Supply and delivery of breakfast and lunch packs for orange farm learners at aad exhibition (atns RFQ)

• Closing date: 17 August 2026
• Closing time: 11h00 (CAT)
• Issue date: 06 August 2026
• No briefing or site visit dates are stated in the document.

• Clarifications before bid closure: Bright Blessie (Demand Management) – [email protected] (cc: [email protected])
• Clarifications after bid closure: Charles Sekgobela (Acquisition Management) – [email protected] (cc: [email protected])
• General telephone: +27 11 607 1000
• Fraud hotline: 0800 222 335 (24hrs), email [email protected], website www.tip-offs.com
• Submission: e-Submission (e-Tender) system only.

• Submit online only via the e-Submission (e-Tender) system. Email submissions will not be accepted or processed.
• Closing date: 17 August 2026 at 11h00 (CAT). Late bids will not be considered.
• Bid must be submitted in two parcels:
• Parcel A – Administrative (Phase 1 & 2 Evaluation): Volume 1A general instructions and administrative requirements (excluding SBD 3.1 and SBD 6.1).
• Parcel B – Price & Specific Goals (Phase 3 Evaluation): SBD 3.1 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Use official forms provided (do not re-type). Complete, sign, and return the Invitation to Bid (SBD 1 Part A) and Declaration of Interest (SBD 4). Missing or unsigned forms will render the bid non-responsive.
• Proposals must remain valid for 60 days from submission.
• Bidders must be registered on the Central Supplier Database (CSD) or provide proof of application.
• Bidders must provide a valid SARS Tax Compliance Status PIN or printed TCS certificate. For consortia/JVs/sub-contractors, each party must submit separate proof.
• Bids must be concise, in plain English, and structured as prescribed. Information not in the relevant part may not be evaluated.
• ATNS may request additional information in writing; respond within 7 working days or the bid may be disregarded.
• Bidders must not be persons in the service of the state, and must complete the Bidder's Disclosure (SBD 4) truthfully.
• ATNS reserves the right to reject any or all bids, negotiate, and cancel the process at any stage before contract signing.

ISSUE DATE 06 August 2026 CLOSING DATE 17 August 2026 CLOSING TIME 11h00, CAT BID SUBMISSION - ONLINE All bid submissions must be made via the e-Submission (e-Tender) system - Note: Submissions sent via email will not be accepted or processed.

Evaluation is in three stages:

• Stage 1 – Administrative Requirements: Submit valid SARS Tax Compliance Status PIN (valid for 60 days). If non-compliant, ATNS may reject the bid or allow 7 days to submit supplementary information (administrative only, not substantive).
• Stage 2 – Mandatory Requirement: Provide proof of locality footprint in City of Johannesburg (e.g., municipality bill, lease, title deed, official letter with stamp from local councillor, or agreement/MOU with locally based partner). Failure results in automatic disqualification.
• Stage 3 – Price and Specific Goals (80/20 system):
• Price: 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin)).
• Specific Goals: 20 points – 10 points for 51% Black Owned suppliers, 10 points for 30% Black Woman Owned suppliers (per PPPFA Section 2(1)(d)(i)).
• Claim preference points in SBD 6.1 and provide supporting evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• The 80/20 system applies to tenders up to R50 million (all taxes included). Highest total points wins.
• Bidders must not be on the Register for Tender Defaulters or List of Restricted Suppliers.

Scope: Supply and delivery of prepacked breakfast and lunch packs for learners from Orange Farm Children's Home attending the Africa Aerospace and Defence (AAD) Exhibition.

Breakfast pack (per learner):

• 1 assorted muffin
• 1 breakfast croissant with cheese, ham and lettuce (individually packaged, in eco-friendly, biodegradable/BPA-free clamshell 230×90×60mm)
• 1 breakfast croissant with chicken and mayonnaise (same packaging)
• 1 x 330ml can of 100% assorted fruit juice
• 1 x 500ml still water
• 1 apple
• 1 banana
• 1 x 100g assorted low-fat flavoured yoghurt
• All items prepacked in a bag with ATNS logo

Lunch pack (per learner):

• 2 pieces of fried chicken with chips and a bun
• 1 x 330ml can of 100% assorted fruit juice
• 1 x 500ml still water
• 1 x 125g assorted potato chips
• 1 x 80g milk chocolate bar
• 1 x 125ml vanilla custard
• 1 orange
• 1 banana
• All items prepacked in a bag with ATNS logo

Delivery address: Orange Farm Children's Home, Sekgalo Street, Lakeside, Orange Farm, Johannesburg.

Quantities: 80 breakfast packs and 80 lunch packs (per pricing schedule).

All items must be individually packaged and eco-friendly where specified. Delivery costs must be included in the bid price.

• Complete SBD 3.1 Pricing Schedule fully (100% of line items).
• Table A: Breakfast packs – 9 items, quantities: 80 muffins, 40 croissants (cheese/ham/lettuce), 40 croissants (chicken/mayo), 80 juices, 80 water, 80 apples, 80 bananas, 80 yoghurts, 80 bags.
• Table B: Lunch packs – 9 items, quantities: 80 each (fried chicken meal, juice, water, chips, chocolate, custard, oranges, bananas, bags).
• Provide unit price and total price for each item.
• Table C: Subtotal (VAT excl.) for Table A and B, then VAT 15%, and Grand Total.
• All delivery costs must be included.
• Incomplete pricing will render the bid non-responsive.

• Complete the SBD 3.1 Pricing Schedule fully (100% of line items). Incomplete pricing will render the bid non-responsive.
• Pricing must be in RSA currency, all applicable taxes included (VAT, PAYE, income tax, UIF, SDL).
• Provide unit prices and total prices for each item in Table A (Breakfast) and Table B (Lunch).
• Provide subtotals (VAT excl.), VAT at 15%, and grand total in Table C.
• All delivery costs must be included in the bid price.
• Bids without a price or with incomplete price will be deemed non-responsive.
• No bonds, guarantees, or specific payment terms are stated in the document.

• Central Supplier Database (CSD): Must be registered on the National Treasury CSD before submitting. Submit proof of registration or proof of application. No award without CSD registration.
• SARS Tax Compliance: Submit valid SARS Tax Compliance Status PIN (or printed TCS). PIN must remain valid for 60 days from submission. For consortia/JVs/sub-contractors, each party must submit separate proof.
• B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• CIPC: Submit CIPC documents, shareholder certificates, and ID copies of shareholders for specific goals claims.
• Locality: Provide proof of address in City of Johannesburg (municipality bill, lease, title deed, official letter from councillor, or agreement/MOU with local partner).
• Declaration of Interest (SBD 4) must be completed and signed.
• Invitation to Bid (SBD 1 Part A) must be completed and signed.
• Bidders must not be persons in the service of the state.
• Professional body registrations (if applicable) must be submitted with proof.

• Preference points: 10 points for 51% Black Owned suppliers, 10 points for 30% Black Woman Owned suppliers.
• To claim points, submit CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Claims must be made in SBD 6.1.
• ATNS evaluates bids per Preferential Procurement Regulations, 2022.

No specific health and safety requirements are stated in the document. The only reference to safety is ATNS's value of 'Safety and Customer Centricity' and the requirement for eco-friendly, BPA-free packaging.

• Packaging for croissants must be eco-friendly, biodegradable, and BPA-free.
• ATNS's mission includes ensuring environmental sustainability.

13.1 Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made.

Bidders should accept that their tender response is on the basis and reliance of its own

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

14 Cancellation of Procurement Process

14.1 This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria

15.1 The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

16 Negotiation and Contracting

16.1 ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

16.2 Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

16.3 ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

16.4 A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

16.5 ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

17 Reasons for Rejection

17.1 ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

17.2 ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

17.2.1 Have abused the SCM system of the ATNS.

17.2.2 Have committed proven fraud or any other improper conduct in relation to such

system.

17.2.3 Have failed to perform on any previous contract and the proof exists.

17.2.4 Such actions shall be communicated to the National Treasury.

18 General Conditions of Contract

18.1 The General Conditions of Contract must be accepted.

19 Additional Information Requirements

19.1 During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2 No additional information will be accepted from any individual Bidder without such

information having been requested.

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20 Confidentiality

20.1 The bid and all information in connection therewith shall be held in strict confidence

by Bidders and usage of such information shall be limited to the preparation of the bid.

Bidders shall undertake to limit the number of copies of this document.

21 Intellectual Property, Inventions and Copyright

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

22 Non-Compliance with Delivery Terms

22.1 As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

23 Warrants

23.1 The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

24 Parties not affected by waiver or breaches

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25 Retention

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

26 Central Supplier Database

26.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

26.2 Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

26.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

26.4 No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

27 Format of Bids

27.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

27.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

This means that the proposal must be structured in the parts noted below. Information

not submitted in the relevant part, may not be considered for evaluation purposes.

28 SARS Tax Clearance Certificate(S)

28.1 Bidde must ensure compliance with their tax obligations.

28.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

28.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za

28.4 Bidders may also submit a printed TCS together with the bid.

28.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

28.6 Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

28.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

29 Declaration of Interest

29.1 Each party to the bid must complete and return the “Declaration of Interest”.

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29.2 Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

30 Invitation to Bid

30.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

Section a: introduction and scope of work ..................................................... 7

1. Introduction ............................................................................................... 7
2. Objective ................................................................................................... 9
3. Scope of work ............................................................................................ 9
4. Validity Period .................................................................................................... 13
5. Correspondence ................................................................................................ 13

6 Bid Submission Structure ......................................................................... 13

Section b: bid evaluation process ...................................................................... 14

7 Stage 1: Administrative Requirements ....................................................... 14

8 Stage 2: Evaluation for Price and ATNS Specific Goals ................................. 15

10 Verification of Specific Goals .................................................................... 16

11 ATNS Specific Goals ................................................................................. 16

Section c: RFQ conditions and instructions to bid ....................................... 17

12 Disclaimer ............................................................................................... 17

13 Contract Terms ........................................................................................ 17

14 Cancellation of Procurement Process ........................................................ 17

15 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 18

16 Negotiation and Contracting ..................................................................... 18

17 Reasons for Rejection ............................................................................... 18

18 General Conditions of Contract ................................................................. 18

19 Additional Information Requirements ........................................................ 18

20 Confidentiality ......................................................................................... 19

21 Intellectual Property, Inventions and Copyright ........................................... 19

22 Non-Compliance with Delivery Terms ........................................................ 19

23 Warrants .................................................................................................. 19

24 Parties not affected by waiver or breaches ................................................. 19

25 Retention ................................................................................................. 19

26 Central Supplier Database ........................................................................ 20

27 Format of Bids ......................................................................................... 20

28 SARS Tax Clearance Certificate(S) ............................................................. 20

29 Declaration of Interest .............................................................................. 20

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30 Invitation to Bid ........................................................................................ 21

31 Pricing Schedule ...................................................................................... 21

32 Registration On the CSD ........................................................................... 21

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Quotation (RFQ).

6.1 The bid must be submitted in two parcels through e-Submission (e-Tender)

system:

a. Parcel A – Administrative (Phase 1&2 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.1 & 6.1)

• Phase 1: Administrative Requirements

• Phase 2: Mandatory Requirements

b. Parcel B – Price & Specific Goals (Phase 3 Evaluation)

• Phase 3: SBD 3.1 - Pricing schedule

• Phase 3: SBD 6.1 - Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in Three (3) distinct stages

as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

7 Stage 1: Administrative Requirements

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

13.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if circumstances

dictate, ATNS reserves its right to withdraw from any commitments that will be entered

into within this statement of work.

13.3 All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

21.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2 This paragraph shall survive termination of this contract.

24.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a waiver

of such power or right nor shall any single or partial exercise of any such power or right

under this agreement.

25.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

25.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

34.2.1 Fraud Hotline: 0800 222 335 (Freecall number available 24hrs)

34.2.2 Email: [email protected]

34.2.3 Deloitte Tip-offs website www.tip-offs.com

34.3 All allegations will be treated with strict confidentiality and investigated in line with

being non-responsive.

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

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• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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38 SBD 4 – Bidder’s Disclosure

• Bidders bear all costs of preparing and submitting bids.
• ATNS may reject any or all bids, negotiate, and accept the most advantageous bid.
• ATNS may cancel or postpone the process at any time before contract.
• Additional information may be requested during evaluation; respond within 7 working days.
• Bids must be submitted via e-Submission only; email submissions not accepted.
• Fraud hotline available for reporting unethical conduct.

• Must be registered on CSD.
• Must have valid SARS tax compliance status (PIN or TCS).
• Must provide proof of locality in City of Johannesburg (mandatory).
• Must submit all required SBD forms and supporting documents.
• Must not be in service of the state.
• Must complete and sign Declaration of Interest and Invitation to Bid.
• Must provide proof of professional registration if applicable.
• Must comply with all administrative and mandatory requirements or risk rejection.

Additional evaluation criteria beyond standard: Mandatory locality footprint (City of Johannesburg) – proof required, failure leads to disqualification. Specific goals points (10 for 51% Black Owned, 10 for 30% Black Woman Owned) require supporting documents. Price is evaluated using the 80/20 system formula.