Protocol and diplomatic practice training for 18 sansa employees — south african public universities only

Closing date: 09 September 2026. Closing time: 14:00. No compulsory briefing session or site visit mentioned in the document.

Quotations and bid enquiries: Itumeleng Ntsoane, email [email protected]. General SCM enquiries: [email protected]. POPI/PAIA enquiries: [email protected]. SANSA physical address: Farm No 502JQ, Hartebeesthoek, District Krugersdorp (GPS 25°53'15.5"S 27°42'31.0"E), PO Box 484, Silverton, 0127.

Submission method: email quotations to Itumeleng Ntsoane at [email protected]. The onus is on the tenderer to ensure complete email documents are received by SANSA by the closing date and time (09 September 2026 at 14:00). All pages of the quotation must be signed by the authorised person. Any alterations to the tender document other than filling in the tenderer's details and tender price will result in automatic disqualification. Returnable documents: Facilitator's ID copy, CV/profile, qualifications, course overview, and manual sample must be attached to the standard bidding documents. SBD 4 (Declaration of Interest) must be completed and signed. Proof of specific goals (CSD Report, CIPC registration, ID copies, share certificates/register if applicable, B-BBEE certificate/sworn affidavit) must be submitted to claim preference points. CSD Registration Summary Report with compliant tax status must be submitted. Offer validity: 30 days from bid closing date.

Two-stage evaluation. Stage 1: mandatory scope compliance — bids failing all requirements disqualified. Stage 2: 80/20 preference points (80 price, 20 specific goals). Specific goals: 51% black owned (10 pts), 40% black women owned (6 pts), 51% black owned with black youth (4 pts). Total 20 points. Evidence required per goal: CSD Report, CIPC registration, ID copies, share certificates/register (if applicable), B-BBEE certificate/sworn affidavit. Missing evidence = zero points. Bid value ≤ R1 million triggers 80/20 system. Eligibility: bidder must be a South African public university; must be registered on CSD with compliant tax status; facilitator must be a South African citizen by naturalisation with relevant training certificates, qualifications, and substantial practical experience in protocol and diplomatic relations within the South African context; facilitator's ID copy, CV/profile, qualifications, course overview, and training manual sample must be attached. All pages of the quotation must be signed by the authorised person. Quotation must reflect a cost breakdown inclusive of VAT. Offer must be valid for 30 days from closing date.

Scope: Protocol and Diplomatic Practice training for 18 SANSA employees. Training provider must be a South African public university only. Facilitator requirements: relevant training certificates, substantial years of practical experience in protocol and diplomatic relations within the South African context, must be a South African by naturalisation. Training duration: two days. Venue: SANSA Space Operations facilities, Farm No 502JQ, Hartebeesthoek. Attendees must receive certificates of completion. Course content modules: (a) Introduction to Protocol; (b) Foundations of Diplomatic Practice; (c) Principles of Protocol; (d) Diplomatic Etiquette and Intercultural Communication; (e) Official Visits and High-Level Engagements; (f) Ceremonial and Event Protocol; (g) Protocol Documentation and Correspondence; (h) Protocol in Multilateral Organizations; (i) Contemporary Protocol Challenges; (j) Protocol in Government and Corporate Settings. Service provider must commit to post-support where and when required by SANSA.

Facilitator must have relevant training certificates and substantial years of practical experience in protocol and diplomatic relations within the South African context. Facilitator must be a South African by naturalisation. Facilitator's ID copy, CV/profile, qualifications, course overview, and manual sample must be attached to the bid.

Single line item: Protocol and Diplomatic Practice training (quantity 1). Pricing instructions: bidder must price all items; rates include all costs with no unspecified costs; prices inclusive of VAT (15%); payment based on deliverables (proven progress); payment only on invoices provided; offer valid 30 days from closing date. Total contract amount shown excluding VAT, VAT at 15%, and total including VAT.

Pricing format: single line item for Protocol and Diplomatic Practice training (quantity 1). Rates must include all costs with no unspecified costs. Prices quoted must be inclusive of VAT (15%). Payment terms: payment based on deliverables (proven progress) for services rendered; payment only on basis of invoices provided. Offer validity: 30 days from bid closing date. No bond, guarantee, or insurance requirements stated. This RFQ is part of the Supplier Development Programme (SDP); recommended bidder must sign SDP agreement for shorter payment periods for Black Owned EMEs and QSEs.

Mandatory: CSD Registration Summary Report with compliant tax status. If not submitted, bidder will be requested in writing to submit within 3 working days; failure to submit by the 3rd working day results in rejection. B-BBEE: specific goals points claimed via equity ownership (51% black owned, 40% black women owned, 51% black owned with black youth) with supporting evidence (CSD Report, CIPC registration, ID copies, share certificates/register if applicable, B-BBEE certificate/sworn affidavit). Fronting is a criminal offence under the B-BBEE Act. SBD 4 (Declaration of Interest) must be completed and signed. Bidder must confirm having read and agreed to the General Conditions of Contract (GCC) available at http://www.treasury.gov.za/divisions/ocpo/sc/generalconditions/. Disqualification triggers: incomplete/incorrect bid document, non-compliance with specification, late submission, not registered on CSD, non-compliant tax status, any alteration to tender document beyond filling in details and price.

Specific goals under 80/20 system: 51% black owned (10 points), 40% black women owned (6 points), 51% black owned with black youth (4 points). Total 20 points. Percentage owned refers to ownership by persons actively involved in and exercising control over the enterprise. Fronting is a criminal offence under the B-BBEE Act. Evidence required: CSD Report, CIPC registration, ID copies, share certificates/register (if applicable), B-BBEE certificate/sworn affidavit. Failure to submit all applicable evidence = zero points. RFQ part of Supplier Development Programme (SDP); recommended bidder signs SDP agreement for shorter payment periods for Black Owned EMEs and QSEs.

Contract terms: SANSA reserves the right to review service rendering at agreed intervals and may terminate for non-performance, replacing with the next highest scoring bidder. Bidder confirms having read and agreed to the General Conditions of Contract (GCC) available at http://www.treasury.gov.za/divisions/ocpo/sc/generalconditions/. Disqualification conditions: incomplete/incorrect bid document, non-compliance with specification, late submission, supplier not registered on CSD, supplier with non-compliant tax status. Emailed submissions accepted; onus on tenderer to ensure complete receipt by SANSA by due date and time. Any alterations to the tender document other than filling in tenderer's details and tender price result in automatic disqualification. SDP agreement required for recommended bidder for shorter payment periods for Black Owned EMEs and QSEs.

Quotations returned to Itumeleng Ntsoane: [email protected]. Service provider commits to post-support as required by SANSA. Contract not awarded unless supplier registered on CSD with compliant tax status (summary report submitted with proposal). RFQ part of Supplier Development Programme (SDP); recommended bidder signs SDP agreement for shorter payment periods for Black Owned EMEs and QSEs. SANSA offices: Farm No 502JQ, Hartebeesthoek, District Krugersdorp (GPS 25°53'15.5"S 27°42'31.0"E), PO Box 484, Silverton, 0127.

Eligibility: CSD Registration Summary Report with compliant tax status mandatory. Missing documents requested in writing with 3 working days to submit; failure by day 3 results in rejection. Supporting documentation: proof of specific goals for preference points; quotation with cost breakdown, prices inclusive of VAT; all pages signed by authorised person. SANSA reserves right to invite bidders to present proposals, visit premises, or contact references during evaluation.

Bid submissions and enquiries: Itumeleng Ntsoane, [email protected]. General SCM/tender enquiries: [email protected]. POPI/PAIA enquiries: [email protected].