Cleaning services for mtf – 3 year tender in gauteng

{"closingDate":"14 SEPTEMBER 2026","closingTime":"12:00","briefingSession":"{"date":"27 August 2027","time":"11:00","venue":null,"is_compulsory":true}"}

Compulsory Briefing Session: 27 August 2026 @ 11:00 at 138 Lillian Ngoyi Street, Newtown, Johannesburg.

{"name":null,"email":null,"phone":null,"department":"s or creative hubs: The Market Theatre, The Market Theatre","address":"BER 2026"}

Bidders must submit a signed response in the prescribed format, including: 1. Cover letter with organisation name, address, telephone number, and representative's name. 2. Organisation background and lists of similar cleaning services. 3. Details of directors and shareholders. 4. Organogram of individuals involved with detailed résumés. 5. Detailed statement of approach and methodology. 6. Statement from independent auditor/accountant on financial standing and turnover over last 3 years. 7. Final offer value correctly carried over to the 'OFFER' page of SBD 1. 8. For joint ventures: items addressed by each member, agreement between parties, lead consultant appointed, BEE status based on profit-sharing ratio verified by independent auditors. Compulsory documents: 9. Original valid tax clearance pin certificate. 10. Original or certified copy of valid B-BBEE status level verification certificate. 11. Completed SBD1, SBD4, SBD 6.1, SBD8 and SBD9 forms. 12. Central supplier database report (CSD). Failure to comply will result in negative scoring for responsiveness or disqualification.

Bidders must be South African citizens or permanent residents. Mandatory documents include: original valid tax clearance PIN certificate, CSD registration report, completed SBD 1, SBD 4, SBD 6.1, SBD 8, and SBD 9 forms, B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs), valid COIDA certificate, and proof of compulsory briefing attendance. Bidders must provide a rates account or lease agreement (not older than 3 months) to score locality points. Company experience in cleaning services (with CIPC documents) and verified reference letters are required. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must comply with minimum wage rates per the bargaining council gazette. Failure to submit required documents may lead to disqualification or negative scoring for responsiveness.

supply chain management practices

H : SBD 9 - Certificate of independent bid determination

I : CSD Registration - Procedure on registration onto the central supplier

database

J : Pricing Schedule

ii

Request for proposal

Cleaning services

designations. Attach detailed résumé is of said individuals.

5. A detailed statement of the Bidder’s approach and methodology.
6. A statement from an independent auditor / accountant regarding the Bidder’s financial

standing to undertake this project, the Bidder’s turnover per annum over the last 3 years

and a statement of estimated turnover of current commitments.

7. Bidders must ensure that the final offer value is correctly carried over to the “OFFER”

page, of SBD 1. The value depicted on the offer page will be regarded as the

tendered amount. The “OFFER” page must be completed in full and signed.

Experience of the possible supervisor allocated to this 10

project

(Please provide a detailed CV of possible supervisor)

• 5 yrs or more – 10
• 3 to 4 yrs - 5
• Below 3 Yrs – 0

Methodology 10

(Please supply a detailed approach in implementing

high quality cleaning methods, staff uniform and

health & safety)

• Detailed and site-specific method statement - 10
• No Submission - 0

Total 100

The minimum qualifying score for functionality is 80 points. Bids that have achieved the

minimum qualification score for functionality will further be evaluated in terms of the

preference point system outlined below.

Functionality

5.1 Locality: Please supply rates account (not older than 3 months) / Lease agreement

of the business is operating from.

5.2 Company years of experience in cleaning services: Please provide a company profile

detailing years of experience in cleaning and CIPC Documents.

5.3 List of verified reference letters: Please supply a signed reference letter on a company

letterhead indicating cleaning services past 5 years.

5.4 Capacity: Provide CV and a certified copy of South African ID of staff members

5.5 Experience of the possible supervisor allocated to this project: (Please provide a

detailed CV of possible supervisor

5.6 Methodology: (Please supply a detailed approach in implementing high quality

cleaning methods, staff uniform and health & safety.

development of exceptional young theatre-makers, facilitators, actors, writers and directors,

and for creating innovative and relevant new plays. Lab students have the opportunity to

work and learn with some of the country’s most iconic theatre practitioners, while creating a

diverse range of work both individually and within an ensemble. With multiple local,

continental and global partners, The Market Lab strives to create enriching experiences that

contribute to the personal and artistic growth of each person who participates in our

programmes. Alumni have gone on to excel on stage and screen, or chosen to apply their

skills in several other industries, including publishing, radio, event management and

marketing. Many are playing leadership roles in arts institutions and other contexts, and

remain committed to working in the communities that nurtured their growth as young artists.

2.2 Project participants’ experience

Location 10

(Please supply rates account (not older than 3

months) / Lease agreement of the business is

operating from)

• Jhb – 10
• Gauteng – 5

Company Experience in cleaning services 20

(Please provide a company profile detailing years of

experience in cleaning and CIPC Documents)

• 10 Years or more - 20
• 8 to 9 Years - 15
• 5 to 7 Years – 10
• 3 to 4 Years - 5
• Below 3 Years – 0

Verified References Letters 25

(Please supply a signed reference letter on a company

letterhead indicating cleaning services past 5 years)

• 5 references and more – 25
• 4 references – 20
• 3 references - 15
• 2 references - 10
• 1 Reference – 5
• No Reference Letters - 0

Capacity 25

(Provide CV and a certified copy of South African ID of

staff members)

• 8 CV and 100% SA ID copy - 15
• No SA ID copy and CV - 0

The Market Photo Workshop (MPW) is a renowned photography school, project space and

gallery offering industry-competitive programmes to aspiring visual storytellers at affordable

rates. It prepares students for careers in:

• Photography
• Visual Culture
• Photojournalism
• Visual Storytelling

MPW’s Public Programmes engage professional photographers, educators, students and

the public, creating visual literacy, archiving historic moments and training the next

generation of storytellers. The Public Programmes seek to inform trends, practices, methods

and contemporary ways of working and thinking in South African photography practice. This

is achieved through exposure to a broad understanding of visual culture.

The Photo Workshop Gallery and Gallery 1989 are galleries that produce regular exhibitions

and publications.

of cleaners during the contract period of 3 years.

1.4 Period

The services will be provided for a 3-years period.

1.5 Pricing

The successful service provider will sign a Service Level Agreement (SLA) that details

the terms of the contract including, the scope of work to be delivered, pricing,

timeframes, and other relevant contractual obligations of both parties.

the required services, together with any other charges. Other charges should be

explained in detail.

The fees should be based on an estimated 40 to 50 hours per week.

The pricing schedule should clearly indicate the hours, and the hourly rate per bidders’

staff.

The Bidder must indicate all prices quoted inclusive of VAT (value added tax).

Prices quoted must be valid for at least 90 days from the closing date of the request for

proposal (RFP).

decrease in the cost of labour from the date of submission of the bid to the completion of

the contract. The Bidder must make allowance in rates or elsewhere in the tender for any

escalation in costs which may occur.

reception between 8:00 and 16:00 on

weekdays

• No responses will be accepted after the closing date and time.
• Responses may not be delivered by Telephone or email.
• Bidder pricing details shall remain valid up until 3 months.

2.11 Ownership of documents

• Prices offered shall be:

• in South African currency.
• be inclusive of value added tax.

• Offered prices shall be inclusive for the complete contract and shall detail prices for

individual components

• Prices offered shall be considered firm, unless otherwise stated.
• Bidder pricing details shall remain valid for a period of 90 days.
• The payment policy of MTF is 30 days from the date of receipt of invoice.

3.6 Disclosure of information

ANNEXURE C – SBD 3 – Pricing Schedule – Firm Prices (PURCHASES)

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices

(Including prices subject to rates of exchange variations)

valid tax clearance pin certificate

valid Tax Clearance Certificate will result in the invalidation of the bid

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

CSD Registration - Procedure on registration onto the central supplier

Csd number

Csd number must be provided

central supplier database

Central supplier database report (CSD)

Central supplier database (csd), a csd

9. Original valid tax clearance pin certificate.
10. Completed SBD1, SBD4, SBD 6.1, SBD8 and SBD9 forms – see attached.
11. Central supplier database report (CSD)
12. Valid COIDA certificate from the Department of Labour.

(Please supply rates account (not older than 3

months) / Lease agreement of the business is

(Please provide a company profile detailing years of

(Please supply a signed reference letter on a company

(Provide CV and a certified copy of South African ID of

• 8 CV and 100% SA ID copy - 15
• No SA ID copy and CV - 0

(Please provide a detailed CV of

(Please provide a detailed CV of possible supervisor)

(Please supply a detailed approach in implementing

minimum qualification score for functionality will further be evaluated in terms of the

5.1 Locality: Please supply rates account (not older than 3 months) / Lease agreement

5.2 Company years of experience in cleaning services: Please provide a company profile

5.3 List of verified reference letters: Please supply a signed reference letter on a company

5.4 Capacity: Provide CV and a certified copy of South African ID of staff members

5.5 Experience of the possible supervisor allocated to this project: (Please provide a

B-BBEE Details: pleted in full and signed.

8. Note for joint ventures

• The items above are to be addressed and completed by EACH member of the joint

venture.

• An agreement between all parties of the joint venture is to accompany the Bid

submission.

• A lead consultant is to be appointed and noted in the submission.
• BEE status is to be based on a profit-sharing ratio and is to be verified by

independent auditors if the tender is successful. This will be for the Bidders cost.

Compulsory Required documents

9. Original valid tax clearance pin certificate.
10. Original or certified copy of a valid B-BBEE status level verification certificate.
11. Completed SBD1, SBD4, SBD 6.1, SBD8 and SBD9 forms – see attached.
12. Central supplier database report (CSD)

Failure to comply with the requirements above will result in Bidders been

negatively scored for responsiveness or disqualified for non-compliance.

Request for proposal

Cleaning services

13. Companies whose rate is below the stipulated minimum wages per the bargaining

council and gazette in the government gazette no: 54075 on 3 February 2026 for

cleaners will be disqualified.

14. Valid COIDA certificate from the Department of Labour.
15. Compulsory Briefing Attendance

Assessment Criteria

Calculation of Functionality Points

Points for functionality will be calculated as follows:

Criteria Weighting

Location 10

(Please supply rates account (not older than 3

months) / Lease agreement of the business is

operating from)

• Jhb – 10
• Gauteng – 5

Company Experience in cleaning services 20

(Please provide a company profile detailing years of

experience in cleaning and CIPC Documents)

• 10 Years or more - 20
• 8 to 9 Years - 15
• 5 to 7 Years – 10
• 3 to 4 Years - 5
• Below 3 Years – 0

Verified Referen

1.1 Purpose of this document

The Market Theatre Foundation (MTF) wishes to appoint a service provider to provide

cleaning services for the MTF for a period not exceeding three years.

1.2 The Market Theatre Foundation

The Market Theatre Foundation: A Culturally Vibrant Space for Storytelling

The Market Theatre Foundation (MTF) is one of South Africa’s leading cultural institutions. It

includes four business units or creative hubs: The Market Theatre, The Market Theatre

• 3 Theatres Hooving, dusting, mopping floors, cleaning of cupboards
• 3 green rooms in kitchens, empty bins, washing dishes, cleaning of
• 4 Public Toilets chairs, cleaning of fridges, window cleaning of office
• Dressing Rooms doors and windows. Ad-hoc boardroom coffee station
• Foyers preparation
• Box Office
• Reception
• Pebbles
• Market Bar
• Gramadoelas

(Kitchen and Bar)

• Kippies

• 3 Boardrooms Hooving, dusting, mopping floors, cleaning of cupboards

• 5 Rehearsal in kitchens, empty bins, washing dishes, cleaning of

rooms chairs, cleaning of fridges, window cleaning of office

• Offices and open doors and windows. Ad-hoc boardroom coffee station

plan preparation

• Kitchens
• Bathrooms External Services

Cleaning of Skylights

• Public toilets

• Ramolao

• Classrooms Hooving, dusting, mopping floors, cleaning of cupboards

• Digital rooms in kitchens, empty bins, washing dishes, cleaning of

chairs, cleaning of fridges, window cleaning of office

• Library

doors and windows. Ad-hoc boardroom coffee station

• Gallery preperation
• Kitchen
• Open floors
• Amphitheatre
• Auditorium
• Toilets
• Dark room
• Studio
• Processing

room

• Printing room

• Offices in kitchens, empty bins, washing dishes, cleaning of

• Theatre chairs, cleaning of fridges,

• Public toilets

• Rehearsal rooms

• Kitchens

• Bathrooms

• Green rooms

• Dressing rooms

• Foyers

• Bar

• Parking

• Canteen

1.3.1 Staff compliment required

• Domestos, Handy Andy, Jik, Sunlight dish washer, Jeyes fluid, Pine gel, Furniture

polish, Florshine polish, Air freshner, Different types of cleaning cloths, Sponge scrub

(foam), Hand gloves, Brass.etc

1 General Information 3

1.1 Purpose of this documents 3

1.2 The Market Theatre 3

1.3 Overview of required services 3

1.4 Market Theatre environment 6

2 Proposal Requirements 8

2.1 References 8

2.2 Project participants'experience 8

2.3 Contract agreement 8

2.4 Compliance with conditions 8

2.5 Disclaimer 8

2.6 Contacts for further information 9

2.7 Price 10

2.8 Lodgement process 9

2.9 Confidentiality of responses and security of intellectual property 9

2.10 RFP submission 9

2.11 Ownership of documents 10

2.12 Discrepancies 10

2.13 Collusive practices 10

2.14 Anticipated schedule of events

3 Special conditions of Response/Contract 10

3.1 Details required 10

3.2 Addenda to response 11

3.3 Lingua franca 11

3.4 Discounts 11

3.5 Proposed prices 11

3.6 Disclosure of information 11

3.7 Implementation time frame 11

3.8 Rights reserved 11

3.9 Inquiries to be prior to closing date 11

4 Format of the Bid Response 12

5 Assessment Criteria 18

6 Glossary 15

7 Annexure 21

i

A : SBD 1 – Invitation to Bid and copy of the Advertisement

B : SBD 2 - Tax Clearance Certificate

C : SBD 3 – Pricing Schedule – Firm Prices (PURCHASES)

D : SBD 4 – Declaration of Interest

E : SBD 6.1 – Preference points claim form to the Preferential Procurement

Regulations 2022

F : SBD 7.2 – Contract Form - Rendering of services

G : SBD 8 - Declaration of bidder's past supply chain management practices

H : SBD 9 - Certificate of independent bid determination

I : CSD Registration - Procedure on registration onto the central supplier

database

J : Pricing Schedule

ii

additional liability flowing to the MTF. Any cost of such shall be deemed to be included in

the tender amount.

sealed envelope accompanied by a covering letter on the letterhead of the Bidder’s

organisation, duly signed by an authorised representative of the Bidder’s organisation.

2.9 Confidentiality of responses and security of intellectual property

implementation in order to meet the prescribed deadlines.

3.8 Rights reserved

• At its own discretion, the MTF reserves the right:
• not to accept any Bid resulting from responses to this RFP, in part or in total.
• to, at its own discretion, vary any of the requirements of the services to be delivered

during the course of negotiations with the preferred Bidder.

3.9 Inquiries to be prior to closing date

• No inquiries, whether in writing or otherwise, shall be made by Bidders following

the closing date for responses to the RFP. Breach of this condition may prejudice

consideration of the Bidder’s response.

• A Bidder shall not solicit support from, or in any form canvass any:
• employee of the MTF.
• any committees of the MTF.
• any consultant or contractor currently engaged by the MTF,

with respect to any matter pertaining to this RFP. Breach of this condition may prejudice

consideration of the Bidder’s Response.

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

• Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

*Delete if not applicable

Special conditions of response/contract: Bidders proposing alternatives must clearly explain each alternative and its advantages. Addenda to response should not include advertising brochures. All information supplied must be in English. Bidders shall set out any discounts and allowances. Prices offered shall be in South African currency, inclusive of VAT, firm, and valid for 90 days. MTF payment policy is 30 days from receipt of invoice. No Bidder shall disclose information about the acceptance of the response without prior written approval of MTF. MTF has committed to implementing the outsourcing of cleaning services by 1 December 2020-30 November 2023 (or as close as practicable). MTF reserves the right not to accept any bid, in part or total, and to vary requirements during negotiations. No inquiries shall be made after the closing date. Bidders shall not solicit support from MTF employees, committees, consultants, or contractors.

Bidders must provide at least three contactable written references from clients who received similar services over the immediate past 5 years. All candidates must be South African Citizens or Permanent Residents. Preference will be given to designated South African nationals. Bidders should submit details describing the relevant experience of their proposed staff and provide verification background checks. Bidders are required to comply with all terms and conditions set out in this RFP. Companies whose rate is below the stipulated minimum wages per the bargaining council and gazette in the government gazette no: 54075 on 3 February 2026 for cleaners will be disqualified. Valid COIDA certificate from the Department of Labour is required. Compulsory Briefing Attendance is required.

Functionality points are calculated as follows: Location (10 points) – JHB 10, Gauteng 5; Company Experience in cleaning services (20 points) – 10+ years 20, 8-9 years 15, 5-7 years 10, 3-4 years 5, below 3 years 0; Verified References Letters (25 points) – 5+ references 25, 4 references 20, 3 references 15, 2 references 10, 1 reference 5, no references 0; Capacity (25 points) – 8 CVs and 100% SA ID copies 15, no SA ID and CV 0; Experience of possible supervisor (10 points) – 5+ years 10, 3-4 years 5, below 3 years 0; Methodology (10 points) – detailed and site-specific method statement 10, no submission 0. Total 100. Minimum qualifying score for functionality is 80 points. Bids that achieve the minimum will be evaluated in terms of the preference point system: 80/20 Preference Points System for services valued up to R50 million, using the formula Ps = 80[1 – (Pt – Pmin)/Pmin].