Refurbishment and supply of gearboxes & geared motors – 5-Year as-and-when contract (ESKOM, mpumalanga)

Bidders must sign and submit the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B). Compliance with Eskom's OHS requirements and statutory OHS legislation is mandatory. The main supplier is accountable for managing and monitoring subcontractors' OHS compliance. Eskom may verify the bidder's past work references and testimonials.

appointment of contractors or suppliers for the commencement

of work

Bidders must comply with the following OHS documents when working at or rendering a service to Eskom:

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier must align its processes to Eskom's OHS requirements (policies, procedures, standards).

Penalties apply to the main supplier for non-conformance with Eskom or statutory OHS requirements.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main contractor/supplier must:

• Demonstrate the process and selection criteria for appointing contractors and suppliers.
• Notify Eskom before appointing contractors or suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with non-conformances/non-compliance by contractors/suppliers directly with the main contractor/supplier in terms of performance and penalty processes.

Eskom reserves the right to verify this and may request testimonials/references and contact details of clients for similar work.

Bidders must comply with the following documents when working at or rendering a service to Eskom: Eskom contractor Health and Safety requirements standards 32-136, OHS specification/requirements provided, Occupational Health and Safety Act, and Compensation for Occupational Diseases and Illnesses Act. After contract award, the supplier must fully align the company's processes to Eskom's OHS requirements (policies, procedures, standards). Penalties shall be enforced on the main supplier for non-conformances pertaining to Eskom and/or statutory OHS requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction. The main contractor/supplier must demonstrate the process and selection criteria for appointing contractors and suppliers, provide notification to Eskom prior to appointment, ensure contractors/suppliers have adequate resources and competencies, be accountable for managing contractors/suppliers to ensure compliance with legal and Eskom requirements, monitor through audits and assessments, provide grounds for termination of work, and deal with non-conformances directly. Eskom reserves the right to verify this and may request testimonials/references and contact details of clients for similar work.

Eskom invites tenders for the refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors on an 'as and when' required basis for a period of 5 years.

Closing date: 21 August 2026 at 10:00 SAST.

• Closing date for Q&A clarifications: 14 August 2026.
• Clarification queries must be submitted at least 5 working days before the tender deadline.
• Tender validity period: 12 weeks from closing date.

Eskom Representative: Nancy Tshwenyane

• Tel: 017 612 6427
• Email: [email protected]
• All clarifications must be addressed in writing to this representative only.
• Responses to clarifications will be uploaded on the National Treasury e-tender portal and Eskom tender bulletin; no individual responses given.

Submission is electronic only via the Eskom E-Tendering site; no hard copies accepted.

• Upload documents under folders: Technical, Commercial, Financial, and SHEQ.
• All documents in PDF format; price list also in Excel.
• File size limits: 50MB per file, 900MB total per submission; no zipped files.
• If resubmitting, the latest version is accepted; previous submissions become null and void.
• Ensure submission status is marked as complete.
• Late submissions are the supplier's responsibility.
• Disqualifiable returnables (must be complete and signed at closing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for local goods/services), Annexure F (CPA for imported goods/services), Annexure G1-G4 (SBD 6.2 local production and content declarations), Annexure H (SBD 1), Annexure J (SBD 4 Bidders Disclosure), E-tendering Help Manual acknowledgement, NEC contract completed in full, pricing schedule, CSD registration proof, COIDA certificate, quality documents, health and safety plan, OHS risk assessment, OHS policy, and audited financial statements.
• Non-disqualifiable returnables (5 working days to correct if missing): tax clearance certificate (if applicable), tax evaluation questionnaire, Employment Equity compliance proof.
• Returnables for evaluation (score zero if missing): Annexure I (SBD 6.1 Preference Points Claim Form) and Technical Evaluation Strategy documents.
• JV/consortium bidders must submit a letter of intent or valid JV agreement, confirmation of single business entity, and details of a single designated bank account.
• Tenders signed by non-authorised persons are disqualified.
• Alternative tenders are not allowed.
• No public opening of tenders; prices not read out.

Mandatory returnables: Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderers Particulars, Annexure D Integrity Pact Declaration form, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexure G1-G4 SBD 6.2 Declaration certificate for local production and content, Annexure H SBD 1, Annexure I SBD 6.1 Preference Points Claim Form, Annexure J SBD 4 – Bidders Disclosure, E-tendering Help Manual acknowledgement form, JV/consortium documents, Tax Clearance Certificates, Tax Evaluation Questionnaire, Employment Equity compliance proof, NEC or other Contract completed in full, Pricing schedule, CSD Registration proof, COIDA certificate, Quality documents, Health and Safety plan, OHS risk assessment, OHS policy, Audited Financial Statements, Technical Evaluation Strategy documents.

Functionality requirements apply; minimum technical threshold is 70%.

• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value; unconditional discounts considered.
• Prices scored out of 90.
• Specific goals scored out of 10 points under PPPFA.
• Ranking uses the 90/10 system.
• Objective criteria not applicable; reverse e-auction not applicable.
• Eligibility: no restriction to do business with Eskom or State-Owned Companies, no nationality on international sanctions list, no conflict of interest, not restricted by National Treasury, not on Tender Defaulters list, no 100% subcontracting of scope. JV/consortium must state joint and several liability.

Scope: Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors on an 'as and when' required basis for a period of 5 years.

• Designated sector: local content threshold of 70% for Pumps, Medium Voltage (MV) Motors and Associated Accessories.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration - Summary Schedule) are returnables.
• Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom's specifications; a line item for cataloguing must be quoted if required.
• Technical evaluation criteria detailed in the attached Technical Evaluation Strategy.
• Skills development: tenderers bear full cost of developing requisite skills; Eskom contributes no funding. Tenderers may approach SETAs for grants. Targets exclude Eskom employees and registered learners.

Skills development: tenderers bear full cost of developing requisite skills; Eskom contributes no funding. Tenderers may approach SETAs for grants, subsidies, and incentives. Skills development targets exclude Eskom employees and registered learners.

Quality requirements: Supplier Quality Management documents, Form A Tender & Contract Quality Requirements, and ISO 9001 standard requirements.

Pricing schedule must be submitted in PDF and Excel format.

• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value.
• Unconditional discounts considered for evaluation; conditional discounts not.
• Cataloguing line item must be quoted if required; Eskom pays for cataloguing.
• Tender response must be separated into components as per the Price Schedule; local procurement content is total spending minus imported component.

Pricing schedule must be submitted in PDF and Excel format.

• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value.
• Unconditional discounts considered for evaluation; conditional discounts apply only at payment.
• Eskom payment terms: contracts below R50 million (incl. VAT) paid within 30 days of undisputed invoice; above R50 million within 60 days.
• Eskom reserves the right to negotiate with preferred bidders if prices not market-related.
• Audited financial statements for previous 18 months (or last year) required; start-ups within last 12 months exempt but must provide statements once available.
• No performance security required.
• Cataloguing line item must be quoted if required; Eskom pays for cataloguing.

Mandatory: valid CSD registration (CSD number/report).

• COIDA certificate of good standing or proof of application (South African tenderers).
• B-BBEE status level certificate or sworn affidavit to claim preference points.
• Tax clearance: certified copy required for foreign tenderers with SA footprint not on CSD and local tenderers not providing SARS e-filing PIN; foreign suppliers with no SA footprint complete SBD 1 but no tax proof required.
• Tax Evaluation Questionnaire to determine if a company/CC/trust is a personal service provider for PAYE.
• Employment Equity compliance proof for designated employers (South African tenderers).
• Quality: Supplier Quality Management documents, Form A Tender & Contract Quality Requirements, ISO 9001 standard requirements.
• Health and Safety: Health and Safety plan/OHS manual addressing scope risks, baseline OHS risk assessment, valid letter of good standing, OHS policy signed by CEO compliant to OHS Act Section 7.
• Environmental requirements: not applicable.
• CIDB, CSDG, CPG: not applicable.
• NIPP: applicable only if foreign content is USD 5 million or more; winning bidder must sign NIPP obligation agreement with dtic before contract.

B-BBEE status level points for 90/10 system: Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

• Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited or sworn affidavit), proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability (where applicable), consolidated certificate for trusts/JV.
• Tenderer failing to provide documentation may only score out of 90 for price and 0 for specific goals.

Health and Safety requirements: COIDA certificate of good standing, Health and Safety plan/OHS manual addressing scope risks, baseline OHS risk assessment, valid letter of good standing, and OHS policy signed by CEO compliant to OHS Act Section 7.

Conditions of contract will be the NEC.

• Contractual requirements include SHEQ requirements and proof of CSD registration; assessed after evaluation and ranking.
• Failure to meet contractual requirements by stipulated deadlines may render the tenderer non-responsive and ineligible for award.
• Eskom payment terms: below R50 million paid within 30 days; above R50 million within 60 days of undisputed invoice.
• Eskom reserves the right to negotiate with preferred bidders if prices not market-related.
• Main contractors discouraged from subcontracting with subsidiaries; if done, must be declared.

Eskom's standard payment terms: contracts below R50 million paid within 30 days; above R50 million within 60 days. Eskom reserves the right to negotiate with preferred bidders if prices not market-related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Eligibility criteria: tenderers must meet eligibility criteria, not be under restriction to do business with Eskom or State-Owned Companies, not have nationality of a country on international sanctions list, not submit more than one tender (except where E-Tendering limit applies), JV/consortium must state joint and several liability, no conflict of interest, tenders must be signed by authorised persons, not restricted by National Treasury, not on Tender Defaulters list, not sub-contract 100% of Scope of Work.

Eskom Representative: Nancy Tshwenyane, Tel: 017 612 6427, Email: [email protected]. Clarification for Q&A directed to this email; closing date for Q&A is 14 August 2026.

Closing date: 19 March 2026.

Bidders must complete and sign Form A, acknowledging and accepting Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard. No other eligibility criteria are stated in the document.

Scope: Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors on an as-and-when-required basis for a period of 5 years.

Quality category: Bidders must select one of four quality categories (Category 1, 2, 3, or 4) and indicate whether a site assessment applies. Category 1 is marked as applicable in the form.

Post-award obligations: Contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes apply.

Quality requirements: Bidders must select a quality category (Category 1, 2, 3, or 4) and indicate whether a site assessment applies. Post-award conditions include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. Bidders must acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001.

Bidders must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 standard.

The document is the Eskom eTendering System Suppliers Help Manual, which explains how suppliers register and submit tender documents electronically. It does not contain the scope, quantities, or technical details of the gearbox refurbishment and supply tender.

Closing date: 21 August 2026 at 10:00 (from the tender record). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

For system problems with Tender Bulletin, eTendering or OpenText, contact the buyer responsible for the published tender. No specific contact names, phone numbers or addresses are provided in the document.

Submission is electronic only via the Eskom eTendering portal at https://eTendering.eskom.co.za. Bidders must register on the portal before access is granted; registration requires a valid CSD number and verification via OTP sent to the registered cellphone and email.

Upload documents under the correct category (technical, commercial, finance). Each file must not exceed 50MB and the total of all files must not exceed 900MB. Finalise the submission by clicking 'Finalize Submission' then 'Finalise and Close Submission'. After finalising, an email confirmation with a submission ID is sent; keep this email for future enquiries.

Bids are disqualified if submitted after the closing time. Ensure all required documents are uploaded before finalising.

No evaluation criteria are stated in the available document. The document only notes that closed tenders are sent directly to suppliers who meet selection and evaluation criteria, but no specific scoring or thresholds are provided.

The document is a user manual for the Eskom eTendering system, not the tender specification. It describes how to register, log in, upload and finalise tender submissions. No technical requirements for the refurbishment or supply of gearboxes and geared motors are provided.

A valid CSD number is required to access the eTendering system. Registration on the portal is mandatory. No other compliance requirements are stated in the available document.

No evaluation criteria are provided in the document. It only mentions that closed tenders are sent to suppliers who meet selection and evaluation criteria, but does not specify what those criteria are.

Refurbishment of gearboxes and geared motors and supply of new gearboxes and geared motors on an as-and-when required basis for 5 years, to be provided at Tutuka Power Station.

Engineering Contract Strategies is the source for the NEC3 TSC3 contract conditions: tel 011 803 3008, fax 086 539 1902, www.ecs.co.za. No SCM or technical contact details are stated.

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer with the tendered total of Prices exclusive of VAT, plus the Schedule of Deviations if any.
• Contract Data Part Two (C1.2b): completed by the bidder, including direct and subcontracted fee percentages, key people details with CVs, and the price list.
• Pricing Data (Part C2): completed price list for supply items.
• CIDB registration number must be stated on the offer form.

Disqualification risks:

• Omission or non-completion of any returnable document.
• Failure to sign the Form of Offer and Acceptance.
• Bids received after the closing time.

No scoring or weighting details are provided in the document. The only evaluation-related content is a list of risks for the refurbishment scope, including quality of workmanship, unexpected additional repairs, and performance of refurbished gearboxes. No minimum qualifying thresholds or preference point system are stated.

Scope:

• Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors, on an as-and-when required basis for 5 years.
• Work is to be performed at Tutuka Power Station.

Supply price list:

• 47 items of gearboxes and geared motors, each with a stock number, covering brands including David Brown, Flender, Hansen, Thyssenkrupp, Siemens, Bonfiglio, Lohmann/Stolterfoht, CEFILAC, and Dymot.
• Each item specifies type, ratio, speed, and power rating where applicable.

Refurbishment risks to be included in the Risk Register:

• Quality of workmanship.
• Unexpected additional repairs.
• Refurbished gearbox not meeting performance specifications.
• Personal injury from heavy lifting.
• Electrical hazard during motor disconnection.

Supply risks:

• Failure to meet delivery date.
• Gearbox damaged during transport.
• Missing compliance documentation (CoC, test certificates).

The Contract Data requires the bidder to provide details of key people, including name, job, responsibilities, qualifications, and experience, with CVs to be submitted. No specific minimum experience or qualification requirements are stated.

Pricing is under NEC3 TSC3 Option A. The price list includes items for supply of gearboxes and geared motors with descriptions, units, stock numbers, and rates. Items are priced as lump sums or rates multiplied by expected quantities. Lump sum items are not adjusted if quantities change; only compensation events change the Prices.

Pricing format:

• NEC3 TSC3 Option A priced contract with a price list.
• Items are priced either as lump sums or as rates multiplied by expected quantities.
• Lump sum items are not adjusted if quantities change; only compensation events change the Prices.
• The offered total of Prices is stated exclusive of VAT, with VAT at 15% added.

Payment terms:

• Assessment on completion of each order and delivery.
• Payment within 60 days.
• Interest on late payment at Standard Bank prime rate for Rand amounts.
• A tax invoice must be provided within one week of receiving a payment certificate; late invoices extend the payment period.
• Eskom's VAT number 4740101508 must appear on each invoice.

CIDB:

• Bidders must provide their CIDB registration number in the Form of Offer and Acceptance.

B-bbee:

• Bidders must submit a valid B-BBEE verification certificate.
• Any change in B-BBEE status must be notified to the Employer within 7 days, with an updated certificate within 30 days.
• A decrease in B-BBEE status may lead to renegotiation or termination.

Health and safety:

• Compliance with the Construction Regulations 2014 under the Occupational Health & Safety Act is required.
• The Employer may appoint the Contractor as Principal Contractor.

Environmental:

• Compliance with all applicable environmental laws and regulations is required.

Asbestos:

• Compliance with the Employer's Asbestos Standard 32-303 and applicable asbestos regulations is required.

Ethics:

• No coercive, collusive, corrupt, fraudulent, or obstructive actions are permitted; a breach may lead to termination.

The Contractor must take all reasonable precautions to maintain health and safety, may be appointed as Principal Contractor under the Construction Regulations 2014, and must comply with all applicable health and safety laws and regulations. Asbestos management provisions require the Employer to ensure ambient air conforms to prescribed standards, and the Contractor may stop work if asbestos is identified until the area is declared safe.

The Contractor must comply with all applicable environmental laws and regulations and ensure subcontractors and employees do the same.

Contract form:

• NEC3 Term Service Contract (TSC3) with main Option A (Priced contract with price list).
• Dispute resolution Option W1, with adjudication by ICE-SA and arbitration under the Association of Arbitrators (Southern Africa).
• Secondary options: X1 (Price adjustment for inflation), X2 (Changes in the law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), X20 (Key Performance Indicators), and additional conditions Z1 to Z14.

Key terms:

• Law of the contract: Republic of South Africa.
• Language: English.
• Period for reply: 2 days.
• Service period: 60 months.
• Starting date to be inserted at award.
• Termination per NEC3 TSC termination clauses.

Additional conditions:

• No cession, delegation or assignment without written consent.
• Joint ventures are jointly and severally liable.
• B-BBEE status changes must be notified within 7 days, with updated certificate within 30 days.
• Confidentiality obligations, including restrictions on taking images of the Affected Property.
• Health, safety and environmental compliance required.
• Tax invoice must be provided within one week of payment certificate.
• Compensation events must be notified within 8 weeks.
• Employer's liability for indirect or consequential loss limited to R0.00.
• Termination possible if business rescue order granted.
• Ethics provisions prohibit coercive, collusive, corrupt, fraudulent or obstructive actions.
• Insurance requirements per Insurance Tables A and B.
• Nuclear liability provisions apply (Koeberg).
• Asbestos management provisions apply.

No scoring or weighting details are provided. Quality of workmanship is listed as a risk for the refurbishment scope.

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Technical evaluation is 100% weighted, with a minimum qualifying threshold of 70%. Bidders are scored on a weighted scorecard across five criteria: company experience (40%), quality control measures (15%), local manufacturing content (15%), manufacturing lead time for a BTA500 gearbox (15%), and expected gearbox lifetime calculation (15%). Scoring per criterion: 5 = fully compliant, 4 = compliant with acceptable qualifications, 2 = non-compliant, 0 = totally deficient or non-responsive. Repairs must use OEM original parts, with proof of OEM approval supplied to Eskom. Acceptable technical risks include having refurbished or manufactured at least 5 gearboxes in the past year, 50% local component manufacturing, and a 7-month lead time for a BTA500 gearbox. Unacceptable risks include ISO 9001:2008 non-compliance, inadequate gearbox manufacturing experience, and inadequate tender returnables.

Scope covers supply of new gearboxes and geared motors and refurbishment of existing units for Tutuka Power Station. The supplier is responsible for the final scope of work, including strip-down and access, to ensure refurbishment meets standard. A guideline document (15ENG GEN-3074) provides recommended scope and inspection checks. Bidders must demonstrate ability to manufacture new gearboxes locally, import parts, or import complete units. Repairs must use OEM original parts with proof of approval.

Bidders must demonstrate their manufacturing approach: whether new gearboxes are manufactured locally, parts are imported, or complete units are imported. A weighted scorecard evaluates technical compliance. Repairs must use OEM original parts, with proof of OEM approval supplied to Eskom. The technical evaluation is 100% weighted, and bidders need a minimum 70% score to qualify.

Bidders must provide a list of gearboxes manufactured or repaired in the last year, including reference contact details, order numbers, scope executed, and delivery dates. Scoring: 10 or more gearboxes scores full marks, 5-9 scores 80%, 1-4 scores 40%, none scores zero. Acceptable risk: at least 5 gearboxes refurbished or manufactured in the past year. Inadequate gearbox manufacturing experience is an unacceptable risk.

ISO 9001 Quality Management Systems is a normative reference. Bidders must provide a previous approved and signed detailed Quality Control Plan (QCP) with intervention points for manufacturing or refurbishment of gearboxes. A sound and approved QCP scores full marks; an unsigned QCP or one without intervention points scores partial; no QCP scores zero. Non-compliance with ISO 9001:2008 or equivalent is an unacceptable technical risk.

ISO 9001 Quality Management Systems compliance is a normative reference. Non-compliance with ISO 9001:2008 or equivalent is an unacceptable technical risk. Bidders must provide a signed letter specifying the origin of gearbox components to verify local manufacturing content.

{"closingDate":"21 January 2025"}

Bidders must be able to enter into a Section 37(2) agreement with Eskom Holdings SOC Limited or its subsidiary. The signatory must have the requisite authority to sign on behalf of the contractor/supplier. No other eligibility criteria are stated in the provided document.

provisions of

the Act.

I undertake that ......................................................... [insert name of contractor/supplier]

shall strictly adhere to, and ensure that his/her employees adhere to, the provisions of the

Occupational Health and Safety Act, 1993 (Act ).

I have been provided with SHE specifications for project

The contractor/supplier must acknowledge being an employer in their own right with duties under the Occupational Health and Safety Act, and agree to ensure all work is performed and machinery/plant used in accordance with the Act. The contractor/supplier must strictly adhere to the Act and ensure employees do the same. The contractor/supplier must comply with the SHE specifications provided for the project/service, which constitute arrangements and procedures between the contractor/supplier and Eskom Holdings SOC Limited to ensure compliance with the Act as contemplated in section 37(2).

This agreement constitutes the sole agreement between the parties. No variation, modification, waiver, or consent to departure from its provisions shall have any force or effect unless confirmed in writing and signed by both parties, and shall be effective only in the specific instance and for the specific purpose and to the extent made or given. Each signatory warrants they have the requisite authority to sign.

The tender covers the refurbishment of gearboxes and geared motors, and the supply of new gearboxes and geared motors on an as-and-when-required basis for a period of 5 years.

Quality deliverables are scored per category, with each item marked as applicable (score 1) or not. Section A (ISO 9001 certification) scores 4 points if the certificate is valid, relevant to the scope, issued by an accredited body, and unexpired. Section B (evidence of QMS in operation) scores 5 points for documented roles, external provider controls, internal audit reports, certification audit reports not older than 12 months, and management review records. Section C (Contract Quality Plan) scores 1 point for a draft plan specific to the scope. Section D (Quality Control Plan) scores 1 point for a draft Inspection and Test Plan or QCP on similar work. Section E (additional requirements) scores 2 points for a completed and signed Form A and any other specified requirements.

Scope: Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors on an as-and-when-required basis for a period of 5 years. The tender is for Category 1 quality requirements. Bidders must provide a draft Contract Quality Plan and a draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work.

Bidders must complete and sign Form A. Additional requirements may be added as per the scope of work and specification.

ISO 9001 certification by an accredited body is required (Option 1). The certificate must be valid, relevant to the scope, and issued by an approved authority with international accreditation. Form A must be completed and signed.

Quality deliverables are evaluated per category. Section A (ISO 9001 certification) scores 4 points. Section B (evidence of QMS in operation) scores 5 points. Section C (Contract Quality Plan) scores 1 point. Section D (Quality Control Plan) scores 1 point. Section E (additional requirements) scores 2 points.

Bidders must hold a valid ISO 9001:2015 certificate from an accredited body, with the certificate scope covering the relevant products or services. The certification authority must be approved and have recognised international accreditation, and the certificate must not be expired.

Evaluation focuses on quality management evidence. Bidders must submit:

• A valid ISO 9001:2015 certificate.
• Documented evidence of the quality management system in operation.
• A draft Contract Quality Plan specific to the scope of work.
• A draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar previous work.
• A completed and signed Form A.

The scope covers refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors on an as-and-when-required basis for five years.

The supplier must deliver according to client specification and provide quality returnables per Cat 1.

The supplier must conform to QM58 – Supplier Quality Management Specification and ISO 9001:2015, plus Eskom documented procedures including control of non-conforming output products and services.

The supplier must conform to QM58 – Supplier Quality Management Specification and ISO 9001:2015 requirements, plus Eskom documented procedures including control of non-conforming output products and services.

Required quality evidence includes:

• Valid ISO 9001:2015 certification from an accredited body, with relevant scope.
• Organisation chart and responsibility matrix including quality function.
• Documented control of externally provided processes, products and services.
• Latest internal management system audit report with nonconformity and corrective action reports.
• Certification audit report not older than 12 months.
• Records of management review meetings.
• Draft Contract Quality Plan specific to the scope of work.
• Draft or example ITP/QCP from similar previous work.
• Completed and signed Form A.

Evaluation focuses on quality management evidence. Bidders must submit a valid ISO 9001:2015 certificate, documented QMS operation evidence, a draft Contract Quality Plan, and a draft or example ITP/QCP from similar work. Form A must be completed and signed.

Scope: Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors, on an 'as and when' required basis for a period of 5 years. Market research indicates no current suppliers; potential suppliers are the open market.

Closing date: 21 August 2026 at 10:00 (from tender record). The document mentions a validity period for sworn affidavits but no other dates. No briefings or site visits are stated.

Business unit: Tutuka Power Station. Buyer: Nancy Tshwenyane. No email, phone, or submission address is provided in this document.

Returnable documents: SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration-Summary Schedule) are required if applicable. Bidders must also submit the documents needed to claim preference points (see complianceRequirements). No other submission instructions are provided in this document.

Documents required to claim preference points: Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS affidavit; Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding breakdown; Certified ID copies of shareholder(s); Proof of Disability (where applicable); In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures), a consolidated B-BBEE status level verification certificate.

Specific goals: maximum 10 points for B-BBEE status under the 90/10 system. Points are added to price points and the total rounded to two decimal places. The contract is awarded to the highest scoring tenderer. Bidders failing to provide preference point documentation score only 1 point out of 90 for price and 0 out of 10 for specific goals. Objective criteria: inclusion is not mandatory but is a condition for contract award; failure to meet objective criteria may lead to the second-ranked bidder being recommended for award. Designated sectors: this commodity is a designated sector with a 70% local content threshold for pumps, medium voltage (MV) motors and associated accessories. CIDB: no compulsory CIDB training applies. NIPP: applicable only for contracts with imported content of USD 5 million or more; winning bidders must sign a NIPP obligation agreement with the dtic before signing the Eskom contract.

Scope: Refurbishment of gearboxes and geared motors, and supply of new gearboxes and geared motors, on an 'as and when' required basis for a period of 5 years. The commodity is a designated sector with a local content threshold of 70% for pumps, medium voltage (MV) motors and associated accessories. No quantities, service levels, or technical standards are specified in this document. Market research indicates no current suppliers; potential suppliers are the open market.

Skills development: bidders must propose how they will develop skills of unemployed candidates, targeting Eskom's core, scarce and critical skills. Proposed targets: 3 Mechanical Technician learners (National Diploma, 24 months on-the-job experiential exposure/training) and 2 Artisan learners (N3 or Trade Test Certificate equivalent), total 5 learners. Candidates must be from all provinces and representative of South Africa's population demographics. Training may involve the bidder's supply network and SETA-accredited training providers. These targets exclude Eskom employees and registered learners. Bidders bear the full cost of skills development; Eskom makes no financial contribution. Bidders may approach SETAs for grants, subsidies, and incentives, and SARS for tax rebates.

The tender response must separate local and imported components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

Pricing must be separated into local and imported components as per the Price Schedule included in the tender documents. Local procurement content is total spending minus the imported component. Eskom targets 100% local procurement content. No pricing format, bonds, guarantees, or payment terms are stated in this document.

B-BBEE: A valid B-BBEE certificate from a SANAS accredited verification agency, or a sworn affidavit (for Exempted Micro Enterprises with annual revenue R10 million or less, or Qualifying Small Enterprises with revenue R50 million or less that are at least 51% black owned), or a CIPS affidavit is required to claim preference points. Proof of ownership/shareholding (preferably CIPC documentation), certified ID copies of shareholders, proof of disability (where applicable), and a consolidated B-BBEE certificate for trusts, consortia, or joint ventures are also required. A valid B-BBEE certificate or sworn affidavit is a condition for contract award. Bidders with revenue above R50 million must submit a valid B-BBEE certificate. B-BBEE improvement plans: bidders at Level 4 must reach Level 3 by end of first contract year; bidders at Levels 5-8 or non-compliant must reach Level 4 by end of first year and improve one level each subsequent year. B-BBEE improvement or retention plans must be submitted within 30 days of contract signing. Local content: SBD 6.2 and Annex C are returnable. CIDB: No compulsory CIDB training applies. NIPP: Applicable only if imported content equals or exceeds USD 5 million; then a NIPP obligation agreement with the dtic is required before contract signing.

B-BBEE preference points (90/10 system): Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0. Bidders failing to provide preference point documentation are not disqualified but score only 1 point out of 90 for price and 0 out of 10 for specific goals. B-BBEE improvement or retention plans must be submitted within 30 days of contract signing. Bidders at Level 4 must reach Level 3 by end of first year; bidders at Levels 5-8 or non-compliant must reach Level 4 by end of first year and improve one level each subsequent year. A valid B-BBEE certificate or sworn affidavit is a condition for contract award. Exempted Micro Enterprises (revenue R10 million or less) may submit a sworn affidavit; Qualifying Small Enterprises (revenue R50 million or less) must comply with QSE scorecard elements unless at least 51% black owned, in which case a sworn affidavit is required; entities with revenue above R50 million must submit a valid B-BBEE certificate. Local procurement content target: 100%. Procurement from entities with at least 51% black ownership target: 20%. Bidders must submit proposals for jobs created and retained in South Africa. Sworn affidavits must meet validity requirements: deponent's name and ID number as per identity document, designation (director, owner, or member), enterprise name as per CIPC registration and business address, percentage of black ownership (including black female and designated groups), total revenue for the year under review and whether based on audited financial statements or management accounts, financial year end, B-BBEE status level, empowering supplier status, and the affidavit must be signed in the presence of a Commissioner of Oath who is not an employee or ex officio of the enterprise.

SDL&I penalty and performance security: Eskom will apply a penalty of 2.5% of the contract value for failure to meet SDL&I obligations. Eskom will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations; retained amounts are released only upon full fulfilment of those obligations. Reporting and monitoring: suppliers must submit quarterly SDL&I compliance reports using Eskom's Data Collection Template. Eskom reviews reports within 30 days and notifies suppliers in writing of any shortfall. Suppliers must implement corrective measures before the next reporting period, failing which retention clauses are invoked. An SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days of contract award.

The tender covers refurbishment of existing gearboxes and geared motors and supply of new units on an as-and-when-required basis for five years at Tutuka Power Station. The detailed list specifies each unit's location, type, ratio, speed, power, quantity, and estimated five-year refurbishment and new supply volumes.

Returnable documents — complete, sign and submit with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Eskom.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.

Bidders must be able to supply or refurbish gearboxes to the specified technical standards and within the required timelines. Bidders must comply with Eskom's tender conditions, including completing all required standard forms (e.g., SBD 1, SBD 4, SBD 6.1, SBD 9) as applicable. Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. Bidders must have the capacity to handle the estimated quantities over the 5-year period.

Scope: Refurbishment and supply of gearboxes and geared motors at Tutuka Power Station on an as-and-when-required basis for five years.

The attached list details each gearbox by location, component description, quantity, estimated refurbishment and new supply quantities over five years, stock number, and SAP description.

Key specifications include:

• ASH Disposal Plant: David Brown H-series B3-450 (4 units, 9 refurbishments, 4 new), Radicon worm CS8 (6 units, 6 refurbishments, 4 new), Radicon worm CS10 (6 units, 6 refurbishments, 4 new), CU700 (12 units, 7 refurbishments, 3 new), Flender KZA 200 (1 unit, 3 refurbishments, 1 new), CEFILAC cable reel (1 unit, 3 refurbishments, 1 new), reduction gearbox 30:1 (1 unit, 3 refurbishments, 1 new), Flender KZA 225 (2 units, 4 refurbishments, 1 new), Flender Redurex KZA 400 (7 units, 6 refurbishments, 4 new), Dymot geared winch (2 units, 4 refurbishments, 2 new), Stahl winch (1 unit, 3 refurbishments, 1 new), David Brown worm (2 units, 2 refurbishments), Lohmann/Stolterfoht GPW130 (3 units, 3 refurbishments, 1 new), David Brown H-series B3-280 (2 units, 5 refurbishments, 2 new), motor geared 60:1 (4 units, 3 refurbishments, 2 new), David Brown B3-250 (2 units, 5 refurbishments, 2 new), BF70-05 (2 units, 4 refurbishments, 2 new), AG43-12 (2 units, 4 refurbishments, 2 new), CEFILAC 30:1 (1 unit, 3 refurbishments, 1 new), motor geared 1.1kW (16 units, 8 refurbishments, 3 new), KZA 200 hollow shaft (1 unit, 0 refurbishments, 3 new), helical bevel gearmotor 28.2:1 (1 unit, 3 refurbishments, 1 new), gearbox with variator 30:1 (1 unit, 3 refurbishments, 1 new).
• Coal Stock Yard: David Brown BDA320 (2 units, 4 refurbishments, 1 new), BDA440 (12 units, 5 refurbishments, 2 new), BTA500 (8 units, 5 refurbishments, 3 new), BDA380 (5 units, 3 refurbishments, 0 new), BEW 65M (2 units, 2 refurbishments, 1 new), Hansen RDE43 (6 units, 4 refurbishments, 2 new), Thyssenkrupp AAKCV125 (4 units, 0 refurbishments), David Brown B35-80 (12 units, 3 refurbishments, 0 new), Thyssenkrupp bevel helical planetary (2 units, 6 refurbishments, 1 new), David Brown B2-SF200 (2 units, 6 refurbishments, 0 new), Hansen 36AN (2 units, 3 refurbishments, 0 new), Bonfiglioli HDO130 (3 units each left/right, 2 refurbishments each, 1 new each), Bonfiglioli HDO120/317 planetary (4 units, 4 refurbishments, 1 new).
• Terrance Coal Plant: David Brown B3-500 (2 units, 2 refurbishments, 1 new), B3-280 (6 units, 3 refurbishments, 1 new), B3-250 (8 units, 4 refurbishments, 1 new), H2-355 (6 units, 4 refurbishments, 2 new), Radicon CU/DU10 (6 units, 6 refurbishments, 2 new), CU/DU14 (12 units, 12 refurbishments, 4 new), CU/DU600 (26 units, 24 refurbishments, 4 new), 6SMB (6 units, 3 refurbishments, 1 new), KA77B/A (11 units, 8 refurbishments, 2 new).
• Dust Handling Plant: Radicon CU800 (6 units, 6 refurbishments, 3 new), BEW BTB320/171 (6 units, 5 refurbishments, 2 new), Siemens geared motor 15kW (6 units, 5 refurbishments, 2 new), Siemens geared motor 16/32kW (12 units, 7 refurbishments, 3 new), agitator 4:1 (2 units, 3 refurbishments, 1 new), G&C air heater drive (12 units, 16 refurbishments, 2 new), Nord bridge drive (6 units, 6 refurbishments, 1 new).
• Milling Plant: Weco speed reducers 20:1 (18 units each NDE and DE, 9 refurbishments each, 4 new each).

Vendors must ensure they work to the correct drawing revision number where applicable. Some gearboxes require LH and RH configurations, specific rotation directions, shaft sizes, and coupling types as detailed in the list.

No specific requirements found

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Bidders must submit the E-Tendering Training Acknowledgement Form (Annexure) fully completed and signed to Eskom before the prescribed deadline. The form confirms the bidder has completed self-training via the E-Tendering Noddy Guide, video, or clarification meeting and can operate the E-Tendering Solution. Failure to fully complete and submit the form within the prescribed period renders the bidder non-responsive and disqualified.

The E-Tendering Training Acknowledgement Form is a mandatory returnable. Non-submission or incomplete submission within the prescribed period results in disqualification from the procurement process.

E-Tenderers’ E-Tendering Document 240-9722574 Rev 1

Identifier

Training Acknowledgement

Effective Date August 2023

Form Review Date August 2026

Annexure NO.: ______

Acknowledgement form – e-tendering training

Enquiry no: [......................................................]

Business name/JV: _______________________________________________________

Contact Person: __________________________________________________________

Tel (landline): _________________________________________

Cellphone: ____________________________________________

E-mail address: ________________________________________

Acknowledgment: [Select and complete in full applicable paragraph below]

I _________________________________________ (Tenderer’s Name) acknowledge that I have undergone

self-training though the e- Tendering Noddy Guide or video or via a clarification meeting for me to understand.

I am satisfied with my self-training and confirm that I will be able to operate the E- Tendering Solution.

This document is a Mandatory returnable prior to for E-Tendering. Failure to FULLY complete the

form and submit it to Eskom within prescribe period will render the Tenderer non-responsive and will

be disqualified from the Procurement Process.

Authorized Signature: _____________________________________________________________

Designation: _____________________________________________________________________

Date: _________________________

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E-Tenderers E-Tendering Training Acknowledgement Form

Template ID: 240-9722574 (Rev 1) E-Tenderers’ E-Tendering Training Acknowledgement Form