Build professional services for parking resurfacing at two eastern cape shopping centres

Issue date: 2 September 2026.

Compulsory briefing session: 10 September 2026 – Gelvandale Shopping Centre at 10:00 am, then Kwamagxaki Shopping Centre at 12:00 pm. Attendance mandatory; non-attendance = automatic disqualification.

Closing date and time: 17 September 2026 at 11:00 am. No late submissions accepted.

Compulsory briefing session contact: Luvo Pakkies, telephone 081 216 0464, email [email protected].

Submission email: [email protected].

Submission method: email to [email protected].

Closing: 17 September 2026 at 11:00 am. No late quotations accepted.

Compulsory briefing session: 10 September 2026, starting at Gelvandale Shopping Centre at 10:00 am, then Kwamagxaki Shopping Centre at 12:00 pm. Non-attendance results in automatic disqualification.

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system; must be fully completed with supporting proof.
• Valid SARS Tax Compliance Status (TCS) certificate with PIN.
• CIPC company registration documents listing all directors/shareholders and certified ID copies of directors/shareholders/members/partners.
• Proof of Eastern Cape address: utility bill (not older than 3 months), valid lease agreement with three utility bills/rental invoices, title deed, CIPC document showing physical address, or official councillor letter (not older than 3 months).
• Sworn Affidavit (EME) or original/certified valid B-BBEE Status Level Verification Certificate (for non-EME/QSE).
• Two contactable reference letters for similar work completed in the last five years, each with company name, contact person, telephone/email, project scope, project date, and accompanied by completion certificates.
• Valid ECSA registration certificate for the proposed Structural Engineer (Pr.Eng or Pr.Tech).
• Valid SACQSP registration certificate for the proposed Quantity Surveyor.

Quotations must be inclusive of all costs and VAT, valid for at least 30 days.

Three-phase evaluation:

Phase 1 – SCM Document Assessment: mandatory submission of completed and signed SBD 4 and SBD 6.1. Failure eliminates the quotation.

Phase 2 – Mandatory Pre-qualification Criteria (all must be met):

• Minimum two contactable reference letters for similar work in the last five years with required details and completion certificates.
• Proposed Structural Engineer registered with ECSA as Pr.Eng or Pr.Tech (certificate required).
• Proposed Quantity Surveyor registered with SACQSP (certificate required).
• Bidder based in Eastern Cape with valid proof of address (utility bill ≤3 months, lease with three utility bills/invoices, title deed, CIPC with physical address, or councillor letter ≤3 months).

Phase 3 – Preference Points System (80/20): only bidders meeting minimum functionality points proceed. Price = 80 points; Specific Goals = 20 points.

Specific Goals allocation (80/20):

• Enterprise size: Micro 8, Small 5.6, Medium 3.2, Large 0.8.
• Sworn Affidavit/B-BBEE Certificate (ownership aligned to B-BBEE level): L1=2, L2=1.75, L3=1.5, L4=1.25, L5=1, L6=0.75, L7=0.25, L8=0.
• Black Women Owned (≥30%): 4 points.
• Target Group – Youth: 2 points.
• Spatial – Rural: 4, Township: 2.4, City: 0.8.

Failure to submit proof for claimed goals forfeits those points.

Price scoring formula: Ps = 80(1 – (Pt – Pmin)/Pmin).

Scope: Build professional services for parking area resurfacing at two shopping centres:

1. Gelvandale Shopping Centre, Liebenberg Road, Gelvandale, Gqeberha, Eastern Cape.
2. Kwamagxaki Shopping Centre, corner Ralo & Cetu Roads, Kwamagxaki, Gqeberha, Eastern Cape.

Services required:

• Civil engineering services: assessment of parking areas; advise on scope for resurfacing.
• Quantity Surveyor services: complete bill of quantities for parking resurfacing per engineer’s recommendations.
• Provide tender documents for advertising of works.

Deliverables: assessment report, resurfacing scope advice, BoQ, tender documents.

Quotations must follow the specified pricing schedule (items 1–3, subtotal, VAT 15%, grand total). Non-compliant quotes are non-responsive and disqualified.

SEDFA/KBP responsibilities: define scope, provide site access, coordinate operational requirements, brief contractor on site protocols, monitor performance.

No methodology or approach requirements specified. The RFQ does not request method statements, execution plans, or technical approach documents.

No tender-specific quality management requirements stated beyond compliance with GCC clause 4 (goods/services must conform to standards in bidding documents/specifications) and GCC clause 8 (inspections/tests). The RFQ does not specify ISO certifications, quality plans, or QA/QC requirements particular to this project.

Pricing schedule (three items):

1. Civil engineering services – assessment of parking areas, advise on resurfacing scope.
2. Quantity Surveyor services – complete BoQ for parking resurfacing per engineer’s recommendations.
3. Provide tender documents for advertising of works.

Format: line items with quantity, price per unit, total amount; subtotal; VAT at 15%; grand total. Quotations must be inclusive of all costs and VAT, valid for 30 days. Hourly rates for consultants must follow SAICA/DPSA/professional body rates. Travel costs per government containment measures.

Pricing format: fixed lump sum per the three-line schedule (civil engineering, quantity surveying, tender documents) with subtotal, VAT at 15%, and grand total. Quotations must be inclusive of all costs and applicable taxes (VAT) and valid for at least 30 days.

Consultant hourly rates must align with rates issued by the South African Institute of Chartered Accountants, Department of Public Service and Administration, or the relevant professional regulatory body.

Travel costs must comply with government travel cost containment measures (air travel, vehicle hire, accommodation, kilometre rates per Department of Transport).

No performance bond, guarantee, or insurance amounts specified in the RFQ. Contract subject to National Treasury General Conditions of Contract (GCC); performance security amount would be specified in Special Conditions of Contract if applicable.

Mandatory compliance documents:

• CSD registration (implied by requirement to disclose all CSD-registered active companies linked to directors).
• Valid SARS Tax Compliance Status (TCS) certificate with PIN at closing.
• CIPC company registration documents listing all directors/shareholders and certified ID copies of directors/shareholders/members/partners.
• Proof of Eastern Cape business address (one of: utility bill ≤3 months, valid lease with three utility bills/rental invoices, title deed, CIPC showing physical address, official councillor letter ≤3 months).
• Sworn Affidavit (EME) or original/certified valid B-BBEE Status Level Verification Certificate (non-EME/QSE) to claim specific goals points.
• Completed and signed SBD 4 (Declaration of Interest).
• Completed and signed SBD 6.1 (Preference Points Claim) with supporting proof.
• Two contactable reference letters for similar work in last five years with completion certificates.
• ECSA registration certificate for proposed Structural Engineer (Pr.Eng/Pr.Tech).
• SACQSP registration certificate for proposed Quantity Surveyor.

Failure to submit any required document results in disqualification or forfeiture of preference points.

No tender-specific occupational health and safety requirements stated. The RFQ does not reference OHS Act compliance, safety plans, HSE files, or site-specific safety protocols beyond the general GCC provisions.

Contract governed by National Treasury General Conditions of Contract (GCC) July 2010, accessible via provided Treasury link. Special Conditions of Contract (SCC) would supplement GCC; SCC prevails in conflict.

Key GCC clauses relevant to this engagement:

• Performance security: successful bidder must furnish performance security within 30 days of award notification, amount specified in SCC; forms: bank guarantee/irrevocable letter of credit or cashier’s/cheque; discharged 30 days after completion including warranty.
• Inspections/tests: supplier’s premises open for inspection; costs for failed inspections borne by supplier.
• Packing, delivery, documents: per SCC.
• Insurance: goods fully insured in freely convertible currency per SCC.
• Payment: method and conditions per SCC; supplier submits invoice with delivery note; payment within 30 days of invoice; payment in Rand unless SCC states otherwise.
• Prices: fixed per bid; adjustments only per SCC or bid validity extension.
• Contract amendments: only by written amendment signed by both parties.
• Subcontracting: supplier must notify purchaser in writing; does not relieve supplier liability.
• Delays: supplier must notify purchaser promptly; purchaser may extend time with or without penalties; penalties at prime interest rate per day of delay; purchaser may terminate for default.
• Termination for default: purchaser may terminate whole or part for late delivery, other breach, or corrupt/fraudulent practices; excess procurement costs charged to supplier; restriction from public sector up to 10 years possible.
• Force majeure: events beyond supplier’s control (war, natural disaster, etc.) relieve liability.
• Dispute settlement, limitation of liability, governing law, notices, taxes/duties, NIPP, prohibition of restrictive practices per GCC.
• Fraud hotline: 0800 724 666, email [email protected], SMS 30916, website https://www.thehotline.co.za/report.

Additional evaluation detail from SBD 6.1:

• Preference point system: 80/20 (applicable for contracts up to R50 million).
• Price points formula (80/20): Ps = 80(1 – (Pt – Pmin)/Pmin).
• Specific goals points claimed via SBD 6.1 with supporting proof; failure to submit proof forfeits points.
• Enterprise size thresholds per National Small Enterprise Act (Gazette 15 March 2019).
• B-BBEE status level points: L1=2, L2=1.75, L3=1.5, L4=1.25, L5=1, L6=0.75, L7=0.25, L8=0.
• Black Women Owned (≥30%): 4 points.
• Youth target group: 2 points.
• Spatial: Rural 4, Township 2.4, City 0.8.
• Tenderer must indicate number of full-time paid employees and total annual turnover/revenue on SBD 6.1.
• False claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, and criminal prosecution.