RFQ 53603: appointment of a service provider for integrity screening, lifestyle audits, and conflict-of-interest checks at airports company south africa (closing 14 september 2026)

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{"name":null,"email":"[email protected]","phone":"086 726 1681","department":"representatives","address":"R A PERIOD NOT EXCEEDING 24"}

Returnable Documents: 5.2 Pricing Schedule SBD 3.3

Mandatory returnable documents include: SBD 3.3 Priced offer, Declaration of Interest Form and Politically Exposed Persons, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate/Scorecard or BBBEE QSE/EME Affidavit, Verifiable medical certificate for disability claims, Tax PIN number, Certificate of Incorporation showing ownership split, Central Supplier Database Report, VAT Questionnaire, ACSA Terms and Conditions.

Bidders must submit a valid SARS Tax Compliance Status PIN or CSD number; failure to do so may render the bid invalid. Mandatory returnable documents include: completed SBD 3.3 Pricing Schedule, Declaration of Interest and PEP form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, B-BBEE certificate or affidavit, tax PIN, Certificate of Incorporation, CSD report, and VAT questionnaire. Bidders must have a proven track record in integrity screening, lifestyle audits, or conflict-of-interest checks, supported by reference letters. Key personnel must have relevant experience and qualifications (NQF Level 6 or higher) and professional registration (e.g., Certified Fraud Examiner) to score maximum functionality points. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must comply with ACSA security vetting requirements as a National Key Point.

2.1 The parties intend to provide each other with certain information pertaining to their operations and the

parties are in the process of discussing certain matters with a view to concluding an agreement (“the

potential agreement”), which discussions have required and will require the disclosure to one another

of information of a proprietary, secret and confidential nature. Whether or not the parties conclude

the potential agreement will not affect the validity of this agreement.

ConfidentialConfidential

2.2 If the confidential information so disclosed is used by the receiving party for any purpose other than

that for which its use is authorised in terms of this agreement or is disclosed or disseminated by the

receiving party to another person or entity which is not a party to this agreement, this may cause the

disclosing party to suffer damages and material financial loss.

2.3 This agreement shall also bind the parties, notwithstanding the date of signature hereof, in the event

that either party shall have disclosed any confidential information to the other party prior to date of

signature hereof.

2.4 The parties wish to record the terms and conditions upon which each shall disclose confidential

information to the other, which terms and conditions shall constitute a binding and enforceable

agreement between the parties and their agents.

3 use of confidential information

Any confidential information disclosed by the disclosing party shall be received and used by the receiving

party only for the limited purpose described in 2.1 above and for no other purpose.

4 non-disclosure

4.1 THE RECEIVING PARTY undertakes that –

4.1.1 it will treat the disclosing party’s confidential information as private and confidential and safeguard it

accordingly;

4.1.2 it will not use (except as permitted in 3 above) or disclose or release or copy or reproduce or publish

or circulate or reverse or engineer and/or decompile or otherwise transfer, whether directly or

indirectly, the confidential information of the disclosing party to any other person or entity; and the

receiving party shall take all such steps as may be reasonably necessary to prevent the disclosing

party’s confidential information failing into the hands of unauthorised persons or entities;

4.1.3 it shall not disclose the confidential information of the disclosing party to any employee, consultant,

professional adviser, contractor or sub-contractor or agent of the receiving party (collectively referred

to herein as "representative") or an affiliate of the receiving party, nor shall they be given access

thereto by the receiving party -

4.1.4 unless it is strictly necessary for the purposes referred to in 2.1 above; and

4.1.5 the receiving party shall have procured that the representative, affiliate or consultant to whom or to

which such information is disclosed or made available shall have agreed to be bound by all the terms

of this agreement, and, in such event, the receiving party hereby indemnifies the disclosing party

against any loss, harm or damage which it may suffer as a result of the unauthorised disclosure of

confidential information by a representative, affiliate or consultant.

4.2 Any documentation or written record or other material containing confidential information (in

whatsoever form) which comes into the possession of the receiving party shall itself be deemed to form

part of the confidential information of the disclosing party. The receiving party shall, on request, and in

any event if the discussions referred to in 2.1 above should not result in an agreement, return to the

disclosing party all of its confidential information which is in physical form (including all copies) and

shall destroy any other records (including, without limitation, those in machine readable form) as far as

they contain the disclosing party’s confidential information. The receiving party will, upon written or oral

request from the disclosing party and within five (5) business days of the disclosing party’s request,

provide the disclosing party with written confirmation that all such records have been destroyed.

ConfidentialConfidential

5. Copies

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to the

[email protected] Each single request by the same receiving party shall be treated

as a new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

7. Duration

7.1 Subject to Clause 2.3 this agreement shall commence or shall be deemed to have commenced on the

date of signature of this agreement by the last party to sign the agreement.

7.2 This agreement shall remain in force for a period of 5 years (“the term”), or for a period of one (1) year

from the date of the last disclosure of confidential information to the receiving party, whichever is the

longer period, whether or not the parties continue to have any relationship for that period of time.

8. Title

8.1 All confidential information disclosed by the disclosing party to the receiving party is acknowledged by

the receiving party:

8.1.1 to be proprietary to the disclosing party; and

8.1.2 not to confer any rights to the receiving party of whatever nature in the confidential

information.

1. Relevant Company Experience 30

(30 Points) - Five (5) Years or more experience - Proven track record in conducting integrity

screening and/or lifestyle audits and/or conflict-of-interest checks supported by three (3) or

more relevant reference letters.

(20 Points) - Three (3) to Four (4) years’ - Proven track record in conducting integrity screening

and/or lifestyle audits and/or conflict-of-interest checks supported by two (2) or more relevant

reference letters

(0 Points) – One (1) to two (2) years' Proven track record in conducting integrity screening

and/or lifestyle audits and/or conflict-of-interest checks supported by one (1) or more relevant

reference letters.

2. Key personnel 20

Demonstrated professional expertise: investigators or forensic auditors or compliance

specialists.

(20 Points) At least 3 (three) proposed key personnel members submits a CV demonstrating 3

or more years' relevant experience.

Qualifications: A relevant NQF Level 6 or higher qualification and professional

registration/accreditation in Forensic Investigation Qualifications or Similar Qualification.

Proof of registration of three or more professional(s) registered as Certified Fraud Examiner or

Similar Accreditation with Information Systems Audit and Control Association (ISACA) or

(15 Points) Proposed key personnel meet the experience and qualification requirements

above, but professional registration/accreditation is not applicable or is not provided.

(0 Points) Proposed key personnel do not meet the minimum experience and/or

qualification requirements, or no qualifying resource is submitted.

Requirements the technical aspect of the Preference (where applicable)

bid

Stage 1: Mandatory Requirements

Completed SBD 3.3 Pricing Schedule to 20.

3.4 Stage 2 Functionality

5.2 Pricing Schedule SBD 3.3

1. Bidders must provide fixed rates for Year 1. Year 2 escalation will be applying in accordance with the

pricing instructions.

1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes

whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -

1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business

methods, marketing, trading and merchandising methods and information, promotional and

advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,

research and development data, user or consumer/ customer data and profiles, ideas, computer

programmes, drawings and any other information of confidential nature of the disclosing party, in

whatever form it may be;

1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom

it has business arrangements of whatever nature;

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

Appearing on a client letter head,

Signed by the client,

Indicative of work completed relating to the integrity screening and/or lifestyle audits and/or conflict-of-interest checks

State the value of the project,

State the duration of the project and

Include name and contact information (phone and email) of client representative. ConfidentialConfidential

Key personnel 20 Demonstrated professional expertise: investigators or forensic auditors or compliance specialists. (20 Points) At least 3 (three) proposed key personnel members submits a CV demonstrating 3 or more years' relevant experience. Qualifications: A relevant NQF Level 6 or higher qualification and professional registration/accreditation in Forensic Investigation Qualifications or Similar Qualification. Proof of registration of three or more professional(s) registered as Certified Fraud Examiner or Similar Accreditation with Information Systems Audit and Control Association (ISACA) or Similar Organisation and in good standing. (15 Points) Proposed key personnel meet the experience and qualification requirements above, but professional registration/accreditation is not applicable or is not provided. (0 Points) Proposed key personnel do not meet the minimum experience and/or qualification requirements, or no qualifying resource is submitted.

Proposed Methodology and Approach 15 points Methodology comprehensively addresses all required aspects, including screening, vetting, verification, integrity risk assessment, risk-rated reporting, secure information handling and clearly defined and realistic turnaround times. The approach demonstrates a clear understanding of the required services and provides a practical process for managing identified integrity risks. (10 Points) Methodology addresses some but not all the required aspects. The approach provides a general process for conducting the services, but lacks sufficient detail in areas such as risk assessment, reporting, information security and/or turnaround times. (0 Points) Methodology is not submitted, is insufficiently detailed, or fails to demonstrate an understanding of the required services and does not adequately address the key methodology requirements. ConfidentialConfidential

Data Protection and Confidentiality Controls (35 Points) The bidder provides a detailed and specific POPIA compliance framework/policy and demonstrates appropriate controls for secure data storage, restricted access, confidentiality and cybersecurity. The measures are clearly applicable to the services being procured and demonstrate effective protection of personal and confidential information. (25 Points) The bidder demonstrates some data protection and confidentiality measures; however, the POPIA framework/policies are generic, incomplete or lack sufficient detail in one or more key areas such as secure storage, access controls, confidentiality or cybersecurity. (0 points) The bidder does not provide the required POPIA/data protection evidence, or the submission does not demonstrate adequate measures for protecting personal and confidential information. 100TOTAL ConfidentialConfidential The mandatory and other returnable documents listed in the table follows: SUBMITTED RETURNABLE DOCUMENTS AND INFORMATION MANDATORY ADMINISTRATIVE [Yes/No] SBD 3.3: Priced offer section 5.2 to 20 X X Declaration of Interest Form and Politically Exposed Persons X SBD 4 Bidder’s Disclosure Form X SBD 6.1 Preference Points Claim Form X Confidentiality and Non-Disclosure Agreement X BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit X Verifiable medical certificate of report as proof of disability (For preference claims) X Tax Pin number (ACSA may not award to a bidder whose tax affairs have not been declared to be in orders by SARS) X Certificate of Incorporation of the bidding entity showing ownership split X Central Supplier Database Report (CSD) X VAT Questionnaire X ACSA Terms and Conditions

Validity of submitted information Bidders must ensure that all conditions, documents and information which has been submitted in pursuance to this bid remains valid for the duration of the contract period. In the event where a validity document expires an updated document must be submitted. The duty is on the bidder to provide updated information to ACSA immediately after such information has changed. ConfidentialConfidential SECTION 4: PRICE AND PREFERENCE SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022

GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and 1.2 To be completed by the organ of state

The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals / Preference . 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS / PREFERENCE 20 Total points for Price and SPECIFIC GOALS 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

DEFINITIONS ConfidentialConfidential (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmin Ps= 80(1− ) or Ps= 90(1− Pt−Pmin ) Pmin Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender ConfidentialConfidential 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmax Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax ) Pmax Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender

POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. ConfidentialConfidential Number of Specific Goals points (80/20 system) B-BBEE Status Level 1 5 B-BBEE Status Level 2 4.5 B-BBEE Status Level 3 4 B-BBEE Status Level 4 3 B-BBEE Status Level 5 2 B-BBEE Status Level 6 0.5 B-BBEE Status Level 7 0.3 B-BBEE Status Level 8 0.1 Black youth majority-owned entities 5 Black women majority-owned entities 5 Company majority owned by people with 5 disabilities Non- compliant contributor 0 DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that

The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may ConfidentialConfidential have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... ............................................................... ConfidentialConfidential 5.2 Pricing Schedule SBD 3.3 Pricing Instructions

Bidders must provide fixed rates for Year 1. Year 2 escalation will be applying in accordance with the pricing instructions.

Pricing must be inclusive of all costs associated with the provision of the services, including but not limited to: o labour/personnel costs; o administration costs; o system/database checks; o disbursements; o travel and accommodation, where applicable; and o VAT, where applicable.

ACSA will not be liable for any additional, incidental or hidden costs not included in the bidder's quoted rates.

Bidders must provide a fixed rate per individual screened. The rate must include all activities and deliverables required to complete the screening in accordance with the scope of work.

The estimated quantities provided in the Pricing Schedule are for evaluation and budgeting purposes only and do not constitute a commitment by ACSA to purchase the stated quantities. Payment will be based on the actual services requested and successfully rendered.

Services will be required on an as-and-when-required basis during the contract period. ACSA does not guarantee a minimum volume of work. No. Description Unit Qty Amount (R) 1 Conflict of interest screening Per 1 request 2 Reputational due diligence Per 1 request Total price Excluding Vat Year 1 Total price Excluding Vat Year 2 (Price escalation) Total Year 1 + Year 2 Excluding Vat Vat @15% Total Including Vat Notes: Please indicate what elements are contained in the conflict-of-interest screening and reputational due diligence e.g. ACSA supplier information, SCM records, bid-related declarations, known supplier relationships, and relevant internal or external conflict indicators. Directorship, ownership and company affiliation checks, including searches against company registration records and identification of current or historical business interests that may create actual, potential or perceived conflicts. Politically Exposed Person (PEP), Domestic Prominent Influential Person (DPIP), sanctions and watchlist screening, including identification of associated reputational or influence-related risks. ConfidentialConfidential Whistleblower, fraud-risk and internal red-flag screening, including review of information made available by ACSA and correlation of findings with the individual screening profile. integrity and identity verification, including confirmation of personal details, identity documentation, employmentrelated information provided by ACSA, and preliminary adverse information screening. Criminal record and adverse media screening, including verification of relevant criminal, regulatory, reputational and publicly available adverse information indicators, where legally permissible and consent has been obtained Bidders must only price in accordance with the pricing schedule above, this will enable ACSA to compare priced offers. Failure to submit a priced offer using the prescribed schedule will make the bid liable for disqualification. ConfidentialConfidential SECTION 4: DECLARATION OF INTEREST AND POLITICALLY EXPOSED PERSONS FORM Making a Declaration Any legal person or persons having a relationship with persons employed by ACSA, including a blood relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness, should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees, it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA employees or any member of the evaluation or adjudication committee which will consider bids. ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP. Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public functions in the country or a foreign country, for example Heads of State or of government, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, important political party officials. Business relationships with family members or close associates of PEPs involve reputational risks similar to those with PEPs themselves. PEP status in the following areas shall be declared

Current or former senior official in the executive, legislative, administrative, military, or judicial branch of government or foreign government (elected or not)’

A senior official of a major political party or major foreign political party;

A senior executive of government owned commercial enterprise

or a foreign government owned commercial enterprise, being a corporation, business or other entity formed by or for the benefit of any such individual;

A related and or inter-related immediate member of such individual; meaning spouse, parents, siblings, children, and spouse's parents or siblings etc 5.1.1 All bidders must complete a declaration of interest form below: Full name of the bidder or representative of the bidding entity Identity Number Position held in the bidding entity Registration number of the bidding entity Tax Reference number of the bidding entity VAT Registration number of the bidding entity I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or any of its shareholders / directors / owner / member / partner/ senior management with any ACSA employee or official. Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA employee or official and the extent of the relationship below: ConfidentialConfidential PEP/DPIP Declaration DPIP/PEP Declaration for self/family member or close associate: Nature of Political Exposure Term of the Description of activities relating to office political exposure Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity Personal Income Tax Reference Full Name Identity Number Number 5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law or is against public morals. We further certify that we will in full compliance of this tender terms and conditions as well as ACSA policies in the event that we are successful in this tender. ConfidentialConfidential

B-BBEE Minimum Level: 6

Points Allocation: 3 points

B-BBEE Details: ble tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

ConfidentialConfidential

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii

Preference points for specific goals under the 80/20 system: B-BBEE Status Level 1 (5 points), Level 2 (4.5), Level 3 (4), Level 4 (3), Level 5 (2), Level 6 (0.5), Level 7 (0.3), Level 8 (0.1), Black youth majority-owned entities (5), Black women majority-owned entities (5), Company majority owned by people with disabilities (5), Non-compliant contributor (0).

requirements:

• Appearing on a client letter head,

• Signed by the client,

• Indicative of work completed relating to the integrity screening and/or lifestyle audits

and/or conflict-of-interest checks

• State the value of the project,

• State the duration of the project and

• Include name and contact information (phone and email) of client representative.

I/We the undersigned ____________________________________________________ (Name) herby

certify that the information furnished in this tender document is true and correct. We further certify that

we understand that where it is found that we have made a false declaration or statement in this tender,

valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to

change the price.

1.8. Confidentiality of Information

1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third

party or any other bidder without any written approval form the bidder whose information is

sought.

1.8.2. Furthermore,

1.8.2.1. ACSA will not disclose the names of bidders until the bid process has been finalised.

1.8.2.2. Bidders may not disclose any information given to the bidders as part of this bid process

to any third party without the written approval from ACSA. In the event that the bidder

requires to consult with third parties on the bid, such third parties must complete

confidentiality agreements, which should also be returned to ACSA with the bid.

1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of

the Country. Bidders may be subjected to security vetting depending on the goods and/or services being

provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement.

Hot – Line

on functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based

on experience to deliver the required product in accordance with the specialised quality, reliability and

functionality.

(35 Points) The bidder provides a detailed and specific POPIA compliance framework/policy

and demonstrates appropriate controls for secure data storage, restricted access,

confidentiality and cybersecurity. The measures are clearly applicable to the services being

procured and demonstrate effective protection of personal and confidential information.

(25 Points) The bidder demonstrates some data protection and confidentiality measures;

however, the POPIA framework/policies are generic, incomplete or lack sufficient detail in one

or more key areas such as secure storage, access controls, confidentiality or cybersecurity.

(0 points) The bidder does not provide the required POPIA/data protection evidence, or the

submission does not demonstrate adequate measures for protecting personal and confidential

information.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

not guarantee a minimum volume of work.

No. Description Unit Qty Amount (R)

1 Conflict of interest screening Per 1

request

2 Reputational due diligence Per 1

request

Total price Excluding Vat Year 1

Total price Excluding Vat Year 2 (Price escalation)

Total Year 1 + Year 2 Excluding Vat

Vat @15%

Section 6: confidentiality and non-disclosure agreement

between

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to the

[email protected] Each single request by the same receiving party shall be treated

as a new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

ACSA is a National Key Point and must comply with security cluster laws. Bidders may be subjected to security vetting; ACSA will not contract with bidders that do not comply. ACSA reserves rights to award whole/part, split award, negotiate, award to non-highest scorer, reject lowest bid, cancel bid. Validity period of 120 business days. Bids must be submitted via email to [email protected], split into at least 4 attachments of 4MB each. Late bids not accepted. Changes to bid not allowed after closing. Bidders must not have interest in other bidders. Confidentiality of information provisions.

Minimum requirements: Bidders must submit mandatory returnable documents as listed. ACSA will disqualify bidders failing to submit mandatory documents. Other returnable documents may be required at specific stages.

Evaluation uses a staged approach: Stage 1 Mandatory Requirements, Stage 2 Technical/Quality, Stage 3 Price and Preference. Minimum threshold of 70 points out of 100 must be achieved for further evaluation on Price and Preference (80/20 split).