Renewal of fortinet ngfw and fortiidentity cloud licences, subscriptions, oem support and maintenance – cipc RFB 09-2026-2027

Invitation to ICT service providers for the renewal of existing Fortinet NextGeneration Firewall (NGFW) and FortiIdentity cloud licences, subscriptions, OEM support and maintenance. The purpose of this RFB is to invite potential suppliers to submit bids for the items/products/solutions or services as detailed under technical/solution specification or Terms of Reference. CIPC intends to select a preferred bidder with the view of concluding a service level agreement (SLA) with such successful bidder.

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There is no briefing session for this bid. Bidders may be required to give an oral presentation, which may include an equipment/service demonstration. CIPC will schedule the time and location of these presentations. Oral presentations are an option of CIPC and may or may not be conducted. All questions after the briefing session must be sent per e-mail to [email protected]. Any bidder who has reasons to believe that the tender specification is based on a specific brand must inform CIPC not later than three (3) working days after the briefing session or seven (7) working days.

Mr Solomon Motshweni, CIPC, 77 Meintjies Street, Sunnyside, Pretoria. Email: [email protected]. Telephone: 086 100 2472. Bids must be deposited at the bid box at the dtic Campus, 77 Meintjies Street, Sunnyside, Pretoria. Queries must be submitted in writing via email. No other CIPC employees may be approached.

Bids must be submitted on the official forms (not re-typed) and in the prescribed manner. One original hard copy and a USB (no CDs, no password protection) marked with the bidder's name must be deposited into the CIPC bid box at 77 Meintjies Street, Sunnyside, Pretoria ("the dtic" Campus) on or before 25 August 2026, not later than 11h00. The envelope must not exceed 750mm (depth) x 380mm (width) x 140mm (height). Each page of the proposal must be initialled by an authorised signatory. Bids must be submitted in a sealed envelope. Late bids will not be accepted. Bids sent by post/courier must reach the office at least 36 hours before closing. Queries must be directed to Mr Solomon Motshweni ([email protected]). No other CIPC/CIPC employee may be approached. Bidders must be registered on the CSD and submit a valid Tax Clearance PIN, B-BBEE certificate/sworn affidavit, and all required declarations. Failure to submit the required documentation may invalidate the bid.

The following documents must be submitted: SBD 1: Invitation to Bid (placed in price envelope with SBD 3.3); SBD 2: Tax Clearance Requirements (bidders to submit tax clearance PIN); SBD 3.3: Pricing Schedule (must be printed and placed in a separate sealed envelope together with SBD form 1, stating total bid price, and placed in a separate price folder in the USB); SBD 4: Declaration of Interest; SBD 6.1: Preference Points Claim; SBD 6: Declaration Certificate for Local Production and Content for Designated Sectors; SBD 8: Declaration of Interest; SBD 9: Certificate of Independent Bid Determination; General Conditions of Contract; Terms of Reference (Annexure H). Bidders must also submit: Executive summary covering the bidder's response structure, designated representative, similar work references, and short summary; Bidder profile including shareholders certificate(s), credentials, structure, legal agreements between partners; Bidder background information including operating organisation, standards, company contacts, corporate financial status (audited financial statements for the most recent and preceding two financial years); List of personnel to be assigned to the project, including CVs and key personnel identification.

Bids will be evaluated under the PPPFA 80/20 preferential points system (estimated value below R50 million). Maximum points: 80 for price and 20 for specific goals (total 100). Preference points are only awarded if the required documentation is submitted. Bidders who are tertiary institutions or public entities cannot claim preference points. CIPC reserves the right to conduct reference checks and may disqualify bidders who fail to submit required information, submit fraudulent information, or are blacklisted. The evaluation panel will assess bids for conformance to specifications and the PPPFA. The successful bidder must enter into an SLA with CIPC within one month of award.

8.1 Purpose of bid.

8.1.1 The purpose of this RFB (request for bid) (is an invitation to potential suppliers (hereinafter referred to as “Bidders”) to

submit Bids for the items/products/solutions or services as detailed under Technical/solution specification or Terms of

Reference.

8.2 Objectives.

8.2.1 Compliance with all relevant legislations and regulations.

8.2.2 Based on the Bids submitted and the outcome of the evaluation process according to the set evaluation criteria CIPC

intends to select a preferred bidder/s with the view of concluding a service level agreement (SLA) with such successful

bidder. The Bid will be evaluated in terms of the PPPFA 80/20 preferential points system.

8.3 Enquiries

8.3.1 Should it be necessary for a bidder to obtain clarity on any matter arising from or referred to in this RFB document,

please refer queries, in writing, to the contact person(s) listed below under no circumstances may any other

employee within CIPC be approached for any information. Any such action might result in a disqualification of a

response submitted in competition to the RFB. CIPC reserves the right to place responses to such queries on the

website.

Mr Motshweni Telephone

E-mail [email protected]

9. Definitions

9.1 The Companies and Intellectual Property Commission [hereinafter referred to as “CIPC”] was in terms of the provisions

of the Public Finance Management Act (PFMA), established as a trading entity on 4 March 2002. Its formulation brought

together the South African Companies Registration Office (SACRO) and the South African Patents and Trademarks

Office (SAPTO), both former directorates of the dtic.

9.2 CIPC, a trading entity within the Department of Trade and Industry and Competition, exists to register businesses and

intellectual property rights, maintain related registers and develop information for disclosure to stakeholders.

9.3 “Acceptable Bid”-means any bid, which, in all respects complies with the specifications and conditions of the Request

for bid as set out in this document.

9.4 “Acts” – Means the Preferential Procurement Policy Framework Act. (Act No ).

9.5 “Agent” ” – means a person mandated by another person (“the principal”) to do business for and on behalf of or to

represent in business transaction the principal, and thereby acquire rights for the principal against an organ of state and

incur obligations binding the principal in favour of an organ of state.

9.6 “Bid” ” - means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the

provision of services or goods.

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9.7 “Bidders” - means any enterprise, consortium or person, partnership, company, close corporation, firm or any other

form of enterprise or person, legal or natural, which has been invited by CIPC to submit a bid in response to this bid

invitation.

9.8 “Client” - means internal and external customers that participate in CIPC registration processes.

9.9 “Comparative Price” -- means the price after deduction or addition of non-firm price factors, unconditional discounts,

etc.

9.10 “Consortium” - means several entities joining forces as an umbrella entity to gain strategic collaborative advantage by

combining their expertise, capital, efforts, skills and knowledge for the purpose of executing this tender.

9.11 “Firm Price” -means the price that is only subject to adjustments in accordance with the actual increase or decrease

resulting from the change, imposition or abolition of customs or excise duty and any other duty, levy or tax which, in

terms of a law or regulation is binding on the contractor and demonstrably has influence on the price of any supplies or

the rendering cost of any service, for the execution of a contract.

9.12 “Goods” – means any work, equipment, machinery, tools, materials or anything of whatever nature to be rendered to

CIPRO or CIPC’s delegate by the successful vendor in terms of this bid.

9.13 provided that a person who obtained South African citizenship on or after the coming to effect of the Interim Constitution

is deemed not to be an HDI.

9.14 “Hosting Partners” - means companies who entered into an agreement with CIPC in the areas of application

management; application hosting, application service provision, and marketplace hosting are incorporated in this

category.

9.15 “Internal Collaboration” - means collaborative arrangements within a group of companies or within various strategic

business. units/subsidiaries/operating divisions in order to gain a strategic position whilst sharing resources, profits and

losses as well as risks

9.16 “Joint Ownership” - (also known as equity JVs) means the establishment by two parent companies of a child company

for a specific task within which both parent companies invest in order to overcome the limited capabilities vested within

them in order that they can both benefit from the combined investment.

9.17 “Joint Venture” - (Project) means two or more businesses joining together under a contractual agreement to conduct

a specific business enterprise with both parties sharing profit and losses. The venture is for one specific project only,

rather than for a continuing business relationship as in a strategic alliance. It is about sharing risk with others and

providing one or more missing and needed assets and competencies.

9.18 “Licenses” - means conditional use of another party’s intellectual property rights.

9.19 “Management” - in relation to an enterprise or business, means an activity inclusive of control, and performed on a daily

basis, by any person who is a principal executive officer of the company, by whatever name that person may be

designated, and whether or not that person is a director.

9.20 “Non-firm Price(s)”- means all price(s) other than “firm” price(s).

9.21 “Organ of State” ” - means a constitutional institution defined in the Public Finance Management Act, Act .

9.22 “Person(s)” -)” - refers to a natural and/or juristic person(s).

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

9.23 “Rand Value” - means the total estimated value of a contract in Rand denomination, which is calculated at the time of

proposal invitations and includes all applicable taxes and excise duties.

9.24 “Successful Vendor” - means the organization or person with whom the order is placed or who is contracted to execute

the work as detailed in the bid.

9.25 “Prime Vendor” – means any person (natural or juristic) who forwards an acceptable proposal in response to this RFB

with the intention of being the main contractor should the proposal be awarded to him/her.

9.26 “Vendor Agent” - means any person mandated by a prime vendor or consortium/joint venture to do business for and

on behalf of, or to represent in a business transaction, the prime vendor and thereby acquire rights for the prime vendor

or consortium/joint venture against CIPC or an organ of state and incur obligations binding the prime vendor or

consortium/joint venture in favour of CIPC or an organ of state.

9.27 “SMME” – bears the same meaning assigned to this expression in the National Small Business Act, 1996 (Act No. ).

9.28 “Service Partners” - means any successful vendor who is awarded the proposal or who entered into an agreement with

CIPC and/or its clients to offer consulting services in areas such as but not limited to, strategic e-business consulting,

evaluation, implementation and continuous improvement or system integration.

9.29 “Support Partners” – means any successful vendor who entered into partnership agreement with CIPC and/or its clients

for the provision of support services to a specific solution.

9.30 “Sub-Contracting” - means the primary contractor’s assigning or leasing or making out work to, or employing another

person to support such primary contractor in executing part of a project in terms of a contract.

9.31 “Trust” - means the arrangement through which the property of one person is made over or bequeathed to a trustee to

administer such property for the benefit of another person.

9.32 “Trustee” - means any person, including the founder of a trust, to whom property is bequeathed in order for such

property to be administered for the benefit of another person.

9.33 “Contract” means the agreement that results from the acceptance of a bid by an organ of state.

9.34 “Specific contract participation goals” means the goals as stipulated in the Preferential Procurement Regulations 2001.

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10. Acronyms and abbreviations

I. The following acronyms and abbreviations are used in this proposal and must be similarly used in the proposal submitted in

response and shall have the meaning ascribed thereto below.

Abbreviations/Acronyms Description

CPI Consumer Price Index.

COTS Commercial of the shelf system

DTIC Department of Trade and Industry and Competition

HDI Historically Disadvantaged Individuals

EDMS Electronic Document Management System

IS Information Systems

ISO International Standard Organization

IT Information Technology

LAN Local Area Network

NIA National Intelligence Agency

OCR/ICR Optical Character Recognition/Intellectual Character Recognition

OEM Original Equipment Manufacturer

PPPFA Preferential Procurement Policy Framework Act

RFB Request for Bid

RFP Request for Proposal

RSA Republic of South Africa

SITA State Information Technology Agency

SLA Service Level Agreement

SW Software

WAN Wide Area Network

WF Weighing factor

11. General rules and instructions.

11.1 Confidentiality.

11.1.1 The information contained in this document is of a confidential nature, and must only be used for purposes of

responding to this RFB. This confidentiality clause extends to Bidder partners and/or implementation agents, whom

the Bidder may decide to involve in preparing a response to this RFB.

11.1.2 For purposes of this process, the term “Confidential Information” shall include all technical and business information,

including, without limiting the generality of the foregoing, all secret knowledge and information (including any and all

financial, commercial, market, technical, functional and scientific information, and information relating to a party’s

strategic objectives and planning and its past, present and future research and development), technical, functional

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

and scientific requirements and specifications, data concerning business relationships, demonstrations, processes,

machinery, know-how, architectural information, information contained in a party’s software and associated material

and documentation, plans, designs and drawings and all material of whatever description, whether subject to or

protected by copyright, patent or trademark, registered or un-registered, or otherwise disclosed or communicated

before or after the date of this process.

11.1.3 The receiving party shall not, during the period of validity of this process, or at any time thereafter, use or disclose,

directly or indirectly, the confidential information of CIPC (even if received before the date of this process) to any

person whether in the employment of the receiving party or not, who does not take part in the performance of this

process.

11.1.4 The receiving party shall take all such steps as may be reasonably necessary to prevent CIPC’s confidential

information coming into the possession of unauthorised third parties. In protecting the receiving party’s confidential

information, CIPC shall use the same degree of care, which does not amount to less than a reasonable degree of

care, to prevent the unauthorised use or disclosure of the confidential information as the receiving party uses to

protect its own confidential information.

11.1.5 Any documentation, software or records relating to confidential information of CIPC, which comes into the possession

of the receiving party during the period of validity of this process or at any time thereafter or which has so come into

its possession before the period of validity of this process:

 Shall be deemed to form part of the confidential information of CIPC.

 Shall be deemed to be the property of CIPC.

 shall not be copied, reproduced, published or circulated by the receiving party unless and to the extent that

such copying is necessary for the performance of this process and all other processes as contemplated in; and

 Shall be surrendered to CIPC on demand, and in any event on the termination of the investigations and

negotiations, and the receiving party shall not retain any extracts.

11.2 News and press releases.

11.2.1 Bidders or their agents shall not make any news releases concerning this RFB or the awarding of the same or any

resulting agreement(s) without the consent of, and then only in co-ordination with CIPC.

11.3 Precedence of documents.

11.3.1 This RFB consists of a number of sections (see list). Where there is a contradiction in terms between the clauses, phrases,

words, stipulations or terms and herein referred to generally as stipulations in this RFB and the stipulations in any other

document attached hereto, or the RFB submitted hereto, the relevant stipulations in this RFB shall take precedence.

11.3.2 Where this RFB is silent on any matter, the relevant stipulations addressing such matter and which appears in the PPPFA

shall take precedence. Vendors shall refrain from incorporating any additional stipulations in its proposal submitted in

terms hereof other than in the form of a clearly marked recommendation that CIPC may in its sole discretion elect to

import or to ignore. Any such inclusion shall not be used for any purpose of interpretation unless it has been so imported

or acknowledged by CIPC.

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11.3.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters addressed in this RFB. It

however remains the exclusive domain and election of CIPC as to which of these stipulations are applicable and to what

extent. Vendors are hereby acknowledging that the decision of CIPC in this regard is final and binding. The onus to

enquire and obtain clarity in this regard rests with the vendor(s). The vendor(s) shall take care to restrict its enquiries in

this regard to the most reasonable interpretations required to ensure the necessary consensus.

11.4 Preferential procurement reform.

11.4.1 CIPC supports Black Economic Empowerment as an essential ingredient of its business. In accordance with

government policy, CIPC insists that the private sector demonstrates its commitment and track record to Black

Economic Empowerment in the areas of ownership (shareholding), skills transfer, employment equity and

procurement practices (SMME Development) etc.

11.4.2 CIPC will apply the principles of the Preferential Procurement Policy Framework Act (Act ) as

amended together with Preferential Procurement Regulations, 2022 to this proposal.

Vendors shall complete the preference certificate attached to this proposal. In the case of a consortium and sub-

contractors, the preference certificate must be completed for each legal.

11.1 National industrial participation programme.

11.1.1 The Industrial Participation (IP) policy, which was endorsed by Cabinet on 30 April 1997, is applicable to contracts that

have an imported content. This programme is intended to enable the DTIC to negotiate obligation agreements, such as

investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research

and development collaboration, with service that have imported content. Clearance must be obtained from the DTIC prior

the award of any bid that has imported content in excess of R10 million (ten million rands).

11.2 Language

Bids shall be submitted in English.

11.3 Gender

Any word implying any gender shall be interpreted to imply all other genders.

11.4 Headings

Headings are incorporated into this proposal and submitted in response thereto, for ease of reference only and shall

not form part thereof for any purpose of interpretation or for any other purpose.

11.5 Security clearances.

Employees and sub-contractors of the vendors may be required to be in possession of valid security clearances to the

level determined by NIA and/or CIPC commensurate with the nature of the project activities they are involved in. The cost

of obtaining suitable clearances is for the account of the bidders. The vendors shall supply and maintain a list of personnel

involved on the project indicating their clearance status.

11.6 Formal contract

11.6.1 This RFB, all the appended documentation and the proposal in response thereto read together, forms the basis for a

formal contract to be negotiated and finalized between CIPC and the enterprise(s) to whom CIPC awards the bid in whole

or in part.

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

11.6.2 a mere offer and acceptance shall not constitute a formal contract of any nature for any purpose between CIPC and any

vendor.

11.7 Instructions for the submissions of a proposal.

11.7.1 One (1) original hard copy and a USB, NO CDS in PDF marked with the bidder’s name shall be submitted on the

date of closure of the Bid. FAILURE TO COMPLY WITH THIS REQUIREMENT SHALL IMMEDIATELY INVALIDATE THE

Proposal: please refer to terms of reference on for further details. NO cds allowed only

Usb’s. NO password protection allowed.

o The original copy MUST BE SIGNED by an authorized employee, agent or representative of the bidder and each

and every page of the proposal shall contain the initials of same signatories.(electronic signatures accepted )

o Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified

above.

o Bids must be submitted in a prescribed response format herewith reflected as Response Format, and be sealed

in an envelope.

11.7.1.1 Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified

above.

11.7.1.2 Bids must be submitted in a prescribed response format herewith reflected as Response Format, and be

sealed in an envelope.

11.7.1.3 Bids must be deposited into CIPC’s Bid Box on or before 25 August 2026 not later than 11h00am. THE

Bid box is situated at: at main gate on 77 meintjies street, sunnyside, “the DTIC”

Campus, pretoria. “

11.7.1.4 The physical size of the envelope must be limited to Depth = 750mm x Width = 380mm x Height = 140mm as

the bid box aperture cannot accommodate larger sizes.

11.7.1.5 All Bids in this regard shall only be accepted if they have been placed in the bid box before or on the closing

date and stipulated time.

11.7.1.6 Bids received after the time stipulated will not be considered.

11.7.1.7 Bid responses sent by post or courier must reach this office at least 36 hours before the closing date to be

deposited into the proposal box. Failure to comply with this requirement will result in your proposal being treated

as a “late proposal” and will not be entertained. Such proposal will be returned to the respective vendors.

11.7.1.8 No proposal shall be accepted by CIPC if submitted in any manner other than as prescribed above

12. Response format

12.1 Bidders shall submit response in accordance with the response format specified below. Failure to do so will result in rejecting

vendor’s response. No referrals may be made to comment. Failure to comply will result in the bidder being penalized

12.2.1. Mandatory documents.

12.2.1.1 Valid tax clearance PIN, If a Consortium or Joint Venture. Tax Clearance PIN must be submitted for each member.

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Proof of registration with National Treasury Supplier Database must be attached upon submission of the document.

12.2.2 Executive Summary

12.2.2.1 The executive summary must cover the following:

 The Bidder needs to indicate to us that he is responding as a Prime contractor, joint venture, consortium or

partnership and list the parties concerned

 Bidder needs to inform us that as the executive committee of the company we have duly designated the following

employee name and surname to act on our behalf for the consortium, joint venture, partnership or Prime contractor.

 The Bidder markets themselves by informing us that they have done similar work for other companies and must

provide us with contact details as references.

 The Bidder gives us a short summary or clarification of their response.

12.2.3 Bidder profile

 Individual company/joint venture/consortium shareholders certificate(s)

 Credentials of the company/consortium members etc

 Structure of the company/ consortium members etc.

 Legal agreement between Partners, subcontractors (25%), joint venture or consortium. In case of joint venture

include Memorandum of Understanding governing the partnership. Whereas in the consortium, partners must

submit resolutions and documentation substantiating the latter.

Bidder background information materials:

12.3.1 Bidder Operating Organisation – Provide an overview of the operating structure and geographical locations of the firm

at the national, regional, and local levels.

12.3.2 Standards – Include information regarding your firm’s utilization of widely known Industry Standards and guidelines, as

they apply to your firm, your firm’s proposal and proposed hardware assets.

12.3. Company Contact(s) – Provide the name, title, street address, city, state, telephone and fax numbers and e-mail of the

primary company’s contact person, and for any sub-Contractors.

12.3.4 Corporate Financial Status - Audited financial statements from the most recent financial year, and the preceding two

financial years:

12.3.4.1 Indicate the percentage of total annual revenue that the proposed service generated for the most recent and the

preceding two financial years.

12.4. List of personnel

12.4.1 List of all personnel to be assigned to this project, by employer, identifying their qualifications to perform the tasks or

functions to be assigned (include CV’s).

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

12.4.2 Identify key personnel, by employer (include Sub-Contractor(s)), and provide contact information.

13. Special conditions/ requirements

 Travel between the prospective contractors place of work to the dtic (CIPC) vice versa will not be for the account of this

organization, including any other disbursements.

 Government Procurement General Conditions of contract (GCC) as issued by National Treasury will be applicable on all

instances. The general conditions are available on the National Treasury website (www.treasury.gov.za).

 No advance payment would be made. Payment would be made in terms of the agreement signed between CIPC and the

service provider. Invoices shall be entertained in terms of the PFMA and therefore paid within (30) days on receipt of an

invoice

 The price quoted by the services must include Value Added Tax (VAT) in South African Rand: Failing to comply with

the condition will invalidate the prospective bidder’s bid.

 The successful Bidder must at all times comply with CIPC’s policies and procedures as well as maintain a high level of

confidentiality of information. Failing to comply with the condition will invalidate the prospective bidder’s bid.

 CIPC will not be held responsible for any costs incurred by the service provider in the preparation and submission of the

Bid.

 The successful bidder and its Shareholders and Members, may be subjected to a security screening conducted by the

NIA (National Intelligence Agency).

 The employees of the successful bidder, directly involved in the project, may also be subjected to a formal security

clearance process. In the event of the employee not being security competent the company shall be requested to

immediately replace the employee with a security competent person. In addition, all persons directly involved in the

project shall be required to sign a “declaration of secrecy”.

 The successful Bidder will be required to enter into a Service Level Agreement with CIPC, within One (1) month after

receiving official confirmation of being awarded the Bid.

 The Bidder shall bear all costs and expenses associated with preparation and submission of its tender, and the

corporation shall under no circumstances be responsible or liable for any such costs, regardless of, without limitation, the

conduct or outcome of the bidding, evaluation, and selection process.

 The successful bidder will be required to fill in and sign a written Contract Form (SBD 7)/ SERVICE LEVEL AGREEMENT

14. Reasons for disqualification

14.1 CIPC reserves the right to disqualify any bidder which does any one or more of the following, and such

disqualification may take place without prior notice to the offending bidder.

14.1.2 Bidders who do not submit a Tax Clearance PIN on the closing date and time of the bid;

14.1.3 Bidders who submitted incomplete information and documentation according to the requirements of this

RFB;

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14.1.4 Bidders who submitted information that is fraudulent, factually untrue or inaccurate, for example memberships that

do not exist, BEE credentials, experience, etc.

14.1.5 Bidders who received information not available to other vendors through fraudulent means; and/or

14.1.6 Bidders who do not comply with mandatory requirements as stipulated in this RFB.

14.1.7 Bidders who have been blacklisted as per the National treasury database

14.2 There will be NO PUBLIC OPENING of the Bids received; however, the list of bids received may be published

on the CIPC website. There will be no discussions with any enterprise until evaluation of the proposal has

been complete. Any subsequent discussions shall be at the discretion of CIPC. Unless specifically provided

for in the proposal document, bids submitted by means of telegram, telex, facsimile or similar means will not

be considered.

14.3 NO bids from any bidder will be accepted if sent via the internet or e-mail.

14.4 All questions in respect of this proposal must be addressed by emailed to: [email protected]

Bid preparation

15. 1 All additions to the proposal documents i.e. annexes, supporting documentation pamphlets, photographs, technical

specifications and other support documentation covering the equipment and/or services offered etc. shall be neatly

bound as part of the schedule concerned.

15.2 All responses with regard to questions posed in the bid documents shall be answered in accordance with the prescribed

RFB Response Format.

15.3 Oral presentation and briefing sessions

15.3.1 Bidders who submit Bids in response to this RFB may be required to give an oral presentation, which may include, but

is not limited to, an equipment/service demonstration of their proposal to CIPC. This provides an opportunity for the

vendor to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include

negotiation. CIPC will schedule the time and location of these presentations. Oral presentations are an option of CIPC

and may or may not be conducted. THERE IS NO BRIEFING SESSION FOR THIS BID

15.3.2 All questions after the compulsory information/briefing session must be sent per e-mail to [email protected]

15.3.3 Any bidder who has reasons to believe that the tender specification is based on a specific brand must inform CIPC not

later than three (3) working days after the briefing session or seven (7) working days.

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

Bidders are required to respond to these conditions: failure to respond will disqualify the proposal

General conditions of contract/bid

Bidders shall provide full and accurate answers to all including mandatory questions posed in this document, and are required to

explicitly state either "Comply/Accept (with a)" or "Do not comply/Do not accept (with an X)" regarding compliance to the

requirements. Where necessary, the bidder shall substantiate their response to a specific question.

The laws of the Republic of South Africa shall govern this RFB and any agreement entered into. Bidders accept Accept Do not accept

hereby that the courts of the Republic of South Africa shall have jurisdiction.

CIPC shall not be liable for any costs incurred by the bidder in the preparation of response to this RFB. The Accept Do not accept

preparation of response will be made without obligation to acquire any of the items included in any bidder’s

proposal or to select any proposal, or to discuss the reasons why such bidder’s or any other proposal was

accepted or rejected.

CIPC may request written clarification or further information regarding any aspect of this proposal. The bidders Accept Do not accept

must supply the requested information in writing within two (2) days after the request has been made, otherwise

the proposal may be disqualified.

In the case of consortium, Joint Venture or subcontractors (25%), bidders are required to provide copies of signed Accept Do not accept

agreements stipulating the work split and Rand value.

CIPC reserves the right to; cancel/reject any proposal and not to award the proposal to the lowest bidder or Accept Do not accept

award parts of the proposal to different bidders, or not to award the proposal at all.

Where applicable, bidders who are distributors, resellers and installers of network equipment are required to Accept Do not accept

submit back-to-back agreements and service level agreements with their principals.

By submitting a proposal in response to this RFB, the bidders accept the evaluation criteria as it stands. Accept Do not accept

Where applicable, CIPC reserves the right to run benchmarks on equipment during the evaluation and after the Accept Do not accept

evaluation.

CIPC reserves the right to conduct a pre-award survey during the source selection process to evaluate Accept Do not accept

contractors' capabilities to meet the requirements specified in the RFB and supporting documents.

The bidder should not qualify the proposal with own conditions. Accept Do not accept

Caution: If the bidder does not specifically withdraw its own conditions of proposal when called upon to do so,

the bid response may be disqualified.

Accept Do not accept

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Should the bidder withdraw the proposal before the proposal validity period expires, CIPC reserves the right to

recover any additional expense incurred by CIPC having to accept any less favorable proposal or the additional

expenditure incurred by CIPC in the preparation of a new RFB and by the subsequent acceptance of any less

favourable proposal.

Delivery of and acceptance of correspondence between CIPC and the bidder sent by prepaid registered post (by Accept Do not accept

air mail if appropriate) in a correctly addressed envelope to either party’s postal address or address for service

of legal documents will be deemed to have been received and accepted after (2) two days from the date of

postage to the South African Post Office Ltd.

Should the parties at any time before and or after the award of the proposal and prior to, and or after conclusion Accept Do not accept

of the contract fail to agree on any significant product price or service price adjustments, change in technical

specification, change in services, etc. CIPC shall be entitled within 14 (fourteen) days of such failure to agree, to

recall the letter of award and cancel the proposal by giving the bidder not less than 90 (ninety) days written notice

of such cancellation, in which event all fees on which the parties failed to agree increases or decreases shall, for

the duration of such notice period, remain fixed on those fee/price applicable prior to the negotiations.

Such cancellation shall mean that CIPC reserves the right to award the same proposal to next best bidders as it

deems fit.

In the case of a consortium or JV each of the authorized enterprise’s members and/or partners of the different Accept Do not accept

enterprises must co-sign this document.

Any amendment or change of any nature made to this RFB shall only be of force and effect if it is in writing, Accept Do not accept

signed by CIPC authorized signatory and added to this RFB as an addendum.

Failure or neglect by either party to (at any time) enforce any of the provisions of this proposal shall not, in any Accept Do not accept

manner, be construed to be a waiver of any of that party’s right in that regard and in terms of this proposal. Such

failure or neglect shall not, in any manner, affect the continued, unaltered validity of this proposal, or prejudice

the right of that party to institute subsequent action.

Bidders who make use of sub-contractors. Accept Do not accept

The proposal will however be awarded to the bidder as a primary contractor who will be responsible for the

management of the awarded proposal. No separate contract will be entered into between CIPC and any such

sub-contractors. Copies of the signed agreements between the relevant parties must be attached to the proposal

responses.

No interest shall be payable on accounts due to the successful bidder in an event of a dispute arising on any Accept Do not accept

stipulation in the contract.

Evaluation of Bids will be performed by an evaluation panel established by CIPC. Accept Do not accept

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

Bids will be evaluated on the basis of conformance to the required specifications as outlined in the RFB. Points

will be allocated to each bidder, on the basis that the maximum number of points that may be scored for a

combination of functionality and price is 80, and the maximum number of preference points that may be claimed

for claim points for specific goals (as per PPPFA)

CIPC will not be held liable for any expenses incurred by bidders, in preparing and submitting the proposal. Accept Do not accept

If the successful bidder disregards contractual specifications, this action may result in the termination of the Accept Do not accept

contract.

The bidders’ response to this bid or parts of the response may be included as a whole or by reference in the final Accept Do not accept

contract.

All bidders’ who are tertiary institutions or public companies cannot claim preferential points as per preference Accept Do not accept

point system contemplated in the Preferential Procurement Policy Framework Act (Act ) as amended

together with Preferential Procurement Regulations, 2022

All bidders’ who do not sign the declaration forms will not be considered for preference points. Accept Do not accept

In the evaluation of proposal, the Authority reserves the right to conduct independent reference checks. Accept Do not accept

CIPC will not respond to any enquiries seventy-two (72) hours before the closing date of the bid Accept Do not accept

Should the bidder change any wording or phrase in this document, the bid will be evaluated as though no change Accept Do not accept

has been effected and the original wording or phrasing will be used.

Should the evaluation of this bid not be completed within the validity period of the bid, CIPC has discretion to Accept Do not accept

extend the validity period.

Upon receipt of the request to extend the validity period of the bid, the bidder must respond within the required Accept Do not accept

timeframes and in writing on whether or not s/he agrees to hold his/her original bid responses valid under the

same terms and conditions for a further period.

CIPC will not make any upfront/deposit payments to a successful service provider. Payments will only be made Accept Do not accept

in accordance to the deliverables that will be agreed upon by the both parties.

Respondents may not alter the wording of any criterion/question posed in this document. During the evaluation, Accept Do not accept

it shall be assumed that all criteria/questions are worded as they were in the original document and the answers

shall be evaluated on this basis

Failure to respond to the above will disqualify the proposal

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Annexure “a”

SBD 1 “Must be completed”

Nb: please print sbd form 1: invitation to bid and include in price envelope)

Part

Invitation to bid

You are hereby invited to bid for requirements of the (companies and intellectual property commission (cipc) )

BID NUMBER: CIPC BID NUMBER: 09-2026-2027 CLOSING DATE: 5 October 2026 CLOSING TIME: 11:00am

Description invitation to ICT service providers for the renewal of existing fortinet

Nextgeneration firewall (ngfw) and fortiidentity cloud licences, subscriptions,

Oem support and maintenance

The successful bidder will be required to fill in and sign a written contract form (sbd7).

Bid response documents may be deposited in the bid

Box situated at (street address)

The bid box is situated at: at the at main gate on 77 meintjies street, sunnyside, “the DTIC” campus, pretoria.

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Bidders shall submit proposal responses in accordance with the prescribed response format. The executive summary must cover: the bidder indicating whether responding as a Prime contractor, joint venture, consortium or partnership and list the parties concerned; informing that the executive committee has duly designated an employee to act on their behalf; marketing themselves by informing that they have done similar work for other companies and providing contact details as references; giving a short summary or clarification of their response. Bidder profile: Individual company/joint venture/consortium shareholders certificate(s), credentials of the company/consortium members, structure of the company/consortium members, legal agreement between Partners, subcontractors (25%), joint venture or consortium. In case of joint venture include Memorandum of Understanding governing the partnership. In consortium, partners must submit resolutions and documentation substantiating the latter. Bidder background information: Provide an overview of the operating structure and geographical locations of the firm at the national, regional, and local levels. Include information regarding the firm's utilization of widely known Industry Standards and guidelines. Provide the name, title, street address, city, state, telephone and fax numbers and e-mail of the primary company's contact person, and for any sub-contractors. Corporate financial status: Audited financial statements from the most recent financial year, and the preceding two financial years. Indicate the percentage of total annual revenue that the proposed service generated for the most recent and the preceding two financial years. List of personnel: List of all personnel to be assigned to this project, by employer, identifying their qualifications to perform the tasks or functions to be assigned (include CV's). Identify key personnel, by employer (include Sub-Contractor(s)), and provide contact information.

Bidders must provide an executive summary that includes marketing themselves by informing that they have done similar work for other companies and must provide contact details as references. Bidder profile must include credentials of the company/consortium members. Corporate financial status: Audited financial statements from the most recent financial year, and the preceding two financial years. List of personnel: List of all personnel to be assigned to this project, by employer, identifying their qualifications to perform the tasks or functions to be assigned (include CV's). Identify key personnel, by employer (include Sub-Contractor(s)), and provide contact information.

Please note failure to complete sbd3.3 And sbd form 1 invitation to bids will immediately disqualify the bid

Cipc bid number: ..............................................................................................

Bidder’s name: .................................................................................................

1. The accompanying information must be used for the formulation of proposals.

2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases and including all

expenses inclusive of VAT for the project.

Please Insert Total Bid Price below

Total bid amount:r ................................................... (Ceiling amount) VAT inclusive

Please insert the duration of the contract below

Duration of the contract .............................................................................................

(NB: The Total Bid Amount will be used for the evaluation of bids and must be inclusive of all costs for the duration of the contract)

Bidders to provided price breakdown below as well as attaching their price breakdown on the Bidder’s Company Letterhead

Bidders to ensure that all expenses relate to this bid have been included to the Ceiling Amount

3. Persons who will be involved in the project and rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

-------------------------------------------------------------------------------------- R------------------------------------------

------------------------------------------------------------------------------------- R-------------------------------------------

-------------------------------------------------------------------------------------- R-------------------------------------------------------------

-------------------------------------------................ R------------------------------------------

-------------------------------------------------------------------------------------- R---------------------------------------

5. Phases according to which the project will be completed, cost per phase and man-days to be

Spent

------------------------------------------------------------------R ------------------------------------ days

------------------------------------------------------------------R ------------------------------------- days

---------------------------------------------------------------- R--------------------------------- days

------------------------------------------------------- R ----------------------------------- days

5.1 Travel expenses (specify, for example rate/km and total km, class of air travel, etc.). Only actual costs are recoverabl e. Proof of the

expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

---------------------------------------------------------------------................... ................. R....................

------------------------------------------------------------------................... ................. R....................

----------------------------------------------------------- ................... ................. R....................

--------------------------------------------................... ................. R....................

Total: r..........................................................

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

******Nb: prices to be quoted in south african rand

5.2 Other expenses, for example accommodation (specify, eg. Three-star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked for correctness. Proof of the expenses must accompany

invoices.

Description of expense to be incurred rate quantity amount

-------------------------------------------------------................... ................. R..................

-----------------------------------------------------................... ................. R....................

----------------------------------------------------------------------................... ................. R....................

-----------------------------------------------------------------................... ................. R....................

Total: r..........................................................

*****NOTE TO BIDDERS: To Attach a detailed price breakdown in bidder’s company letterhead. The price breakdown must

be included in the price envelope as well as placed in the folder for price in the USB (Create a separate folder for Price proposal).

This will ensure that all items are included

6. Period required for commencement with project after acceptance of bid

.........................................................................

7. Estimated man-days for completion of project

.........................................................................

8. Are the rates quoted firm for the full period of contract?

.........................................................................

9. If not firm for the full period, provide details of the basis on which adjustments will be applied for, for

example consumer price index.

.........................................................................

.........................................................................

.........................................................................

.........................................................................

*****Note to bidders to specify if price is dependent on rate of exchange (roe), ensure

That all relevant details are provided. Bidders to ensure quoted amount is in south

African rands inclusive of all costs. Price clearly stated if IT is firm / not firm with

Applicable reasons for the duration of the contract.

Any enquiries regarding bidding procedures may be directed to the – [email protected]

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

Any enquiries regarding bidding procedures may be directed to the

Companies and intellectual property commission (cipc): supply chain information

Mr. Solomon Motshweni: [email protected]

of 43

Annexure “D”

Sbd 4

Declaration of interest

1. Any legal person, including persons employed by the state1, or persons having a kinship with persons employed by the

state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price

quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the

resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to

them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the

evaluating/adjudicating authority where-

• the bidder is employed by the state; and/or

• the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who

are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship

exists between the person or persons for or on whose behalf the declarant acts and persons who are involved

with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Full Name of bidder or his or her representative: ...................................................

2.2 Identity Number:........................................

2.3 Position occupied in the Company (director, trustee, shareholder2): ....................................

2.4 Company Registration Number: .....................................................................

Tax Reference Number: ...........................................................................

2.5 VAT Registration Number: ..............................................................................................

2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers

and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.

1“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No. );

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

(e) Parliament.

2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or

business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO

presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ..............................................

Name of state institution at which you or the person

connected to the bidder is employed : .............................................

Position occupied in the state institution: .............................................

Any other particulars: ........................................................................

........................................................................

........................................................................

2.7.2 If you are presently employed by the state, did you obtain YES / NO

the appropriate authority to undertake remunerative

work outside employment in the public sector?

2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO

document?

(Note: Failure to submit proof of such authority, where

applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

...............................................................................

...............................................................................

...............................................................................

2.8 Did you or your spouse, or any of the company’s directors / YES / NO

trustees / shareholders / members or their spouses conduct

business with the state in the previous twelve months?

2.8.1 If so, furnish particulars:

.............................................................................

.............................................................................

..............................................................................

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2.9 Do you, or any person connected with the bidder, have YES / NO

any relationship (family, friend, other) with a person

employed by the state and who may be involved with

the evaluation and or adjudication of this bid?

2.9.1 If so, furnish particulars.

........................................................................

........................................................................

........................................................................

2.10 Are you, or any person connected with the bidder, YES/NO

aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may

be involved with the evaluation and or adjudication of this bid?

2.10.1 If so, furnish particulars.

........................................................................

........................................................................

........................................................................

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO

of the company have any interest in any other related companies

whether or not they are bidding for this contract?

2.11.1 If so, furnish particulars:

........................................................................................

........................................................................................

........................................................................................

The dti Campus (Block F - Entfutfukweni), 77 Meintjies Street, Sunnyside, Pretoria l P O Box 429, Pretoria, 0001

Call Centre: 086 100 2472

Email: [email protected] Website: www.cipc.co.za

3 Full details of directors / trustees / members / shareholders.

Full Name Identity Number Personal Tax State Employee Number /

Reference Number Persal Number

1. Sbd 1: invitation to bid annexure a placed in price envelope with sbd3.3
2. Sbd 2: tax clearance requirements annexure b bidders to submit tax clearance pin
3. Sbd 3.3: Pricing schedule annexure c must be printed and placed in a separate sealed

Envelope together with sbd form 1(stating total bid

Price) and placed in a separate price folder in the USB

4. Sbd 4: declaration of interest annexure d to be completed
5. Sbd 6.1: Preference points claim annexure e

Sbd 6: declaration certificate for local annexure ee

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

of 43

Annexure “c”

Sbd 3.3

(To be placed in a separate sealed envelope: “marked with the bidder’s name”)

Pricing schedule

Please note failure to complete sbd3.3 And sbd form 1 invitation to bids will immediately disqualify the bid

Cipc bid number: ..............................................................................................

Bidder’s name: .................................................................................................

3. Persons who will be involved in the project and rates applicable (certified invoices must be

Rendered in terms hereof)

.........................................................................

8. Are the rates quoted firm for the full period of contract?

.........................................................................

Bidders must submit a valid Tax Clearance PIN/CSD number. Each party in a consortium/JV/sub-contracting arrangement must submit a separate Tax Clearance PIN. Foreign bidders must complete the foreign supplier questionnaire. B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Bidders must be registered on the CSD. Failure to submit the required documentation may invalidate the bid.

CIPC supports Black Economic Empowerment as an essential ingredient of its business. CIPC will apply the principles of the Preferential Procurement Policy Framework Act (Act 5 of 2000) as amended together with Preferential Procurement Regulations, 2022 to this proposal. Vendors shall complete the preference certificate attached to this proposal. In the case of a consortium and sub-contractors, the preference certificate must be completed for each legal entity. Preference points for specific goals: HDI, Race are black persons (ownership) - 10 points; Gender are women (ownership) - 8 points; Disability are disabled persons (ownership) - 2 points. Bidders to submit valid and compliant B-BBEE Certificate as well as the CSD report. B-BBEE Certificate is the primary verification document to claim points for specific goals for this bid. Failure to submit a compliant B-BBEE certificate will result in disqualification. All bidders who are tertiary institutions or public companies cannot claim preferential points as per preference point system contemplated in the Preferential Procurement Policy Framework Act. All bidders who do not sign the declaration forms will not be considered for preference points.

General conditions of contract: The laws of the Republic of South Africa shall govern this RFB and any agreement entered into. The courts of the Republic of South Africa shall have jurisdiction. CIPC shall not be liable for any costs incurred by the bidder in the preparation of response to this RFB. CIPC may request written clarification or further information; bidders must supply the requested information in writing within two (2) days after the request has been made, otherwise the proposal may be disqualified. In the case of consortium, Joint Venture or subcontractors (25%), bidders are required to provide copies of signed agreements stipulating the work split and Rand value. CIPC reserves the right to cancel/reject any proposal and not to award the proposal to the lowest bidder or award parts of the proposal to different bidders, or not to award the proposal at all. Where applicable, bidders who are distributors, resellers and installers of network equipment are required to submit back-to-back agreements and service level agreements with their principals. By submitting a proposal, the bidders accept the evaluation criteria as it stands. CIPC reserves the right to run benchmarks on equipment during the evaluation and after the evaluation. CIPC reserves the right to conduct a pre-award survey during the source selection process. The bidder should not qualify the proposal with own conditions. Should the bidder withdraw the proposal before the proposal validity period expires, CIPC reserves the right to recover any additional expense incurred. Delivery of and acceptance of correspondence between CIPC and the bidder sent by prepaid registered post will be deemed to have been received and accepted after two (2) days from the date of postage. Should the parties fail to agree on any significant product price or service price adjustments, change in technical specification, change in services, etc., CIPC shall be entitled within 14 days of such failure to agree, to recall the letter of award and cancel the proposal by giving the bidder not less than 90 days written notice of such cancellation. In the case of a consortium or JV, each of the authorized enterprise's members and/or partners must co-sign the document. Any amendment or change of any nature made to this RFB shall only be of force and effect if it is in writing, signed by CIPC authorized signatory and added to this RFB as an addendum. Failure or neglect by either party to enforce any of the provisions shall not be construed to be a waiver. Bidders who make use of sub-contractors: the proposal will be awarded to the bidder as a primary contractor who will be responsible for the management of the awarded proposal. No separate contract will be entered into between CIPC and any such sub-contractors. Copies of the signed agreements between the relevant parties must be attached to the proposal responses. No interest shall be payable on accounts due to the successful bidder in an event of a dispute arising on any stipulation in the contract. If the successful bidder disregards contractual specifications, this action may result in the termination of the contract. The bidders' response to this bid or parts of the response may be included as a whole or by reference in the final contract. CIPC will not make any upfront/deposit payments to a successful service provider. Payments will only be made in accordance to the deliverables that will be agreed upon by both parties. Respondents may not alter the wording of any criterion/question posed in this document.

Special conditions: Travel between the prospective contractor's place of work to the dtic (CIPC) and vice versa will not be for the account of this organization, including any other disbursements. Government Procurement General Conditions of Contract (GCC) as issued by National Treasury will be applicable. No advance payment would be made. Payment would be made in terms of the agreement signed between CIPC and the service provider. Invoices shall be entertained in terms of the PFMA and paid within 30 days on receipt of an invoice. The price quoted must include Value Added Tax (VAT) in South African Rand; failing to comply will invalidate the bid. The successful bidder must at all times comply with CIPC's policies and procedures and maintain a high level of confidentiality of information. CIPC will not be held responsible for any costs incurred by the service provider in the preparation and submission of the bid. The successful bidder and its shareholders and members may be subjected to a security screening conducted by the NIA. Employees of the successful bidder directly involved in the project may be subjected to a formal security clearance process. All persons directly involved in the project shall be required to sign a 'declaration of secrecy'. The successful bidder will be required to enter into a Service Level Agreement with CIPC within one (1) month after receiving official confirmation of being awarded the bid. The successful bidder will be required to fill in and sign a written Contract Form (SBD 7)/Service Level Agreement. The Industrial Participation (IP) policy is applicable to contracts that have an imported content. Clearance must be obtained from the DTIC prior to the award of any bid that has imported content in excess of R10 million. Employees and sub-contractors of the vendors may be required to be in possession of valid security clearances to the level determined by NIA and/or CIPC. The cost of obtaining suitable clearances is for the account of the bidders. The vendors shall supply and maintain a list of personnel involved on the project indicating their clearance status.

Mandatory documents: Valid tax clearance PIN; if a Consortium or Joint Venture, Tax Clearance PIN must be submitted for each member. Proof of registration with National Treasury Supplier Database must be attached upon submission. Bidders must register on the Central Supplier Database (CSD) to upload mandatory information. Bidders must submit their unique Personal Identification Number (PIN) issued by SARS. In bids where consortia/joint ventures/sub-contractors are involved, each party must submit a separate proof of TCS/PIN/CSD number. Bidders must ensure compliance with their tax obligations. Bidders must submit a valid B-BBEE certificate or sworn affidavit for EMEs & QSEs to claim points for specific goals. Bidders must submit proposal responses in accordance with the prescribed response format. One original hard copy and a USB in PDF marked with the bidder's name shall be submitted on the date of closure. No CDs allowed, only USBs. No password protection allowed. The original copy must be signed by an authorized employee, agent or representative, and each page must contain the initials of the same signatories. Bids must be sealed in an envelope and deposited into CIPC's Bid Box on or before the closing date and time. The physical size of the envelope must be limited to Depth = 750mm x Width = 380mm x Height = 140mm. Bids sent by post or courier must reach the office at least 36 hours before the closing date. Bids submitted by telegram, facsimile or similar apparatus will not be accepted. No bids will be accepted if sent via the internet or e-mail. Bidders must provide full and accurate answers to all questions, explicitly stating 'Comply/Accept' or 'Do not comply/Do not accept'. Bidders must not qualify the proposal with own conditions. Bidders must complete the SBD forms as listed in the index. Failure to complete and attach the following SBD forms will disqualify a bid.

8.2.2 Based on the Bids submitted and the outcome of the evaluation process according to the set evaluation criteria CIPC

bidder. The Bid will be evaluated in terms of the PPPFA 80/20 preferential points system.

Evaluation of Bids will be performed by an evaluation panel established by CIPC. Accept Do not accept

Bids will be evaluated on the basis of conformance to the required specifications as outlined in the RFB. Points

will be allocated to each bidder, on the basis that the maximum number of points that may be scored for a

combination of functionality and price is 80, and the maximum number of preference points that may be claimed

for claim points for specific goals (as per PPPFA)

All bidders’ who are tertiary institutions or public companies cannot claim preferential points as per preference Accept Do not accept

All bidders’ who do not sign the declaration forms will not be considered for preference points. Accept Do not accept

In the evaluation of proposal, the Authority reserves the right to conduct independent reference checks. Accept Do not accept

Should the evaluation of this bid not be completed within the validity period of the bid, CIPC has discretion to Accept Do not accept

1.1 The following preference point systems are applicable to all bids

with the 80/20 preference points system

o the 80/20 system for requirements with a Rand value below R50 million (all applicable taxes included) and

o the 90/10 system for requirements with Rand value above R50 million (all applicable taxes included)

taxes included and therefore the 80/20 system shall be applicable.

1.4 Preference points for this bid shall be awarded for

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender will be interpreted to mean that preference points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

Respondents may not alter the wording of any criterion/question posed in this document. During the evaluation, Accept Do not accept