General cleaning and hygiene services for the department of agriculture – eight buildings in gauteng, limpopo and mpumalanga (36 months)

Closing date: 11 September 2026 at 11:00. Compulsory briefing meeting: 26 August 2026 at 11:00 at 20 Steve Biko Road, Agriculture Place Building, Arcadia, Pretoria. No latecomers will be allowed.

Technical enquiries: Mr. Richard Milubi, Tel: 012 319 7892, Email: [email protected]. Bid-related enquiries: Mr. F Maseli, Tel: (012) 312 8382, Email: [email protected].

Bids must be delivered in a sealed envelope to the Department of Agriculture, 20 Steve Biko Road, Agriculture Place, Arcadia, Pretoria, 0001, by 11:00 on 11 September 2026. The envelope must clearly state the bidder's name and address, the bid number, and the closing date; failure to do so disqualifies the bid. Bids must be submitted on the official forms provided, not retyped. Late bids will not be accepted. Required returnable documents include: SBD 1 (Invitation to Bid) with CSD reference number, SBD 4 (Bidder's Disclosure), SBD 5 (National Industrial Participation Programme), SBD 6.1 (Preference Points Claim), and proof of authority to sign (e.g., company resolution).

Bid document must be submitted in a sealed envelope stipulating the following information: Name and Address of the bidder, Bid number and closing date of bid. (Failure to comply will disqualify your proposal.)

The 80/20 preference point system applies (all applicable taxes included). Price is allocated a maximum of 80 points; specific goals are allocated 20 points. Points for specific goals are claimed on SBD 6.1 and must be supported by proof (e.g., ID, company registration, doctor's letter for disability). Failure to submit the correct SBD 6.1 form or to provide proof will result in no points for specific goals. A consortium or joint venture may claim points based on the percentage of contract value managed by members. A tenderer will not be awarded HDI points if it intends to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership.

The service provider will render general cleaning and hygiene services at eight (08) buildings in the Northern Region across Gauteng, Limpopo, and Mpumalanga provinces, for a period of thirty-six (36) months. Detailed specifications are not provided in the extracted text; refer to the terms of reference attached to the bid document.

Prices must include all applicable taxes. The successful bidder must furnish a performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract. Payment will be made within 30 days of invoice submission. If the bidder is a sole agent or sole supplier, they must indicate their market price after discount or their percentage net profit before tax.

Bidders must be registered on the Central Supplier Database (CSD) and provide the CSD number or SARS Tax Compliance Status PIN on SBD 1. Tax matters must be in order; a tax clearance certificate may be required. Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Bidders must complete and sign SBD 4 (Bidder's Disclosure) and SBD 5 (National Industrial Participation Programme).

The General Conditions of Contract (GCC) apply and may not be amended. Special Conditions of Contract (SCC) supplement the GCC; in case of conflict, SCC prevails. The contract will be in English and interpreted under South African law. The supplier must not assign obligations without prior written consent. Subcontracts must be notified in writing. Delays in performance may incur penalties calculated at the prime interest rate per day of delay. The purchaser may terminate for default, including corrupt or fraudulent practices, and may restrict the supplier from doing business with the public sector for up to 10 years. Disputes are first resolved by mutual consultation, then mediation, then court. The supplier's aggregate liability is limited to the total contract price, except for penalties or damages. The supplier must indemnify the purchaser against third-party patent claims.

Bidders must be registered on the Central Supplier Database (CSD) and provide the reference number on SBD 1. If a sole agent or sole supplier, indicate market price after discount or percentage net profit before tax. Bids must be submitted in a sealed envelope with the bidder's name and address, bid number, and closing date; failure to comply disqualifies the bid.

The applicable preference point system is the 80/20 system. Price is allocated 80 points; specific goals are allocated 20 points. Points for specific goals are claimed on SBD 6.1 and must be supported by proof. Failure to submit the correct SBD 6.1 form or to provide proof results in no points for specific goals. A consortium or joint venture may claim points based on the percentage of contract value managed by members. A tenderer will not be awarded HDI points if it intends to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership.