Construction of sanitation facilities at jama senior primary school, eastern cape (sanitation 17 programme) – TMT-ECDOE-26/27-SAN17-CL2

The works comprise the construction of new ablution facilities at the existing school site. The contract is a State Contract under the Sanitation 17 Programme.

Site possession date: to be advised. Commencement of works: within 5 working days of taking possession. Practical completion: 18 weeks from commencement. No briefing session or site visit dates are stated.

Employer and Principal Agent: The Mvula Trust, 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Returnable documents: the fully priced Bill of Quantities, including the Health and Safety Bill with quantities inserted per item, must be submitted with the tender. The priced documents must be returned within 5 working days of the Letter of Appointment. Tenders remain valid for 20 weeks from the closing date. The contract is a Government Contract with no payment guarantee; the principal agent will arrange formal signing once the priced bill, security, insurances and waiver of lien are provided.

No evaluation criteria are stated in the document. Bidders must meet the insurance, security and contractual obligations described in the tender.

Works: construction of new ablution facilities at the existing school site. The contractor must provide a 4 x 3m site office with concrete floor, at least two windows, lockable, with tables and chairs for meetings, kept clean and removed at practical completion. A lockable container or structure with concrete or steel floor must be provided for material storage. The contractor must provide temporary works including roads, hoardings, dust screens, and services, and is responsible for obtaining permissions and paying costs. The contractor must exclude unauthorised persons from the site and provide notice boards. The principal agent may direct the order of work and require additional resources to meet the programme at the contractor's cost. Overtime costs are borne by the contractor unless authorised in writing by the principal agent. The contractor is responsible for any encroachment onto adjoining properties and remedial costs.

The contractor must produce a Method Statement when required by the Principal Agent, outlining construction methods and labour and plant resources. Approval by the Principal Agent does not relieve the contractor of responsibility for timely execution. The contractor must also record construction breaks and concrete pours on structural drawings, and submit three sets of as-built drawings within 14 days after practical completion.

The contractor must take delivery of, handle, store, use and fix all proprietary branded products in strict accordance with the manufacturer's instructions. All materials specified under trade names must be exactly as described; alternatives require the Architect's written approval before tender submission. The contractor must maintain site instruction books and daily record books, and provide weekly labour and plant records to the principal agent. The contractor must record construction breaks and concrete pours on structural drawings, and submit three sets of as-built drawings within 14 days after practical completion.

Tenderers must price each item in the Preliminaries Bill, allocating each priced item to categories F (fixed), V (variable in proportion to value), or T (proportionate to time) as per clause B10.3. Unpriced items are deemed to be provided free of charge and no claims for omissions will be entertained. The Bill includes a summary of subtotals for fixed, value-related and time-related items. The Health and Safety Bill must be priced item by item, not lumped, and included in the priced bill of quantities returnable with the tender.

Pricing: each item in the Preliminaries Bill must be priced individually and allocated to categories F (fixed), V (variable in proportion to value), or T (proportionate to time). Unpriced items are deemed to be provided free of charge and no claims for omissions will be entertained. The Bill includes a summary of subtotals for fixed, value-related and time-related items. Payment: materials and goods stored off site may be included in interim payments at the principal agent's discretion, subject to an approved bank guarantee. Prices submitted during progress do not imply acceptance unless confirmed in writing. Penalty for non-completion: R2,000.00 per calendar day, to a maximum of 10% of the contract amount. Contract works insurance: contract sum plus 10%, deductible not exceeding 5% per claim. SASRIA insurance: contract sum plus 20%. Public liability insurance: R5 million, deductible not exceeding 5% per claim. Waiver of lien is required.

The contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014, and must prepare a site-specific Health and Safety Plan and submit a Health and Safety File. The contractor must be registered for VAT. The contract is a State Contract; no payment guarantee is provided. The contractor must provide a waiver of lien. The contractor must provide contract works, SASRIA and public liability insurance as specified.

The Health and Safety Bill requires the contractor to price all individual items, including: preparation of site-specific Health and Safety Plan; submission of Health and Safety File; obligations under the OHS Act and Construction Regulations 2014; provision of full-time Health and Safety Officer; induction training; first aid boxes; temporary barrier fencing (1.8m high weld mesh with green netting, 300m); vehicle gate (2 no. 5.5 x 1.8m); pedestrian gate (2 no. 1.8 x 1.8m); personal protective equipment including reflective vests, hard hats, protective footwear, ear plugs, dust masks; medical examinations (baseline and exit); noise monitoring including noise zones and audiograms. Costs must include a Community Liaison Officer.

The contract is based on the JBCC Principal Building Agreement Series Edition 4.1, March 2005, with Preliminaries per JBCC Series 2000, May 2005, as amended. The contract is a Government Contract with no payment guarantee. The principal agent will arrange formal signing once the priced bill, security, insurances and waiver of lien are provided. Clause 9.1.1 is amended to cover claims from other parties for death, bodily injury, illness or property damage arising from the works. Water leakage into the building is classified as a latent defect unless proven to be a design defect or storm damage. The contractor must attend to defects progressively during the Defects Liability Period. Materials stored off site may be included in interim payments at the principal agent's discretion, subject to an approved bank guarantee. Prices submitted during progress do not imply acceptance unless confirmed in writing. Dispute resolution: mediation followed by litigation. The law applicable is that of the Republic of South Africa. Possession date to be advised; commencement within 5 working days; practical completion in 18 weeks; penalty R2,000 per calendar day up to 10% of contract amount. Insurances: contract works insurance for contract sum plus 10% with deductible not exceeding 5% per claim; SASRIA insurance for contract sum plus 20%; public liability insurance for R5 million with deductible not exceeding 5% per claim. Waiver of lien is required. One set of construction documents provided free. Bills of Quantities per Standard System of Measuring Building Work 7th Edition. Priced documents due 5 working days from Letter of Appointment. Contract value not adjusted using CPAP.