Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
National - Department of Mineral and Petroleum ResourcesLocation
Limpopo
Closing Date
02 Oct 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
18A LANDROS MARE STREET - Polokwane - Polokwane - 0700
Organization Type
GOVERNMENT
Published
03 Sept 2026
OCDS Reference
ocds-9t57fa-168835
The department of mineral and petroleum resources invites bids for security guarding services at its limpopo regional office in polokwane for a 24-month period. A compulsory briefing session is scheduled at the office premises. Interested service providers must submit bids by the closing date.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Friday, 02 October 2026 - 11:00
Venue
DMPR LIMPOPO REGIONAL OFFICE - POLOKWANE (18A LANDROS MARE STREET) 0700
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
A compulsory briefing session will be held on 11 september 2026 at 10:00. Venue: department of mineral and petroleum resources limpopo regional office 18a landros mare street polokwane 0700
Request for Bid(Open-Tender)
18A LANDROS MARE STREET - Polokwane - Polokwane - 0700
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Description
Source: BID DOCUMENT POLOKWANE.zip03 Sept
2026
Tender Published
Tender was published
02 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID DOCUMENT POLOKWANE.zip
To download these documents and access AI-powered analysis, visit the main tender page.
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 4 657 735
Range
Based on 17 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
provisions
in the SCC shall prevail.
Table of clauses
Polokwane
0700
Evaluation will be based on 80/20 principle.
Bid response documents may be deposited in the bid box situated at (street address)
Department of mineral and petroleum resources.
Trevenna camnpus
70 meintjies street
Sunnyside
Pretoria
0001
Bidders should ensure that the bids are delivered timeously to the correct address. If the
Bid is late, IT will not be accepted for consideration
All bids must be on the official forms – (not to be re-typed)
Note: the bid box is generally open from 07h30 – 16h00, monday – friday
Bidding procedure enquiries may be directed to technical enquiries may be directed to:
CONTACT PERSON Ms Lucia Nkhethoa CONTACT PERSON Mr E Jacobs/ Adv. N Chonco
Telephone number 012 444 3778 telephone number 012 444 3254/ 3039
Facsimile number n/a facsimile number n/a
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Version
Sbd1
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier tax central
Compliance status compliance supplier
Or system pin: database
No: MAAA
Are you the
Accredited
Are you a foreign based
REPRESENTATIVE IN Yes No
Supplier for the goods
SOUTH AFRICA FOR Yes No
/Services offered?THE Goods [if yes, answer the
/Services [if yes enclose proof] questionnaire below]
Offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)? yes NO
Does the entity have a branch in the RSA? yes NO
Does the entity have a permanent establishment in the RSA? yes NO
Does the entity have any source of income in the RSA? yes NO
Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status
System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.
Version
Sbd1
Part b
Terms and conditions for bidding
1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be
Accepted for consideration.
1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the
Manner prescribed in the bid document.
1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the
Preferential procurement regulations, the general conditions of contract (gcc) and, if
Applicable, any other special conditions of contract.
1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by
SARS to enable the organ of state to verify the taxpayer’s profile and tax status.
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS
Website www.SARS.GOV.ZA.
2.4 Bidders may also submit a printed tcs certificate together with the bid.
2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must
Submit a separate tcs certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database
(Csd), a csd number must be provided.
2.7 NO bids will be considered from persons in the service of the state, companies with
Directors who are persons in the service of the state, or close corporations with
Members persons in the service of the state.”
Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.
Signature of bidder: ...................................................
Capacity under which this bid is signed: ...................................................
(Proof of authority must be submitted e.g. company resolution)
Date: .................................
Version
1.1. The Department of Mineral and Petroleum Resources has a responsibility – through the
Minimum Information Security Standards (MISS), 1996, and the Minimum Physical Security
Standards (MPSS), 2009 - to implement security measures to protect personnel, information,
and other assets of the Department.
1.2. As part of implementing the above, the Department intends to appoint a security service
provider to provide Security Guarding services twenty-four (24) hours a day, seven days a
week, including public holidays (24/7) at the Department’s Limpopo Regional office at 18A
Landros Mare Street, Polokwane Province.
1.3. The Limpopo Regional Office, Polokwane (18A Landros Mare Street), is a standalone
building that is occupied solely by the Department. Total security of the building (including
perimeter security) is the sole responsibility of the Department. The Department has in-house
security personnel who are only responsible for security inside the building and only work on
weekdays, excluding weekends, public holidays, and night shifts. Therefore, the Department
must provide security outside the scope of the in-house security. It is for this reason that the
Department intends to appoint a service provider to provide additional security to ensure the
presence of Security personnel 24/7.
2.1. The duration of the contract shall be twenty-four (24) months after the signing of the service
level agreement.
of 14
Tor NO.
3.1 The objective of this project is to provide Security Guarding services at the Limpopo Regional
Office (18A Landros Mare Street), Polokwane, 24/7, for the protection of personnel
(including visitors, contractors, and consultants), information, and other assets of the
Department.
4.1 Provision of Security Guarding services 24 hours a day, seven (7) days a week, including
public holidays (24/7) as follows:
4.1.1 Day Shift (06h00-18h00)
4.1.2 Night Shift (18h00-06h00)
4.1.3 Perform Access Control duties in line with the Control of Access to Public Premises and
Vehicles Act .
4.1.4 Perform regular patrol duties during each shift and keep records accordingly.
4.1.5 Perform site visits by a mobile supervisor at least once per shift and make relevant entries
for each visit.
4.1.6 Report, record, and investigate each security breach/incident.
4.1.7 Investigate each security breach/incident and provide the department with a formal report.
of 14
Tor NO.
4.1.8 Assist the department in conducting a Departmental investigation of security
breaches/incidents.
4.2 Conduct a comprehensive Threat and Risk Assessment (TRA) of the building/site and provide
a report within the first month of appointment.
5.1. Effective and efficient provision of twenty-four hours (24) a day, seven days a week (24/7)
including public holidays (24/7) Security Guarding services to the Department of
Mineral and Petroleum Resources for protection of employees, information, and other
physical assets of the Department, as follows:
5.1.1 Effective Access Control in compliance with the Control of Access to Public Premises and
Vehicles Act .
5.1.2 Effective Patrol duties to ensure security within DMPR premises, including parking areas.
5.1.3 Effective reporting, recording, and investigating security breaches/incidents.
5.1.4 Effective site visits by a mobile supervisor at least once per shift.
5.1.5 Effective cooperation during security breach investigation.
5.1.6 The service provider must provide the required number of personnel (security officers) as
per the scope of work, who are properly uniformed and compensated or remunerated
timeously in line with the relevant PSIRA Sectoral Determination.
of 14
Tor NO.
Bid price in RSA currency
NO
of proposals.
estimated time for completion of all phases and including all
expenses inclusive of all applicable taxes for the project. R.......................................................................
Rates applicable (certified invoices must be
Rendered in terms hereof)
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
Supply chain management system should
This declaration prove to be false.
.................................... .....................................................
Signature Date
.................................... ......................................................
Position Name of bidder
income-generating contracts)
Important Dates
Source: BID DOCUMENT POLOKWANE.zip (TENDER){"closingDate":"02 OCTOBER 2026","closingTime":"11:00","briefingSession":"{"date":"11 SEPTEMBER 2026","time":"10:00","venue":"10:00.","is_compulsory":true}"}
Contact Information
Source: BID DOCUMENT POLOKWANE.zip (TENDER){"name":"Ms Lucia Nkhethoa CONTACT PERSON","email":"[email protected]","phone":"012 444 3778","department":"OF MINERAL AND PERTOLEUM RESOURCES","address":null}
Submission Guidelines
Source: BID DOCUMENT POLOKWANE.zip (TENDER)Returnable Documents: Guarding experience. A comprehensive CV with ID 3 – 4 years = 4 points, 3 Security Officers Qualifications, 15 Security officers must submit copies of qualifications PSIRA Grade A certificate for 2 or, valid Lease Agreements or municipal utility either proof required in 1.1.1 or, valid lease agreement in the name of the
Evaluation Criteria
Source: BID DOCUMENT POLOKWANE.zip (TENDER)Evaluation will be based on 80/20 principle.
70 meintjies street
Technical Specifications
Source: BID DOCUMENT POLOKWANE.zip (TENDER)provisions
in the SCC shall prevail.
Table of clauses
Polokwane
0700
Evaluation will be based on 80/20 principle.
Bid response documents may be deposited in the bid box situated at (street address)
Department of mineral and petroleum resources.
Trevenna camnpus
70 meintjies street
Sunnyside
Pretoria
0001
Bidders should ensure that the bids are delivered timeously to the correct address. If the
Bid is late, IT will not be accepted for consideration
All bids must be on the official forms – (not to be re-typed)
Note: the bid box is generally open from 07h30 – 16h00, monday – friday
Bidding procedure enquiries may be directed to technical enquiries may be directed to:
CONTACT PERSON Ms Lucia Nkhethoa CONTACT PERSON Mr E Jacobs/ Adv. N Chonco
Telephone number 012 444 3778 telephone number 012 444 3254/ 3039
Facsimile number n/a facsimile number n/a
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Version
Sbd1
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier tax central
Compliance status compliance supplier
Or system pin: database
No: MAAA
Are you the
Accredited
Are you a foreign based
REPRESENTATIVE IN Yes No
Supplier for the goods
SOUTH AFRICA FOR Yes No
/Services offered?THE Goods [if yes, answer the
/Services [if yes enclose proof] questionnaire below]
Offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)? yes NO
Does the entity have a branch in the RSA? yes NO
Does the entity have a permanent establishment in the RSA? yes NO
Does the entity have any source of income in the RSA? yes NO
Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status
System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.
Version
Sbd1
Part b
Terms and conditions for bidding
1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be
Accepted for consideration.
1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the
Manner prescribed in the bid document.
1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the
Preferential procurement regulations, the general conditions of contract (gcc) and, if
Applicable, any other special conditions of contract.
1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by
SARS to enable the organ of state to verify the taxpayer’s profile and tax status.
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS
Website www.SARS.GOV.ZA.
2.4 Bidders may also submit a printed tcs certificate together with the bid.
2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must
Submit a separate tcs certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database
(Csd), a csd number must be provided.
2.7 NO bids will be considered from persons in the service of the state, companies with
Directors who are persons in the service of the state, or close corporations with
Members persons in the service of the state.”
Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.
Signature of bidder: ...................................................
Capacity under which this bid is signed: ...................................................
(Proof of authority must be submitted e.g. company resolution)
Date: .................................
Version
1.1. The Department of Mineral and Petroleum Resources has a responsibility – through the
Minimum Information Security Standards (MISS), 1996, and the Minimum Physical Security
Standards (MPSS), 2009 - to implement security measures to protect personnel, information,
and other assets of the Department.
1.2. As part of implementing the above, the Department intends to appoint a security service
provider to provide Security Guarding services twenty-four (24) hours a day, seven days a
week, including public holidays (24/7) at the Department’s Limpopo Regional office at 18A
Landros Mare Street, Polokwane Province.
1.3. The Limpopo Regional Office, Polokwane (18A Landros Mare Street), is a standalone
building that is occupied solely by the Department. Total security of the building (including
perimeter security) is the sole responsibility of the Department. The Department has in-house
security personnel who are only responsible for security inside the building and only work on
weekdays, excluding weekends, public holidays, and night shifts. Therefore, the Department
must provide security outside the scope of the in-house security. It is for this reason that the
Department intends to appoint a service provider to provide additional security to ensure the
presence of Security personnel 24/7.
2.1. The duration of the contract shall be twenty-four (24) months after the signing of the service
level agreement.
of 14
Tor NO.
3.1 The objective of this project is to provide Security Guarding services at the Limpopo Regional
Office (18A Landros Mare Street), Polokwane, 24/7, for the protection of personnel
(including visitors, contractors, and consultants), information, and other assets of the
Department.
4.1 Provision of Security Guarding services 24 hours a day, seven (7) days a week, including
public holidays (24/7) as follows:
4.1.1 Day Shift (06h00-18h00)
4.1.2 Night Shift (18h00-06h00)
4.1.3 Perform Access Control duties in line with the Control of Access to Public Premises and
Vehicles Act .
4.1.4 Perform regular patrol duties during each shift and keep records accordingly.
4.1.5 Perform site visits by a mobile supervisor at least once per shift and make relevant entries
for each visit.
4.1.6 Report, record, and investigate each security breach/incident.
4.1.7 Investigate each security breach/incident and provide the department with a formal report.
of 14
Tor NO.
4.1.8 Assist the department in conducting a Departmental investigation of security
breaches/incidents.
4.2 Conduct a comprehensive Threat and Risk Assessment (TRA) of the building/site and provide
a report within the first month of appointment.
5.1. Effective and efficient provision of twenty-four hours (24) a day, seven days a week (24/7)
including public holidays (24/7) Security Guarding services to the Department of
Mineral and Petroleum Resources for protection of employees, information, and other
physical assets of the Department, as follows:
5.1.1 Effective Access Control in compliance with the Control of Access to Public Premises and
Vehicles Act .
5.1.2 Effective Patrol duties to ensure security within DMPR premises, including parking areas.
5.1.3 Effective reporting, recording, and investigating security breaches/incidents.
5.1.4 Effective site visits by a mobile supervisor at least once per shift.
5.1.5 Effective cooperation during security breach investigation.
5.1.6 The service provider must provide the required number of personnel (security officers) as
per the scope of work, who are properly uniformed and compensated or remunerated
timeously in line with the relevant PSIRA Sectoral Determination.
of 14
Tor NO.
Bid price in RSA currency
NO
of proposals.
estimated time for completion of all phases and including all
expenses inclusive of all applicable taxes for the project. R.......................................................................
Rates applicable (certified invoices must be
Rendered in terms hereof)
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
Supply chain management system should
This declaration prove to be false.
.................................... .....................................................
Signature Date
.................................... ......................................................
Position Name of bidder
income-generating contracts)
Compliance Requirements
Source: BID DOCUMENT POLOKWANE.zip (TENDER)No specific requirements found
Tax compliance status
Tax compliance requirements
Tax compliance status (tcs) pin may be made via e-filing through the SARS
Tcs pin is available but the bidder is registered on the central supplier database
Csd number
Csd number must be provided
Central supplier database
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS
Submit a separate tcs certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database
(Csd), a csd number must be provided.
Quirement to register for a tax compliance status
tax compliance status (TCS) or PIN may also be made via e-filing
central Supplier database (CSD) and a CSD number must be provided
proof of ownership or a
valid Lease Agreements or municipal utility either proof required in 1.1.1 or
valid lease agreement in the name of the
11 tax clearance certificate
11.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. In order
Submit separate proof of TCS / PIN / CSD number.
Supplier database (CSD) and a CSD number must be provided.
Guarding experience. A comprehensive CV with ID 3 – 4 years = 4 points
3 Security Officers Qualifications
15 Security officers must submit copies of qualifications PSIRA Grade A certificate for 2 or
B-BBEE Details: RAL AND PERTOLEUM RESOURCES
Bid number: DMPR/010/2026/27 closing date: 02 october 2026 closing time: 11:00
Invitation of bids for the appointment of a service provider to render security
Guarding services at the limpopo regional office - polokwane (18a landros mare
Street) of the department of mineral and petroleum resources for a period of
24 months.
A compulsory briefing session will be held on 11 september 2026 at 10:00.
Venue: department of mineral and petroleum resources
Limpopo regional office
18A landros mare street
Description
Polokwane
0700
Evaluation will be based on 80/20 principle.
Bid response documents may be deposited in the bid box situated at (street address)
Department of mineral and petroleum resources.
Trevenna camnpus
70 meintjies street
Sunnyside
Pretoria
0001
Bidders should ensure that the bids are delivered timeously to the correct address. If the
Bid is late, IT will not be accepted for consideration
All bids must be on the official forms – (not to be re-typed)
Note: the bid box is generally open from 07h30 – 16h00, monday – friday
Bidding procedure enquiries may be directed to technical enquiries may be directed to:
CONTACT PERSON Ms Lucia Nkhethoa CONTACT PERSON Mr E Jacobs/ Adv. N Chonco
Telephone number 012 444 3778 telephone number 012 444 3254/ 3039
Facsimile number n/a facsimile number n/a
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Version
Sbd1
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier tax central
Compliance status compliance supplier
Or system pin: database
No: MAAA
Are you the
Accredited
Section
Source: BID DOCUMENT POLOKWANE.zipEvaluation will be based on 80/20 principle.
70 meintjies street
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
18A LANDROS MARE STREET - Polokwane - Polokwane - 0700
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
08 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Learn how to submit a winning bid with these related articles
In 2026, Western Cape’s security procurement landscape remains one of the most active in South Africa, with 176 live security tenders signaling strong demand for compliant service providers. For security contractors, PSIRA compliance is non-negotiable—failing to verify company and guard registrations before submission can lead to immediate disqualification. With government buyers prioritizing regulatory adherence, suppliers must adopt a proactive approach to ensure all certifications are current, accurate, and aligned with tender requirements.
Cleaning a hospital is vastly different from an office. Learn the protocols for clinical waste, infection control, and specialized chemicals required to win healthcare cleaning tenders.
How small security companies and BEE-certified guarding firms use Joint Ventures to compete for PSIRA-regulated government security tenders.
How security installation companies, technology integrators, and electronic security providers can win government tenders for CCTV, access control, alarm monitoring, and integrated electronic security systems in South Africa.
💡 Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Services: Functional (Including Cleaning and Security Services). Unlock full pricing strategies, bid frequency, and historical win rates.