Panel of service providers for supply and delivery of ICT equipment – nkangala district municipality (36 months, re-advert)

The tender is for the appointment of a panel of service providers to supply and deliver ICT equipment to Nkangala District Municipality on an as-and-when-required basis for 36 months. This is a re-advert of the original tender.

{"name":null,"email":null,"phone":null,"department":null,"address":"__________ __________________________"}

The document does not specify detailed eligibility criteria (e.g., B-BBEE, CIDB grading, or specific experience). However, as a municipal tender, bidders likely need to be registered on the municipality's supplier database and comply with relevant procurement regulations. The re-advert suggests that previous bidders may have failed to meet requirements.

Appointment of a panel of service providers

For the supply and delivery of ICT equipments for nkangala

District municipality for a period of 36 months as and when

Required (re-advert)

Form c.1.1 Form of offer and acceptance

Offer

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract in

respect of the following works

The contract comprises four parts: Part 1 Agreements and Contract Data, Part 2 Pricing Data, Part 3 Scope of Work, and Part 4 Additional Documentation. The offered total of prices must be stated both exclusive and inclusive of VAT, in words and figures.

The contract is formed by the Form of Offer and Acceptance. The successful bidder must, within two weeks of receiving the completed agreement, contact the employer's agent to arrange delivery of any bonds, guarantees, proof of insurance, and other required documentation. Failure to do so constitutes repudiation of the agreement. The agreement takes effect when the bidder receives a fully completed original copy; unless the bidder notifies the employer in writing within five days of any reason for non-acceptance, the agreement becomes binding.

Appointment of a panel of service providers for the supply and delivery of ICT equipment to Nkangala District Municipality for 36 months, as and when required. This is a re-advert.

Bidders must be registered service providers with valid tax clearance.

Must demonstrate capacity to supply and deliver ICT equipment at scale.

Compliance with B-BBEE policies is likely required.

Proof of past performance in similar contracts may be requested.

Financial stability and ability to fulfil orders over 36 months.

Ability to provide equipment meeting exact or equivalent specifications.

Certifications for hardware (e.g., Opal 2.0 for SSDs, Wi-Fi/4G certifications).

Service and warranty support infrastructure (onsite warranty for laptops).

The scope covers supply and delivery of ICT equipment as a panel arrangement for 36 months, on an as-and-when-required basis.

Equipment categories:

• Standard laptops: AMD Ryzen AI 7 PRO 350, 16GB RAM, 512GB SSD, 14" WUXGA display, 5-year onsite warranty, carry backpack.
• Medium laptops: AMD Ryzen AI 7 PRO 350, 16GB RAM, 1TB SSD, 14" WUXGA touch display, 5-year onsite warranty, carry sleeve and backpack.
• High-spec laptops: AMD Ryzen 7 PRO 250, 16GB RAM, 512GB SSD, 13.3" WUXGA touch display, 5-year onsite warranty, carry sleeve and backpack.
• Tablet with keyboard case: equivalent to Galaxy S11 ultra, 128GB/12GB RAM, 2-year warranty, magnetic cover keyboard case.

All laptops must include integrated graphics, HD audio, stereo speakers, microphone, webcam with privacy shutter, battery, Windows 11 Pro, 4G LTE connectivity, and RJ-45 port.

Warranty: 5-year onsite for laptops, 2-year for tablet.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

• General: bidders must be registered service providers with valid tax and business compliance certificates, and must meet the municipality's procurement and SCM policy requirements.
• Technical: bidders must demonstrate a proven track record in supplying ICT equipment and the capacity to handle variable demand over the 36-month contract period.
• Legal: bidders must have no conflicts of interest with the municipality and must comply with South African procurement laws and regulations.

Part C4 : Additional Relevant Documents

C4.1 Supply Chain Management Policy

Project 57495: appointment of a panel of service providers

For the supply and delivery of ICT equipments for nkangala

District municipality for a period of 36 months as and when

Required (re-advert)

Nkangala district municipality

Agreements and contract data

Part C1: Agreements and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

Compulsory briefing session: 07 August 2026 at 10:00am, held physically at Nkangala District Municipality. Closing date: 04 September 2026 at 12:00.

Accounting Officer: ML Mahlangu. Procurement Enquiries: Supply Chain Unit, P.O. Box 437, Middelburg 1050, Tel: 013 249 2000 / 2006. Technical Enquiries: ICT Unit, P.O. Box 437, Middelburg 1050, Tel: 013 249 2055 / 37 / 31.

Tenders must be deposited in the tender box at the Main Entrance, Ground Floor, Nkangala DM Building, 2A Walter Sisulu Street, Middelburg 1050. The tender box must be clearly marked with the tender title. Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered. No substitute tenders will be accepted. Tenders cannot be withdrawn after submission. All returnable documents must be completed, signed and returned. The tender offer validity period is 90 days from the closing date.

The 80/20 preference point system applies (estimated value not exceeding R50 million). Maximum points: Price 80, Specific Goals 20. A firm must obtain a minimum of 50 points out of 65 on the technical evaluation to be considered for price and specific goals. Technical evaluation points: Personnel 20, Experience of Firm on similar projects 35, Partnership and Account with leading Distributors 10. The Project Manager must have at least an NQF level 6 qualification in IT, a Project Management qualification, and at least 3 years' experience in ICT projects with sales. Company experience: 0-2 projects = 0 points (elimination), 3-4 projects = 15 points, 5+ projects = 35 points. Partnership and Account: none = 0 points (elimination), 1-2 distributors = 5 points, 3+ distributors = 10 points. Evaluation steps: completeness check, responsiveness, reasonableness, preference points verification, financial offer scoring, ranking, and risk analysis. The highest scoring bidders for price and specific goals will be appointed, with a maximum of three service providers appointed.

The scope is the supply and delivery of ICT equipment to Nkangala District Municipality for a period of 36 months, as and when required. A panel of up to three service providers will be appointed. The tender is a re-advert.

The Project Manager must have an NQF level 6 qualification in IT (Information Technology, Computer Systems, or Computer Science), a Project Management qualification, and at least 3 years' work experience in IT, especially managing ICT projects with sales. CVs must clearly show experience, years in the field, and current employment. CVs must include references and contact details, and must not contain irrelevant personal information. For company experience, bidders must provide verifiable proof of previous completed ICT projects (Purchase Orders, Appointment Letters, Completion Certificates, or Letters of reference with contactable references). At least 3 projects must be successfully completed to obtain minimum points. Experience of contracts of similar size within the last 10 years will be evaluated. Key personnel must be assigned as proposed; failure to do so may result in annulment of the contract.

Pricing must be submitted in Rand using the provided Pricing Instruction and Bill of Quantities. The estimated value is not exceeding R50 million. The 80/20 preference point system applies. Bidders must complete the schedule of quantities as required; lump sums only are not acceptable. Scratching out rates without initialling, use of tippex or erasable ink, and writing over rates are grounds for rejection.

Pricing must be stated in Rand. The pricing instruction and Bill of Quantities are part of the returnable documents. The estimated value of the bid does not exceed R50 million (all taxes included). The employer will not compensate bidders for costs incurred in preparing or submitting a tender.

Bidders must have Professional Indemnity insurance of at least R300,000. Bidders must have at least one valid partnership and account with a leading distributor equivalent to Mustek, Axiz, Tarsus, Pinnacle, Rectron, or First Distribution. A valid Tax Compliance letter with a unique PIN from SARS (TCS system) must be submitted. Bidders must not have municipal rates or taxes arrears exceeding three months. Bidders must not have a history of unsatisfactory performance with the municipality or any organ of state in the last five years. The following returnable forms are required: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), Form C1.1 (Form of Offer and Acceptance), Form E (Authority for Signatory), and a Board Resolution authorising the signatory. Company CK document and qualifications of key personnel may be requested for review and certification by a Commissioner of Oath.

The contract is for 36 months, as and when required. The employer may cancel the contract and recover losses if preference was obtained fraudulently or specified goals are not met. Financial penalties may be imposed. The service provider, its shareholders and directors may be restricted from doing business with Nkangala District Municipality for 5 years. The employer reserves the right to request additional information, samples, or demonstrations. Joint ventures must have a written agreement covering control, management, operations, risk, and profit/loss. Bidders consent to the processing of personal information under POPI Act and indemnify NDM against any loss arising from such processing.

The 80/20 preference point system applies. Maximum points: Price 80, Specific Goals 20. A firm must obtain a minimum of 50 points out of 65 on the technical evaluation to be considered for price and specific goals. Technical evaluation points: Personnel 20, Experience of Firm on similar projects 35, Partnership and Account with leading Distributors 10. The highest scoring bidders for price and specific goals will be appointed, with a maximum of three service providers appointed.

Employer: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. Postal: P O Box 437, Middelburg, 1050. Telephone: 013 249 2000. Facsimile: 013 249 2145.

No specific eligibility criteria are detailed in the provided document, but typical requirements for South African municipal tenders include being a registered legal entity, having relevant experience, and meeting B-BBEE requirements. The document does not specify minimum qualifications or financial thresholds.

The tender is for the appointment of a panel of service providers for the supply and delivery of ICT equipment to Nkangala District Municipality. The contract period is 36 months, as and when required. This is a re-advert.

Bidders must provide Professional Indemnity Insurance with a minimum cover of R300,000 per claim for the full contract duration. Payment will be made in accordance with the Nkangala District Supply Chain Management Policy.

Contract duration is per the letter of appointment. The service provider may not release public or media statements without the employer's written approval. The service provider must maintain Professional Indemnity Insurance of at least R300,000 per claim for the contract duration. The client is not liable for overtime worked by the service provider's personnel. Copyright of documents prepared for the project vests with Nkangala District Municipality. Payment is according to the Nkangala District Supply Chain Management Policy. Subcontracting any work without the employer's approval is prohibited.

Closing date: 4 September 2026 at 12:00.

Bidding procedure enquiries: Mr Sipho Masilela, Department Finance Services, tel 013 249 2104, email [email protected]. Technical enquiries: Mr BS Khumalo, tel 013 249 2055/37/31, email [email protected]. Submission address: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050.

Bids must be deposited in the bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050, by 12:00 on 4 September 2026. Late bids will not be accepted. All bids must be submitted on the official forms provided (not to be retyped). The following returnable forms must be completed, signed, and submitted: Part A (Invitation to Bid), Part B (Terms and Conditions), Form A (Compulsory Enterprise Questionnaire for Consortia/JVs), Form B (POPI Consent), Form C (Declaration of Past SCM Practices), Form D (Declaration of Interest), Form E (Authority of Signatory), Form F (Declaration of Good Standing Regarding Tax), Form G (Financial References), Form H (Municipal Utility Account), Form I (MBD 6.1 Specific Goals Claim), Form J (Certificate of Independent Bid Determination), Form K (Litigation History), Form L (Declaration for Procurement Above R10 Million), Form M (Proof of Bank Rating Letter), Form N (Manufacturer/Service Provider Warranty Commitment), Form O (Project Structure), Form P (Proposed Key Personnel), Form Q (Schedule of Previous Experience), Form R (Schedule of Current Projects), Form S (Schedule of Infrastructure and Resources), Form T (Schedule of Proposed Subcontractors), Form U (Record of Addenda). Failure to fully complete any compulsory returnable document will render the bid unresponsive.

T2.1: Returnable Documents - Failure to fully complete the compulsory returnable documents shall render such a tender offer unresponsive. Tenderers shall note that their signatures appended to each returnable form represents a declaration that they vouch for the accuracy and correctness of the information provided, including the information provided by candidates proposed for the specified key positions. Notwithstanding any check or audit conducted by or on behalf of the Employer, the information provided in the returnable documents is accepted in good faith and as justification for entering into a contract with a tenderer. If subsequently any information is found to be incorrect such discovery shall be taken as wilful misrepresentation by that tenderer to induce the contract. In such event the Employer has the discretionary right under contract condition 8.4 to terminate the contract. The Tenderer must complete the following returnable Schedules: Compulsory Bid Documents: Part-A Invitation to Bid, Part-B Terms and Conditions for Bidding, Form A Compulsory Enterprise Questionnaire for Consortia or Joint Ventures, Form B POPI Notice and Consent Form, Form C Declaration of Bidder's Past Supply Chain Management Practices, Form D Declaration of Interest, Form E Authority of Signatory, Form F Declaration of Good Standing Regarding Tax, Form G Financial References / Tenderer's Credit Rating and Bank Details, Form H Municipal Utility Account, Form I MBD 6.1 Specific Goals Claim Form in terms of the Preferential Procurement Regulations 2022, Form J Certificate of Independent Bid Determination, Form K Declaration Tenderer's Litigation History, Form L Declaration for Procurement Above R10 Million, Form M Proof of Firm's Bank Rating Letter, Form N Manufacturer or Service Provider Warranty Commitment. Returnables for Evaluation Purposes: Form O Tenderer's Project Structure, Form P Proposed Key Personnel, Form Q Schedule of Previous Experience, Form R Schedule of Current Projects, Form S Schedule of Infrastructure and Resources, Form T Schedule of Proposed Sub Contractors, Form U Record of Addenda to Tender Documents.

The 80/20 preference point system applies (estimated value does not exceed R50 million). Maximum points: Price 80, Specific Goals 20. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points are awarded for: Black ownership (max 5 points), Women ownership (max 3 points), People with disabilities ownership (max 3 points), Youth ownership (max 3 points), Military veterans ownership (max 3 points), Local enterprise within Nkangala District Municipality (max 3 points). Points for ownership goals are based on percentage ownership: 51%-100% gets full points, 11%-50% gets half points, 0%-10% gets zero points. Proof of ownership must be from the CSD full report. Failure to submit evidence results in zero points for that goal but is not an eliminating factor.

The scope is the appointment of a panel of service providers for the supply and delivery of ICT equipment to Nkangala District Municipality for a period of 36 months, as and when required. This is a re-advert.

The municipality may vet the qualifications of proposed project personnel and verify proof of previous company experience.

Bidders must declare that they do not owe any municipality or municipal entity any amount in arrears for more than three months in respect of municipal rates, taxes, or service charges. A false declaration leads to bid rejection.

Bidders must provide a letter from the bank not older than three months confirming bank account details. Failure to do so renders the bid unresponsive. Joint ventures must provide details for all members. Bidders must declare that they do not owe any municipality or municipal entity any amount in arrears for more than three months in respect of rates, taxes, or service charges. A false declaration leads to bid rejection.

CSD registration: A CSD number must be provided if no TCS is available. Tax compliance: A valid Tax Compliance Status (TCS) PIN or certificate must be submitted with the bid. Each party in a joint venture or consortium must submit a separate TCS. Foreign suppliers must complete the pre-award questionnaire. Bidders must not be persons in the service of the state. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. Bidders must not have been convicted of fraud or corruption in the past five years. B-BBEE: MBD 6.1 Specific Goals Claim Form must be completed, with a CSD full report as proof of ownership for specific goals points. Declaration of Interest (MBD 4) must be completed, including full details of all directors, trustees, members, and shareholders. Declaration of Past SCM Practices (MBD 8) must be completed. Certificate of Independent Bid Determination (Form J) must be signed. POPI consent form (Form B) must be signed. Authority of Signatory (Form E) must be supported by a board resolution or similar on company letterhead.

The 80/20 preference point system applies. Specific goals points (max 20) are awarded for: Black ownership (5 points), Women ownership (3 points), People with disabilities ownership (3 points), Youth ownership (3 points), Military veterans ownership (3 points), Local enterprise within Nkangala District Municipality (3 points). Points are based on percentage ownership from the CSD full report. Failure to submit evidence results in zero points for that goal but is not an eliminating factor.

The document indicates that the municipality may verify information with CIPC, SARS, municipal utility accounts, financial institutions, the Department of Labour, and CIDB. The qualifications of proposed personnel and previous experience may also be vetted.

Tax compliance: Bidders must submit a valid TCS PIN or certificate. Each party in a joint venture or consortium must submit a separate TCS. Foreign suppliers must complete the pre-award questionnaire. Financial references: A bank letter not older than three months must be attached. Municipal account: A utility account not older than three months must be attached, or a lease agreement with the landlord's account. Joint ventures: A special resolution and supporting documents (e.g., CK1, certificate of incorporation, joint venture agreement) are required. POPI consent: Bidders must sign the consent form. Authority of signatory: A board resolution or similar on company letterhead must be attached.

Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points are awarded as described in the bbbee section.

The document does not explicitly list eligibility criteria, but typical requirements for such tenders include: being a registered service provider on the Central Supplier Database (CSD), having relevant experience in ICT equipment supply, and meeting any local content or B-BBEE requirements as per South African procurement regulations.

Appointment of a panel of service providers for the supply

And delivery of ICT equipments for nkangala district

Municipality for a period of 36 months (as and when required)

(Re-advert)

Tender document

Issued by: nkangala district municipality

2A Walter Sisulu Street

Middelburg

1050

Name of tenderer: ................................................

The tender is for the appointment of a panel of service providers to supply and deliver ICT equipment to Nkangala District Municipality for 36 months on an as-and-when-required basis. This is a re-advert.

{"name":null,"email":null,"phone":null,"department":"PRICE TOTAL PRICE","address":"T EQUIPMENTS FOR NKANGALA DISTRICT"}

The tender requires the supply and delivery of ICT equipment on an as-and-when-required basis for 36 months. The bill of quantities lists the following items, each with a quantity of 1:

• Laptop (Standard): Equivalent to T14, AMD Ryzen AI 7 PRO 350, 16GB RAM, 512GB SSD, 14" WUXGA display, 5-year onsite warranty, carry backpack.
• Laptop (Medium Spec): Equivalent to P14s, AMD Ryzen AI 7 PRO 350, 16GB RAM, 1TB SSD, 14" WUXGA touch display, 5-year onsite warranty, carry sleeve and backpack.
• Laptop (High Spec): Equivalent to L13 2-in-1, AMD Ryzen 7 PRO 250, 16GB RAM, 512GB SSD, 13.3" WUXGA touch display, 5-year onsite warranty, carry sleeve and backpack.
• Tablet: Equivalent to Galaxy S11 ultra, 128GB storage, 12GB RAM, stylus support, 2-year warranty, magnetic cover keyboard case.

Yearly price adjustments will be in line with CPIX. Exchange rates and product changes will be negotiated as part of the SLA and aligned with distributor prices. The total amount must be forwarded to Form C 1.1 (Form of Offer).

Bidders must complete the bill of quantities with unit prices and total prices for each item, then calculate the sub-total, add VAT at 15%, and forward the total amount to Form C 1.1 (Form of Offer). Yearly price adjustments will be in line with CPIX. Exchange rate fluctuations and product changes will be negotiated as part of the SLA and aligned with distributor prices.

Compulsory briefing session: 07 August 2026 at 10:00, held physically at Nkangala District Municipality. Tender documents available from 06 August 2026 on the National Treasury e-tenders website (www.etenders.gov.za). Closing date: 04 September 2026 at 12H00.

Technical and administrative queries: Mr SI Masilela, Nkangala District Municipality, 013-249-2104/5/6/7/10/58. Submission address: Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga.

Tenders must be completed in black ink and sealed in an envelope endorsed with the project number and title. Deposit in the Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga by 12H00 on 04 September 2026. Late, telegraphic, telephonic, fax, telex or e-mailed tenders will not be accepted. Tenders must remain valid for 90 days from the closing date. Returnable documents include the Form of Offer and Acceptance, pricing schedules, and the bill of quantities; all must be completed and signed. The municipality may reject any tender not suitably endorsed or comprehensively completed.

Tenders will be evaluated in terms of the Supply Chain Management Policy of Nkangala District Municipality. The lowest or any tender will not necessarily be accepted; the municipality may accept a tender in whole or part. Bidders must be suitably qualified and registered on the Central Supplier Database (CSD). Attendance at the compulsory briefing session is a prerequisite.

Appointment of a panel of service providers for the supply and delivery of ICT equipment to Nkangala District Municipality for 36 months, as and when required. The scope of work is detailed in Part C3 of the tender document; pricing must be submitted on the bill of quantities in Part C2.2.

Bidders must be registered on the Central Supplier Database (CSD). The tender pack includes standard National Treasury forms (SBD/MBD) covering declarations of interest, preference points, and independent bid determination; these must be completed and signed as part of the returnable documents.

The tender is for the appointment of a panel of service providers to supply and deliver ICT equipment to Nkangala District Municipality. The contract period is 36 months, with deliveries as and when required. This is a re-advertisement of the original tender.

Bidders must submit the complete set of returnable documents as listed on the cover page. The list of returnable documents is the only content in this section; no further submission instructions are provided.

The only returnable document listed is the

Eligibility criteria are not explicitly detailed in the provided text. However, based on standard South African municipal tenders, applicants must be registered on the Central Supplier Database (CSD), have valid tax clearance, and meet any specific B-BBEE requirements. The tender may also require relevant experience in ICT equipment supply.

The tender is for the appointment of a panel of service providers for the supply and delivery of ICT equipment to Nkangala District Municipality. The contract runs for 36 months, with deliveries made as and when required. The specific equipment types, quantities, and technical standards are not detailed in the available document.