Prequalification of contractors: sanitation facilities & water infrastructure (limpopo) — CIDB 7 gb, two-phase EOI

Compulsory online tender briefing: 2 September 2026 at 11h00 via Microsoft Teams (link: EOI.LP.WSI.2026: Compulsory Briefing Session Link). Attendance proven by stating company name, email, contact number, and attendee name in Teams chat. Closing date for bidder queries: 15 September 2026 at 12h00 (email to [email protected], one consolidated email encouraged). Query responses issued: 16 September 2026 at 16h30. Deadline to request tender submission link: 17 September 2026 at 16h30. Tender closing: 18 September 2026 at 23h55. Tenders opened the day after closing.

Procurement & Tender Officer: Katelgo Leshokgoto, email [email protected]. Employer: Development Bank of Southern Africa Limited, 1258 Lever Road, Headway Hill, Midrand, Gauteng 1685, tel (011) 313 3911. Technical enquiries: refer to E1.1 (contact details to be provided at briefing or via procurement officer). All written queries to [email protected]. Addenda for mandatory brief issued to attendee email addresses.

Submission method: Online via Microsoft OneDrive. Bidders must request a tender submission link by 17 September 2026 at 16h30, sent to [email protected]. Only bidders who request the link will receive it. Submissions must be uploaded as compressed or zipped folders (not loose files) in the prescribed structure and naming convention. Once uploaded, documents cannot be edited or deleted. A confirmation email is issued as proof of upload. Closing date and time: 18 September 2026 at 23h55 (Telkom time). Late submissions are not accepted. Telegraphic, telephonic, telex, facsimile, and e-mailed offers are not accepted. All returnable documents listed in Part E2 must be completed, signed, and submitted. Documents with correction fluid are deemed non-responsive. The original tender document must not be taken apart or altered. Attachments and supporting documents must be compiled in a separate file and indexed per the Returnables Checklist. Returnables not marked applicable need not be completed. Attendance at the compulsory online briefing is a pre-qualifier; proof of attendance via MS Teams chat (company name, email, contact number, attendee name) is required. Failure to attend disqualifies the bidder. Addenda for mandatory briefs are issued only to attendees' email addresses.

Three-stage evaluation: Stage 1 – Responsiveness (pre-qualifiers and mandatory compliance). Stage 2 – Functional Evaluation (minimum 70 out of 100 points required). Stage 3 – Risk Analysis and Other Objective Criteria (PPR2022). Stage 1 pre-qualifiers: compulsory tender briefing attendance; completed Declaration of Default and Termination; Site Foremen with minimum 6 years' built-environment experience and relevant qualification; full-time CHSO (SACPCMP registered) with minimum 3 years' experience; each CV accompanied by signed letter of consent, detailed work-experience breakdown, and role description. Clarification responses required within 48 hours for: adherence to Standard Conditions of Tender (no deviations); returnable documents completed and signed; CSD registration summary report; SARS tax pin; SANAS B-BBEE certificate or affidavit (consolidated for JV/consortium); UIF registration certificate; valid CIDB 7 GB or higher grading. Stage 2 functionality criteria and weights: Experience of Tenderer (35 points) – at least 2 general building infrastructure projects completed in last 5 years as main contractor or subcontractor; appointment letters and final completion certificates required; scoring thresholds for Grade 7: 0 (no/inadequate info), 15 (≥3 projects ≥R20m each), 25 (≥3 projects ≥R40m each), 35 (≥3 projects ≥R60m each). Quality of Work (30 points) – Quality Management System outline and implementation methodology (5 points); reference letters for quality (10 points) and for time/budget completion (15 points) from client/PM/principal agent/contract lead on letterhead with specified details. Project Site Capacitation Methodology (15 points) – detailed method statements covering construction programming & scheduling, site establishment (plant/equipment, barricading), deployment of management and construction teams, social facilitation, subcontracting & SMME procurement, local labour recruitment, health & safety compliance. Health & Safety (10 points) – preliminary H&S plan, company organogram, H&S file index aligned to Annexure A Baseline H&S Specification; scoring by alignment bands: 0 (<50%), 3 (51–69%), 5 (70–89%), 10 (>90%). Financial Capability (10 points) – certified proof of access to external credit from FSP-registered institution (own funds not accepted) and/or building-supply retail credit; scoring: 0 (<R3m), 3 (≤R5m), 5 (≤R8m), 10 (≤R10m). Stage 3 objective criteria: tax compliance at award; CSD compliance; no misrepresentation; not on Register of Tender Defaulters; completed Enterprise Questionnaire with no conflicts; no fraud/corruption convictions; no prior termination for non-performance; financial health ratios may be assessed; price reasonableness per CIDB Inform Practice Note #5; PEP and Procure Check; professional registration verification; 48-hour documentary evidence on request; authenticity checks; adherence to Additional Conditions of Tender; subcontracting adherence; resource availability (not committed to other projects <85% complete). Additional Conditions of Tender: one award per RFP (DBSA may amend); successful bidder withdraws other bids; award based on value for money, risk allocation, risk profile; cumulative order book limits (R120m for Level 7); max 5 active awards with outstanding value >10%; JV awards counted pro-rata; unrealistic prices disqualified; DBSA may negotiate; partial award possible; unpriced items trigger clarification without amendment. Additional Conditions of Contract (Phase 2): min 30% subcontracting to SMMEs (if requested); subcontractors from project province, approved by DBSA; locality priority ward/village → local municipality → district → province; SMMEs preferably CIDB-registered; CIDB Skills Development and Indirect Targeting standards apply; compliance with Construction H&S Specification and Baseline Risk Assessment; 10% performance/construction guarantee letter of intent from SA bank or registered insurer; public liability insurance ≥R5m per claim/event from registered insurer; valid COIDA, professional liability/indemnity insurance; adherence to tender conditions; entity legal structure changes strike bidder off shortlist; DBSA may add conditions; fraudulent documents lead to immediate removal; written non-performance notice excludes until remedied.

Scope: Prequalification of contractors for new sanitation facilities and water infrastructure in Limpopo Province (client: Limpopo Department of Education). Two-phase procurement: Phase 1 Expression of Interest (this document); Phase 2 Request for Price issued to shortlisted bidders with pricing data, bill of quantities, agreement, contract data, specifications. Indicative Scope of Work in Part E3: Project Background (E3.1), Detailed Scope of Work (E3.2), Indicative drawings including layout and selected sections (E3.3). Contract Participation Goals in Part E4: Empowerment Impact Assessment (E4.1), Employer's Targets (E4.2), Contractor's Submission Requirements (E4.3). Site information in Part E5. Applicable standards: JBCC Principal Building Agreement Edition 4.1 (March 2005) with DBSA addendum (prevails over Preliminaries); SANS 1200 Standardized Specifications for Civil Engineering Construction; SABS 0400-1990 Code of Practice for National Building Regulations; Occupational Health and Safety Act No 85 (latest edition); Safety, Health, Environmental and Quality Policy for Construction and Maintenance Programmes; CIDB Standard for Uniformity in Engineering and Construction Works Contracts (Gazette 42622, 8 August 2019) and SANS 10845-4; CIDB B.U.I.L.D Programme (Gazette 36760) and Indirect Targeting for Enterprise Development (Gazette February 2013) apply in Phase 2. Local content: SBD6.2 not applicable to this tender, but Annexure C (fully populated and costed) must be readily available for conditional appointment and contract. Minimum CIDB grading: 7 GB or higher. Professional services: N/A. Key personnel required at EOI stage: Site Foremen (min 6 years' built-environment experience, relevant qualification) and full-time Construction Health & Safety Officer (CHSO, SACPCMP registered, min 3 years' experience). Each CV must have signed letter of consent, detailed experience breakdown, and role description.

Project Site Capacitation Methodology evaluated in Stage 2 (15 points). Bidder must provide detailed method statements covering: (a) Construction Programming & Scheduling; (b) Site Establishment – Plant and Equipment; (c) Site Establishment – Barricading; (d) Deployment of Management Team; (e) Deployment of Construction Teams; (f) Social Facilitation; (g) Sub-Contracting and SMME Procurement; (h) Local Labour Recruitment; (i) Health and Safety Compliance. Scoring: 0 (failed to cover all topics); 3 (poor – severely lacks detail or omits topics); 5 (satisfactory – sufficient detail across all topics with basic mitigating measures); 10 (good – detailed response across all topics, identifies risks and mitigating measures, sufficient detail to determine capacitation time); 15 (excellent – highly comprehensive, detailed responses for each topic, identifies risks and mitigating measures, gives confidence in rapid site capacitation with fully defined processes).

Experience of Tenderer (35 points): at least 2 infrastructure projects (General Building) completed within last 5 years as main contractor or subcontractor. Appointment letters and final completion certificates required (Performance Certificate for FIDIC, Completion + Defects Certificate for NEC, Certificate of Completion for GCC). Scoring for Grade 7: 0 (no/inadequate info); 15 (≥3 projects ≥R20m each); 25 (≥3 projects ≥R40m each); 35 (≥3 projects ≥R60m each). Bidder cannot be scored above its CIDB registration level. Key personnel: Site Foremen (min 6 years' built-environment experience, relevant qualification); full-time CHSO (SACPCMP registered, min 3 years' experience). Each CV must include signed letter of consent confirming availability, detailed work-experience breakdown, and role description.

Quality Management System evaluated in Stage 2 (5 points): bidder must provide outline of QMS and methodology for implementation and control; certification is an added bonus. Quality of Work references (10 points) and Project Completion references (15 points) require formal reference letters on client/PM/principal agent/contract lead letterhead, signed by authorised individual, with employer/client name, project name, appointment date, completion date, project value at completion, performance detail on quality/time/budget, and full contact details of signee. Preference for references on same projects submitted under Experience criterion.

No pricing schedule or bill of quantities in EOI phase. Phase 2 RFP will contain pricing data, bill of quantities, and pricing instructions. At contract award: 10% performance/construction guarantee letter of intent from SA bank or registered insurer; public liability insurance ≥R5m per claim/event; adherence to pricing instructions mandatory (non-compliance = non-compliant offer); unpriced items trigger clarification without amendment; DBSA may negotiate for value for money; price reasonableness assessed against market average and DBSA QS estimate (CIDB Inform Practice Note #5); unrealistic prices disqualified. Financial capability at EOI: proof of access to external credit (FSP-registered institution or building-supply retail credit) R3m–R10m for 0–10 points. Financial health ratios (receivables/payables turnover, liquidity, solvency) may be assessed at award.

No bid bond or guarantee required at EOI stage. Financial capability evaluated via access to external credit: certified proof of credit from FSP-registered financial institution (own funds not accepted) and/or building-supply retail credit; minimum R3m for any score, up to R10m for maximum 10 points. At contract award (Phase 2): performance/construction guarantee letter of intent for 10% of contract sum from SA bank (Banks Act 1990) or registered insurer (Short-Term Insurance Act 1998). Public liability insurance ≥R5 000 000 per claim/event, no limit on number or cumulative claims, from registered insurer (Short-Term or Long-Term Insurance Act); must be same insurer as guarantee letter or another registered insurer. Valid COIDA registration, professional liability/indemnity insurance for all disciplines. Financial health may be assessed (receivables/payables turnover, liquidity, solvency). Price reasonableness tested against market average and DBSA QS estimate (CIDB Inform Practice Note #5). Unrealistic prices disqualified. Pricing instructions in Phase 2 must be followed; unpriced items trigger clarification without amendment. DBSA may negotiate for value for money. Payment terms not specified in EOI document.

Mandatory: CSD registration (summary report within 48 hours if requested); valid SARS tax compliance pin (or printed TCS); CIDB contractor grading 7 GB or higher (valid and active); SANAS-accredited B-BBEE certificate or sworn affidavit (EME/QSE); consolidated B-BBEE certificate for JV/consortium/partnership; UIF registration certificate; COIDA (Workmen's Compensation) registration; Enterprise Questionnaire completed; Certificate of Acquaintance with Tender Document; Certificate of Authority for Signatory (board resolution/power of attorney); Joint Venture/Consortium Disclosure Form with signed JV agreement (if applicable); Record of Addenda to Tender Document; Declaration of Non-Performance and Termination; Bidder's Disclosure (SBD4); Service Provider Code of Conduct; RFP Declaration Form; Registration Certificates/Agreements/Identity Documents; Financial Standing/Bank Rating; SBD6.1 B-BBEE Status Level Certificate; SBD6.2 Local Production and Content (Annexure C ready but not submitted at EOI); Subcontracting Schedule (if applicable). Foreign suppliers must complete questionnaire (Part B:3). No restrictions on doing business with employer; not on Register of Tender Defaulters; no conflict of interest. Attendance at compulsory briefing is a pre-qualifier. All returnable documents must be completed, signed, and submitted; documents with correction fluid are non-responsive. Language of communication: English.

Health & Safety evaluated in Stage 2 (10 points): bidder must submit proposed project H&S organogram, preliminary H&S plan, and H&S file index demonstrating alignment with Annexure A – Baseline H&S Specification. Scoring by alignment: 0 (no submission), 3 (<50%), 5 (51–69%), 7 (70–89%), 10 (>90%). At contract award: compliance with Construction H&S Specification and Baseline Risk Assessment mandatory; full compliance with OHS Act, regulations, standards, and statutory requirements; adequate funds and resources for H&S must be allocated within tendered price. Key personnel at EOI: full-time CHSO (SACPCMP registered) with minimum 3 years' experience; Site Foremen with minimum 6 years' built-environment experience and relevant qualification. CIDB B.U.I.L.D Programme and Indirect Targeting standards apply in Phase 2.

Environmental requirements not explicitly detailed in EOI document. Applicable standards referenced: Occupational Health and Safety Act No 85 (latest edition); Safety, Health, Environmental and Quality Policy for Construction and Maintenance Programmes; SANS 1200; SABS 0400-1990. Detailed environmental specifications likely in Phase 2 Scope of Work (Part E3) and contract conditions.

Contract form: JBCC Principal Building Agreement Edition 4.1 (March 2005) with DBSA addendum (addendum prevails over Preliminaries). Phase 2 contract conditions include: min 30% subcontracting to SMMEs (if requested); subcontractors from project province, DBSA-approved; locality priority ward/village → local municipality → district → province; SMMEs preferably CIDB-registered; CIDB Skills Development and Indirect Targeting standards apply; compliance with Construction H&S Specification and Baseline Risk Assessment; 10% performance/construction guarantee letter of intent from SA bank or registered insurer; public liability insurance ≥R5m per claim/event from registered insurer; valid COIDA, professional liability/indemnity insurance; adherence to tender conditions; entity legal structure changes strike bidder off shortlist; DBSA may add conditions; fraudulent documents lead to immediate removal; written non-performance notice excludes until remedied. Award conditions: one bidder per RFP (DBSA may amend); successful bidder withdraws other bids; award based on value for money, risk allocation, risk profile; cumulative order book limit R120m for Level 7; max 5 active awards with outstanding value >10%; JV awards counted pro-rata; unrealistic prices disqualified; DBSA may negotiate; partial award possible; unpriced items trigger clarification without amendment.

See main evaluationCriteria section for complete three-stage evaluation. Additional detail: Stage 1 pre-qualifiers are pass/fail. Stage 2 minimum total 70/100, no minimum per criterion. Stage 3 objective criteria include checks on tax, CSD, misrepresentation, defaulters register, Enterprise Questionnaire, fraud convictions, prior terminations, financial health, price reasonableness, PEP/Procure Check, professional registration verification, 48-hour documentary evidence, authenticity verification, Additional Conditions adherence, subcontracting adherence, resource availability. Additional Conditions of Tender: one award per RFP, withdrawal of other bids, value-for-money/risk-based award, order book limits (R120m Level 7), max 5 active awards >10% outstanding, JV pro-rata counting, unrealistic price disqualification, negotiation right, partial award right, unpriced item clarification. Additional Conditions of Contract: 30% SMME subcontracting, local subcontractors, CIDB standards, H&S compliance, 10% guarantee, R5m public liability, COIDA/professional insurance, entity stability, fraud removal, non-performance exclusion.