Tractors and implements supply – EC government tender

Closing date: 14 September 2026 at 11:00. Documents available from: 21 August 2026. Bid validity: 60 days after closing date. No mandatory briefing or site visit mentioned.

Technical enquiries: Mr M. Ndabankulu, 082 868 1353, [email protected]. Administrative enquiries: Ms A. Jakavula, 040 602 5311, [email protected]. Submission address: Office 45, First Floor, Indwe Building, Bhisho, 5605. Fax: 086 540 1720.

Submit one sealed envelope clearly marked with project number SCMU8-26/27-0137 and description 'SUPPLY AND DELIVERY OF TRACTORS AND IMPLEMENTS'. Deliver to the tender box at DOA, Office 45, First Floor, Indwe Building, Bhisho, 5605. Closing time: 11:00 on 14 September 2026. Late bids are not accepted. Electronic, telegraphic, or facsimile bids are not accepted. Returnable forms (all must be completed, signed, and witnessed in black ink; missing any may disqualify): ECBD1 (Invitation to Bid), Pricing Schedule (detailed quotation with breakdown), ECBD4 (Bidder's Declaration), Certificate of Authority for Signatory (board resolution), Schedule of Work Carried Out, Equity Ownership Declaration, all SBD/ECBD forms, CK documents (company registration), Joint Venture Agreement or intention if applicable, supplier arrangement form if a general dealer, and references confirming previous similar deliveries. Use black ink only. No correction fluid. Changes must be lined through and initialled.

Two-stage evaluation. Stage 1 – Administrative Compliance: all returnable forms must be present and correctly completed. Stage 1 – Functionality (technical evaluation): scored out of 100 points with a minimum threshold of 70 points. Sub-criteria: Experience (50 points) – number of previous projects supplying cropping mechanisation machinery (6 projects = 50, 4 = 30, 2 = 10); Logistics (30 points) – own transport (30) or lease agreement (15); Locality (20 points) – operating business in Eastern Cape (20) or elsewhere in South Africa (10). Bidders scoring below 70 are eliminated. Stage 2 – Price and Specific Goals (only for bidders who passed Stage 1): Price (80 points) scored using PPPFA formula; Specific Goals (20 points) – EME or QSE at least 51% owned by Black people (5 points), located in Eastern Cape Province (2 points), EME or QSE at least 51% owned by Women (7 points), EME or QSE at least 51% owned by Youth up to 35 years (4 points), EME or QSE at least 51% owned by People with Disability (2 points). Verification documents required for each goal. Contract awarded to the bidder with the highest total points.

Scope: supply and delivery of new tractors and implements. Delivery point: Bisho Showgrounds, Bhisho, Eastern Cape. Quantities: 3 x 5-ton Tipper Trailer, 4 x 600L Crop Sprayer, 3 x 65 kW Tractor (4WD), 4 x 3-Tine Ripper, 6 x 18-disc Trailed Offset Disc Harrow, 2 x 4-Row Maize Planter, 2 x 2-Row Potato Planter (Implement 7), 1 x 2-Row Potato Planter (Implement 8), 2 x Potato Harvester, 2 x 2-Disc Ridger, 5 x 3-Furrow Mouldboard Plough. Detailed specifications for each implement are provided in the bid document; bidders must confirm compliance. Training: at least two operators per unit must be trained on-site; at least two technicians must be trained on daily maintenance. Number of training days to be stated. Spare parts: supplier must guarantee availability for at least five years from delivery. Delivery: within seven days after order is issued. Warranty: at least 12 months on all implements and tractor. Operator's manual and spare parts list required for each item.

Training: at least two operators and two technicians per unit must be trained on-site. Spare parts must be available for at least five years. The supplier must be financially sound and deliver within seven days of order. Payment after full delivery and acceptance.

Delivery costs must be quoted as a separate line item in the Pricing Schedule.

All prices must be firm and inclusive of VAT. VAT must be shown separately. Pricing format: detailed quotation in the Pricing Schedule (bill of quantities or schedule of rates). Delivery pricing must be a separate line item. Payment: after full delivery and acceptance according to specifications. No specific bid bond or guarantee mentioned, but standard conditions allow the employer to request securities, bonds, guarantees, policies, and certificates if needed.

CSD registration: bidders must be registered on the Central Supplier Database (CSD) before the closing date (www.csd.gov.za). LOGIS registration: bidders must be registered and active on LOGIS. Tax compliance: SARS tax clearance PIN required; tax status verified on CSD; hard copy tax clearance certificate not needed. Company registration: CK documents must be attached. Joint venture: if applicable, a signed Joint Venture Agreement or intention to form one must be submitted. No CIDB grading required (supply tender). B-BBEE: preference points claimed through specific goals (not general B-BBEE level); verification documents for each goal must be submitted. All SBD/ECBD forms must be completed, signed, and witnessed.