The electoral commission (iec) invites bids for the supply and delivery of prefabricated office accommodation at lepelle nkumpi (lim355) in limpopo. This open tender requires bidders to submit completed tender documents in original ink by 17 august 2026, with a compulsory briefing session on 29 july 2026. The contract will be awarded under the 80/20 preferential procurement system, with a focus on price and b-bbee status.
Key Requirements
Submit bid in a sealed envelope marked with company name and tender reference IEC/LP-03/2026 to the IEC tender box at Election House, Centurion, before 11:00 on 17 August 2026.
Complete and sign/initial all tender forms (pages 1–69) in original ink; no photocopied signatures, correction fluid, or retyping allowed.
Register on the National Treasury Central Supplier Database (CSD) and ensure tax compliance status is reflected as compliant.
Provide a valid B-BBEE certificate or sworn affidavit (as applicable) to claim specific goal points; failure results in zero points.
Attend the tender briefing session on 29 July 2026 at 11:00 at Election House, Centurion.
Submit all-inclusive firm prices (including VAT if registered) and complete all pricing schedules; incomplete schedules lead to disqualification.
Ensure no affiliation with any political party, candidate, or contestant, and declare any relationship with state employees involved in evaluation.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Electoral Commission (IEC) is seeking tenders for the provision of prefabricated office accommodation at Lepelle Nkumpi. The tender requires applicants to provide detailed information on local content, imported content, and foreign currency payments.
Tender for the provision of prefabricated office accommodation in Lepelle Nkumpi (LIM355), issued by the Electoral Commission of South Africa (IEC). The project requires the supply, delivery, and installation of prefabricated office structures for the IEC's local office in the Lepelle Nkumpi area of Limpopo Province.
The Electoral Commission (IEC) invites bids for the supply and installation of prefabricated office accommodation in Lepelle Nkumpi, Limpopo. The tender is for construction services, with an estimated value not exceeding R50 million. The procurement follows the Preferential Procurement Policy Framework Act (PPPFA) and includes B-BBEE scoring.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The Electoral Commission is a permanent body established under Chapter 9 of the Constitution and the Electoral Commission Act.
It manages and administers all elections, ensures free and fair elections, declares results, and maintains the voters' roll.
The Commission operates in approximately 270 municipal electoral offices, 9 provincial offices, and 10 warehouses.
This tender is for prefabricated office accommodation at Lepelle Nkumpi (LIM355).
Submit bid in a sealed envelope or suitable container with company name and tender reference number (IEC/LP-03/2026) written on it.
Deliver to the Electoral Commission's tender box or designated room at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, before closing date and time.
Bids must be deposited only in the specified tender box/designated room; bids placed in incorrect boxes or submitted by fax, email, post, or electronic means will not be considered.
Complete all applicable tender forms (pages 1–69) in original ink; do not retype or substitute pages. Photocopied signatures/initials or use of correction fluid/tape will lead to disqualification.
Sign/initial all applicable pages, including the contents page, in original ink. Failure to do so invalidates the bid.
Ensure all mandatory forms and schedules are fully completed; incomplete submissions will be disqualified.
Bids must be delivered timeously; late bids (even partially) will be recorded but set aside and not considered.
The tender box/designated room is only open during office hours.
No letters of appointment will be issued; successful bidders will sign a Service Level Agreement or receive an official purchase order.
Scope: Supply and delivery of prefabricated office accommodation for the Electoral Commission at Lepelle Nkumpi (LIM355).
The tenderer must provide prefabricated office accommodation as per the tender document specifications.
The bid specifications form an integral part of the tender; tenderers must indicate whether offered goods/services are according to specification.
Deviations from specifications must be clearly indicated; specifications may not be changed on the tender forms.
All tools/equipment needed must be supplied by the successful tenderer unless otherwise stipulated.
The Electoral Commission operates in approximately 270 municipal electoral offices, 9 provincial offices, and 10 warehouses; the accommodation must meet operational needs.
Pricing Schedule
Source: Tender LP 03 Lepelle Nkumpi Prefab.pdf
Prices must be all-inclusive including VAT (if VAT-registered).
Prices must be firm unless otherwise stated; adjustments only for statutory duty/tax changes with proof.
Non-firm price adjustments based on actual cost changes or formula; evidence required.
Exchange rate fluctuations must be considered; forward cover recommended.
Comprehensive completion of pricing schedules is compulsory; incomplete schedules lead to disqualification.
Unconditional discounts may be considered; other discounts for payment.
Payment within 30 days of valid invoice; banking details must be correct on CSD.
Prices must be all-inclusive, including VAT (for VAT-registered vendors). Non-VAT registered bidders shall not charge or be eligible for VAT.
Prices must be firm for the duration of the contract unless otherwise stated; adjustments only for changes in customs/excise duties or taxes, with proof.
If non-firm prices allowed, adjustments must be based on actual cost changes or a specified formula; evidence required.
Tenderers must account for exchange rate fluctuations and take forward cover if necessary.
Unconditional discounts may be considered in adjudication; other discounts considered for payment.
Payment within 30 days of receipt of valid invoice; banking details must be correct on CSD.
No price adjustments accepted unless stipulated and agreed; tenderer obliged to sell at tendered prices.
The IEC may negotiate market-related prices or cancel tender if prices not market-related.
Comprehensive completion of pricing schedules is compulsory; incomplete schedules lead to disqualification.
Failure to submit B-BBEE documentation results in zero specific goal points.
Provide supporting documents for ownership claims (share certificates, IDs, etc.) as required.
Comply with PPPFA and Preferential Procurement Regulations 2022.
Bidders must not be affiliated with political parties, candidates, or contestants.
Public servants prohibited from doing business with the state.
Subcontractors (>25% of work) must complete tender questionnaire and B-BBEE requirements; subcontracting to lower B-BBEE entities limited to 25%.
Must declare any relationship with state employees involved in evaluation/adjudication.
Health & Safety
Source: Tender LP 03 Lepelle Nkumpi Prefab.pdf
The tenderer must ensure that all subcontractors (>25% of work) or joint ventures/consortiums comply with health and safety requirements as specified in the tender document.
No further specific OHS details are provided in the available text; refer to the full tender document for detailed requirements.
Contractual Terms
Source: Tender LP 03 Lepelle Nkumpi Prefab.pdf
Successful bidder must sign a Service Level Agreement (SLA) or receive an official purchase order.
SLA/contract may be extended at IEC's discretion.
IEC may procure lesser or additional goods/services; changes negotiated.
IEC may cancel contract if tenderer fails to comply; can arrange alternative execution and recover costs.
No variations to terms unless confirmed in writing by IEC.
IEC may cancel order if delivery not in time; no cancellation fees.
Part deliveries only with prior arrangement.
IEC not responsible for goods before delivery; may return defective goods.
Invoices must match CSD details; payment within 30 days.
Force majeure delays must be reported in writing immediately.
Tenderer must not influence adjudication process; disqualification.
IEC reserves right not to award to bidders affiliated with political parties.
Section
Source: Tender LP 03 Lepelle Nkumpi Prefab.pdf
80/20 preference point system applies (80 price, 20 specific goals).
Specific goals points based on B-BBEE status level as per table.
Price points calculated using formula.
Award to lowest acceptable market-related bid, subject to compliance and due diligence.
Tie-breakers: highest specific goal points, then drawing of lots.
DocumentLocal Content - Annexures C D E.xlsReview complete
Province: Limpopo (project location is Lepelle Nkumpi, Limpopo)
Type: Request for Bid (Open Tender)
Closing Date: 17 August 2026, 11:00
Scope: Supply, delivery, and installation of prefabricated office accommodation.
Key Compliance: Local content requirements per Annex C, D, E (SATS 1286:2011).
Designated products apply; minimum local content thresholds must be met.
All pricing excludes VAT; calculations in Rand using declared Tender Exchange Rate.
Returnable documents: Completed Annex C (Summary), Annex D (Imported Content), Annex E (Local Content Declaration).
Submission Guidelines
Source: Local Content - Annexures C D E.xls (unknown)
Complete and submit Annex C (Local Content Declaration - Summary Schedule), Annex D (Imported Content Declaration - Supporting Schedule), and Annex E (Local Content Declaration - Summary Schedule) as part of the tender submission.
Ensure all annexures are fully completed with accurate data; incomplete annexures may lead to disqualification.
Submit the signed tender document (including signature of tenderer from Annex B) by the closing date and time specified in the tender notice.
All submissions must be in the format prescribed by the Electoral Commission (IEC); no alternative formats accepted.
Evaluation Criteria
Source: Local Content - Annexures C D E.xls (unknown)
Applicants must be registered and compliant with all relevant laws and regulations.
Demonstrate necessary expertise, experience, and capacity to deliver the required prefabricated office accommodation.
Technical Specifications
Source: Local Content - Annexures C D E.xls (unknown)
Scope: Supply, delivery, and installation of prefabricated office accommodation for the Electoral Commission (IEC) in Lepelle Nkumpi, Limpopo.
The works must comply with SANS 1286:2011 (or latest edition) for local content measurement and verification.
Prefabricated units must meet IEC functional requirements for office accommodation including structural integrity, insulation, electrical and plumbing provisions, and accessibility standards.
All materials and workmanship must conform to relevant South African National Standards (SANS) and National Building Regulations (NBR).
Designated products as per the Department of Trade, Industry and Competition (dtic) local content requirements must be used where applicable.
Financial Requirements
Source: Local Content - Annexures C D E.xls (unknown)
Complete pricing in Annex C, D, and E using the prescribed Excel templates; all values must exclude VAT.
Tender Exchange Rate must be declared and used consistently for all foreign currency conversions.
Calculate and declare:
Total tender value (excl. VAT)
Exempted imported content (Annex C, C21)
Total imported content (Annex C, C23)
Total local content (Annex C, C24)
Average local content % of tender (Annex C, C25)
Imported content must be split into:
Direct imports by tenderer (Annex D)
Imports by 3rd party supplied to tenderer (Annex D)
Other foreign currency payments (Annex D)
Local content per item must meet or exceed the specified minimum local content percentage for designated products.
Factory overheads, administration overheads, marketing, insurance, financing, interest, manpower costs, and rental/depreciation/utility costs must be included in local value calculations where applicable.
All calculations must cross-reference: Annex C totals must match Annex D and E summary totals as indicated.
Compliance Requirements
Source: Local Content - Annexures C D E.xls (unknown)
Registered on the Central Supplier Database (CSD) with valid tax compliance status.
Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
Compliance with the Preferential Procurement Policy Framework Act (PPPFA) and associated regulations.
Adherence to the designated sector local content requirements as per dtic Instruction Notes (e.g., steel, furniture, electrical components, etc.).
Submission of fully completed and signed Annex C, D, and E as proof of local content compliance.
No CIDB grading requirement indicated for this accommodation supply/installation tender.
Company registration (CIPC) and relevant professional registrations (if applicable for design/supervision) must be current.
Eligibility criteria are not fully detailed in the provided excerpt. Based on standard IEC tender requirements, bidders typically need to: be registered on the Central Supplier Database (CSD), be in good standing with SARS (tax compliant), have relevant experience in prefabricated building construction/supply, possess necessary CIDB grading (if applicable for construction works), and attend the compulsory briefing session. Full eligibility criteria would be detailed in the complete tender document.
13 Cedarfield Cl, Springfield, Durban, 4001, South Africa
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Official source
eTenders.gov.za
Documents found
3
Last checked
04 Aug 2026
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Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.