Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Limpopo - Department of Community Safety and Transport ManagementLocation
Limpopo
Closing Date
25 Sept 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
CNR Church and Bodenstein Street - Polokwane - Polokwane - 0700
Organization Type
GOVERNMENT
Published
31 Aug 2026
OCDS Reference
ocds-9t57fa-167620
The department of community safety and transport management in limpopo requires general cleaning and hygiene services for its head office across two buildings (phamoko and paul kruger) over a 36-month period. The service covers 27 cleaners and 2 supervisors, with detailed pricing schedules for labour, quarterly deep cleaning, personal protective equipment for 29 personnel, monthly cleaning chemicals and consumables, once-off installation of 145 hygiene dispensers, and replacement rates for damaged equipment. The most consequential requirement is the comprehensive pricing schedule (annexure a) that demands monthly labour rates broken down by salary, admin costs and profit, plus quantified supply quantities for every cost category, all excluding VAT with year 2 and year 3 labour costs excluded from the bid price.
Closing date and time: 25 September 2026 at 11:00 (submission method and address not stated in provided document).
Personnel complement: 27 cleaners and 2 supervisors (29 total) must be provided for the full 36-month contract.
Labour pricing structure: Monthly cost per cleaner and per supervisor must be quoted with a breakdown of salary, administrative costs and profit; only Year 1 labour costs are included in the bid price.
Quarterly deep cleaning: Deep cleaning of floor carpets and upholstery required for both Phamoko Building and Paul Kruger Building each quarter.
Personal protective equipment: Specified annual quantities per person for 29 personnel including 4 two-piece work suits/overalls, 3 safety shoes/boots, 1 gumboots, 6 pairs sweat absorbent socks, 1 rain suit/coat, 4 sweat absorbent T-shirts, 2 cricket hats, 8 household gloves, 1 gloves for external use, and 1 goggles.
Monthly cleaning materials: Fixed monthly quantities for 20 chemical and consumable items (e.g., 2 × 25L toilet stain remover, 45 × 100ml aerosol refills, 75 × 300ml auto janitor refills, 50 bales of 2-ply toilet paper, 100 seat sanitizer refills, 30 black refuse bags, 10 green refuse bags, 30 urinary mats).
Once-off equipment installation: Supply and install 73 seat sanitizer dispensers, 45 sanitary bag dispensers, and 27 auto janitor dispensers.
Replacement rates: Unit prices for 9 equipment types (seat sanitizer dispenser, auto janitor dispenser, touch-free soap dispenser, paper towel machine, sanitary bag dispenser, toilet brush, aerosol dispenser, toilet paper holder, SHE-bin) for Years 1–3.
Pricing schedule: Completed Annexure A (Excel) with all six cost categories plus VAT; total bidding price excludes Year 2 and Year 3 labour costs.
Date & Time
Friday, 25 September 2026 - 11:00
Venue
CNR Church and Bodenstein Street. Fifth floor: Boardroom 5-62
Briefing session will be held at department of transport and community safety (head office) cnr church and bodenstein street. Fifth floor: boardroom 5-62
Request for Bid(Open-Tender)
31 Aug
2026
Tender Published
Tender was published
25 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Bid Document for PUDP 818 Head Office.pdf
Median Estimate
R 5 625 283
Range
Based on 17 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
CNR Church and Bodenstein Street - Polokwane - Polokwane - 0700
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Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
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Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Bid Document for PUDP 818 Head Office.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Important Dates
Source: Bid Document for PUDP 818 Head Office.pdf (unknown)Closing date and time: 25 September 2026 at 11:00. No other dates (briefing, site visit, clarification deadline) are stated in the available information.
Technical Specifications
Source: Bid Document for PUDP 818 Head Office.pdf (unknown)General cleaning and hygiene services for a period of 36 months at the Department of Community Safety and Transport Management head office in Limpopo.
Compliance Requirements
Source: Bid Document for PUDP 818 Head Office.pdf (unknown)Insufficient searchable text - AI extraction recommended
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A - Head Office.xlsx
To download these documents and access AI-powered analysis, visit the main tender page.
Contact Person
Makwela MD
Phone
015-295-1267
[email protected]
Address
40 Church St, Polokwane Central, Polokwane, 0727, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
31 Aug 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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Key Personnel
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Description
Source: Annexure A - Head Office.xlsx (unknown)General cleaning and hygiene services for the Department of Community Safety and Transport Management head office (Phamoko Building and Paul Kruger Building) for a 36-month period. Service covers 27 cleaners and 2 supervisors, quarterly deep cleaning and supplies, annual PPE provision for 29 personnel, monthly cleaning chemicals and consumables, once-off installation of 73 seat sanitizer dispensers, 45 sanitary bag dispensers, and 27 auto janitor dispensers, plus replacement rates for nine equipment types.
Technical Specifications
Source: Annexure A - Head Office.xlsx (unknown)Scope: General cleaning and hygiene services for the Department of Community Safety and Transport Management head office over 36 months.
Buildings: Two buildings — Phamoko Building and Paul Kruger Building.
Personnel: 27 cleaners and 2 supervisors (29 personnel total).
Labour pricing: Bidders must quote monthly cost per cleaner and per supervisor, broken down into salary, admin costs, and profit. Total monthly personnel cost (excl. VAT) is calculated automatically.
Quarterly supplies and services (both buildings):
Personal protective clothing and equipment (for 29 personnel):
Cleaning materials/chemicals (monthly quantities):
Once-off installation of equipment:
Replacement rates for damaged equipment (unit price per item, years 1–3):
Summary of costs: The bid price comprises six cost categories (labour/admin/profit, quarterly supplies, PPE, cleaning materials, once-off equipment, replacement rates) plus VAT. The total bidding price excludes labour costs for Year 2 and Year 3 (labour rates for those years are not captured in this schedule).
Financial Requirements
Source: Annexure A - Head Office.xlsx (unknown)Pricing format: Completed Annexure A pricing schedule (Excel) with monthly rates for labour (salary, admin, profit per cleaner/supervisor), quarterly supply/service rates, annual PPE rates, monthly cleaning material rates, once-off equipment installation prices, and unit replacement rates for damaged equipment. All amounts exclude VAT; VAT is added in the summary. The total bidding price excludes Year 2 and Year 3 labour costs (only Year 1 labour is priced in this schedule). No bond, guarantee, or insurance amounts are specified in this document.
Compliance Requirements
Source: Annexure A - Head Office.xlsx (unknown)No specific requirements found
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Data conflicts
None detected
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