This tender invites service providers to supply, install, and commission a new 40kva online double-conversion UPS system with lithium-ion battery backup for the lcx data centre at peter mokaba stadium in limpopo. The project includes removing the existing failed UPS units and ensuring the solution supports future expansion for n+1 redundancy and dual a/b feed configurations. Bidders must comply with strict technical specifications, submit mandatory documents, and meet the 80/20 preference point system evaluation.
Key Requirements
Provide a minimum 40 kVA/40 kW online double-conversion UPS, compatible with 380-415V AC, 3-phase, 50Hz, and ensure at least 30 minutes of battery autonomy at 30 kVA load.
Submit all mandatory documents (SBD 1, SBD 3.1, SBD 4, CSD proof, and JV agreement if applicable) by 13 August 2026, 16:00; late or incomplete bids will be disqualified.
The solution must include installation, commissioning, testing, training, and removal of existing failed Delta HPH-40K-BN units to Enterprise House in Lebowakgomo.
Bidders must be tax compliant, registered on the Central Supplier Database (CSD), and not be in the service of the state or listed on tender defaulters/restricted suppliers lists.
Offer firm prices in ZAR including VAT, valid for 60 days; no price adjustments will be accepted after award.
Provide a UPS warranty of at least 2 years (onsite, parts and labour) and battery warranty of at least 5 years, with critical fault response within 8 hours and local support in Limpopo or Gauteng.
The proposed UPS must support future parallel operation, N+1 redundancy, and dual A/B feed configurations; include written confirmation of this capability.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENT - DATA CENTRE UPS 1223767.pdfReview complete
Description
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
Important Dates
03 Aug
2026
PUBLICATION
Tender Published
Tender was published
13 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
12 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This tender seeks a service provider to procure and deploy a new 40 kVA/40 kW online double-conversion UPS system at the LCX Data Centre in Peter Mokaba Stadium, Limpopo. The project includes installation, commissioning, removal of the existing failed Delta UPS units, and must support future expansion for parallel operation and A/B feed redundancy. Bids are evaluated under the 80/20 preference point system, with a 60-day validity period.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Appointment of a service provider for procurement and deployment of new UPS systems at Peter Mokaba Stadium.
Replace failed UPS capacity at LCX Data Centre.
Provide stable online double-conversion power, meet operational load demands (28-32 kVA), and deliver minimum 30-minute backup autonomy at peak load.
Solution must not limit future expansion (second compatible UPS unit, parallel operation, N+1 resilience, dual A/B feed).
Important Dates
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Closing date: 13 August 2026, 16h00 (also stated as 12 August 2026 in one section – confirm with issuing authority).
No briefing session or site visit is mentioned in the document.
Clarification queries: responses within 2 business days of receipt.
Contact Information
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Closing date: 13 August 2026, 16h00. Late bids will not be accepted.
Use only the official forms provided (SBD 1, SBD 3.1, SBD 4, SBD 6.1) – do not re-type them.
Complete and sign all mandatory forms; failure to submit any mandatory document may lead to disqualification.
Required returnables (Phase 1):
Original Bid Document (duly completed and signed) – mandatory.
Invitation to Bid (SBD 1) – mandatory.
Pricing Schedule (SBD 3.1) – mandatory; for joint ventures, both partners must be represented.
Bidder's Disclosure (SBD 4) – mandatory.
Preference Points Claim Form (SBD 6.1) – not mandatory but non-submission results in zero (0) score for specific goals.
Proof of CSD registration (detailed CSD report) – mandatory; register at https://secure.csd.gov.za/ if not yet registered.
Company Registration Certificate (CIPC) – not mandatory but recommended (originally certified).
Consortium/Joint Venture agreement (if applicable) – mandatory, legally compliant and signed by both parties.
Bids must be in line with the detailed specification; deviation may lead to automatic disqualification.
Bids must remain valid for 60 days from the closing date.
The successful bidder will be required to sign a written contract form (SBD7).
LEDA may cancel or withdraw the bid under certain conditions (e.g., changed circumstances, lack of funds, no acceptable bids, failed price negotiation, material irregularity).
LEDA may call interviews with short-listed bidders and conduct supplier due diligence (including surprise site visits) before final award.
All deliverables and documents produced by the bidder belong to LEDA and must be handed over as produced.
Confidentiality: bid document contents are confidential; do not use, copy, or disclose without LEDA's written permission.
Do not reference LEDA in any promotional material without express written consent.
Evaluation Criteria
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Three-phase evaluation process:
Phase 1: Pre-qualification (administrative and mandatory bid requirements) – must pass all criteria to proceed.
Phase 2: Mandatory Technical Compliance (Pass/Fail) – must comply with all mandatory technical requirements to proceed.
Phase 3: Price and Specific Goals (80 + 20 = 100 points).
Phase 1 mandatory documents (non-submission leads to disqualification):
Original Bid Document, SBD 1, SBD 3.1, SBD 4, Proof of CSD registration, Consortium/JV agreement (if applicable).
Phase 2 mandatory technical criteria (all must be met):
Supply one online double-conversion UPS unit, min 40 kVA/40 kW, compatible with 380-415 V AC, 3-phase, 50 Hz input/output (verify via OEM datasheet, bill of materials, or technical proposal).
Battery system must provide min 30 minutes autonomy at 30 kVA sustained load; lithium-ion preferred but not mandatory (provide battery runtime calculations, battery schedule, OEM datasheet, or other technical evidence).
Solution must include supply, installation, testing, commissioning, and handover of a complete operational UPS solution (include technical proposal, bill of materials, installation methodology, commissioning plan).
Phase 3 scoring:
Price: maximum 80 points, using formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.
Specific Goals: maximum 20 points, allocated as follows:
Black people ownership: 5 points (verify via CSD report)
Women equity: 3 points (CSD report)
Youth equity: 2 points (CSD report)
Disability: 2 points (medical certificate or equivalent)
Promotion of small businesses: 3 points (latest financial statement)
Enterprises located within Limpopo: 3 points (proof of address in company name)
Military Veterans (MVA): 2 points (MVA force number)
Deadlock resolution:
If equal total points, award to bidder with highest specific goals points.
If still equal, award decided by drawing of lots.
If functionality is part of evaluation and equal, award to highest functionality score.
Bidders must not be persons in the service of the state, nor have directors/members who are; must be tax compliant; must not be on Register for Tender Defaulters or List of Restricted Suppliers.
Technical Specifications
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Purpose: Procure and deploy one new UPS system to replace failed UPS capacity at LCX Data Centre, Peter Mokaba Stadium.
Current load: sustained operational load approx. 28-32 kVA (confirmed via formal load testing).
Scope of supply:
One fully rated UPS unit (min 40 kVA/40 kW)
Lithium-ion battery system sized for min 30-minute autonomy at 30 kVA sustained load
Battery racks/cabinets with full BMS support
Protection equipment and isolators
Installation and integration services
Commissioning, testing, and documentation
Removal of existing UPS system (failed Delta HPH-40K-BN units) and transport to Enterprise House, Lebowakgomo
Selection of locally supported UPS models
Provision for future expansion to a second compatible UPS unit and dual A/B feed arrangements
Interoperability:
Compatible with existing three-phase electrical infrastructure (100 A supply)
Integration with LCX monitoring and alerting systems
Support for SNMP and/or Modbus TCP
Compatible with external maintenance bypass
Support for future parallel operation, N+1 configuration, and independent A/B feed paths
Electrical and hardware performance:
Topology: Online double-conversion
Rated capacity: Minimum 40 kVA / 40 kW
Input/output voltage: 380-415 V AC, 3-phase, 50 Hz
Output power factor: ≥ 0.9
Efficiency: ≥ 95% in double-conversion mode
Input THDi: ≤ 3-5%
Output THDv: ≤ 2% linear, ≤ 3% non-linear
Overload capability: 110% for at least 10 minutes, 125% for at least 1 minute
Transfer time: zero (true online)
Backup autonomy: minimum 30 minutes at 30 kVA sustained load; supplier must provide battery runtime calculations, total usable energy (kWh), degradation curves, and number of battery strings.
Battery system (lithium-ion only):
Min 4000 cycles at 80% DOD
Min lifespan 5 years
Warranty: min 5 years
BMS capabilities: cell-level monitoring, temperature/voltage control, over-current and thermal protection
Expandable for future runtime increases
Environmental monitoring alarms
Must correct previous issues (batteries incompatible with caging, lacked BMS support)
High availability:
Support future N+1 or parallel redundancy
Automatic bypass
Compatible with external manual bypass
Hot-swappable modules where supported
Minimum MTBF aligned to mission-critical environments
Management and monitoring:
Integrated LCD display
Remote monitoring via SNMP, Modbus TCP, or HTTPS
Logging of alarms and historical events
Real-time monitoring of load, battery charge, temperature, autonomy, input/output voltage and frequency
Support for external logging for battery discharge testing, load profiling, environmental conditions
Installation and commissioning:
Remove and transport failed Delta HPH-40K-BN units to Enterprise House, Lebowakgomo
Delivery, installation, cabling, testing of new UPS
Installation must allow future addition of second compatible UPS without major rework
Provide as-built diagrams, full commissioning report, training for LCX technical staff
Warranty and support:
UPS warranty: min 2 years onsite, parts and labour
Battery warranty: min 5 years
Critical fault response: 8 hours
Non-critical: next business day
Annual preventative maintenance
Spare parts availability guaranteed for 5 years
Local support presence in Limpopo or Gauteng
Deliverables:
One UPS unit rated 40 kVA/40 kW or higher
Fully populated lithium-ion battery bank with 30-minute autonomy
Battery racks/cabinets with full BMS
Monitoring modules
All installation materials
Commissioning documentation and test results
User manuals and as-built diagrams
Removal and transport of existing failed units
Written confirmation that solution supports future expansion (parallel operation, N+1, A/B feed)
Experience & Qualifications
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
Bidder must have adequate resources to undertake work under stringent timeframes.
Human capital in the proposal must be the ones allocated to the project, or personnel with similar expertise, experience, and qualifications.
LEDA reserves the right to request replacement of any team member who does not meet required performance standards.
Successful bidder must have adequate working tools.
All deliverables, working papers, and related documents produced by bidder belong to LEDA.
Quality Management
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
Goods must conform to standards mentioned in bidding documents and specifications.
Inspection and testing:
Pre-bidding testing costs borne by bidder.
If inspection required, bidder's premises open for inspection by purchaser's representative.
If inspections show compliance, costs borne by purchaser; if non-compliance, costs borne by supplier.
Non-compliant supplies may be rejected; supplier must remove and replace at own cost.
Commissioning tests required:
30-minute autonomy verification
Load profile testing
Verification of monitoring system integration
Verification of readiness for future expansion
Deliverables must include commissioning documentation, test results, user manuals, and as-built diagrams.
Training for LCX technical staff is required.
Pricing Schedule
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
Use SBD 3.1 Pricing Schedule – Firm Prices.
Only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered.
Prices must be in ZAR and include VAT.
Offer valid for 60 days from closing date.
All delivery costs must be included in bid price.
For different delivery points, submit separate pricing schedule for each.
Prices must remain firm for full contract duration; no price increases after award.
Bidder must factor in all associated costs and potential escalations.
Financial Requirements
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Pricing must be in South African Rand (ZAR) and include VAT.
Only firm prices accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
Prices must remain firm for the full duration of the contract; no price increases after award.
Bidder must factor in all associated costs and potential escalations in the proposal.
Offer must be valid for 60 days from the closing date.
All delivery costs must be included in the bid price.
Pricing schedule (SBD 3.1) must be fully completed and submitted by closing date/time.
Performance security: within 30 days of contract award, successful bidder must furnish performance security as specified in Special Conditions of Contract (amount not stated in document).
Payment terms: per GCC, payments made within 30 days after submission of invoice/claim, in Rand unless otherwise specified.
Compliance Requirements
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Tax compliance:
Must be tax compliant; submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
If no TCS available, provide CSD number.
For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.
Central Supplier Database (CSD):
Must be registered on CSD; submit proof of registration (detailed CSD report).
Submit valid CIPC Company Registration Certificate (originally certified) – not mandatory but recommended.
B-BBEE / Specific Goals:
Complete SBD 6.1 Preference Points Claim Form to claim points for specific goals.
Points allocated for Black ownership (5), Women equity (3), Youth equity (2), Disability (2), Small business (3), Limpopo-based enterprise (3), Military Veterans (2).
Provide supporting evidence as listed (CSD reports, medical certificate, financial statement, proof of address, MVA force number).
Disqualification risks:
Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.
Bidders who are persons in the service of the state, or have directors/members who are, will not be considered.
Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
False declarations may lead to disqualification, contract cancellation, and restriction from doing business with the state for up to 10 years.
Foreign suppliers:
Must complete questionnaire on residency, branch, permanent establishment, source of income, and tax liability in RSA.
If answer 'No' to all, not required to register for TCS PIN.
B-BBEE Requirements
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
Preference point system: 80/20 (price 80 points, specific goals 20 points).
Specific goals and points:
Black people ownership: 5 points (verify via CSD report)
Women equity: 3 points (CSD report)
Youth equity: 2 points (CSD report)
Disability: 2 points (medical certificate or equivalent)
Promotion of small businesses: 3 points (latest financial statement)
Enterprises located within Limpopo: 3 points (proof of address in company name)
Military Veterans (MVA): 2 points (MVA force number)
Complete SBD 6.1 to claim points; non-submission results in zero score for specific goals.
Fraudulent claims may lead to disqualification, contract cancellation, and restriction from state business for up to 10 years.
Health & Safety
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
No specific health and safety requirements are stated in the document.
General GCC clauses on inspection and testing may apply to ensure safe installation and operation.
Bidders should ensure compliance with applicable OHS regulations during installation and commissioning.
Contractual Terms
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf
General Conditions of Contract (GCC) apply and may not be amended; Special Conditions of Contract (SCC) supplement GCC and prevail in case of conflict.
Contract formation: successful bidder must sign written contract form (SBD7).
Performance security: within 30 days of contract award, furnish security as specified in SCC (amount not stated).
Warranty: goods must be new, unused, current models; warranty valid 12 months after delivery/acceptance or 18 months after shipment, whichever earlier, unless SCC states otherwise.
Payment: method/conditions per SCC; payment within 30 days of invoice/claim; in Rand unless otherwise specified.
Prices: must not vary from bid prices except adjustments authorized in SCC.
Contract amendments: only by written amendment signed by both parties.
Assignment: supplier cannot assign obligations without purchaser's prior written consent.
Subcontracts: supplier must notify purchaser in writing of all subcontracts; notification does not relieve supplier of liability.
Delays: supplier must notify purchaser in writing of any delay; purchaser may extend time with or without penalties.
Penalties: if supplier fails to deliver/perform within specified period, purchaser may deduct penalty calculated on delivered price using current prime interest rate per day of delay.
Termination for default: purchaser may terminate contract in whole or part if supplier fails to deliver, fails to perform obligations, or engages in corrupt/fraudulent practices.
Force majeure: events beyond supplier's control (e.g., wars, fires, floods, epidemics) may excuse performance.
Termination for insolvency: purchaser may terminate if supplier becomes insolvent.
Settlement of disputes: per GCC clauses.
Limitation of liability: per GCC clauses.
Governing language and applicable law: per GCC.
Taxes and duties: per GCC.
Prohibition of restrictive practices: bids that are suspicious reported to Competition Commission; may lead to penalties or restriction from state business for up to 10 years.
Special Conditions
Source: BID DOCUMENT - DATA CENTRE UPS 1223767.pdf (TENDER)
LEDA reserves right to appoint bidder fully capable and qualified.
Bids must be in line with detailed specification; failure leads to automatic disqualification.
LEDA may cancel or withdraw bid under certain circumstances (changed needs, lack of funds, no acceptable bids, failed price negotiation, material irregularity).
LEDA may call interviews with short-listed bidders.
LEDA may conduct supplier due diligence, including surprise site visits.
Bidders not registered on CSD must register before submission.
Specification is minimum; bidder must provide complete solution.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
5
Electricity Regulation Act (ERA)
Act 4 of 2006
high
Relevant to electricity, generation, transmission, distribution and energy-service procurement.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
National Environmental Management Act (NEMA)
Act 107 of 1998
high
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Occupational Health and Safety Act (OHS Act)
Act 85 of 1993
high
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Mineral and Petroleum Resources Development Act (MPRDA)
Act 28 of 2002
medium
Relevant to mineral resources, mining rights, prospecting and mining-related procurement.
Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
National Energy Regulator Act
Act 40 of 2004
medium
Relevant to regulated electricity, piped-gas and petroleum-pipeline activities.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance.
29 Market St, Polokwane Central, Polokwane, 0699, South Africa
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03 Aug 2026
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