Tourism and destination marketing services (bergrivier municipality, until 30 june 2027)

No site meeting or briefing session is specified in the document. If any compulsory briefing or site meeting is held, bidders who do not attend or arrive late will be disqualified.

Technical enquiries: Mr. Jongi Mfutwana, tel. (022) 913 6000, email [email protected]. Enquiries regarding bid procedures and completion of bid documents: Mr. Coellin Julius, tel. (022) 913 6000, email [email protected]. Documents are available free on the Bergrivier Municipality website (www.bergmun.org.za) or as a hard copy at a non-refundable fee of R70.00 from Mr. Coellin Julius.

Bids must be submitted in sealed envelopes clearly marked with the tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, by 12:00 on 16 September 2026. Bids addressed to any municipal official in a personal capacity will be disqualified. The municipality is not liable for bids not placed in the tender box by courier companies. Late, incomplete, faxed, or emailed bids will not be accepted; proof of dispatch is not proof of receipt. Bids must be submitted on the provided bid documentation, with all figures and signatures in original format. Bids must remain valid for 120 days after the closing date.

Returnable forms (all must be completed, signed, and attached):

• Authority to Sign a Bid, with a certified copy of the resolution authorising the signatory (for companies/CCs).
• MBD 4 (Declaration of Interest): discloses any connection to state employees or evaluators.
• MBD 6.1 (Preference Points Claim): claims preference points under the PPPFA 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD 10 (Certificate of Payment of Municipal Accounts): declares municipal account numbers and confirms no arrears.
• OHSA form with a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity.
• Pricing Schedule, completed and signed.
• Form of Offer, completed and signed.
• Declaration by Tenderer.
• Valid Tax Compliance Status (TCS) Pin and CSD registration number.
• Originally certified B-BBEE Certificate or originally certified B-BBEE Sworn Affidavit.
• For joint ventures: Certificate of Authority for Joint Ventures, with a copy of the Joint Venture Agreement showing percentage contributions.

Required forms: Authority to Sign a Bid (with certified resolution), Tax Compliance Status Pin, MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), certified B-BBEE Certificate or sworn affidavit, MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing from Compensation Commissioner, Form of Indemnity, Pricing Schedule, Form of Offer, Declaration by Tenderer.

Bids are evaluated under the Council's Supply Chain Management Policy using the 80/20 preference point system. Points: 80 for price, 10 for specific participation goals, 10 for B-BBEE. Specific goals points: Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2 (for below R50 million). Bid price must be VAT inclusive. Failure to submit a B-BBEE certificate or sworn affidavit results in 0 points for B-BBEE but does not render the bid non-responsive. Bidders must complete the Preference Point Claim form in full to qualify for preference points.

The service provider will render tourism functions and implement destination marketing services from the date of appointment until 30 June 2027, as set out in the specifications. The document does not provide further detail on the scope, deliverables, quantities, or service levels in the extracted text.

Variation orders: the contractor may be instructed to deliver goods or render services where changes do not vary more than 15% of the total contract value. For measurable quantities, the contractor may be asked to reduce unit prices, provided there is no price escalation.

Goods and services must conform to the standards in the bidding documents and specifications. The supplier's premises must be open for inspection by the purchaser at all reasonable hours. Non-compliant supplies or services may be rejected, with costs of inspection borne by the supplier if non-compliant.

Pricing schedule must be completed and signed. All prices must be quoted in South African currency and inclusive of VAT. For contracts exceeding R1 million, the bidder must be registered for VAT. The municipality's VAT registration number is 4000 846 172. No contract will be concluded with a bidder whose tax matters are not in order, or whose municipal rates and services charges are in arrears. Bidders indebted to the municipality may be required to sign an agreement for deductions from payments until the debt is settled. The tenderer must declare all municipal account numbers in the Bergrivier area for which the enterprise or its proprietors/directors are responsible.

Bidders must be registered on National Treasury's Central Supplier Database (CSD). A valid Tax Compliance Status (TCS) Pin and CSD registration number must be submitted with the bid; failure to do so may invalidate the bid. An originally certified B-BBEE Certificate or originally certified B-BBEE Sworn Affidavit must be submitted; failure results in 0 points for B-BBEE but not disqualification. A valid Letter of Good Standing from the Compensation Commissioner is required. No CIDB grading is required. Bidders must complete and sign the required MBD forms (see submission guidelines).

Bidders must complete and sign the OHSA (Occupational Health and Safety) form and submit a valid Letter of Good Standing from the Compensation Commissioner.

The General Conditions of Contract apply. Key terms: performance security may be required within 30 days of award; inspections and tests; warranty of 12 months after delivery or 18 months after shipment; payment within 30 days of invoice; penalties for delay; termination for default; force majeure; settlement of disputes via mediation and courts; limitation of liability; governing law South African; taxes and duties; no assignment without consent.

Tenders must be valid and binding for 120 days after closing date. Bids must be submitted in sealed envelopes marked with the tender number and placed in the tender box at Municipal Offices, 13 Kerk Street, Piketberg by 12:00 on 16 September 2026. Bids addressed to municipal officials in personal capacity will be disqualified. The municipality is not liable for bids not placed in the tender box by courier companies. Late, incomplete, faxed, or emailed bids are not accepted. The council is not obliged to accept the lowest or any quotation.