Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
07 Rochester Road Vincent East London, Eastern Cape 5201 - 07 Rochester Road Vincent East London, Eastern Cape 5201 - Eastern cape - 5201
Organization Type
GOVERNMENT
Published
26 Aug 2026
OCDS Reference
ocds-9t57fa-166975
The national lotteries commission seeks a catering service provider for a one-day heritage day celebration at its eastern cape office in east london on 23 september 2026. The service covers lunch for 19 delegates with a specified menu including three starches, four african meat varieties, two vegetables, two salads, beverages, and a vegetarian option. The single most consequential requirement is a valid certificate of acceptability for food premises issued by a local municipality within the eastern cape province, without which the bid will be disqualified.
Submission must be made via the E-Tender Portal only by 28 August 2026 at 11:00; email submissions are not accepted.
Valid Certificate of Acceptability (COA) for food premises from an Eastern Cape municipality is mandatory and disqualifying if absent.
CSD registration with SARS tax compliance (TCS PIN or CSD number) is required; foreign suppliers without a local entity are exempt.
Completed and signed mandatory forms: SBD 1, SBD 4, SBD 6.1, POPIA Consent Form, and NLC Pricing Schedule/Quotation.
B-BBEE Certificate or Sworn Affidavit must be submitted to claim specific-goal points (Black, Women, Youth, Disability ownership).
Provider must supply own cutlery, crockery, tablecloths, cups, serviettes, and remove all waste after service.
Service delivery date is fixed for 23 September 2026 at 07 Rochester Road, Vincent, East London; no services may be rendered before an official Purchase Order is received.
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Date & Time
Friday, 28 August 2026 - 11:00
Venue
null
Categories
Request for Quotation
07 Rochester Road Vincent East London, Eastern Cape 5201 - 07 Rochester Road Vincent East London, Eastern Cape 5201 - Eastern cape - 5201
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: HACCP Certification, ISO 22000 (Food Safety Management)
AI Document Analysis Stages
Important Dates
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)26 Aug
2026
Tender Published
Tender was published
28 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf
The National Lotteries Commission seeks a catering service provider for a Heritage Day celebration at its Eastern Cape office in East London on 23 September 2026. The event requires lunch for 19 delegates with specific traditional African menu items including multiple starches, four meat varieties, vegetables, salads, and beverages.
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Median Estimate
R 1 990 405
Range
Based on 9 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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RFQ Issue Date: 26 August 2026. Closing Date and Time: 28 August 2026 @ 11:00 (South African Standard Time). Event Date (service delivery): 23 September 2026. RFQ Validity Period: 60 days from closing date. No compulsory briefing or site visit stated.
Contact Information
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)SCM Enquiries: [email protected]. SCM Telephone: 012 432 1302. General NLC Telephone: 012 432 1308. Submission address: E-Tender Portal only.
Submission Guidelines
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Submission channel: E-Tender Portal only. Email submissions will not be considered. Closing date and time: 28 August 2026 at 11:00 (South African Standard Time). Late and incomplete submissions will not be accepted. Returnable documents (all must be completed, signed and submitted with the quotation): SBD 1 (Invitation to Bid); SBD 4 (Bidder's Disclosure); SBD 6.1 (Preference Points Claim Form); NLC Pricing Schedule/Quotation; Original signed POPIA Consent Form; B-BBEE Certificate or Sworn Affidavit; Full CSD Report with SARS Tax Compliance Status; Certificate of Acceptability (COA) for food premises from a local municipality within Eastern Cape Province; Proof of authority to sign (e.g., company resolution). Bidders may be requested to submit certified hard copies of qualifications, membership certificates, COIDA within 3 working days of request. RFQ validity period: 60 days from closing date.
Returnable Documents
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Documents to submit: Signed SBD 1 (Invitation to Bid); Signed SBD 4 (Bidder's Disclosure); Signed SBD 6.1 (Preference Points Claim Form); NLC Pricing Schedule/Quotation; Original signed POPIA Consent Form; B-BBEE Certificate or Sworn Affidavit; Full CSD Report with SARS Tax Compliance Status; Certificate of Acceptability (COA) for food premises from Eastern Cape municipality; Proof of authority to sign (e.g., company resolution). Bidders may be requested to submit certified hard copies of qualifications, membership certificates, COIDA within 3 working days of request.
Evaluation Criteria
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Five-stage evaluation. Stage 1: RFQ Closing Date and Submission Instructions (28 August 2026 @ 11:00, E-Tender Portal only). Stage 2: Administrative Compliance — Signed SBD 1, SBD 6.1; POPIA consent form; B-BBEE certificate/affidavit; Full CSD report with tax compliance status; CSD registration. Stage 3: Mandatory Requirements — Fully completed SBD 4; Complete and signed NLC Pricing Schedule; Valid COA from Eastern Cape municipality. Stage 4: Price and Specific Goals (80/20 preference point system per PPR 2022). Price: 80 points using formula Ps = 80(1 - (Pt-Pmin)/Pmin) for bids R30,000 to R50 million inclusive of all taxes. Specific Goals (20 points): Black Ownership (8 pts: 100%=8, 51-99%=4, <51%=0); Women Ownership (4 pts: 100%=4, 30-99%=2, <30%=0); Youth Ownership (4 pts: 100%=4, 30-99%=2, <30%=0); Disability Ownership (4 pts: 20%+=4, 10-20%=2, <10%=0). Evidence: CIPC report/IDs, B-BBEE certificate/affidavit, doctor's letter and CSD report. Stage 5: Due Diligence, Contract and Award — material risk evaluation, negotiation for best and final offers.
Technical Specifications
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Event: NLC Heritage Day Celebration — Eastern Cape Office. Date required: 23 September 2026. Lunch time: 12:00 pm. Venue: 07 Rochester Road, Vincent, East London, Eastern Cape 5201. Number of delegates: 19. Menu: Starch — 3 items (Rice, Dumpling, Pap); Meat — African variety, 4 meats (Mala-Mogodu, Hard Body chicken, Chicken feet, Lamb Stew); Vegetables — 2 items (Beetroot & Spinach/Morogo without cream); Salads — 2 items (Chakalaka & Potato salad); Beverages — 100% fruit juice and fizzy drinks (17 pax, cans, 1 drink per person); Special diet — Vegetarian dish required. Service requirements: Provider must bring own cutlery, plates, tablecloths, cups, and serviettes; deliver food on time; print and bring specification daily; use refuse bags and remove waste after service. Duration: One day service after receipt of appointment letter and purchase order. Reporting to NLC.
Financial Requirements
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Pricing evaluated on 80/20 system: 80 points for price, 20 for specific goals. Price formula: Ps = 80(1 - (Pt-Pmin)/Pmin) for bids R30,000 to R50 million inclusive of all taxes. Complete and signed pricing schedule/quotation (NLC Pricing Schedule) mandatory. Prices must be inclusive of all applicable taxes. TCS PIN or CSD number required for tax compliance verification. No services/goods before official Purchase Order received. RFQ validity: 60 days from closing date.
Compliance Requirements
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)CSD registration mandatory (www.csd.gov.za); provide CSD registration number and attach CSD Summary report. Tax matters must be compliant (SARS TCS PIN or CSD number). B-BBEE Certificate or Sworn Affidavit required for preference points. Certificate of Acceptability (COA) for food premises from local municipality within Eastern Cape Province mandatory. SBD 1, SBD 4, SBD 6.1, POPIA Consent Form, NLC Pricing Schedule must be completed and signed. Proof of authority to sign (company resolution). COIDA registration and good standing may be requested. Foreign suppliers with no local registered entity exempt from CSD registration.
B-BBEE Requirements
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)B-BBEE is evaluated under Specific Goals (20 points total) in the 80/20 preference point system. Points awarded for: Black Ownership (8 points), Women Ownership (4 points), Youth Ownership (4 points), Disability Ownership (4 points). B-BBEE Certificate or Sworn Affidavit required as evidence. Commission supports B-BBEE as essential ingredient of business, requiring private sector commitment in ownership, skills transfer, employment equity, and procurement practices (SMME Development). B-BBEE Status Level Verification Certificate/Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
Health & Safety
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdfCertificate of Acceptability (COA) for food premises from local municipality within Eastern Cape Province required. Bidder warrants all employees covered under Compensation for Occupational Injuries and Diseases Act (COIDA); cover must remain in force for duration of adjudication and/or agreement. Commission may request proof of registration and good standing with Compensation Fund.
Contractual Terms
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdfNo services/goods before official Purchase Order. RFQ validity: 60 days from closing date. Due diligence on preferred bidder(s) as material risk evaluation. Negotiation stage for improvement in price, delivery, or content without disadvantaging other tenderers. Best and final offers may be requested. Commission reserves right to reject bid or take action if declarations false. False declarations may lead to disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, criminal prosecution. Confidentiality: document contains confidential information; no part may be used, copied, or disclosed without written permission. All copyright and IP vest with Commission. News/press releases require Commission consent. Precedence: RFQ stipulations take precedence over attached documents; PPPFA applies where RFQ is silent. Language: Bids in English. Gender-neutral interpretation. Headings for reference only.
Special Conditions
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Confidentiality: Document contains confidential information; no part may be used, copied, or disclosed without written permission. All copyright and IP vest with Commission. News/press releases require Commission consent. Precedence: RFQ stipulations take precedence over attached documents; PPPFA applies where RFQ is silent. Language: Bids in English. Gender-neutral interpretation. Headings for reference only. Occupational Injuries and Diseases Act: Bidder warrants all employees covered by COIDA; Commission may request proof of registration and good standing. POPIA: Personal information processed per POPIA and Commission Data Privacy Policy; bidder consents by signing. Communication: Enquiries to [email protected]; responses may be shared with other bidders; no canvassing between closing and award; collusion leads to disqualification and restriction. Supplier Performance: Regular reviews against deliverables; annual review for contracts >1 year, completion review for <1 year; ad-hoc reviews for non-performance; formal remedial letters with timeframes; escalation for non-adherence; joint reviews available.
Requirements
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdf (RFQ)Administrative Compliance (Stage 2): Signed standard bidding documents (SBD 1, SBD 6.1); Original signed POPIA consent form; B-BBEE Certificate or Sworn Affidavit; Full CSD Report with SARS Tax Compliance Status; Registered on Central Supplier Database (CSD). Mandatory Requirements (Stage 3): Fully completed SBD 4; Complete and signed pricing schedule/quotation (NLC Pricing Schedule); Valid Certificate of Acceptability (COA) for food premises from local municipality within Eastern Cape Province. Suppliers must register on CSD at www.csd.gov.za and provide CSD registration number. Tax matters must be compliant. Late and incomplete submissions will not be accepted. No services to be rendered before official Purchase Order received.
Section
Source: HERITAGE DAY CATERING EASTERN CAPE OFFICE.pdfEvaluation follows 5 stages: Stage 1 - RFQ Closing Date and Submission Instructions (28 August 2026 @ 11:00, E-Tender Portal only, email submissions not considered). Stage 2 - Administrative Compliance (SBD forms, POPIA consent, B-BBEE certificate/affidavit, CSD report). Stage 3 - Mandatory Requirements (SBD 4, pricing schedule, COA certificate). Stage 4 - Price and Specific Goals (80/20 preference point system per PPR 2022). Price: 80 points using formula Ps = 80(1 - (Pt-Pmin)/Pmin) for bids R30,000 to R50 million. Specific Goals: 20 points maximum allocated as: Black Ownership (8 pts: 100%=8, 51-99%=4, <51%=0); Women Ownership (4 pts: 100%=4, 30-99%=2, <30%=0); Youth Ownership (4 pts: 100%=4, 30-99%=2, <30%=0); Disability Ownership (4 pts: 20%+=4, 10-20%=2, <10%=0). Evidence required: CIPC report/IDs, B-BBEE certificate/affidavit, doctor's letter and CSD report. Stage 5 - Due Diligence, Contract and Award (material risk evaluation, negotiation for best and final offers).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Act 40 of 2000
Relevant where meat products, meat handling or abattoir certification may apply.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
26 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
012-423-1414[email protected]www.nlcsa.org.zaBlock D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
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