16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Organization Type
GOVERNMENT
Published
05 Aug 2026
OCDS Reference
ocds-9t57fa-164703
Summary
Kouga local municipality is inviting quotations for the supply, delivery, installation, configuration and commissioning of two (2) 65-inch interactive displays to enhance presentations, virtual meetings, training and collaboration. The successful bidder must meet detailed technical specifications, deliver to jeffreys bay, install and commission the equipment, and provide a minimum 12-month warranty. This tender is evaluated on the 80/20 preference point system, with 80 points for price and 20 points for specific goals (b-bbee status and locality).
Key Requirements
Submit an original hard copy and an electronic copy on USB or SD Card/CD by 12:00 on 17 August 2026 to the Bid Box at 16 Woltemade Street, Room 122, Jeffreys Bay; failure to submit both will render the bid non-responsive.
Supply, deliver, install, configure and commission two (2) new 65-inch interactive displays meeting all minimum technical specifications (e.g., 4K UHD, 16ms writing latency, built-in 4K camera, 40W speakers, 12m microphone pickup, Wi-Fi 6, 8GB RAM, 64GB storage) to 33 Da Gama Road, Jeffreys Bay, and provide a minimum 12-month warranty.
Complete all compulsory municipal bidding documents in non-erasable black ink, sign all required pages in black ink, and do not use correction fluid; failure to fully complete documents will result in non-responsiveness.
Provide a valid SARS Tax Compliance Status PIN or CSD number, business registration documents, certified ID copies, and latest Municipal Billing Clearance Certificate or municipal account/rental documentation; non-compliance with tax verification on evaluation day will render the bid non-responsive.
Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) and locality proof (municipal account/rental in company name) to claim up to 20 specific goal points (10 for B-BBEE, 10 for locality within Kouga Municipality).
Complete and submit all compulsory forms including the Form of Offer and Acceptance, Declaration of Interest, Certificate of Independent Bid Determination (MBD9), Preference Points Claim Form (MBD 6.1), and Authority for Signatory evidence.
Quote firm prices only, including all delivery costs, and indicate VAT status; if not a VAT vendor, both VAT-exclusive and VAT-inclusive amounts must be the same.
16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQTERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdfReview complete
Description
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
Important Dates
05 Aug
2026
PUBLICATION
Tender Published
Tender was published
17 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 6 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This RFQ is for the supply, delivery and installation of two (2) 65-inch interactive displays for Kouga Local Municipality.
The displays are intended to enhance presentations, virtual meetings, training sessions and collaborative work within the Municipality.
The successful bidder must supply, deliver, install, configure and commission the displays meeting minimum technical requirements.
The contract will be subject to the General Conditions of Contract (GCC), the Kouga Municipality SCM policy (approved 30 March 2026), the Municipal Restriction (Blacklisting) of Suppliers Policy (approved 29 April 2026), and the 2022 Preferential Procurement Regulations.
The successful bidder will be required to sign a written contract form (MBD7).
Important Dates
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
Closing date: Monday, 17 August 2026 at 12:00.
No other dates (briefings, site visits, clarification deadlines) are stated in the document.
Contact Information
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
Issued by: Kouga Local Municipality, P.O. Box 21, Jeffreys Bay, 6330.
Submission Guidelines
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
Submit an original hard copy AND an electronic copy on USB or SD Card/CD. Failure to submit both will deem the bid non-responsive.
Bidders are encouraged to submit USB or SD Cards only. CDs must be readable and not broken; visibly broken CDs at tender opening will not be accepted.
The electronic format must contain exactly the same information as the hard copy.
Submit to the Bid Box at: Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.
Closing date: Monday, 17 August 2026 at 12:00. Late bids will not be accepted.
All bids must be submitted on the official forms provided – do not re-type them.
Complete all documents in non-erasable black ink. Do not use correction fluid/tape; cross out mistakes and initial.
Sign all pages where required in black ink. Copies of signatures will not be accepted.
Failure to fully complete the compulsory municipal bidding documents will result in the tender being classified as non-responsive.
Submit a Project Implementation Plan if applicable.
The following documents may be requested for evaluation and must be submitted within the specified time: National Treasury Central Database Summary Report, Business Registration Documents (CM9/Name Change not sufficient), valid SARS Tax Compliance Status Pin, certified ID copies, latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation, and any Special Conditions of Contract documentation.
Bidders must provide evidence of authority to sign (e.g., Board resolution) via the Authority for Signatory form.
Complete and submit the compulsory Certificate of Independent Bid Determination (MBD9).
No bids will be considered from persons in the service of the state.
Evaluation Criteria
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
This RFQ is evaluated on the 80/20 point system for specific goals.
Evaluation phases: Phase 1 – Special conditions; Phase 2 – Price Scoring; Phase 3 – Specific Goals Scoring.
Price: maximum 80 points.
Specific Goals: maximum 20 points, allocated as follows:
Local area of supplier/contractor: up to 10 points based on location:
10 points – Located within Kouga Local Municipality boundaries.
6 points – Located within Sarah Baartman District Municipality & Nelson Mandela Bay Municipality.
4 points – Located within Eastern Cape.
1 point – Outside Eastern Cape.
To claim specific goal points, bidders MUST submit a valid B-BBEE sworn affidavit/certificate AND latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation for operational offices in the name of the bidding company. If the municipal account is in the director's name, an affidavit stating the company operates from that address is required. Virtual office information will not be accepted.
Failure to submit proof/documentation for specific goals will be interpreted as not claiming those points.
The organ of state reserves the right to require substantiation of any preference claims.
Technical Specifications
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
Supply two (2) new 65-inch interactive displays.
Supply all accessories required for full functionality.
Deliver to Kouga Municipality at 33 Da Gama Road, Jeffreys Bay.
Supply and install suitable wall mounting brackets.
Install and securely mount both displays.
Connect, configure and commission the equipment.
Test all display, touch, audio, camera, microphone and connectivity functions.
Demonstrate operation to designated municipal officials.
Provide user manuals, warranty certificates and any required software licences.
Remove all packaging and installation waste upon completion.
System: min 8 GB RAM, min 64 GB internal storage, Windows compatibility via OPS, embedded security encryption.
Connectivity: Wi-Fi 6, dual-band 2.4/5 GHz, NFC.
Ports: HDMI in x1, HDMI out x1, 3.5mm audio in x1, 3.5mm audio out x1, HD-AI x1, USB-A 3.0 x3, USB-C x1, RJ45 Gigabit Ethernet x1.
Delivery to KLM offices in Jeffreys Bay.
Installation and commissioning: install brackets, mount displays, configure for immediate use, test all hardware/software, demonstrate to municipal representatives, hand over in full working order.
Warranty: minimum 12-month warranty covering equipment and installation.
Methodology
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
A Project Implementation Plan must be submitted if applicable.
Experience & Qualifications
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
The document does not specify minimum experience or key personnel qualifications for this RFQ.
The only reference to 'experience' is in the definition of a competitor in the Certificate of Independent Bid Determination, which is not a qualification requirement.
Pricing Schedule
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
Only firm prices accepted; non-firm prices not considered.
All delivery costs must be included in the bid price.
Complete the price schedule in non-erasable black ink; no correction fluid/tape; cross out mistakes and initial.
Indicate VAT vendor status; if not a VAT vendor, both columns (excl and incl VAT) must be the same.
The price schedule requires unit price excl VAT, VAT, and price incl VAT for the supply, delivery and installation of two (2) 65-inch interactive displays.
The Form of Offer and Acceptance is compulsory; the total price inclusive of VAT must be correct.
The bidder must sign the form and confirm no collusive practices.
Financial Requirements
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
Only firm prices will be accepted; non-firm prices will not be considered.
All delivery costs must be included in the bid price.
Complete the price schedule in non-erasable black ink; no correction fluid/tape; cross out mistakes and initial.
Indicate whether the bidder is a registered VAT vendor. If not a VAT vendor, both columns (excluding and including VAT) must reflect the same amount.
The price schedule requires unit price excluding VAT, VAT, and price including VAT for the supply, delivery and installation of two (2) 65-inch interactive displays.
The Form of Offer and Acceptance is compulsory; the offered total price inclusive of VAT must be correct.
The successful bidder will be required to fill in and sign a written contract form (MBD7).
Compliance Requirements
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf (RFQ)
National Treasury Central Database and Tax Compliance will be verified on the day of evaluation; non-compliance will result in non-responsive bid (subject to MFMA Circular 90).
Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. If no TCS available, provide CSD number.
For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
Foreign suppliers must complete the Pre-Award Questionnaire in Part B:3 and may be exempt from TCS PIN if they answer 'No' to all residency/income questions.
Submit business registration documents (Companies, Public & Private Entities, Partnerships, JVs, Trusts). CM9/Name Change document not sufficient.
Submit certified ID copies.
Submit latest Municipal Billing Clearance Certificate / Copy of Municipal Account / Rental Documentation.
B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. B-BBEE level contributes up to 10 points.
Complete and submit the Declaration of Interest (compulsory) – no bids from persons in service of the state.
Complete and submit the Certificate of Independent Bid Determination (MBD9) – compulsory.
Complete and submit the Preference Points Claim Form (MBD 6.1) in terms of Preferential Procurement Regulations 2022.
Provide Authority for Signatory evidence (Board resolution) for companies.
The Kouga Municipality Supply Chain Management policy (approved 30 March 2026) and Municipal Restriction (Blacklisting) of Suppliers Policy (approved 29 April 2026) apply.
Contractual Terms
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
The supplier shall provide a minimum 12-month warranty covering the equipment and installation.
The successful bidder must sign a written contract form (MBD7).
The contract will be governed by the General Conditions of Contract (GCC) available at www.treasury.gov.za.
The Kouga Municipality Supply Chain Management policy (approved 30 March 2026) and Municipal Restriction (Blacklisting) of Suppliers Policy (approved 29 April 2026) apply.
The 2022 Preferential Procurement Regulations apply.
The Form of Offer and Acceptance is compulsory and becomes a legal binding contract upon acceptance by the Accounting Officer.
Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.
The bidder must declare no collusive practices; the Certificate of Independent Bid Determination (MBD9) is compulsory.
Section
Source: TERMS OF REFERENCE NOTICE 165 of 2026 - Copy.pdf
Evaluation is based on the 80/20 preference point system.
Local area of supplier/contractor: up to 10 points (10 for Kouga Local Municipality, 6 for Sarah Baartman District & Nelson Mandela Bay, 4 for Eastern Cape, 1 outside Eastern Cape).
Bidders must submit valid B-BBEE certificate/affidavit and municipal billing clearance/account/rental documentation to claim specific goal points. Virtual offices not accepted.
Failure to submit proof for specific goals means those points are not claimed.
The organ of state may require substantiation of any preference claims.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.