Branding of 6 new vw polo traffic vehicles for enoch mgijima local municipality

The municipality has acquired 6 new VW Polo vehicles for traffic law enforcement, patrolling and public safety outreach. Branding must comply with the municipal branding manual and include the official logo, Traffic Department emblem, vehicle identification number/code, and approved colour schemes with reflective markings for visibility and safety. Layout, fonts, materials (weatherproof, UV-resistant vinyl decals/wraps) and application method are specified. Base and accent colours to be approved by the Chief Traffic Officer.

Closing date and time: 08 September 2026 at 12:00. Tender documents available from 02 September 2026 at SCM office (25-27 Owen Street, Queenstown) 08h00–16h00 and downloadable from www.enochmgijima.gov.za. No compulsory briefing session or site inspection is scheduled; bidders are expected to satisfy themselves of the requirements.

SCM enquiries: Mr K Mgoboza, tel 045 807 2091, email [email protected]. Technical enquiries: Mr M Matola, tel 066 484 3495, email [email protected]. General municipality contact: tel +27(45) 807 2000, fax +27(45) 807 2637. Submission address: Bid Box, Budget and Treasury Office, 25-27 Owen Street, Queenstown, Komani 5320.

Submission method: sealed envelope deposited in the bid box at Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani 5320). Envelope must be endorsed "BRANDING OF NEW TRAFFIC VEHICLES: QUOTE NO: RFQ27/09/2026: ENOCH MGIJIMA MUNICIPALITY" with the bidder's name and return address on the back. Closing date and time: 08 September 2026 at 12:00. Postal or courier bids must arrive in time to be placed in the box by the deadline; late bids will not be accepted. Telegraphic, telefax, emailed or other electronic submissions are not acceptable. Documents must be submitted intact (no loose pages) and completed in black pen ink; use of tippex is prohibited and will disqualify the bid. All price alterations must be signed. The total price inclusive of VAT must be written in words and figures on the Form of Offer and signed; failure to do so means the offer will not be recorded. Returnable forms (all must be completed, signed and submitted): MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Production and Content Declaration). Additional mandatory documents: company registration (CK), proof of CSD registration, SARS Tax Compliance Status PIN or certificate, certified ID copies of all directors (not older than 3 months), municipal rates account/lease/SAPS affidavit/ward councillor letter (not older than 3 months), company profile with proven branding experience, B-BBEE certificate or sworn affidavit (SANAS-accredited), and comprehensive JV agreement where applicable.

Three-stage evaluation. Stage 1: Compliance/Administrative Check — mandatory documents and forms must be complete, signed and valid; non-compliant bids are disqualified. Stage 2: Technical Functionality — minimum threshold 60/100 points. Scoring: Company Experience & Financial Capacity (40 points) — appointment letters/purchase orders on client letterhead with contactable references for branding or equivalent work: R300 000+ = 40 pts; R150 000–R299 999.99 = 35 pts; R90 000–R149 999.99 = 30 pts; R30 000–R89 999.99 = 25 pts; none = 0 pts. Warranty undertaking (35 points) — written confirmation of 2-year warranty on supplied products. Delivery timeframe (25 points) — 5–10 working days = 25 pts; 10–20 working days = 15 pts; >20 working days = 10 pts; none indicated = 0 pts. Stage 3: Price, Locality & B-BBEE (only bidders with ≥60 pts in Stage 2) — 80/20 PPPFA system: Price 80 pts, B-BBEE level 10 pts, Specific Goals (Locality) 10 pts. B-BBEE points: Level 1 = 10, 2 = 9, 3 = 7, 4 = 6, 5 = 4, 6 = 3, 7 = 2, 8 = 1, non-compliant = 0. Locality points: within Enoch Mgijima Municipality = 10; within Chris Hani District Municipality = 7; outside CHDM but within Eastern Cape = 5; outside Eastern Cape but within South Africa = 3; non-compliant = 0. Total Stage 3 = 100 pts.

Scope: Branding of 6 new VW Polo traffic vehicles for law enforcement, patrolling and public safety outreach. Branding must follow the municipality's branding manual and standards. Required elements: official municipality logo, Traffic Department emblem, vehicle identification number/code, approved colour schemes and reflective markings for visibility and safety. Layout: consistent placement of logos/insignia per branding manual; clear, legible fonts; weather-resistant, durable vinyl decals or wraps. Colour scheme: base colours and accent/reflective elements to be approved by the Chief Traffic Officer. Materials: weatherproof, UV-resistant, easy-to-clean, suitable for outdoor exposure. Application: proper installation to avoid peeling or damage during vehicle operation.

Bidders must demonstrate relevant experience in branding or equivalent works through appointment letters or purchase orders on client letterhead with contactable references. Minimum project value thresholds for scoring: R30 000 and above. Company profile with proven previous experience mandatory. No specific key personnel qualifications stated.

Firm, all-inclusive pricing (admin, transport, delivery) inclusive of 15% VAT. Quotation to be attached as costing schedule. Total price in words and figures on Form of Offer, signed. No price adjustments during contract. Payment against official order, signed delivery note and authorised invoice. Local content declaration required (MBD 6.2) but no stipulated minimum threshold. No bill of quantities or schedule of rates provided; single lump-sum quotation for branding of 6 vehicles.

Pricing: firm, all-inclusive (administrative, transport, delivery) and inclusive of 15% VAT. Prices must not be linked to exchange rates. Quotation must be attached as a costing schedule; total price in words and figures on the Form of Offer, signed. Bid validity: 90 days from closing date. Payment: against official municipal order, signed delivery note and authorised invoice. No price adjustments during contract period. No explicit performance bond or guarantee mentioned. Local content declaration (MBD 6.2) required but no minimum threshold specified in the document.

Mandatory: CSD registration (proof required). SARS Tax Compliance Status PIN or certificate (or CSD number if PIN unavailable). Company registration document (CK). Certified ID copies of all directors (not older than 3 months). Municipal rates account/lease agreement/SAPS affidavit/ward councillor letter proving not in arrears >30 days (not older than 3 months). Company profile with proven branding/equivalent experience. B-BBEE certificate (SANAS-accredited verification agency) or sworn affidavit for EME/QSE to claim preference points. Joint ventures: comprehensive JV agreement. All MBD forms (MBD 1, 4, 6.1, 6.2) completed and signed in black ink. No bids from persons in the service of the state. Misrepresentation of business address for points leads to disqualification.

Branding must include reflective markings for visibility and safety. Materials must be weatherproof, UV-resistant and suitable for outdoor exposure. Proper installation required to avoid peeling or damage during vehicle operation. No further occupational health and safety requirements specified.

Contract formed by submission of bid and written acceptance by Council. Prices firm for contract duration, inclusive of VAT, not linked to exchange rates. Payment only against official municipal order, signed delivery note and authorised invoice. Bid validity 90 days. General Conditions of Contract (GCC) and Preferential Procurement Regulations 2022 apply. Sub-contracting limited to 25% of contract value unless sub-contractor is an EME with capability; sub-contractor must have equal or higher B-BBEE status level. Local content declaration (MBD 6.2) required per SATS 1286:2011; no minimum threshold stated. Late bids rejected and returned unopened. Municipality not bound to accept lowest or any bid; may accept whole or part.

Three-stage evaluation. Stage 1: Compliance/Administrative Check — mandatory documents and forms complete, signed and valid. Stage 2: Technical Functionality (min 60/100 pts) — Experience & Financial Capacity (40 pts) based on appointment letters/purchase orders for branding/equivalent work: ≥R300k = 40; R150k–R299,999.99 = 35; R90k–R149,999.99 = 30; R30k–R89,999.99 = 25; none = 0. Warranty undertaking (35 pts) — written 2-year warranty confirmation. Delivery timeframe (25 pts) — 5–10 days = 25; 10–20 days = 15; >20 days = 10; none = 0. Stage 3: Price, Locality & B-BBEE (80/20 PPPFA) — Price 80 pts, B-BBEE 10 pts, Locality 10 pts. B-BBEE levels: 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, non-compliant=0. Locality: within Enoch Mgijima = 10; within Chris Hani District = 7; outside CHDM but in Eastern Cape = 5; outside Eastern Cape but in SA = 3; non-compliant = 0.