Supply and delivery of 12 TM-T88VII thermal printers

Closing date and time: 08 September 2026 at 12:00. Tender documents available from 02 September 2026 at SCM office (08h00-16h00) or downloadable from www.enochmgijima.gov.za. No compulsory briefing or site inspection — bidders must satisfy themselves of requirements before bidding. Bid validity: 90 days from closing date.

No formal site inspection or briefing session will be held. Bidders are expected to satisfy themselves of all conditions and requirements before bidding.

Technical enquiries: Mr W Mditshwa, Tel: 045 807 2042, Email: [email protected]. SCM/Procurement enquiries: Mr K Mgoboza, Tel: 045 807 2091, Email: [email protected]. Tender documents available at SCM office, Budget and Treasury Directorate, 25-27 Owen Street, Queenstown (Komani), 5320, 08h00-16h00 from 02/09/2026, or downloadable from www.enochmgijima.gov.za.

Submission method: sealed envelope deposited in the bid box at Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Envelope must be endorsed "UPGRADING OF 12 THERMAL PRINTERS: QUOTE NO: RFQ26/08/2026: ENOCH MGIJIMA MUNICIPALITY" with bidder name and return address on the back. Closing: 08 September 2026 at 12:00. Postal/courier bids must reach the bid box by closing time; late bids not accepted. No electronic, fax, or telegraphic submissions. Documents must be submitted intact (no loose pages), completed in black ink, all alterations signed, no correction fluid (Tippex). Returnable forms: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Content Declaration), MBD 7 (Contract Form), plus company registration (CK), CSD proof, SARS Tax Compliance PIN, certified director IDs (within 3 months), municipal account/lease/affidavit (within 3 months), JV agreement if applicable, company profile with proven experience, signed quotation/costing schedule with total price inclusive of VAT in words and numbers.

Required submissions: Company registration (CK), CSD registration proof, SARS Tax Compliance PIN, certified director IDs (3 months), municipal account/lease/affidavit (3 months), JV agreement if applicable, completed Form of Offer and declaration forms, company profile with experience, B-BBEE certificate/sworn affidavit, signed quotation/costing schedule with total price inclusive of VAT in words and numbers, MBD1-MBD9 forms. Documents must be submitted intact, no loose pages, completed in black ink.

Three-stage evaluation. Stage 1: Compliance/Administrative Check — mandatory requirements (CSD registration, tax compliance, certified IDs, municipal account, completed forms, company profile, experience). Non-compliant bids deemed non-responsive. Stage 2: Financial Offer & B-BBEE Status Level — minimum 60 points threshold. Scoring: Price 80 points, B-BBEE 10 points, Specific Goals/Locality 10 points (total 100). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). B-BBEE points: Level 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, Non-compliant=0. Locality points: Within Enoch Mgijima Municipality=10, Within Chris Hani District Municipality=7, Outside CHDM but within Eastern Cape=5, Outside Eastern Cape but within South Africa=3. Stage 3: Highest total points wins. Tie-break: highest B-BBEE points, then functionality if applicable, then drawing of lots. PPPFA 80/20 system applies.

Supply and delivery of 12 units of TM-T88VII Thermal Printer (132): USB, Ethernet, Powered USB, Black. Fonts: Font A (default) 12x24, Font B 9x17 (including 2-dot horizontal spacing). Character Set: 95 Alphanumeric, 18 International, 128x43 Graphic (including user-defined page); firmware includes Traditional/Simplified Chinese, Thai, Korean. Data Buffer: Receive 45 bytes or 4KB selectable, User-defined 12KB, Macro 2KB, NV graphics 384KB, NV user 1KB. Paper Roll: 80mm (79.5±0.5mm width x 83mm diameter) and 58mm (57.5±0.5mm width x 83mm diameter). Knife: Full and partial cuts supported. Near-end Sensor: Yes. Resolution: 180 dpi. Paper Thickness: 48-80μm. Cash Drawers: One connector drives two drawers with separately purchased splitter cable (default one drawer). 2D Symbols: PDF417, QR-Code, MaxiCode, DataMatrix, Aztec Code, Composite Symbology. Print Method: Thermal line printing. Print Speed: Max 500 mm/sec (19.7 ips). Dimensions: 145 x 195 x 148 mm (5.71" x 7.68" x 5.83"). Weight: 1.7 kg (3.74 lb). Colour: Black (EBCK).

Delivery and installation of 12 thermal printers to municipal offices implied. No detailed methodology, method statements, or execution plan specified beyond technical specifications.

Company profile with proven previous experience mandatory. No specific minimum years, project values, or reference letters quantified. Bidders must demonstrate capacity to supply and deliver the specified printers.

Costing schedule: service provider must attach quotation as costing schedule. Total price inclusive of VAT must be written in Form of Offer in words, numbers, and signed; failure renders tender offer not submitted. Prices must include all costs: administrative, transport, delivery. All bid prices inclusive of 15% VAT. Price quoted firm for full contract duration. No bill of quantities or schedule of rates provided; single lump-sum quotation for 12 units.

Pricing: firm prices for full contract duration, no price adjustments. All prices inclusive of 15% VAT. Prices must include all costs (administrative, transport, delivery). Total price inclusive of VAT must be written in Form of Offer in words, numbers, and signed; failure renders offer not submitted. Quotation/costing schedule must be attached. No exchange rate linkage. Payment: official municipal order and signed delivery note required for payment. No bonds, guarantees, or insurance requirements stated.

Mandatory: CSD registration (proof required). SARS Tax Compliance Status PIN (or printed TCS certificate). Company registration document (CK). Certified ID copies of all directors (within 3 months validity). All certified documents not older than 3 months. Municipal rates and services account not in arrears >30 days, or valid lease agreement, or SAPS affidavit, or ward councillor letter. Company profile with proven previous experience. Completed and signed MBD 1, MBD 4, MBD 6.1, MBD 6.2, MBD 7. B-BBEE verification certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs to claim preference points. No bids from persons in service of the state. JV agreement if applicable. Documents completed in black ink, no Tippex, all alterations signed.

B-BBEE evaluation under PPPFA 80/20 system. B-BBEE Status Level contributes 10 points: Level 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, Non-compliant=0. Specific Goals (locality) contributes 10 points: Within Enoch Mgijima Municipality=10, Within Chris Hani District Municipality=7, Outside CHDM but within Eastern Cape=5, Outside Eastern Cape but within South Africa=3. B-BBEE certificate from SANAS-accredited verification agency or sworn affidavit for EMEs/QSEs required to claim points. Sub-contracting restrictions apply: no more than 25% to enterprise with lower B-BBEE level unless EME with capability.

Contract formation: submission of bid and written acceptance by Council constitutes binding contract. Successful bidder must sign MBD 7 contract form. Prices firm for full contract duration, no price adjustments. All prices inclusive of 15% VAT. Prices not linked to exchange rates. Official municipal order and signed delivery note required for payment. Late bids not accepted. Council not bound to accept lowest or any bid; may accept whole or part. Misrepresentation of address leads to disqualification. Bid validity: 90 days from closing date. General Conditions of Contract (GCC) and any special conditions apply. Sub-contracting limited to 25% of contract value unless sub-contractor is EME with capability. B-BBEE status level must be maintained; sub-contracting to enterprise with lower B-BBEE level restricted.

Mandatory submissions: company registration (CK), CSD registration proof, SARS Tax Compliance PIN, certified director IDs (3 months), municipal account/lease/affidavit (3 months), JV agreement if applicable, completed Form of Offer and declaration forms (MBD 1, 4, 6.1, 6.2, 7), company profile with experience, B-BBEE certificate/sworn affidavit, signed quotation/costing schedule with total price inclusive of VAT in words and numbers. Documents must be submitted intact, no loose pages, completed in black ink, no Tippex, all alterations signed. Bid validity 90 days. No bids from persons in service of the state.

Three-stage evaluation. Stage 1: Compliance/Administrative Check — mandatory requirements (CSD, tax, IDs, municipal account, forms, profile, experience). Non-compliant bids non-responsive. Stage 2: Financial Offer & B-BBEE Status Level — minimum 60 points threshold. Scoring: Price 80, B-BBEE 10, Specific Goals/Locality 10 (total 100). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Stage 3: Highest total points wins. Tie-break: highest B-BBEE points, then functionality if applicable, then drawing of lots.