ESKOM invitation to tender for supply and delivery of goods/services (electronic submission, 90/10 or 80/20 preference system)

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{"name":"MS teams","email":"[email protected]","phone":"016 457 5294","department":null,"address":"r which may be"}

Tenderers must meet the eligibility criteria in the Tender Data, including: not being under any restriction to do business with Eskom or State-Owned Companies; not having a conflict of interest; not being listed on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters; not having been convicted of fraud or corruption in the past five years; and not being prohibited from doing business with any International Financial Development Agency. Tenderers must not submit more than one tender (unless as a JV with joint and several liability) and must not subcontract 100% of the scope of work. Tenderers must complete and submit the mandatory returnables, including the Integrity Declaration Form (Annexure D), SBD 1 (Annexure H), SBD 6.1 (Annexure I), and SBD 4 (Annexure J).

provisions above, please complete the table hereunder with all required

Annexure a – integrity declaration form)

information.

Full Name & Capacity/ Identity Confirm and provide Full Names & To your

Position within tenderer (e.g. Number details (including Capacity/Position of knowledge

employee/Director/member/ employee number) if Eskom employee/ is thi

supply identified in the

specification and/or works

1. The Supplier Payment Term Policy, 240-165040111, (“the Policy”) is in line with the optimised

payment terms initiative of Eskom, and its aim is to explore the extent to which Eskom can

benefit financially from either extending the supplier payment terms or offering an early

settlement discount.

2. This note is specifically targeted at changes relating to the implementation of the extended

payment terms, and further guidance will come on early settlement discounts. The document

provides an update on the thresholds on which the 60-day payment term is applicable and

provides guidance on compliance reporting and the applicability of the Policy.

Threshold

3. The threshold on which the Policy is applied is R50 000 000.00 (Fifty Million Rand), inclusive

of VAT. This means that all contracts exceeding this threshold must be established on the

60-day payment term.

Applicability of policy

4. The Policy is not applicable to contracts concluded between Eskom and its subsidiaries.

However, the Policy is applicable to contracts concluded between subsidiaries and their own

suppliers.

5. In instances of modifications to contracts, or renegotiations of existing contracts, the principles

of an extended payment term must be applied as a lever.

Monitoring of compliance

6. The Office of the CPO (“oCPO”) shall compile a compliance report to the Cost Savings Steering

Committee (“Cost Steerco”) on a monthly basis. Divisional Procurement Senior Managers shall

provide reasons for non-compliance to the oCPO on request and shall present these to the

Cost Steerco. This arrangement shall continue until the end of the 2022/23 financial year.

Compiled by: ms reshma maghoo

Contract advisor

Date: 28/9/2022

Guidance note: implementation of supplier payment term policy

Recommended: mr godfrey quickfall

Senior manager: contract management (acting)

Date: 2022-09-28

Supported: ms jainthree sankar

Chief procurement officer

DATE: 5 October 2022

Approved: mr calib cassim

Chief financial officer

DATE: 05 October 2022

Eskom Holdings SOC Ltd Reg No 2002/015527/30

3.15 Evaluation of Price Prices will be evaluated as follows:

1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity

schedule’

4. Adjusted for any other acceptable variations, deviations, or

alternative tenders submitted; and

5. Making a comparison of the Net Present Value of each adjusted

tender based on the tendered programme (if provided) and

prices, on the estimated effect of Price Adjustment Factors and

rate of exchange fluctuations (if applicable) and on other

evaluation parameters relating to uncertainty and risk, where

applicable.

6. Unconditional discounts will be taken into account for evaluation

purposes.

7. Conditional discounts will not be taken into account for

evaluation purposes but will be implemented when payment is

effected.

Prices will be scored out of [80/90] points

3.18 Evaluation of Specific Goals Specific goals will be scored out of [10/20] points in accordance with

the PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Clause Number from Standard

Tender Data

Conditions of Tender

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must be

rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement

Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (80/20 system) (90/10 system)

1 20 10

2 18 9

3 14 6

4 12 5

5 8 4

6 6 3

7 4 2

8 2 1

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPC

affidavit

• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures),a

consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Clause Number from Standard

Tender Data

Conditions of Tender

Section 2: Objective criteria

N/a

Section 3: SDL&I Objectives in line with Reconstruction and Development Programme (RDP) Goals

Tenderers who complete and submit the objectives as required, but who do not meet Eskom’s targets,

will not be disqualified. SDL&I objectives do not form part of scoring but commitments will form part of

Controlled Disclosure

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Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Annexure a

Authorisation form

Indicate the status of the tenderer by ticking the appropriate box below.

A b c d e f

Company close partnership joint sole trust

Corporation venture proprietor

The tenderer must complete the appropriate certificate set out below for its category of organisation.

If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a

certified copy the document that is proof of the contents of the certificate (resolution of the board of

directors of a company, members’ resolution of a close corporation, power of attorney in the case of

a joint venture, or resolution of the board of trustees of a trust).

Note further that, in addition to completing the relevant certificate for category of organisation, the

authorised representative of the tenderer is also required to complete and sign the table at the end of

this Authorisation Form.

A. Certificate for company

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby

confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is

authorised to submit this tender on behalf of the company, and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the company. A certified copy of

the resolution of the board is annexed to this Form.

Signed: Date:

Name: Position:

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the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

B. Certificate for close corporation

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the

members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting

in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender

on behalf of the close corporation, and to sign all documents in connection with this tender and any

contract that may result from it on behalf of the close corporation. A certified copy of the members’

resolution is annexed to this Form.

Signed: Date:

Name: Position:

C. Certificate for partnership

We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her

capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,

and to sign all documents in connection with the tender and any contract that may result from it on

behalf of the partnership.

Name Address Signature Date

NOTE: This certificate is required to be completed and signed by the full number of Partners

necessary to commit the Partnership. Attach additional pages if more space is required.

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Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

D. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection

with the tender and any contract that may result from it on behalf of all the members in the Joint

Venture.

This authorisation is evidenced by the attached power of attorney signed by the legally authorised

signatories of all the members in the Joint Venture.

We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement

that all members in the Joint Venture are liable jointly and severally for the execution of the contract,

a term that indicates which member will be the lead member, and terms that indicate the ratios

according to which work and payment will be divided amongst the members.

Name of JV member Address Authorised signature,

name and capacity

Lead member

Member

Member

Member

NOTE: This certificate is required to be completed and signed by all members of the joint

venture. Attach additional pages if more space is required.

E. Certificate for sole proprietor

I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the

business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Signed: Date:

Name: Position:

(Sole Proprietor)

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Certificate for trust

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm

that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_, is authorised to submit this tender on behalf of the trust and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the trust. A certified copy of the

resolution of the board of trustees is annexed to this Form.

Signed: Date:

Name: Position:

NOTE: The table below must also be fully completed by all tenderers in addition to the

certificate that was selected and completed above.

Name of tenderer:

Full names of authorised signatory:

Designation and capacity:

Signature of authorised signatory

Date of signature:

Controlled Disclosure

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Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Annexure b

Acknowledgement form

We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and

the following addenda issued by Eskom:

We confirm that the documentation received by us is: (Indicate by ticking the box)

Correct as stated in the Invitation to Tender / RFP Content List, and that each document is

complete. 

Or: Incorrect or incomplete for the following reasons: 

Cataloguing Acknowledgement:

Please select the relevant statement by ticking the appropriate box below:

1. We agree to provide the cataloguing information as described in the Invitation to

Tender 

2. We have already supplied Eskom with the cataloguing information pertaining to this

Invitation to Tender in a previous contract/order [insert previous contract/order

number]  __________

3. We do not intend to provide the required cataloguing information for the reasons

stated hereunder: 

4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment

Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position

to supply cataloguing information for items. We attach the letter from the OEM

confirming its position. 

Invitation to Tender/Request for Proposal No: ____________________

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

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Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Name of Tenderer: ___________ _ _

Country of registration: _______________________________________

Full names of contact person: __________________________________

Contact details:

Tel (landline):

Cell phone:

e-mail address:

Name of tenderer:

Full names of authorised signatory:

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

income-generating contracts)

of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

3. Does any portion of the goods or services offered

have any imported content?

(Tick applicable box)

Yes NO

3..1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published

by SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za

Indicate the rate(s) of exchange against the appropriate currency in the table below

(refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

4. Where, after the award of a bid, challenges are experienced in meeting the stipulated

minimum threshold for local content the dtic must be informed accordingly in order for the

DTIC to verify and in consultation with the AO/AA provide directives in this regard.

Local content declara

supplying entity AND their company registration

number] ......................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to

act against the supplier named above or me personally in terms hereof, should this declaration prove to be

false.

Eskom employees and directors that engage in private work

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

joint venture agreement which incorporates a statement that all partners are

No specific requirements found

ADDITIONAL CONTRACTUAL REQUIREMENTS √ SUPPORTING EVIDENCE Safety √ OCCUPATIONAL HEALTH AND SAFETY Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Contractual requirements mean the service provider will submit the tender returnable during the tender close-out. The evaluation will take place once the mandatory and functionality evaluation have been completed. The service provider will be given only ONE opportunity to submit the outstanding documents within 7 working days. Failure to submit the outstanding documents within the stipulated time; may result in the tenderer being regarded as non- responsive and ineligible for contract award. These OHS requirements will form part of the procurement process and must be complied with prior to signing the contract (Note: these requirements are applicable to the tender phase only). The service provider shall comply with the OHS Safety file requirements which will be issued to the successful bidder, and no work may commence until the Safety file is approved by the Contract custodian together with the OHS professional of the respective site. The tenderer shall submit Safety Returnable as follows

Annexure B Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer?

Health and Safety Plan The Safety plan (must address the project /scope of work OHS risk(s) and aligned with the health and safety specification or requirements) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable

Baseline OHS Risk Assessment (BRA) and Health Risk Assessment (HRA) Identification, assessment, and management of Occupational hygiene and safety risks related to the scope of work. The methodology used for the risk assessment must be provided together with the BRA and HRA. 4.Valid Letter of Good Standing (COIDA or equivalent) 5.OHS policy signed by CEO The submitted policy must comply to OHS Act Section 7

OHS Competency (Consider scope of work, risks, OHS plan and applicability) CV’s and qualifications / certificates (List competencies required) e.g Risk assessor, Incident Investigator

Costing for Occupational hygiene and Safety Management Has the tenderer submitted a detailed costing for OHS (the cost should be broken down not provided as a lump sum).

Risk based Personal Protective Clothing

Medical assessment/ surveillance After contract award the contractor shall: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Note this requirement are for tender phase only. After the contract has been awarded the tenderer shall submit a safety file in each power station and work shall not commence until the safety file is approved by the respective site. Quality The Supplier must be Accredited by SANAS as a √ Reference Material Producer in accordance with ISO/IEC17034 for Coal Reference Materials and supply Coal reference materials as detailed in scope of work. Other safety/quality √ documents as required per scope of works Environmental No EIA needed, however, to ensure compliance to √ environmental requirements, ISO14001, Lethabo environmental procedures will be provided with tender documents. Due Audited Financial Statements of the tenderer for the N/A Diligence/financial previous 18 months, or to the extent that such analysis statements are not available, for the last year. In the case of a joint venture or special purpose vehicle (SPV) specially formed for this tender, audited financial statements for each participant in the JV / SPV must be submitted. Start-up enterprises formed within the last 12 months are not required to submit audited financial statements, but if successful in this Invitation to Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender (ITT) - Supply and delivery of Coal Reference materials (003) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Tender, they will be required to furnish statements for the first year once available. DOCUMENTS REQUIRED UNDER √ FUNCTIONALITY/TECHINICAL CRITERIA Compliance to Technical Specification for the supply and delivery of Coal Reference Materials will be evaluated on a YES or NO basis. (Gatekeeper). Description Returnable with the RFQ/tender YES/NO

The Supplier must supply reference be accredited

• Supplier must supply a valid SANAS Certificate of by SANAS as a accreditation including scope of accreditation (SOA) Reference Material indicating that their facility is Accredited by SANAS as a Producer in accordance Reference Material Producer in accordance with with ISO/IEC17034:2016 ISO/IEC17034:2016 for Coal Reference Materials. for Coal Reference Materials
• SOA to indicate supply of Reference materials as per

B-BBEE Minimum Level: 0

Points Allocation: 0 points

B-BBEE Details: Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Clause Number from Standard

Tender Data

Conditions of Tender

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must be

rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement

Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (80/20 system) (90/10 system)

1 20 10

2 18 9

3 14 6

4 12 5

5 8 4

6 6 3

7 4 2

8 2 1

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPC

affidavit

• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures),a

consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Controlled Disclosure

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the user to ensure it is in l

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

with ISO/IEC17034:2016 ISO/IEC17034:2016 for Coal Reference Materials.

3.15 Evaluation of Price Prices will be evaluated as follows

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender.

The points scored for the specific goal must be added to the points scored for price and the total must be

Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (80/20 system) (90/10 system)

NB: The following documents are required to claim preference points,

Tenderer failing to provide documentation for the allocation of preference points will not be

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Quality The Supplier must be Accredited by SANAS as a √

ISO/IEC17034 for Coal Reference Materials and

Other safety/quality √

Functionality/techinical criteria

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of [80/90] points

The scope is the supply and delivery of coal reference materials for a period of 5 years, on an as-and-when-required basis, at Lethabo Power Station. The contractor must retain a copy of the scope of work and comply with the OHS specification.

{"briefingSession":"{"date":null,"time":null,"venue":"ion reports to the relevant management.","is_compulsory":false}"}

{"name":null,"email":null,"phone":null,"department":null,"address":"aterials for a period of 5 years,"}

Submit the tender to Eskom at Lethabo Power Station, Deneysville/Viljoensdrift Road, Private Bag X415, Vereeniging, 1930 SA. The closing date and time are not stated in the available text. Bids must be submitted in the required format; failure to complete and sign all returnable documents may lead to disqualification.

The evaluation criteria are not stated in the available text. However, compliance with the OHS specification is mandatory, and the contractor's OHS performance will be assessed. The contractor must provide method statements and task risk assessments for all work.

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its

Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations.

This OHS specification is Eskom Generation's minimum requirements which are required to be

met for the duration of the contract period by contractors/suppliers and, where required, the

delivery organisation. The contractor is expected to develop an OHS plan that meets these

requirements as well as all the relevant applicable legislation that they conform to. Eskom in no

way assumes the contractor’s legal responsibilities and liabilities. The contractor is and remains

accountable for the quality and execution of their health and safety programme for their employees

and appointed contractor employees. This OHS specification reflects minimum requirements and

should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or

replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be

taken cognisance of and listed in the respective OHS plans. If there are any additional Eskom

and/or legislative requirements listed in the OHS specification, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Eskom requirements and, where applicable, any

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that

must be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Generation business for contracts, standards, and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to any contracting organisation that intends to respond to

Eskom Generation's tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

• Basic Conditions of Employment Act No .
• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .

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• National Road Traffic Act .
• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• Eskom Covid-19 policy
• National Disaster Management Act

2.2.2 Informative

• Tobacco Products Control Act (Updated 2011.05.19)
• SANS 1186 Symbolic Safety Signs
• Constitution of the Republic of South Africa No
• DMN 34-110 Operating A Vehicle Mounted Crane

2.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

User

Consultant means a person providing professional advice

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Definition Explanation

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health and (OHS Act) means a document specification of all health and safety

safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health and means comprehensive health and safety requirements for a contract,

safety requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

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Definition Explanation

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by an

occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National Enquiries/contracts sourcing of services providers/contractors at the divisional level and not

at BU level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Main contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

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Definition Explanation

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement services

– Provincial office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file

for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the

project manager/end user who will facilitate the signing of the document by Eskom and contractor

representatives.

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3. OHS specification

3.1 Scope of work

Supply and delivery of Coal Reference materials for a period of 5 years, on an as and when required

basis, at Lethabo Power Station

A copy of the scope of work must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “Main contractor”

and any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is

compiled between the main contractor and all their appointed contractors for the contract. The

original copy of the section 37(2) agreement must be retained by the contractor, and a copy must

be retained by the responsible project manager/end user. A copy of all the agreements must form

part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not be required or permitted to perform work or provide services that
3. are inappropriate for a person of that child’s age; or
4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

Interpretation. Eskom does not condone the use of child labour and, therefore, all effort must be

exercised, and child labour should not be used.

3.2.3 OHS Act

The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Legislative Compliance

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All contractors will comply with all the legislation pertaining to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining to

this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their

strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The

main contractor and all appointed contractors, if not already in place, will be required to compile

an organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed

by the organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy

must be displayed in a prominent place within the workplace. A copy of the policy must be filed in

the contractor's OHS files and attached as an annexure to the OHS Plan.

3.6 Coid

The Main contractor and all his/her appointed contractors shall be registered with an appropriate

employment compensation commissioner and have available a valid letter of good standing (LoG)

from such commissioner. The obligation lies with the contractors to ensure that the LoG remain

valid throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

'

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3.8 Statutory appointments

The Main contractor and all appointed contractors must appoint competent workers who will

comply with the OHS Act for the duration of the contract. Before requiring appointees to accept an

appointment, the employer must ensure that they have received appropriate training and/or

information about their responsibilities. The relevant statutory appointments must be made in

compliance with the OHS Act's criteria, which include appointing a qualified individual to the

appropriate roles. The following should be included in the statutory appointments, but not limited

to:

• OHS Act section 16.2 Appointee
• OHS Act General Administrative Regulation 9(2) – Incident Investigator
• OHS Act Section 8 Supervisor
• OHS Act Section 9(1) Risk Assessor
• CR 23(1)(d)(i)-(ii) Construction vehicle & mobile plants inspector
• CR 8(5) Safety Officer

3.8.1 Non statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator

3.9 ESKOM life-saving rules

1. Eskom places a high value on health and safety and urges every organization that undertakes

work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees, agents,

consultants, and contractors. Any Eskom employee or employee of a Main Contractor or appointed

contractor who fails to follow these rules would be deemed a serious violation. These rules are in

place to protect any employee, labour broker, or contractor working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom premises,

the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

( That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or where a person puts

himself/herself in a position where he/she exposes himself/herself to a fall from or into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

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Permit to work

Rule 5

Where an authorisation limitation exists, no person shall work without the required permit to work.

Ensure safe live working

Rule 6 All live work basic principles must be adhered to, as outlined (for the method being used) in the

High Voltage Live Working Standard for the respective Eskom division.

Rule 7

Use of cellphones on site

Site

Use of cell phones (either texting or talking) when walking or driving is strictly prohibited.

Specific

Eskom will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded as a serious misconduct and will result in serious

disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom facility returns home to their

families safely.

3.10 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.
3. The allowable alcohol and drug level is 0%.
4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and

anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has

self-alcohol testing equipment.

5. Contractors are invited to develop their own manual and test their own employees for

alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.
7. Eskom's life-saving rules must be included in the induction process.
8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.11 Contractor organisational structure

3.11.1 Main Contractor Organogram

The Main contractor must provide an organisational organogram on the company’s letter head

related to this contract, depicting all the levels of responsibility from the CE down to the supervisors

responsible for the contract. List the relevant positions held, names of appointees, legal

appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).

The Main contractor must ensure that all appointed contractors comply with this requirement. The

Main contractor is responsible for keeping copies of all the organograms’ as well as submitting

them with the OHS plan. All organograms shall be updated timeously when appointments are

changed.

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This diagram must be kept up to date and filed in the project OHS files.

3.11.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project

on the company’s letter head, listing the reporting structure from their CE down to their

project supervisors. The diagram must list the names, positions held, any appointments

made and must be signed off by the company's 16(1) or 16 (2).

2. This diagram must be kept up to date, a copy of which must be given to the Main contractor

and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.12 Roles and responsibilities

Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the

day to day operations, in particular the Occupational Health and Safety aspects of any project /

contract. Legislation requires that each employee must take reasonable care of themselves and

their fellow workers, from management level down to the lowest employee level.

Managers and Supervisors will be required to submit 4(four) BSO(Behavioural Safety Observation)

a month to Lethabo Safety Department @ [email protected]

The 16.1 is required to submit at least 1(one) VFL to Lethabo Safety Department @

[email protected]

3.12.1 Main contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed

contractors. Where some of the listed do not apply to both, then the specific responsibilities will be

listed and titled. The contractors shall:

• Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form

part of the OHS Act and Regulation 7 of the Construction Regulations.

• Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2) of

the OHS Act;

• Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list at

the request of the Eskom Project Manager.

• Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

• Ensure that the minimum legislative, regulatory and Eskom OHS requirements are

complied with on all work sites.

• Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

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• Compile an OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

• The Main contractor must provide the project manager with the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company. Similarly, the Main

contractor must provide the Eskom project manager with all the valid letters of good

standing from their appointed contractors.

• Contractors must provide the Main contractor with a certified copy of the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company.

• Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

• Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

• Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

• Ensure that their contractors (whom they intend appointing) have made detailed provision

for the cost of safety and health measures throughout the project.

• Stop his /her employees and any appointed contractors if such work poses a threat to the

health and safety of persons or a risk of degradation to the environment.

• Take reasonable steps to ensure cooperation between all their appointed contractors.
• Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors who

are competent to do work, have satisfied the OHS compliance requirements and satisfied

that the contractor has the necessary competencies and resources to perform the work

safely.

• Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

• Ensure that the supervisor or manager do not supervise work on any site other than the

site for which such supervisor has been appointed for.

• Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests of

health and safety requirements.

• Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and safety

specification, safety and health plans, site rules or any other requirements.

• Before the commencement of work, review the submitted baseline risk assessments to

include site or emerging risks. This should be done by a competent person appointed in

writing with a view to identify hazardous and potentially hazardous work operations.

• Ensure that pre-task risk assessments are conducted and documented daily and prior to

the starting of any new task, irrespective of whether it is a repetitive task or not.

• Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

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Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 31

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

• Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

• Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in

the proper use, care and where necessary, the maintenance of PPE;

• Note: should the Main contractor or his/her appointed contractors entertain visitors on site,

they will be held responsible for the provision and wearing PPE.

• Must have a substance abuse program which must be in line with Eskom requirements.
• Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

• Be involved in all of their appointed contractor’s incident investigations.
• When appointing contractors, advise the project manager in writing timeously and obtain

his/her approval prior to them commencing work.

3.12.2 Contractor site supervisor

Contractor Management and site supervisor requirements

The Contractor Section 16.1/16.2 must be trained in the following:

• Legal liability ,HIRA, Incident Investigation

The contractor site supervisor must be trained in the following:

• HIRA, Incident investigation training, Supervisor training, authorised supervisor/Responsible

Person, Legal liability;

Must:

• Be competent to perform the required supervisory tasks;
• Ensure their employees and all appointed contractors comply with the required statutory

and Eskom project requirements;

• Inspect all work done by the contractors to ensure adherence to Eskom’s standards and

• Conduct follow-up inspections to ensure findings are closed out and preventative action

is in place.

• Monitor contractors for adhere to statutory requirements and safety standards.
• Monitor contractors overall OHS performance on site in order to achieve excellent results
• Discuss all OHS related problems with the relevant contractor management timeously in

the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformances identified, corrective actions,

audits and inspection schedules.

• Continual liaison between the Main contractor, appointed contractors and employees.
• Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

• Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

• Submit the observation reports to the relevant management.
• Submit the required OHS reports communicated by Eskom e.g., manpower numbers,

incident statistics report etc.

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

• Have meaningful participation in the project statutory health and safety committee

meetings.

• Participate in all appointed contractor incident investigations.
• Participate in the Main contractor’s emergency preparedness planning.
• Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

• Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety officer part time

The Safety Officer for this contract shall be full time on for the whole duration of this contract

The contractor health and Safety officer must be trained in the following:

National Diploma in Safety Management, which is a must have, HIRA, Incident

investigation training, Legal liability Training, Minimum work experience 3yrs,

3.13 RISK ASSESSMENT (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out

risk assessments, to establish which risks and hazards are attached to the health and safety of

persons due to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in the activity,

work, site, and an estimate of the extent of the risks involved, considering whatever precautions

are already being taken.

It is essentially a three-stage process:

• identification of all hazards.
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards become known during the work process, then these should also be subjected to risk

assessments. Risk assessments for long-term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as

information and record of the way jobs / tasks must be performed. Daily or issue based or task

specific or on the job risk assessments must be conducted at the place where work is to be

performed/ conducted to allow managers and employees to assess any inherent risks that could

have been overlooked during the initial risk assessment or any changes that might have occurred

in a period of absence. For example if a job / task is extended over a day or halted due to inclement

weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

• All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be taken

to rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the

risk assessment shall be recorded, and their competence established. This instruction

shall be done through an interpreter if required and recorded on the Pre-Job Brief (Daily

Safe Task Instructions), with reference to applicable Risk Assessments.

Consequence criteria

Consequence rating Description

DEL Department of Employment and Labour ( Inspection and Enforcement services

– Provincial office)

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.
3. The allowable alcohol and drug level is 0%.
4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and

anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has

self-alcohol testing equipment.

• HIRA, Incident investigation training, Supervisor training, authorised supervisor/Responsible

Person, Legal liability;

Must:

• Be competent to perform the required supervisory tasks;
• Ensure their employees and all appointed contractors comply with the required statutory

and Eskom project requirements;

• Inspect all work done by the contractors to ensure adherence to Eskom’s standards and

specifications

• Conduct follow-up inspections to ensure findings are closed out and preventative action

is in place.

• Monitor contractors for adhere to statutory requirements and safety standards.
• Monitor contractors overall OHS performance on site in order to achieve excellent results
• Discuss all OHS related problems with the relevant contractor management timeously in

the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformances identified, corrective actions,

audits and inspection schedules.

• Continual liaison between the Main contractor, appointed contractors and employees.
• Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

• Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

• Submit the observation reports to the relevant management.
• Submit the required OHS reports communicated by Eskom e.g., manpower numbers,

incident statistics report etc.

o List of agenda items:

o Matters arising from previous minutes

o Matters arising from Contractor’s OHS meetings.

o Covid-19 compliance

o Audit results and feedback

o Review Health and Safety Representative Inspection Reports

o Review

 Incident investigation reports

 Non-Conformances

 Announcements (near miss/injury/damage)

 Follow up on recommendations made by the employer in incident

investigation reports

o Accident Prevention – Safety Promotion

 Planned Job Observations

 OHS Training

 Protective clothing and equipment

 Incident Announcements / Recall

o Forthcoming High hazard activities.

o Non-conformances.

o Housekeeping.

o Work permits.

least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

ensure maintenance of satisfactory standards. The Main contractor shall document the

results of each inspection and shall maintain records for viewing.

3.27 Stacking and storage

used on the project. Such tools and equipment’s shall be subjected to regular inspections.

inspection themes will differ from month to month, and the deviation picked up will be immediately

addressed by the main contractor. These audits shall be attended by the contractor’s site manager

or his representative.

implementation of their OHS Plan on a yearly basis or when the scope of work changes. A

summary of the findings and the proposed corrective actions shall be submitted to Eskom project

manager within one week after completion of the audit. Where appointed contractors are audited

by the Main contractor a copy of the audit report shall be submitted to the appointed contractor

within 7 days of the audit.

3.33 Smoking

3.41 Non-conformance and compliance

2. Main contractors are required to implement a non-conformance procedure (if not already

in place) for issuing to contractors for transgressions. The procedure can include “quality”

related non-conformance issues. Similarly, appointed contractors must implement a non-

conformance procedure.

procedure will be for the offender to be called by the responsible project manager to

explain the non-conformance issued and what plan is in place to prevent a recurrence of

the non-conformance.

6. Should the contractor fail to provide adequate PPE (as per PPE standards) to their

employees for the tasks being performed and/or to visitors; failure to enforce the wearing

of such PPE will be viewed as a transgression of the legislative and Eskom requirements.

3.43 OHS files

than one site per project, a file per site shall be kept at that site. Contractors may keep

additional files at their head office as additional records. The OHS file shall be maintained

by all the contractors on their project sites and shall be available on request for audit and

inspection purposes.

The contractor must sign a Section 37(2) agreement with Eskom and with any appointed subcontractors. The contractor must provide a SHEQ policy, an organisational structure diagram, and a communication strategy for OHS issues. The site supervisor must be trained in legal liability, HIRA, and incident investigation. The contractor must ensure a medical surveillance programme is in place and maintain an OHS file for each work site. Cell phone use on site is restricted. Eskom's life-saving rules must be included in induction.

1 No injuries or health effects(near misses)

2 First-aid treatment case, and temporary discomfort case

3 Medical treatment case; occupational disease with reversible/non-permanent effect

4 Lost Time Injury. Irreversible health effects/occupational disease with permanent consequence

5 Fatality or life threatening health effects

6 Multiple fatalities

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Likelihood criteria

Score Descriptor Safety and Environment Occupational Hygiene

Exposure Probability of exceeding OEL

▪ <5% probability

▪ occurrence requires

exceptional circumstances

1 Highly unlikely ▪ exceptionally unlikely, even in Rare(once a year) No exposure (or exposure < 10% of OEL)

the long-term future

▪ only occurs as a “100-year

event”

▪ >5% probability, or

▪ may occur but not anticipated,

Short periods of time, a few times per day / intermittent

2 Unlikely or Low exposure (<50% of OEL)

(once in 6, 3 or a month)

▪ could occur in “years to

decades”

▪ >20% probability, or

▪ may occur shortly but a distinct

3 Possible probability it will not, or Continuous for between 1 and 2 hours (often / weekly) Moderate exposure (chronic exposure > 50% of OEL or acute exposure >/-OEL

▪ could occur within “months to

year\s”

▪ >70% probability, or

▪ balance of probability it will

4 Likely Continuous for between 2 and 4 hours (frequent / daily) High exposure (chronic exposure > OEL, or exposure exceeding OEL-STEL)

occur, or

▪ could occur within “weeks to

months”

▪ 99% probability, or

5 Unavoidable ▪ impact is occurring now, or Continuous for 8 hour shift Very high exposure (chronic exposure > 2 x OEL or exposure exceeding OEL-C

▪ could occur within “days to

weeks”

Risk matrix

6 iii ii i i i

5 iii ii ii i i

4 iv iii ii i i

3 IV III II II I Consequences 2 IV IV III II II

1 iv iv iii iii iii

1 2 3 4 5

Likelihood

Priority Risk ranking Action required

I Very high Immediate action required

Strong mandatory action

II High

required

Action required, possibly at

III Medium

administrative level

IV Low Minor or no action required

3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must align

with the risk assessments. Method statements / written safe work procedure are control measures

used to prevent an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely. A safe working

procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

a. The supervisor for the task or job and the employees who will undertake the task;

b. The tasks that are to be undertaken that pose risks;

c. The equipment and substances that are used in these tasks;

d. The control measures that have been built into these tasks;

e. Any training or qualification needed to undertake the task;

f. The personal protective equipment to be worn;

g. J. Actions to be undertaken to address safety issues that may arise while undertaking

the task.

3.15 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.

3. Results entered in the register and signed by competent person.

4. Main Contractor/s and their appointed contractors must develop a communication strategy

outlining how they intend to communicate OHS issues to their staff, the mediums they will

employ and how they will measure the effectiveness of their OHS communication. Below

is a brief on how communication should take place. Where project meetings are

conducted on site, OHS shall be included as a standing agenda point and minutes of

these meetings shall be available on site at all times. Minutes of meeting must be compiled

and filed in the relevant OHS files. All employees shall have access to these minutes.

Attendance register shall be kept for all the health and safety meetings.

3.19.1 Statutory Health and Safety Committees

1. The Main contractor shall establish statutory health and safety committee in terms of

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.
3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant OHS

issues. Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act).

5. The number of persons nominated by employer must not be more than the Health and

Safety Representatives on that specific statutory health and safety committee. (Refer to

Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the Main

contractor and the project manager and the Inspector at DEL.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation recommendations

and shall keep record of all recommendations made by the committee.

10. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

11. The Main contractor and appointed contractors shall ensure that statutory and non-

statutory health and safety committees carry out their duties.

12. The chairperson of the health and safety committees shall be selected and appointed by

the contractor. The appointed chairperson must be competent to chair meetings and be

able to make informed decisions.

3.19.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be established

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be

the same as the statutory safety committee

3. Non-statutory health and safety meetings will be held whether the Health and Safety

Representative is appointed or join Eskom monthly departmental meetings

3.19.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

o List of agenda items:

o Matters arising from previous minutes

o Matters arising from Contractor’s OHS meetings.

o Covid-19 compliance

o Audit results and feedback

o Review Health and Safety Representative Inspection Reports

o Review

 Incident investigation reports

 Non-Conformances

 Announcements (near miss/injury/damage)

 Follow up on recommendations made by the employer in incident

investigation reports

o Accident Prevention – Safety Promotion

 Planned Job Observations

 OHS Training

 Protective clothing and equipment

 Incident Announcements / Recall

o Forthcoming High hazard activities.

o Non-conformances.

o Housekeeping.

o Work permits.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

o Work procedures.

o Hazardous materials / substances.

o Fire Prevention

o Occupational Hygiene Assessments, Health Risks and Actions

o Security

o Rules, Instructions

o Public Safety

o Environmental Management

o Emergency Preparedness

o Statistics report

o Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee

meetings.

2. Action column with target dates and responsible person shall be clearly visible on the

minutes and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration

of the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum

period of 12 months.

6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and Main contractor shall endorse the relevant minutes with

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed.

Each employee who attends the briefing shall sign an attendance list of that pre-job brief

form undertaking that they have an understanding of the tasks, risks and control measures

required.

2. Where possible, tool box talks can be included in the pre-job brief meetings. If this does

not occur, then weekly tool box talks must be conducted. The toolbox talk topics will be

based on OHS issues pertaining to the project site. The topic and the contents shall be in

writing. Attendance registers with the topic listed shall be kept.

3.21 OHS training

1. The Main contractor, when making a bid for this project shall provide a breakdown list of

the OHS training requirements and the costing of such requirements. Similarly, appointed

contractor must provide the same requirements when bidding with the Main contractor.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

2. The scope of training includes but is not limited to the type of work being performed and

the relevant procedures. Additional to the requirements, will be that the Main contractor

and appointed contractors must have the appropriate qualifications, certificates and

employees should always be under competent supervision.

3. Where legislative and Eskom recommended appointments are made, the relevant training

shall be given to those appointees prior to the acceptance of those appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification and

OHS plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.
6. Records of all training and qualifications of all contractor employees must be kept on the

OHS file.

3.21.1 Main Contractor Induction training

The contractor is required to arrange with the Business Unit for its employees to attend induction

in order to be granted permission to access site.

1. The Main contractor shall ensure that all his / her employees, appointed contractors and

their employees have undergone the Eskom OHS induction training prior to commencing

work on site.

2. Attendance registers must be completed of any induction training given, which must

indicate that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept

in the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.
5. It is the contractor’s responsibility to keep records of induction training.

3.21.2 Appointed Contractor induction training

The Main contractor shall ensure that all his / her employees and appointed contractor employees

undergo site-specific work induction with regard to the approved project OHS plan, hazards

prevalent on the work site, scope specific risk assessment, rules and regulations, and other related

aspects. The induction training should also include identification of sensitive features such as

wetlands/vlei areas, red data species, graves, etc.

3.21.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.22 General training

The Main contractor will be required to ensure that before an employee commences work on the

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied

himself that the employee understands the hazards associated with the work to be performed by

conducting task/job observations.

3.24 Site roads

1. When planning, sufficient areas must be allocated for parking of vehicles and mobile

equipment’s as well as roadways for ease of manoeuvrability of these vehicles.

2. Sufficient width roads to be provided and adequate space is to be allowed for large

vehicles traversing the sites.

3.25 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons may be transported at the back of the bakkie.
3. Drivers are required to conduct the route risk assessment prior to travelling/driving.
4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.
5. All drivers shall have a valid medical fitness certificate.
6. The First aid box with valid contents and fire extinguishers must be included in the vehicle,

be services annually and inspected monthly. Drivers must be trained on how to use the

First aid box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed at

the back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. Contractor must maintain their vehicles in a roadworthy condition and a vehicle license

must be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At

least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by

them. Precautions shall be taken to secure all loads properly. Loads projecting from

vehicles shall be securely loaded and in daytime a red flag and during darkness a red light

or red reflective material shall be attached to the extreme end of such projecting materials.

13. The vehicle inspection checklist must include but not limited to:

o Reverse alarm / beeper

o Yellow reflective tape

o Mud flaps

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o Fire Extinguisher

o 2 Triangles

o First Aid Box

o Safety belts for every seat

o No fold-up or jockey seat

o Tyres

o License disc

o Driver have a Public Driving Permit

3.26 Housekeeping and order

1. All contractors shall maintain a high standard of housekeeping within their sites and

vehicles for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.
5. All packaging material including boxes, pallets, crates, etc. to be removed from the work

area immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work

area of all materials, scrap, temporary buildings and building bases to the satisfaction of

the client/agent.

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom project/contract manager has the right to instruct the Main contractor and

appointed contractors to cease work until the area has been tidied up and made safe.

Neither additional costs nor extension of time to the contract shall be allowed because of

such a stoppage. Failure to comply with this requirement will result into site cleaning by

another cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to

ensure maintenance of satisfactory standards. The Main contractor shall document the

results of each inspection and shall maintain records for viewing.

3.27 Stacking and storage

1. The competent personnel must be appointed in writing to manage and supervise all

stacking and storage on site.

2. Before stacking any material, the contractors or their employees must consult the contract

manager for authorisation to use such an area for stacking purposes. This is to prevent

haphazard arrangements.

3. Adequate care must be taken by the contractor to ensure that storage and stacking is

carried out correctly and safely.

4. Correct shelve stacking must be carried out, heavy and bulky on the bottom, light and

small on top.

3.28 Workplace signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

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2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.
3. Signs shall be positioned to be seen from most positions within the work sites / areas.
4. All signage must be clear at all times and be replaced timeously when worn out.
5. Contractors establishing sites must erect a company sign at their site offices to reflect the

name and contact details of the: contractor site/responsible manager; supervisors; Health

and Safety Manager/Practitioner; First Aider; Health and Safety Representative and

Evacuation warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

7. When using, an explosive power tool the appropriate signage shall be erected, warning

people of its use.

8. Contractors shall provide signage where work is conducted and where unauthorised entry

is prohibited and/or where alerting and cautioning passers-by to be aware of potential

dangers.

9. The meanings of the appropriate symbolic signage must be discussed during induction

training and toolbox talks.

10. Where possible, within workshops, work areas and established premises, the appropriate

sign indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

1. Contractors shall ensure that all tools and equipment are identified, safe to be used and

is maintained in a good condition.

2. Contractors shall ensure that all tools and equipment are listed on an inventory list, be

regularly inspected at least monthly or as required by legislation and risk assessments.

The equipment should be numbered or tagged so that it can be properly monitored and

inspected.

3. Where applicable, tools and equipment must have the necessary approved test or

calibration documentation prior to being brought onto the project and the records shall

form part of the OHS plan. Maintenance calibration shall be undertaken in terms of the

manufacturer’s requirements.

4. All fuel driven equipment must be properly maintained in accordance with the

manufacturer’s recommendations and legal requirements.

5. Eskom reserves the right to inspect tools or items of equipment brought to site by

contractors for use on this project.

6. Should Eskom personnel find any item that is inadequate, faulty, unsafe or in any other

way unsuitable for the safe and satisfactory execution of the work for which it is intended,

the Eskom personnel shall advise the contractor in writing and the contractor shall

forthwith remove the item from site and replace it with a safe and adequate substitute.

Note: In such cases, the contractor shall not be entitled to extra payments or extensions

of time in respect of delay caused by Eskom’s instructions.

7. Where defective tools and equipment’s are identified, such tools and equipment shall be

removed out of site immediately, locked away to prevent further use until such time as the

tool or piece of equipment has been repaired.

8. Contractors shall ensure that the appropriate records are kept for all tools and equipment

used on the project. Such tools and equipment’s shall be subjected to regular inspections.

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ACTIVITIES / SERVICES Review Date 2026/11/21

3.32 Auditing

3.32.1 Approval and compliance of Main contractor OHS plan

The Contractor’s OHS Plan will be audited against compliance checklist so as to verify compliance

to the requirements of the Eskom OHS specifications. Once there is compliance only then will the

Main contractors OHS plan be approved by the project manager or an appointed Eskom contract

custodian. The implementation of the OHS Plan shall be assessed / audited by Eskom personnel

on a regular basis. This will include physical conditions evaluation.

3.32.2 Eskom OHS audits

Eskom shall evaluate all contractors’ OHS performance on an ongoing basis against the legal,

Eskom requirements, OHS specification and the contractors OHS plans.

Note: Eskom reserves the right to conduct unannounced audits on contractors

There will be yearly audits conducted by Eskom on the Main contractor/s and this main contractor

shall be expected to do the same on their contractor if one is appointed. Eskom through Safety

Risk Management shall conduct monthly inspections on the main contractor on monthly basis. This

inspection themes will differ from month to month, and the deviation picked up will be immediately

addressed by the main contractor. These audits shall be attended by the contractor’s site manager

or his representative.

If there are any findings / non-compliance identified as serious in these audits, an activity will be

stopped for that specific Main Contractor and appointed contractor. Refer to section on “Work

Stoppage” in this OHS Specification.

3.32.3 Contractor audits

Main Contractors are required to conduct internal audits on their appointed contractors on the

implementation of their OHS Plan on a yearly basis or when the scope of work changes. A

summary of the findings and the proposed corrective actions shall be submitted to Eskom project

manager within one week after completion of the audit. Where appointed contractors are audited

by the Main contractor a copy of the audit report shall be submitted to the appointed contractor

within 7 days of the audit.

3.33 Smoking

The national smoking policy must be observed, and smoking is permitted in designated areas only

(Eskom Smoking Procedure 32-36).

3.34 Cellular phones

The National Road Traffic Act requirements regarding the use of cellular phones must be observed,

when driving and or operating mobile equipment and or machinery. The personal use of cell

phones in the plant is prohibited unless it is an emergency or for work purpose. The use of cell

phone camera in the plant must be in line with the national key point Act and the Plant safety

regulation.

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ACTIVITIES / SERVICES Review Date 2026/11/21

3.35 Occupational health, hygiene and rehabilitation

3.35.1 All contractors are required to develop an Occupational Health Risk assessment for all

occupational hygiene stressors employees are potentially exposed to. The health risk

assessment is intended to ensure that the risks to health are identified, controlled and managed.

All contractors will comply with all the legislation pertaining to this project scope being:

Physical Regulation, 2024

Noise Exposure Regulation,2024

Hazardous Chemical Agent, 2021.

Ergonomics Regulation,2019

Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner

who holds a qualification in occupational health.

1. Main contractors must ensure that their employees and their appointed contractor

employees have a medical surveillance program whereby their employees undergo entry,

periodic and exit medical fitness examinations.

2. The health risk assessment must be used to compile the man job specification and

address the hazards that the employees will be exposed to.

3. For the appropriate medical examinations to be conducted, each employee must have a

man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

4. Medical fitness certificates shall be renewed annually for employees who are working on

site. This shall be maintained until completion of the contract.

5. The Main Contractor must ensure that his / her employees and appointed contractor

employees have undergone pre-entry medical examination before starting work on the

contract.

6. The Main contractor shall provide a documented process for managing those employees

who are issued with a conditional certificate of fitness.

7. The contractor shall include in the OHS file the record of the employees exit medical

fitness certificates as and when their employees leave the company.

3.39 Personal protective equipment requirements

1. The Main contractor must provide a detailed programme that includes the issuing,

maintenance and replacement of PPE for all his employees and appointed contractors on

site.

2. All contractors shall comply with the requirements of GSR 2 of the OHS Act and PPE

Specification Standard 240-44175132.

3. The risk based PPE matrix must be compiled detailing the types of PPE that is required

to be issued to employees performing the respective tasks.

4. If there are exceptional circumstances in which certain activities necessitate the use of

additional PPE, a risk assessment must be done, in which such PPE requirements will be

determined and issued.

5. All contractors shall ensure that their visitors wear and use the correct PPE whilst on

worksites.

6. Where PPE is required and visitors are not in possession of, then it is the individual

contractor’s responsibility to provide the PPE.

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7. All PPE purchased and used by all contractor employees including visitors must comply

with the relevant SANS standards.

8. Where deemed as a requirement (as per risk assessment), then high visibility vests shall

be worn.

9. Monthly inspection records of PPE must be kept in the Safety file
10. The contractor shall provide training to his/her employees on the correct use, care and

maintenance of PPE and keep the record.

3.40 Incident investigation & reporting

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and

9, using Eskom Procedure 32-95 OHS incident management as a reference, and where injuries

as contemplated in sections 24 and 25 have been sustained, be reported to the Department of

Employment and Labour.

Contractors shall use the Eskom Flash report or their own template to report incidents immediately

or before end of shift. The standard General Administrative Regulation Annexure 1 “Recording of

an Incident form” for all incident investigation reports. The objective of incident investigation, should

not only be a legal requirement, but should establish why and how the incident occurred and find

out the real root cause of the incident and to decide on precautionary measures that are required

to address the root cause to prevent any further recurrences of the same or similar incidents.

Eskom 32-95 Incident Management Procedure requires that the investigation be done within seven

days of the incident happening, then in 30 days the investigation results including safety measures

must have been populated on SAP EH&S. So the contractor shall adhere to all these requirements.

3.41 Emergency management

The art of emergency preparedness and response is to minimise the effects of any emergency and

to restore normal activities as soon as possible. The contractor must develop and align their own

Emergency response plan with Eskom’s to address any emergency which might arise at any given

point in time. The contractor to familiarise themselves with the Eskom emergency response plan

and procedure. Periodic emergency drills must be undertaken to test the effectiveness of their plan.

This must be recorded and provided on request.

3.41 Non-conformance and compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Chain Management

Procedure.

2. Main contractors are required to implement a non-conformance procedure (if not already

in place) for issuing to contractors for transgressions. The procedure can include “quality”

related non-conformance issues. Similarly, appointed contractors must implement a non-

conformance procedure.

3. The procedure for the issuing and closing off non-conformance reports shall be strictly

adhered to.

4. Contractor project management must monitor the close out of non-conformances issued,

in not doing so; any recommendations made may not be implemented.

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5. Where non-conformances are issued by Eskom then one of the close-out steps of the

procedure will be for the offender to be called by the responsible project manager to

explain the non-conformance issued and what plan is in place to prevent a recurrence of

the non-conformance.

6. Should the contractor fail to provide adequate PPE (as per PPE standards) to their

employees for the tasks being performed and/or to visitors; failure to enforce the wearing

of such PPE will be viewed as a transgression of the legislative and Eskom requirements.

3.43 OHS files

1. OHS file means documents or records in permanent form, containing the information

about the safety and health management system from inception, execution to completion

of works.

2. All contractors are required to keep the OHS file on every project site. If there is more

than one site per project, a file per site shall be kept at that site. Contractors may keep

additional files at their head office as additional records. The OHS file shall be maintained

by all the contractors on their project sites and shall be available on request for audit and

inspection purposes.

3. The OHS file shall consist of the OHS documentation/information in line with the OHS

requirements/specification, legal and other requirements.

4. The sequence of filing the documentation must be kept in the same sequence as listed in

this OHS requirements /specification and the OHS plan.

5. Each record shall be separated by partitions to afford easy identification and access. Each

partition must be labelled.

6. On completion of the work/project, the main contractor must hand over a consolidated

health and safety file to the project manager.

7. In case where the project is extended, should the documentation in the OHS files become

cumbersome, the older documentation must be archived in boxes which shall be correctly

labelled and be available for auditing purposes. The archived documentation must be

handed over at the completion of the project.

3.44 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or

may pose an imminent threat to the safety and health of an individual or create a risk of

degradation of the environment. This includes any unauthorised work or service

performed by, or legally or contractually non-compliant acts or omissions by, any

contractor contracted to work at that site.

2. Work stoppages that are initiated due to OHS concerns, non-compliance, or poor

performance related to the contractor’s works or services shall not warrant any financial

compensation claim lodged against Eskom where the contractor has not met the

requirements defined legally or contractually.

3. Where stoppages are carried out, the required non-conformance report shall be raised.
4. All work stoppages ideally should be investigated and documented by contract

custodians.

3.45 Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working

Time” must be adhered to. All contractors are required to maintain an accurate record of time

worked by each employee.

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3.45.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic

Conditions of Employment Act. Contractors will notify their Eskom Supervisor or project manager

of any work that needs to be performed after hours according to the agreed arrangements. (The

application needs to be submitted timeously). Where applicable, the notification should include

proof of application, for overtime, to the Department of Employment and Labour and /or the letter

of approval from the Department of Employment and Labour.

3.45.2 Night work

When night work is to be performed, the baseline risk assessment must be reviewed to include the

management of night work. Contractors shall provide sufficient lighting to enable the entire work

site to be illuminated to a degree that employees will not work in dark (un-illuminated) or dimly lit

areas. Care must be exercised as not to use few lights with high light intensives, as this will cause

night blindness.

If work is continuing from day light into night, at dusk, a tool box talk must be held where all

employees will be advised of the hazards of night work and the extra precautions which require to

be taken, i.e. poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.45.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the Main

contractor of such action. The Main contractor shall inform the Eskom project manager of such

function and provide proof of exemption from the Department of Employment and labour.

Contractors shall be aware of the effects of human fatigue and regulate overtime accordingly. The

baseline risk assessment must be reviewed to include the management of overtime work.

3.46 Omissions from safety and health requirements specification

By drawing up this OHS specification Eskom has endeavoured to address the most critical aspects

relating to OHS issues in order to assist the contractor to adequately provide for the health and

safety of employees on site.

Should Eskom not have addressed all OHS aspects pertaining to the work that is tendered for, the

contractor needs to include it in the OHS plan and inform Eskom of such issues when signing the

contract.

3.47 Contractor performance monitoring

Contractor management is required to do the following as part of the continuous improvement

initiatives:

• Visible Felt leadership by top management
• Identify critical tasks and monitor by conducting Job Observations
• Contractor Chief Executive or Managing Director shall present the lost time incidents at

Business Unit Power Station General Managers meeting

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. Introduction ......................................................................................................................... 4

2. Supporting clauses ........................................................................................................... 4

2.1 Scope ....................................................................................................................................... 4

2.2 Normative/informative references ............................................................................ 4

2.3 Definitions ............................................................................................................................. 5

2.4 Abbreviations ...................................................................................................................... 8

2.5 Related/supporting documents ................................................................................... 8

3. OHS specification ................................................................................................................ 9

3.1 Scope of work ..................................................................................................................... 9

3.2 Legal compliance ............................................................................................................... 9

3.3 ESKOM requirements ....................................................................................................... 10

3.4 Sheq policy ......................................................................................................................... 10

3.6 Coid ........................................................................................................................................ 10

3.7 Costing for OHS within the project ......................................................................... 10

3.8 Statutory appointments ............................................................................................... 11

3.9 ESKOM life-saving rules................................................................................................. 11

3.10 Substance abuse .............................................................................................................. 12

3.11 Contractor organisational structure ................................................................. 12

3.12 Roles and responsibilities ........................................................................................... 13

3.13 RISK ASSESSMENT (refer to 32-520) ..................................................................................... 16

3.14 Safe work procedures / method statements ....................................................... 18

3.15 Fire equipment and maintenance .............................................................................. 19

3.20 Tool box talks / daily team talks / pre job meetings ......................................... 21

3.21 OHS training ....................................................................................................................... 21

3.22 General training .............................................................................................................. 23

3.24 Site roads............................................................................................................................ 23

3.25 Vehicle management ........................................................................................................ 23

3.26 Housekeeping and order ............................................................................................... 24

3.27 Stacking and storage .................................................................................................... 24

3.28 Workplace signage and colour coding .................................................................. 24

3.29 Tools and equipment ....................................................................................................... 25

3.32 Auditing ................................................................................................................................ 26

3.33 Smoking ................................................................................................................................ 26

3.34 Cellular phones ............................................................................................................... 26

3.35 Occupational health, hygiene and rehabilitation .............................................. 27

3.39 Personal protective equipment requirements ................................................... 27

3.40 Incident investigation & reporting ........................................................................... 28

3.41 Emergency management ................................................................................................ 28

3.41 Non-conformance and compliance ........................................................................... 28

3.43 OHS files .............................................................................................................................. 29

3.44 Work stoppage.................................................................................................................. 29

3.45 Hours of work .................................................................................................................. 29

3.46 Omissions from safety and health requirements specification .................. 30

3.47 Contractor performance monitoring .................................................................... 30

3.48 Contract sign off ............................................................................................................ 31

3.49 ESKOM's RIGHT TO TERMINATE THE CONTRACT .............................................................. 31

4. Authorisation .................................................................................................................... 31
5. Revisions ............................................................................................................................... 31

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its

Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations.

met for the duration of the contract period by contractors/suppliers and, where required, the

delivery organisation. The contractor is expected to develop an OHS plan that meets these

requirements as well as all the relevant applicable legislation that they conform to. Eskom in no

way assumes the contractor’s legal responsibilities and liabilities. The contractor is and remains

accountable for the quality and execution of their health and safety programme for their employees

and appointed contractor employees. This OHS specification reflects minimum requirements and

should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or

replace any organizational OHS requirements.

following paragraphs.

2.2.1 Normative

• Basic Conditions of Employment Act No .
• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

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ACTIVITIES / SERVICES Review Date 2026/11/21

• National Road Traffic Act .
• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• Eskom Covid-19 policy
• National Disaster Management Act

2.2.2 Informative

• Tobacco Products Control Act (Updated 2011.05.19)
• SANS 1186 Symbolic Safety Signs
• Constitution of the Republic of South Africa No
• DMN 34-110 Operating A Vehicle Mounted Crane

2.3 Definitions

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health and (OHS Act) means a document specification of all health and safety

safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

safety requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by an

occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Note: The contractor who will be awarded this contract will be known as the “Main contractor”

and any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is

compiled between the main contractor and all their appointed contractors for the contract. The

original copy of the section 37(2) agreement must be retained by the contractor, and a copy must

be retained by the responsible project manager/end user. A copy of all the agreements must form

part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not be required or permitted to perform work or provide services that
3. are inappropriate for a person of that child’s age; or
4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their

strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The

main contractor and all appointed contractors, if not already in place, will be required to compile

an organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed

by the organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy

must be displayed in a prominent place within the workplace. A copy of the policy must be filed in

the contractor's OHS files and attached as an annexure to the OHS Plan.

3.6 Coid

employment compensation commissioner and have available a valid letter of good standing (LoG)

from such commissioner. The obligation lies with the contractors to ensure that the LoG remain

valid throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

'

comply with the OHS Act for the duration of the contract. Before requiring appointees to accept an

appointment, the employer must ensure that they have received appropriate training and/or

information about their responsibilities. The relevant statutory appointments must be made in

compliance with the OHS Act's criteria, which include appointing a qualified individual to the

appropriate roles. The following should be included in the statutory appointments, but not limited

to:

• OHS Act section 16.2 Appointee
• OHS Act General Administrative Regulation 9(2) – Incident Investigator
• OHS Act Section 8 Supervisor
• OHS Act Section 9(1) Risk Assessor
• CR 23(1)(d)(i)-(ii) Construction vehicle & mobile plants inspector
• CR 8(5) Safety Officer

3.8.1 Non statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator

3.9 ESKOM life-saving rules

Rule 2 Working at height is defined as any work performed above a stable work surface or where a person puts

himself/herself in a position where he/she exposes himself/herself to a fall from or into.

employees at all levels must demonstrate their commitment by being proactively involved in the

day to day operations, in particular the Occupational Health and Safety aspects of any project /

contract. Legislation requires that each employee must take reasonable care of themselves and

their fellow workers, from management level down to the lowest employee level.

Managers and Supervisors will be required to submit 4(four) BSO(Behavioural Safety Observation)

a month to Lethabo Safety Department @ [email protected]

The 16.1 is required to submit at least 1(one) VFL to Lethabo Safety Department @

[email protected]

3.12.1 Main contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed

contractors. Where some of the listed do not apply to both, then the specific responsibilities will be

listed and titled. The contractors shall:

• Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form

part of the OHS Act and Regulation 7 of the Construction Regulations.

• Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2) of

the OHS Act;

• Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list at

the request of the Eskom Project Manager.

• Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

• Ensure that the minimum legislative, regulatory and Eskom OHS requirements are

complied with on all work sites.

• Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

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• Compile an OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

• The Main contractor must provide the project manager with the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company. Similarly, the Main

contractor must provide the Eskom project manager with all the valid letters of good

standing from their appointed contractors.

• Contractors must provide the Main contractor with a certified copy of the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company.

• Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

• Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

• Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

• Ensure that their contractors (whom they intend appointing) have made detailed provision

for the cost of safety and health measures throughout the project.

• Stop his /her employees and any appointed contractors if such work poses a threat to the

health and safety of persons or a risk of degradation to the environment.

• Take reasonable steps to ensure cooperation between all their appointed contractors.
• Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors who

are competent to do work, have satisfied the OHS compliance requirements and satisfied

that the contractor has the necessary competencies and resources to perform the work

safely.

• Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

• Ensure that the supervisor or manager do not supervise work on any site other than the

site for which such supervisor has been appointed for.

• Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests of

health and safety requirements.

• Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and safety

specification, safety and health plans, site rules or any other requirements.

• Before the commencement of work, review the submitted baseline risk assessments to

include site or emerging risks. This should be done by a competent person appointed in

writing with a view to identify hazardous and potentially hazardous work operations.

• Ensure that pre-task risk assessments are conducted and documented daily and prior to

the starting of any new task, irrespective of whether it is a repetitive task or not.

• Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

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• Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

• Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in

the proper use, care and where necessary, the maintenance of PPE;

• Note: should the Main contractor or his/her appointed contractors entertain visitors on site,

they will be held responsible for the provision and wearing PPE.

• Must have a substance abuse program which must be in line with Eskom requirements.
• Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

• Be involved in all of their appointed contractor’s incident investigations.
• When appointing contractors, advise the project manager in writing timeously and obtain

his/her approval prior to them commencing work.

3.12.2 Contractor site supervisor

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• Have meaningful participation in the project statutory health and safety committee

meetings.

• Participate in all appointed contractor incident investigations.
• Participate in the Main contractor’s emergency preparedness planning.
• Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

• Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety officer part time

investigation training, Legal liability Training, Minimum work experience 3yrs,

3.13 RISK ASSESSMENT (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out

risk assessments, to establish which risks and hazards are attached to the health and safety of

persons due to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in the activity,

work, site, and an estimate of the extent of the risks involved, considering whatever precautions

are already being taken.

• identification of all hazards.
• evaluation of the risks;
• Measures to control the risks.

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards become known during the work process, then these should also be subjected to risk

assessments. Risk assessments for long-term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as

information and record of the way jobs / tasks must be performed. Daily or issue based or task

specific or on the job risk assessments must be conducted at the place where work is to be

performed/ conducted to allow managers and employees to assess any inherent risks that could

have been overlooked during the initial risk assessment or any changes that might have occurred

in a period of absence. For example if a job / task is extended over a day or halted due to inclement

weather.

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.

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• All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be taken

to rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the

risk assessment shall be recorded, and their competence established. This instruction

shall be done through an interpreter if required and recorded on the Pre-Job Brief (Daily

Safe Task Instructions), with reference to applicable Risk Assessments.

Health and Safety

1 No injuries or health effects(near misses)

with the risk assessments. Method statements / written safe work procedure are control measures

used to prevent an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely. A safe working

procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

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a. The supervisor for the task or job and the employees who will undertake the task;

b. The tasks that are to be undertaken that pose risks;

c. The equipment and substances that are used in these tasks;

d. The control measures that have been built into these tasks;

e. Any training or qualification needed to undertake the task;

f. The personal protective equipment to be worn;

g. J. Actions to be undertaken to address safety issues that may arise while undertaking

the task.

3.15 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.

3.19.1 Statutory Health and Safety Committees

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant OHS

issues. Listed below is a preferred agenda.

Safety Representatives on that specific statutory health and safety committee. (Refer to

Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

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8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

statutory health and safety committees carry out their duties.

the contractor. The appointed chairperson must be competent to chair meetings and be

able to make informed decisions.

3.19.2 Non-statutory health and safety committees

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

the same as the statutory safety committee

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o Work procedures.

o Hazardous materials / substances.

o Fire Prevention

o Occupational Hygiene Assessments, Health Risks and Actions

o Security

o Rules, Instructions

o Public Safety

o Environmental Management

o Emergency Preparedness

o Statistics report

o Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration

of the project or a minimum period of 12 months.

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed.

undergo site-specific work induction with regard to the approved project OHS plan, hazards

prevalent on the work site, scope specific risk assessment, rules and regulations, and other related

aspects. The induction training should also include identification of sensitive features such as

wetlands/vlei areas, red data species, graves, etc.

3.21.3 Visitors to site induction

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied

himself that the employee understands the hazards associated with the work to be performed by

conducting task/job observations.

3.24 Site roads

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

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o Fire Extinguisher

o 2 Triangles

o First Aid Box

o Safety belts for every seat

o No fold-up or jockey seat

o Tyres

o License disc

o Driver have a Public Driving Permit

3.26 Housekeeping and order

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

manager for authorisation to use such an area for stacking purposes. This is to prevent

haphazard arrangements.

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2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

name and contact details of the: contractor site/responsible manager; supervisors; Health

and Safety Manager/Practitioner; First Aider; Health and Safety Representative and

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

sign indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

regularly inspected at least monthly or as required by legislation and risk assessments.

shall be expected to do the same on their contractor if one is appointed. Eskom through Safety

stopped for that specific Main Contractor and appointed contractor. Refer to section on “Work

Stoppage” in this OHS Specification.

3.32.3 Contractor audits

when driving and or operating mobile equipment and or machinery. The personal use of cell

phones in the plant is prohibited unless it is an emergency or for work purpose. The use of cell

phone camera in the plant must be in line with the national key point Act and the Plant safety

regulation.

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3.35 Occupational health, hygiene and rehabilitation

3.35.1 All contractors are required to develop an Occupational Health Risk assessment for all

occupational hygiene stressors employees are potentially exposed to. The health risk

assessment is intended to ensure that the risks to health are identified, controlled and managed.

Physical Regulation, 2024

Noise Exposure Regulation,2024

Hazardous Chemical Agent, 2021.

Ergonomics Regulation,2019

Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner

who holds a qualification in occupational health.

address the hazards that the employees will be exposed to.

man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

maintenance and replacement of PPE for all his employees and appointed contractors on

site.

2. All contractors shall comply with the requirements of GSR 2 of the OHS Act and PPE

Specification Standard 240-44175132.

additional PPE, a risk assessment must be done, in which such PPE requirements will be

determined and issued.

contractor’s responsibility to provide the PPE.

with the relevant SANS standards.

8. Where deemed as a requirement (as per risk assessment), then high visibility vests shall

be worn.

maintenance of PPE and keep the record.

3.40 Incident investigation & reporting

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and

9, using Eskom Procedure 32-95 OHS incident management as a reference, and where injuries

as contemplated in sections 24 and 25 have been sustained, be reported to the Department of

or before end of shift. The standard General Administrative Regulation Annexure 1 “Recording of

an Incident form” for all incident investigation reports. The objective of incident investigation, should

not only be a legal requirement, but should establish why and how the incident occurred and find

out the real root cause of the incident and to decide on precautionary measures that are required

to address the root cause to prevent any further recurrences of the same or similar incidents.

Eskom 32-95 Incident Management Procedure requires that the investigation be done within seven

days of the incident happening, then in 30 days the investigation results including safety measures

must have been populated on SAP EH&S. So the contractor shall adhere to all these requirements.

3.41 Emergency management

to restore normal activities as soon as possible. The contractor must develop and align their own

Emergency response plan with Eskom’s to address any emergency which might arise at any given

point in time. The contractor to familiarise themselves with the Eskom emergency response plan

and procedure. Periodic emergency drills must be undertaken to test the effectiveness of their plan.

about the safety and health management system from inception, execution to completion

of works.

health and safety file to the project manager.

cumbersome, the older documentation must be archived in boxes which shall be correctly

labelled and be available for auditing purposes. The archived documentation must be

handed over at the completion of the project.

3.44 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or

may pose an imminent threat to the safety and health of an individual or create a risk of

degradation of the environment. This includes any unauthorised work or service

performed by, or legally or contractually non-compliant acts or omissions by, any

contractor contracted to work at that site.

employees will be advised of the hazards of night work and the extra precautions which require to

be taken, i.e. poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.45.3 Overtime

baseline risk assessment must be reviewed to include the management of overtime work.

3.46 Omissions from safety and health requirements specification

relating to OHS issues in order to assist the contractor to adequately provide for the health and

safety of employees on site.

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that

must be met by the contractor.

2.1.1 Purpose

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

Evaluation criteria are not explicitly stated, but compliance with the OHS specification is mandatory. The contractor's OHS management, including risk assessments and method statements, will be assessed.