Supply, delivery and installation of playpark equipment – bergrivier municipality (fq 8/2/35-2026 / MN169-2026, closing 21 aug 2026)

Returnable Documents: BEEN SUBMITTED? (MBD 6.1): YES/NO, 1.2 Pricing schedule – Fixed prices MBD 1, 1.3 Declaration of Interests MBD, 1.5 Contract form – Purchase of goods/works MBD 4, 1.6 Declaration of Bidders past Supply Chain Management Practises MBD, ADDENDUM MBD 9

Bidders must be competent and experienced service providers in the supply, delivery, and installation of playpark equipment. They must be registered on the CSD and have a valid tax compliance status. They must not be persons in the service of the state (as defined in the MSCM regulations). They must have at least 5 years of experience in manufacturing and installing steel playpark equipment. They must provide at least three reference letters for similar projects completed within the last 5 years. They must have a bank code of C or better. They must comply with all technical specifications, including SABS approval and adherence to the detailed construction requirements. They must be able to commence work within 14 days of order and complete within 30 days. They must submit all required documentation as listed in the tender.

Supply, delivery and installation of

Playpark equipment to bergrivier municipality from date of appointment

Until 30 june 2027

QUOTATIONS are hereby requested from competent and experienced service

Provide at least THREE (2) reference letters, for similar projects (Implements + base construction,

asphalt layers & successful installation) completed within the last 5 years.

Fq 8/2/35-2026 (MN169-2026) bidder initial:................................

2.6 Inspection of work and marking of equipment

The Bidder must contact the Head of Community Facilities and give 48 hours notification of intention to

commence work on any site. The municipality reserves the right to inspect any item at any stage of fabrication

or erection, at either the Bidders place of manufacturing or at the playground concerned.

2.6.1 Specifications for swing (3 seater)

Legs

These shall be of 50 mm diameter pipe inclined at a 65 degree angle to the ground.

There shall be, 2 pairs of legs 4.2m apart and 2 pairs of stays for the 3 seater swings.

All work must be done according to the Occupational Health and Safety Act, (Act No. ) Gazetted in

Vol. 440, No. 23108, 10 February 2002, Regulation Gazette, No. 7276 No. R. 155. The work must commence

within 14 days after receiving an official order, and it must be completed within 30 days after receiving an order

(save for any indulgences allowed for in the sole and exclusive discretion of the municipality). The failure to

complete the work in time may attract a penalty of R1500,00 per day. A specified bid is required and no deposit

is payable on acceptance of the bid. All material that is replaced and/or removed, remain the property of the

2.3 Steel construction, pipework and timber

• All pipework shall be Class B galvanized pipe, free of joints and with an internal diameter as specified.
• All pipework shall comply with BS 1387/1985 for steel tubes.
• All steelwork shall be hot dipped galvanized in accordance with BS 729/1971 and SABS 763/1988.

black, shall be pre-treated with Calcium Plumbate weldable primer (NS4) equivalent primer and in

accordance with SABS 064/1979 (latest amended edition).

• At least two final high gloss finish coats (each with a DFT of micron) shall be applied to the colour

specified for each item.

• The primer coat and one coating of the final colour shall be applied in the workshop with the final

coating being applied on site. Final coating shall be approved high gloss enamel paint.

• All open pipes ends shall be fully closed, either by steel capping or sealed crumping and shall be ground

smooth. Joints between all pipework shall be mitred. A slight degree of flattening the ends is allowable

but should not exceed 10mm out of round when measured end on. The intent must be to ensure a

Fq 8/2/35-2026 (MN169-2026) bidder initial:................................

profiled end on any pipe which allows a small (+ - 2mm) acceptable gap for welding when placed in

position with its mating component. Multiple welds to fill gaps are not acceptable.

• All items to be painted in multi colours, Blue, Orange, Red, Green and Yellow only.

• Any timber used shall be well seasoned, flat Meranti free from knots, cracks or splinters and shall have

been treated with raw Linseed oil or equivalent.

2.4 Fasteners and anchor bolts

• All bolts, nuts and washers utilised in the construction of any item of equipment shall be galvanized.
• Base plate anchor bolts shall be constructed in an “L” shape or equivalent and only one washer shall be

fitted under each anchor nut. No washers, wedges or distance pieces shall be fitted between the

concrete base and steel base plate of any item. Anchor bolts size in the bent position, unless otherwise

stated, shall be 250mm long and 16mm in diameter. All base plate holes shall be drilled as per the

specifications.

• After bolting tight, no bolt anywhere on the structure shall protrude more than two thread pitches

above the nut. Either these threads are to be filled flat or a sacrificial nut must be used to destroy the

thread on tightening. This is to ensure that the nut cannot be loosened by vibration or vandalism.

pedestal bases. Bolt threads shall pass completely through the nut.

• If sawn off, anchor bolt shall be filed free of burs and bolts or fasteners to be cold galvanized after

installation. These shall be torqued to a torque not less than 65Nm.

• Holding down bolts for bearing pedestals shall each be fitted with a lock washer, where specified

locknuts shall be provided.

The surface tolerance of the asphalt layer should be in the range + 0 mm – 5 mm of the design level, and, when

checked with a 3m straight edge, there should be no deviation greater than 5 mm under a three-meter straight

edge placed in any direction. The Asphalt layer must be laid to a good fall to allow rainwater or surface water to

drain quickly to the drainage outlets. Newly laid bituminous macadam will have a glossy finish and some volatile

oils may be present until the surface ‘cures’. As the surface layer hardens it loses its sheen and it is

recommended that wet pour layer is not installed until this curing process is complete. This is somewhat

weather dependent and can be up to two weeks.

2.5 Tarmac

• Construction of tarmac base shall be constructed to the size specified and to the following specifications:
• After removal of the soil for the tarmac base the excavated base area shall be treated with a soil

sterilant.

• Thereafter a 100mm thick layer of coarse gravel shall be laid and rolled smooth. This final surface shall

be level with surroundings. Bidders shall ensure that any tarmac applied shall not cover the steel base

plates.

• All tarmac bases shall be edged with 73mm red Clay face-brick pavers or E1 Kerbing, set in cement and

level with the finished tarmac surface. Pavers are to be set 100mm concrete bed and haunched on both

sides to satisfaction of Council’s representative.

• Bidders shall note that any soil excavated for concrete or tarmac bases shall be removed by the Bidders

unless explicit permission is given to leave it on site.

together.

The bars shall be spaced 500mm vertical x 400mm horizontal.

Outer curved rail shall be 38mm diameter pipe with 25mm diameter pipe used for remainder of structure.

10mm Thick leaning frame support brackets shall be welded to the main and side frames. These brackets shall

be drilled to suit 12mm diameter bolts.

All 38mm leaning frame pipes shall be capped.

procurement policy and to implement such policy within the PPPFA framework.

Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals

which may include:

(i) contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on

the basis of race, gender or disability;

(ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as published

in Government Gazette 16085 dated 23 November 1994.

The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated, coherent

socio-economic policy that is aimed at mobilizing people and resources to work towards the upliftment of the

material and social conditions of local communities to build sustainable livelihoods for these communities.

In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards achieving the

goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government

Gazette No. 16085 dated 23 November 1994):

(i) The promotion of South African owned enterprises;

(ii) The promotion of export orientated production to create jobs;

(iii) The promotion of SMMEs;

(iv) The creation of new jobs or the intensification of labour absorption;

(v) The promotion of enterprises located in a specific province for work to be done or services to be

rendered in that province;

Fq 8/2/35-2026 (MN169-2026) bidder initial:................................

(vi) The promotion of enterprises located in a specific region for work to be done or services to be

rendered in that region;

(vii) The promotion of enterprises located in a specific municipal area for work to be done or services to be

rendered in that municipal area;

(viii) The promotion of enterprises located in rural areas;

(ix) The empowerment of the work force by standardizing the level of skill and knowledge of workers;

(x) The development of human resources, including by assisting in tertiary and other advanced training

programmes, in line with key indicators such as percentage of wage bill spent on education and

training and improvement of management skills; and

(xi) The upliftment of communities through, but not limited to, housing, transport, schools, infrastructure

donations, and charity organisations.

published in Government Gazette No. 16085 dated 23 November 1994;

“SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying Small

NO.

1.1 Covering letter – Invitation to bid

1.2 Pricing schedule – Fixed prices MBD 1

1.3 Declaration of Interests MBD

1.4 BBBEE 3.2

1.5 Contract form – Purchase of goods/works MBD 4

1.6 Declaration of Bidders past Supply Chain Management Practises MBD

1.7 Certificate of independent proposal determination 6.1

1.8 Certificate for Payment of Municipal Services MBD

1.9 General Contract Conditions 7.1

Mbd 8

Addendum mbd 9

Mbd 10

equipment.

Fq 8/2/35-2026 (MN169-2026) bidder initial:................................

2.1 Important notes:

a) Pricing must be done per item as indicated for the term mentioned herein.

b) Prices must include supply, installation and delivery as indicated.

c) The warranty shall remain valid for 24 (twenty-four) months on all goods delivered and commences once COC

is issued and invoice approved.

d) Equipment must be SABS approved.

e) Parts that are found to be defective must be replaced with immediate effect to ensure safety at all times.

f) Bidders must have a minimum of 5 years of experience in the manufacturing and installation of steel playpark equipment.

g) Bidders to keep in mind that a minimum of one individual item may be requested and or purchased at any

given time.

i) On Completion of installation, a completion certificate (COC) must be submitted, which guarantees that it was

professionally installed and is suitable for use by the public.

k) No payment will be made without such certificate. After installation of the play equipment, the responsible

official must sign off the equipment as acceptable.

l) The general provisions must be read in conjunction with the relevant specification for each item, and Bidders

must comply with both.

m) The Bidders must have at least a Bank Code C or better (Good for the amount of the enquiry strictly in the

way of business) & submit proof with bid document for the amount tendered.

included, for those that is VAT registered. Such prices shall cover all costs and expenses that may be required in

and for the construction and supply of the units, and shall cover all preliminaries, profits, general risks, liabilities

and obligations set forth or implied in the documents on which the bid is based. It must also include the

manufacturer’s standard warranty, and all relevant certificates must be submitted pursuant to delivery and

installation. Also note that this bid calls for the submission of a unit price, and the municipality can procure

any number of units based on the pricing submitted.

Fq 8/2/35-2026 (MN169-2026) bidder initial:................................

award the job either in part or as a whole. It must also be noted that the pricing submitted herein must be fixed for the

financial years indicated, and no escalation or negotiation will be considered pursuant to the awarding of the bid. Failure

to perform will be deemed a breach of contract, and will lead to cancellation of the bid, in the sole and exclusive opinion

of the municipality, after reasonable notice and time were given.

the evaluation and or adjudication of this bid? .................................... YES / NO

may be involved with the evaluation and or adjudication of this bid? YES / NO

R70.00 betaalbaar aan die Munisipaliteit. Alle tegniese navrae moet gerig word aan Mnr. Tyrone April by tel.

Kwotasies sal geëvalueer word ingevolge die Raad se Voorsieningskanaalbestuursbeleid, 80/20 puntestelsel.

Mbd6.1 – Preference points claim form in terms of the preferential procurement

REGULATIONS 2022 – PURCHASES/SERVICES "Insert 80/20 or 90/10"

This preference form must form part of all bids invited. It contains general information and serves as a claim form

for preference points as well as a summary for preference points claimed for attainment of other specified goals

policy to grant preferences within a framework prescribed by National Legislation.

The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated by the

procurement policy and to implement such policy within the PPPFA framework.

Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals

[email protected] during normal office hours at a quotation fee of R70.00 payable to the

compulsory to complete the Preferential Points claim form of the Preferential Procurement Regulations in

order to qualify for preference points of 80 points for price, 10 points for specific participation goals and 10

points for BBBEE. Prices must include VAT.

aforementioned will not render your bid non-responsive, but the bidder will score 0 points for BBBEE.

goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government