RFQ: supply, delivery and installation of two 65-Inch interactive displays – government tender in eastern cape

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Returnable Documents: PLEASE TAKE NOTE OF ALL LISTED INSTRUCTIONS AND COMMENT, 2. NB: PLEASE ENSURE THAT YOU FAMILIARIZE YOURSELF WITH THE COMPLETE DOCUMENT

Documentation for evaluation purposes must be submitted within the time

In order to qualify for preference points for b-bbee]

• Supply all accessories required for full functionality.

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

B-BBEE Status Number of Points for Number of Points for

Level of Contributor Preference (80/20) Preference (90/10)

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

Specific goals 20

Total points for price and specific 100

The maximum points for this tender are allocated as Price and Specific Goals

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

Below would be the allocation for Specific Goals

Preference in terms of locality of the service provider/contractor rendering services to

NO Specific Goals Categories Max Evaluation indicators

1 B-BBEE Status level 10 As for B-BBEE points allocation

Supply, delivery and installation of two (2) 65-INCH interactive displays

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in

The bid box situated at (street address)

Kouga Local Municipality: Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay

6330

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-bbee status level

VERIFICATION Yes B-BBEE STATUS Yes

Certificate level sworn

Affidavit

[Tick applicable box]

No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Yes No Yes No

Are you the are you a

Accredited foreign based

[If yes, answerrepresentative in supplier for the

[If yes enclose proof] part b:3]south africa for the goods /services

Goods /services /works offered?

/Works offered?

Total number of items r

Offered total bid price

....................................SIGNATURE Of bidder date

Capacity under which

This bid is signed

Bidding procedure enquiries may be

Directed to: technical information may be directed to:

DEPARTMENT Supply Chain Office CONTACT PERSON Mr. J. Maart

Contact person telephone number 042 200 2200

Telephone number 042 200 2200 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or

Online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

E-filing. In order to use this provision, taxpayers will need to register with SARS as e-

Filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved. Each party

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Above.

Certification:

I declare that the information in this annexure is true and correct in all respects.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date:

Kouga municipality

Government procurement:

General Conditions of Contract- applicable to this contract- please refer to

www.treasury.gov.za

The Kouga Municipality Supply Chain Management policy as approved on the 30 March

2026 will be applicable to the contract– please refer to www.kouga.gov.za

The Municipal Restriction (Blacklisting) of Suppliers Policy as approved on the 29 April 2026

The 2022 Preferential Procurement Regulations

Kouga local municipality

Notice: 165/2026

RFQ: supply, delivery and installation of two (2) 65-INCH interactive displays

Phase 1 Special conditions

Phase 2 Price Scoring

Phase 3 Specific Goals Scoring

No Specific Goals Categories Max Evaluation Indicators

points

allocation

1 B-BBE Status Level Contributor 10 As for B-BBEE points allocation table above.

2 The promotion of enterprises 10 Points- Located within the boundaries of the

located in a specific province for Kouga Local Municipality

work to be done or services to be 6 Points- Located within the boundaries of Sarah

rendered in that province. Baartman District Municipality & Nelson Mandela

10 Bay Municipality

4 Points- Located within the boundaries of the

Eastern Cape

1 Point- Outside of the boundaries of the Eastern

Cape

Bidders MUST submit valid B-BBEE sworn affidavit/ certificate AND Latest Municipal Billing Clearance

Certificate/ Copy of Municipal Account / Rental Documentation for operational offices in the name of the

bidding company to claim points for specific goals. In the event that the municipal account is in the name of

the director, an affidavit must be done to that effect clearly stating the company name operating from the

address. Information provided for virtual offices will not be accepted.

An electronic copy of the completed tender document with returnable documents must be

submitted with tender submission saved in a flash drive or SD Card/CD. Failure to submit AN

ORIGINAL HARD COPY AND A COPY ON EITHER USB or SD Card/CD will deem the bid non-

responsive. Bidders are encouraged to submit USB’s and SD Cards only. The submission of

CDs in a condition that is capable of being handled i.e. device that is readable and not broken

is solely the responsibility of the bidder. Visibly broken CDs at tender opening stage will not

be accepted. The electronic format must contain the exact same information as the hard

copy. Bidders will be disqualified if not submitted.

Kouga Local Municipality requires the supply, delivery and installation of two (2) 65-inch interactive

displays to enhance presentations, virtual meetings, training sessions and collaborative work

within the Municipality.

2. Objective

The objective of this RFQ is to appoint a qualified service provider to supply, deliver, install,

configure and commission two (2) interactive displays that meet the Municipality's minimum

technical requirements.

The successful bidder shall:

• Supply two (2) new 65-inch interactive displays.

• Supply all accessories required for full functionality.

• Deliver the equipment to Kouga Municipality at 33 Da Gama Road Jefferys Bay

• Supply and install suitable wall mounting brackets.

• Install and securely mount both displays.

• Connect, configure and commission the equipment.

• Test all display, touch, audio, camera, microphone and connectivity functions.

• Demonstrate the operation of the equipment to designated municipal officials.

• Provide user manuals, warranty certificates and any required software licences.

• Remove all packaging and installation waste upon completion.

4. Minimum Technical Specifications

Display

• Screen size: 65 inches.

• 4K Ultra HD resolution (3840 × 2160).

• D-LED backlight.

• Zero-gap bonded laminated display.

Interactive Features

• Writing latency of 16 ms or better.

• Touch sensing distance of ≤1.5 mm.

• Intelligent handwriting recognition.

Integrated Camera

• Built-in 4K camera.

• 1800 TV lines.

• 80° horizontal field of view.

• Less than 2% distortion.

• Privacy lens cover.

Audio

• Four built-in speakers.

• Minimum total output of 40 W.

• Frequency response of 100 Hz to 20 kHz.

Microphone

• Built-in microphone array.

• 180° sound pickup.

• Minimum pickup distance of 12 metres.

• Frequency response of 80 Hz to 20 kHz.

• Echo cancellation.

• Automatic gain control.

• Sound source localisation.

Collaboration Features

• Native meeting applications.

• Dual-stream capability.

• Bring Your Own Meeting (BYOM).

AI Features

• Auto-framing.

• Intelligent tracking.

• Acoustic baffle.

• DNN-based dereverberation.

System

• Minimum 8 GB RAM.

• Minimum 64 GB internal storage.

• Windows compatibility through OPS.

• Embedded security encryption.

Connectivity

• Wi-Fi 6.

• Dual-band 2.4 GHz and 5 GHz.

• Nfc.

Ports

• HDMI input ×1.

• HDMI output ×1.

• 3.5 mm audio input ×1.

• 3.5 mm audio output ×1.

• Hd-ai ×1.

• USB Type-A 3.0 ×3.

• USB Type-C ×1.

• RJ45 Gigabit Ethernet ×1.

5. Delivery

Delivery shall be made to the KLM offices in Jeffreys Bay

6. Installation and Commissioning

The successful bidder shall:

• Install the wall mounting brackets.

• Mount both interactive displays securely.

• Configure the displays for immediate use.

• Test all hardware and software functions.

• Demonstrate the equipment to municipal representatives.

• Hand over the equipment in full working order.

9. PROJECT IMPLEMENTATION PLAN TO BE SUBMITTED (if applicable)

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

Tax compliance will be verified

Tax Compliance Status Pin number for all entities and all partners of

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance Status

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central supplier database

Please take note of all listed instructions and comment

Form of offer and acceptance – compulsory

Tax clearance certificate / Tax compliance Status;

Pricing schedule(s);

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2. Nb: please ensure that

B-BBEE Minimum Level: 10

Points Allocation: 90 points

B-BBEE Details: 2:00

Description

Supply, delivery and installation of two (2) 65-INCH interactive displays

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in

The bid box situated at (street address)

Kouga Local Municipality: Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay

6330

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-bbee status level

VERIFICATION Yes B-BBEE STATUS Yes

Certificate level sworn

Affidavit

[Tick applicable box]

No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Yes No Yes No

Are you the are you a

Accredited foreign based

[If yes, answerrepresentative in supplier for the

[If yes enclose proof] part b:3]south africa for the goods /services

Goods /services /works offered?

/Works offered?

Total number of items r

Offered total bid price

....................................SIGNATURE Of bidder date

Capacity under which

This bid is signed

Bidding procedure enquiries may be

Directed to: technical information may be directed to:

DEPARTMENT Supply Chain Office CONTACT PERSON Mr. J. Maart

Contact person telephone number 042 200 2200

Telephone number 042 200 2200 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provi

The supplier shall provide a minimum 12-month warranty covering the equipment and installation.

• Supply two (2) new 65-inch interactive displays.

• Supply all accessories required for full functionality.

• Deliver the equipment to Kouga Municipality at 33 Da Gama Road Jefferys Bay

• Supply and install suitable wall mounting brackets.

• Install and securely mount both displays.

• Connect, configure and commission the equipment.

• Test all display, touch, audio, camera, microphone and connectivity functions.

• Demonstrate the operation of the equipment to designated municipal officials.

• Provide user manuals, warranty certificates and any required software licences.

• Remove all packaging and installation waste upon completion.

• Install the wall mounting brackets.

• Mount both interactive displays securely.

• Configure the displays for immediate use.

• Test all hardware and software functions.

• Demonstrate the equipment to municipal representatives.

• Hand over the equipment in full working order.

7. Warranty

The supplier shall provide a minimum 12-month warranty covering the equipment and installation.

Price schedule

Notice: 165/2026

RFQ: supply, delivery and installation of two (2) 65-INCH interactive displays

Note:

2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the

price(s) and rate(s) quoted cover all the services specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s)

and rate(s) and calculations will be at my own risk.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

ensure that, when bids are considered, reasonable steps are taken to prevent any form

of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD9)

must be completed and submitted with the bid: