 12 months after the rent start date. SANRAL

will verify the correctness of the calculations provided in the above rental offer.

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d) Bidders to assume average CPIX plus 3%. Actual CPIX may vary on yearly basis, and invoice shall be adjusted

accordingly.

e) SANRAL reserves the right to consider the verified rental offer calculations in awarding the lease to the Bidder.

f) Tenderers are to note that if the rental offer by the highest scoring bidder is not market-related, SANRAL may not award

the lease to that Bidder. SANRAL may-

(i) negotiate a market-related rental with the tenderer scoring the highest points or cancel the RFP;

(ii) if that tenderer does not agree to a market-related rental, SANRAL may negotiate a market related rental with the

tenderer scoring the second highest points or cancel the RFP;

(iii) if the tenderer scoring the second highest points does not agree to a market-related rental, SANRAL may negotiate

a market-related rental with the tenderer scoring the third highest points or cancel the RFP.

g) Rental must be quoted in South African Rand inclusive of VAT.

h) To facilitate like-for-like comparison bidders must submit rental offers strictly in accordance with this schedule and not

utilise a different format. Deviation from this schedule shall result in a bid being declared non-responsive.

i) The Statutory Compliance and Re-installation of Filling Station Infrastructure costs can only be re-imbursed if such

approvals are acquired within the beneficial occupational period.

j) Should the lessee fail to acquire the approvals within the beneficial occupation period, and lease contract is terminated,

the lessee shall forfeit the Statutory Compliance and Re-installation of Filling Station Infrastructure costs incurred.

Signed:................................................................................DATE:.............................................................

Name:...................................................................................POSITION.......................................................

Tenderer:...................................................................................................................................................

---

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Form of offer and acceptance

FORM OF OFFER (Incorporating SBD7)

Contract SANRAL nra 2025/0002

Request for proposals for the lease of erf 3045 pietermaritzburg ft

I/we, by signing this part of the forms of offer and acceptance, confirm that I/we practise the principles of corporate

governance that abhors corruption and fraud and that we have examined the documents listed in the tender data and

addenda thereto as listed in the returnable schedules and am/are duly authorised to represent and commit the

tenderer to the contractual obligations contained therein.

I/we further confirm that by submitting this offer the tenderer accepts the conditions of tender and offers to perform

all of the obligations and liabilities of the Service Provider under the contract including compliance with all its terms

and conditions according to their true intent and meaning for an amount to be determined in accordance with the

conditions of tender and the conditions of contract identified in the contract data.

A. Price offered

The offered total of the prices (inclusive of value added tax) brought forward from

The pricing schedule summary is

....................................................................................................................................................................

............................................................................................................................................... (in words)

(R.......................................................... in figures)

I/we confirm that if any difference between the total of the Pricing Schedule Summary and the amounts stated above

exists, the total in the Pricing Schedule Summary shall apply.

B. Preference claimed

I/we claim the following B-BBEE contributor status level .......... as per Returnable Schedule Form A12: Tenderer’s

B-BBEE Verification Certificate subject to Price and Specific Goal. In the event of any difference between the above

stated status level and the Verification Certificate attached, the Verification Certificate shall apply.

You may accept this offer by signing and returning to the tenderer one copy of the acceptance part of the forms of

offer and acceptance before the end of the period of validity stated in the tender data, (or at the end of any agreed

extension thereof), whereupon the tenderer becomes the party named as the Service Provider in the conditions of

contract identified in the contract data.

Notwithstanding anything contained in this tender, I/we declare this offer is submitted entirely without deviations or

qualifications other than those stipulated in Form A10: Schedule of Deviations or Qualifications by the tenderer and

that it is made free from any fraud, corruption and misrepresentation.

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Yours faithfully

Signature: .................................... Date:..............

Name (in capitals): .........................................................................................................................

Capacity: .............................................................................................................................................

Date and minute reference of Board resolution

Name and address of organisation: .........................................................................................

....................................................................................................................................................................

Name and signature of witnesses:

Signature: .................................... Date:..............

Name (in capitals): ..............................................................................................................................

Signature: .................................................................... Date: ........................................................

Name (in capitals): ..............................................................................................................................

Signed:................................................................................Date:.............................................................

Name:...................................................................................Position.......................................................

Tenderer:..................................................................................................................................................

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Section 6