Supply and delivery of vehicle spare parts for kouga local municipality

{"closingDate":"21 September 2026","closingTime":"12:00"}

A Compulsory Virtual Clarification Session will be arranged for Monday, 14 September 2026 at 10h00am via Microsoft Teams. Meeting link: https://teams.microsoft.com/meet/378334401219866?p=oe7rn0ZtD8MAhWL9fX. Meeting ID: 378 334 401 219 866. Passcode: 49bj6qp9. No attendee arriving 10 minutes late or more will be allowed to attend the clarification meeting. Bids received from bidders who did not attend the clarification meeting will be deemed non-responsive and will not be evaluated.

{"name":"Mr. N. Gouws CONTACT PERSON","email":"[email protected]","phone":"042 200 2200","department":"Supply Chain Office CONTACT PERSON Mr. N. Gouws","address":"x, 16 Woltemade Street, Jeffrey’s Bay, Room"}

• The successful bidder will have to deliver all parts to the municipal workshop at St.

Croix Street, Jeffreys Bay.

• Cost for the delivery must be included in the price of the parts.
• Only original manufactured parts will be accepted.
• Invoices will only be signed once all parts as per order had been delivered and are

meeting the requirements of this RFQ.

4. Brandnames

Note that no aftermarket parts will be accepted.

Only original manufactured parts will be accepted. (Nissan parts only)

5. Packaging

All parts must be delivered in their original packaging.

No open boxes or loose parts will be accepted.

6. Wrong parts

Service provider will allow for incorrectly delivered parts to be returned to the service

provider to be exchanged.

Incorrect parts will be delivered back to the service provider in its original

packaging.

7. Clarification meeting

Compulsory clarification meeting will be held.

Bids received from bidders who did not attend the clarification meeting will be deemed

non-responsive and will not be evaluated.

Required documents for submission: National Treasury Central Database Summary Report; Business Registration Documents/Formal Registration Documentation/JV Agreements/Consortia/Partnerships and Trust's (CM9/Name Change Document will not suffice as Proof of Business Registration); Valid SARS Tax Compliance Status PIN number for all entities and all partners of Joint Venture; Certified ID copies; Latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation; Special Conditions of Contract Documentation as set out in tender contract or upon request. Electronic copy of completed tender document with returnable documents must be submitted saved in a flash drive or SD Card/CD. An original hard copy and a copy on either USB or SD Card/CD must be submitted or the bid will be deemed non-responsive. Bidders are encouraged to submit USB's and SD Cards only. Visibly broken CDs at tender opening stage will not be accepted.

Must attend the compulsory virtual clarification meeting on 14 September 2026. Must submit an original hard copy and an electronic copy (USB/SD/CD) of the complete tender. Must be registered on the National Treasury Central Supplier Database (CSD) and be tax compliant (SARS TCS PIN or CSD number). Must submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Must submit a latest Municipal Billing Clearance Certificate or copy of municipal account/rental documentation for operational offices to claim locality points. Must complete and sign all compulsory forms in black ink: Declaration of Interest (SBD 4), Preference Points Claim (SBD 6.1), Certificate of Independent Bid Determination (SBD 9), Declaration of Bidder's Past SCM Practices (SBD 8), and Authority for Signatory/Board Resolution. Bidders must not be in the service of the state. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, and must not have been convicted of fraud or corruption in the past five years.

Bidders must quote on one of each of the parts listed in the below column, the quantities

will depend on the requirement of Kouga as indicated, Kouga Municipality

Item parts description

Number

1 Complete control arms Right side

2 Complete control arms Left side

3 Shock mountings

4 Front Top Shock mounting

5 Brake master cylinder

6 Clutch master cylinder

7 Gear linkage cables

8 ABS sensors

9 Wiper linkage with motor

10 Hand brake ratchet

11 Accelerator cable

12 Hand brake cables

13 Bonnet catch cables

14 Exhaust flange gasket

15 Door locks right

16 Door locks left

17 Door handle right

18 Door handle left

19 Thermostat housing

20 Thermostat

21 Tie rod ends right

22 Tie rod ends left

23 Stabilizer bushes

24 Stabilizer links

25 Rack ends Right

26 Rack ends Left

27 Wheel bearing carrier including bearings with hubs

plus bottom bolts for right hand side

28 Wheel bearing carrier including bearings with hubs

plus bottom bolts for left hand side

29 Rear wheel bearing left and right

30 Rear brake adjuster kits left

31 Rear brake adjuster kits right

32 Air filter

33 Oil filter

34 Fuel filter

35 Spark plug

36 Polin filter

37 Fan belts

38 Timing belts

39 Water pump

40 Coil pack

41 Set of plug wires with suppressors.

42 Idler pully for cam belt

9. PROJECT IMPLEMENTATION PLAN TO BE SUBMITTED (if applicable)

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

Price schedule for 42 items: (1) Complete control arms Right side, (2) Complete control arms Left side, (3) Shock mountings, (4) Front Top Shock mounting, (5) Brake master cylinder, (6) Clutch master cylinder, (7) Gear linkage cables, (8) ABS sensors, (9) Wiper linkage with motor, (10) Hand brake ratchet, (11) Accelerator cable, (12) Hand brake cables, (13) Bonnet catch cables, (14) Exhaust flange gasket, (15) Door locks right, (16) Door locks left, (17) Door handle right, (18) Door handle left, (19) Thermostat housing, (20) Thermostat, (21) Tie rod ends right, (22) Tie rod ends left, (23) Stabilizer bushes, (24) Stabilizer links, (25) Rack ends Right, (26) Rack ends Left, (27) Wheel bearing carrier including bearings with hubs plus bottom bolts for right hand side, (28) Wheel bearing carrier including bearings with hubs plus bottom bolts for left hand side, (29) Rear wheel bearing, (30) Rear brake adjuster kits left, (31) Rear brake adjuster kits right, (32) Air filter, (33) Oil filter, (34) Fuel filter, (35) Spark plugs, (36) Polin filter, (37) Fan belts, (38) Timing belts, (39) Water pump, (40) Coil pack, (41) Set of plug wires with suppressors, (42) Idler pully for cam belt. Only firm prices accepted; non-firm prices will not be considered. All delivery costs must be included in the bid price. Document must be completed in non-erasable black ink; no correction fluid/tape may be used. Bidder must indicate VAT registration status. In the case of non-registered VAT vendor, both columns (amount/rate excluding and including VAT) must reflect the same amount. Total will be used for evaluation purposes only; unit rates will apply for invoicing and payment. Only one service provider will be appointed. Lead time not exceeding five (5) working days from the date of official purchase order.

Tax compliance will be verified

Tax Compliance Status Pin number for all entities and all partners of

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance Status

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central supplier database

Prospective bidders can use link below which is direct from this advert to access the meeting. Please take note that

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

B-BBEE Minimum Level: 10

Points Allocation: 90 points

B-BBEE Details: CTURED SERVICE AND SUSPENSION

Parts for nissan np 200 vehicles for a period of twelve months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in

The bid box situated at (street address)

Kouga Local Municipality: Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay

6330

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL B-BBEE STATUS Yes

Verification level sworn

CERTIFICATE Yes AFFIDAVIT

[TICK APPLICABLE BOX] No

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Yes No Yes No

Are you the are you a

Accredited foreign based

[If yes, answerrepresentative in supplier for the

[If yes enclose proof] part b:3]south africa for the goods /services

Goods /services /works offered?

/Works offered?

Total number of items r

Offered total bid price

....................................SIGNATURE Of bidder date

Capacity under which

This bid is signed

Bidding procedure enquiries may be

Directed to: technical information may be directed to:

DEPARTMENT Supply Chain Office CONTACT PERSON Mr. N. Gouws

Contact person telephone number 042 200 2200

Telephone number 042 200 2200 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms prov

A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted in order to qualify for preference points for B-BBEE. B-BBEE status will be evaluated as a specific goal category with points allocated per the B-BBEE points allocation table. The preference point systems applicable are 80/20 (for requirements up to R50,000,000) and 90/10 (for requirements above R50,000,000). Points for this tender are awarded for Price (80 points) and Specific Goals (20 points).

2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the

price(s) and rate(s) quoted cover all the services specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s)

and rate(s) and calculations will be at my own risk.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

ensure that, when bids are considered, reasonable steps are taken to prevent any form

of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD9)

must be completed and submitted with the bid:

Delivery at Municipal workshop in St. Croix Street, Jeffreys Bay. Cost for delivery must be included in the price of parts. Only original manufactured parts accepted (Nissan parts only; no aftermarket parts). All parts must be delivered in original packaging; no open boxes or loose parts accepted. Service provider will allow for incorrectly delivered parts to be returned to be exchanged. Invoices will only be signed once all parts as per order have been delivered and meet the requirements of the RFQ. Prices remain firm for the duration of the tender (twelve months); no price escalations will be considered. Compulsory clarification meeting must be attended; bids from bidders who did not attend will be deemed non-responsive. Award will not be per item but in whole to one service provider. Standard manufacturer's warranty applies on all parts delivered. Key Performance Indicators: timeous delivery of correct parts as per purchase order with lead time not exceeding five (5) working days from date of official purchase order; quality of product and lead time per tender document. If KPIs are not met and satisfactory reasons cannot be provided, the contract may be cancelled and the Service Provider may be listed at National Treasury restricted list.

Evaluation on 80/20 preference point system: Price (80 points) and Specific Goals (20 points). Bids from bidders who did not attend the clarification meeting will be deemed non-responsive and will not be evaluated. Award will be in whole to one (1) service provider, not per item.