Removal and replacement of main generator (D-34108) at port elizabeth – 80/20 preference point tender

{"closingDate":"29.09.2026","closingTime":"12:00 PM"}

{"name":null,"email":"[email protected]","phone":"043 700 2386","department":null,"address":"VAL AND REPLACEMENT OF MAIN GENERATOR (D-34108) AT PORT"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 15.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their Quotations. 8 | P a g e SECTION 3

Mandatory returnable documents include completed pricing schedule (Section 4, per Section 8 format) and signed submission register at SCM offices. Other mandatory documents must be available within 7 days of request if award is made. Stage 1C documents (B-BBEE certificate/affidavit, CIPC) used for scoring.

80/20 preference point system: Price 80 points, Specific Goals 20 points. Bidders must indicate how they claim points for each preference point system.

The scope of work for this task shall entail the following activities:

1 remove and replace main generator (d – 34108)

25 | P a g e

Section 8 pricing schedule

Pricing Schedule 1 Scheduled Tasks

Item Description Quantity Rate Total Price

1 remove & replace main 1

Generator (D-34108)

Total Price Excluding Vat

15% Vat

Total Price Inclusive of Vat

26 | P a g e

No.

Price Schedule and Pricing and delivery form (Section 4) must be

completed in full

a)

accordance with this price schedule and not utilize a different format.

Respondents are required to complete the attached Pricing Schedule Section 8

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

1 remove and replace main generator (d – 34108)

25 | P a g e

Section 8 pricing schedule

Pricing Schedule 1 Scheduled Tasks

Valid Tax Clearance Certificate (must be valid on closing date of

Tax compliance central supplier

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which

(www.etenders.gov.za), on CIDB website for construction related RFQ’s. (Where applicable).

in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are

Bidders are to comply with the following requirements and failure to comply may lead to disqualification.

Deviation from this pricing schedule will result in a bid being declared

of a Quotation in response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

N IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: reement signed by all parties. (If applicable)

g) Completion and submission of ALL RFQ documentation (includes

ALL declarations, ALL Standard Bidding Documents (SBD) and

must be duly completed and signed

9 | P a g e

Stage 1C: Documents required for Scoring - The following Non-Mandatory Documents used for

purposes of scoring a bid. If not submitted by the closing date and time of this bid will not result in a

Respondent’s disqualification. However, Bidders will receive a score of zero for the applicable evaluation

criterion.:

No. Description of requirement

a) Audited Annual financial/ B-BBEE Certificate/Affidavit

b) CIPC Documents / B-BBEE certificate / Affidavit

2.1 Stage 2- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders:

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price 100

And specific goals

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

80/20

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

10 | P a g e

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

Table 1: Specific goals for the tender and

acceptance or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

6 | P a g e

10 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which

has been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are

invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a

respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity

need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements, and fit for the purpose for which they are intended,

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Respondent awarded the contract may only enter into a subcontracting arrangement

with PRASA’s prior approval. The contract will be concluded between the successful Respondent and

15 | P a g e

PRASA, therefore, the successful Respondent and not the sub-contractor will be held liable for

performance in terms of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit

to the non-exclusive jurisdiction of the South African courts.

16 | P a g e

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any

person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

17 | P a g e

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

23 | P a g e

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Bidders must comply with tax obligations, submit SARS PIN or CSD number, and will not be considered if in service of the state. Stage 1B requires company registration, directors' ID copies, valid tax clearance, CSD number, proof of bank account, JV/consortium documents, and all RFQ documentation. Stage 1C non-mandatory documents include audited annual financials/B-BBEE certificate/affidavit and CIPC documents, used for scoring.

Preference point system: 80/20. Price points: 80. Specific goals points: 20. Bidders must indicate how they claim points for each preference point system. Failure to provide mandatory returnable documents at closing will result in disqualification.