Provision of electronic web-based performance management systems – hantam municipality tender (northern cape)

Tender documents available from 11 September 2026. Closing date and time are not stated in the provided text.

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Submit a sealed tender, clearly marked with the tender number and title. Tenders must be submitted on the official documentation provided by the municipality; late, incomplete, unsigned, pencil-written, faxed, or emailed bids will be rejected. Bidders must be registered on the Central Supplier Database (CSD) and attach proof of registration. Certified copies of ID documents of all shareholders/owners/partners must be submitted. If the business leases a building, the lease agreement must accompany the tender. Certified copies of IDs of all shareholders/owners/partners are required. Bidders must not be in arrears with municipal rates or service charges for more than three months. Price must be valid for at least 120 days, firm, and inclusive of VAT. Tenders will be evaluated under the 80/20 Preference Point System and the Municipal Finance Management Act. The municipality may withdraw, re-advertise, reject, or accept part of any tender, and does not bind itself to accept the lowest or highest-scoring bid. All projects under this tender may not materialize. Bidders must have prior knowledge and experience of providing these services and provide references. Bidders must not have been convicted of fraud, corruption, or any criminal offense, or have had strike, premature termination, or unsuccessful completion of government contracts in the past five years. Bidders must not be persons in the service of the state. Local Production and Content is not applicable. Tender documents are available free of charge from the municipal website or e-tender portal.

Evaluation uses the 80/20 Preference Point System. Points for locality: suppliers within Hantam Municipality score 5 points; suppliers within Northern Cape but outside Hantam score 4 points. Bidders must be registered on the CSD. Bidders must have prior knowledge and experience of providing these services and provide references. Bidders must not be in arrears with municipal rates or service charges for more than three months. Bidders must not have been convicted of fraud, corruption, or any criminal offense, or have had strike, premature termination, or unsuccessful completion of government contracts in the past five years. Bidders must not be persons in the service of the state. Certified copies of IDs of all shareholders/owners/partners must be submitted. For specific goals, bidders must submit proof of identity documents of directors, a certified Sworn Affidavit/B-BBEE certificate, and company registration documents. Local Production and Content: Not Applicable. Price quoted must be valid for at least 120 days, firm, and inclusive of VAT.

Supply Chain Management Policy of Hantam Local Municipality will apply.

• The Preferential Procurement Policy of Hantam Local Municipality will apply.
• Local Production and Content: Not Applicable for this tender.

Prospective bidders must have prior knowledge and experience of providing these services

Prospective bidders must have prior knowledge and experience of providing these services and provide references thereof. Bidders must not have been convicted of fraud, corruption, or any criminal offense, or have had strike, premature termination, or unsuccessful completion of government contracts in the past five years. Bidders must not be persons in the service of the state.

(Points will be allocated as stated in the breakdown above; suppliers located within

the borders of the Northern Cape but outside the Hantam Municipality area will

score 4 points; suppliers within the Hantam Municipality area will be scored 10

points). The municipal PPPFA policy will apply to finalize the scoring for allocation of

points in terms of locality, e.g. (Key Characteristics, Types of Local Offices, Local

Office and Why a Local office is required).

• Certified copy of the latest Municipal Account on the address of the business AND that of the directors,

as per CK1, MUST accompany the bid document (NB. Bidders may not be in arrears for more than

three months with municipal rates and service charges)/ if the business has entered into a lease

agreement for the use of a building, the lease agreement should accompany your tender document;

• Certified copies of Identity Documents (ID’s) of all shareholders/ owner(s)/ partners of bidding

companies must be submitted with the bid document.

• Price quoted must be valid for at least 120 days;
• Price quoted must be firm and inclusive of VAT;
• Bids which are late, incomplete, unsigned, completed in pencil, submitted by facsimile or electronically,

will not be accepted;

• Bids must only be submitted on the documentation provided by the Hantam Municipality (original Bid

Documents) and be completed with black ink;

• The Supply Chain Management Policy of Hantam Local Municipality will apply.
• The Preferential Procurement Policy of Hantam Local Municipality will apply.
• Local Production and Content: Not Applicable for this tender.

Tax Compliance Status PIN issued by SARS should

Csd report)

Central Supplier Database (CSD) of the National Treasury

Central Supplier Database of the National

All prospective service providers who are not yet registered on the Central Supplier Database of the National

Treasury must register without delay by completing the prescribed form or logging onto www.csd.gov.za to

three months with municipal rates and service charges)/ if the business has entered into a lease

agreement for the use of a building, the lease agreement should accompany your tender document;

• Certified copies of Identity Documents (ID’s) of all shareholders/ owner(s)/ partners of bidding

Points Allocation: 10 points

B-BBEE Details: the tender document (CSD REPORT);

• A Valid and Original Tax Clearance Certificate/ Tax Compliance Status PIN issued by SARS should

accompany your document, or a certified copy of the original Tax Clearance Certificate/ PIN;

• Specific goals: Specific goals for this tender will be locality for a total of 10 points and Black women-

owned companies or Black men-owned companies for a total of 10 points. (see breakdown below)

o Black women-owned companies or Black men-owned companies – 10 Points

▪ (Companies must submit proof of identity documents of directors, a certified Sworn

Affidavit/B-BBEE certificate of the company, and company registration documents –

only directors of the company will be evaluated in terms of the Black women-owned

companies or Black men-owned companies).

o Locality – 10 Points (Locality will be allocated as follows):

Locality of supplier number of points for number of points for

Locality 80/20 locality 90/10

Within the borders of the 4 2

Northern Cape

Within the borders of the 10 5

Hantam Municipality

(Points will be allocated as stated in the breakdown above; suppliers located within

the borders of the Northern Cape but outside the Hantam Municipality area will

score 4 points; suppliers within the Hantam Municipality area will be scored 10

points). The municipal PPPFA policy will apply to finalize the scoring for allocation of

points in terms of locality, e.g. (Key Characteristics, Types of Local Offices, Local

Office and Why a Local office is required).

• Certified copy of the latest Municipal Account on the address of the business AND that of the directors,

as per CK1, MUST accompany the bid document (NB. Bidders may not be in arrears for more than

three months with municipal rates and service charges)/ if the business

The contract will be for a period of 36 months. Price quoted must be valid for at least 120 days and must be firm and inclusive of VAT. The municipality reserves the right to withdraw any invitation to tender, re-advertise, reject any formal tender, or accept a part of it. The municipality does not bind itself to accept the lowest tender or award to the highest-scoring bidder. All projects in terms of this tender may not materialize.

The municipality reserves the right to withdraw any invitation to tender and/or re-advertise or to reject any formal tender or to accept a part of it. The municipality does not bind itself to accept the lowest tender or award a contract to the bidder scoring the highest number of points. All projects in terms of this tender may not materialize. Bidders must be registered on the Central Supplier Database (CSD). Bidders must have prior knowledge and experience of providing these services and provide references. Bidders must not be in arrears with municipal rates or service charges for more than three months. Bidders must not have been convicted of fraud, corruption, or any criminal offense, or have had strike, premature termination, or unsuccessful completion of government contracts in the past five years. Bidders must not be persons in the service of the state. Certified copies of IDs of all shareholders/owners/partners must be submitted. Price quoted must be valid for at least 120 days, firm, and inclusive of VAT. Local Production and Content: Not Applicable.

Bidders must be registered on the Central Supplier Database (CSD) of the National Treasury and attach proof of registration. Certified copies of ID documents of all shareholders/owners/partners must be submitted. If the business has entered into a lease agreement for the use of a building, the lease agreement should accompany the tender. Bidders must not be in arrears for more than three months with municipal rates and service charges. Price quoted must be valid for at least 120 days, firm, and inclusive of VAT. Bids must be submitted on the documentation provided by the municipality. Bids which are late, incomplete, unsigned, completed in pencil, submitted by facsimile or electronically will not be accepted.

Tenders will be evaluated and adjudicated in terms of the 80/20 Preference Point System as prescribed by the Municipality's Supply Chain Management regulations, read with the Municipal Finance Management Act and its supply chain management regulations. Points for locality: suppliers within Hantam Municipality score 5 points; suppliers within Northern Cape but outside Hantam score 4 points. Bidders must have prior knowledge and experience of providing these services and provide references. Bidders must not be in arrears with municipal rates or service charges for more than three months. Bidders must not have been convicted of fraud, corruption, or any criminal offense, or have had strike, premature termination, or unsuccessful completion of government contracts in the past five years. Bidders must not be persons in the service of the state. Certified copies of IDs of all shareholders/owners/partners must be submitted. For specific goals, bidders must submit proof of identity documents of directors, a certified Sworn Affidavit/B-BBEE certificate, and company registration documents. Local Production and Content: Not Applicable.