Supply and delivery of goods/services to city of ekurhuleni — 80/20 & 90/10 preference points, csd registration required

Closing date: 15 October 2026 at 10:00

Information session: 22 September 2026 at 10:00, at 19 Reservoir Road, Boksburg East, next to Licensing Department, Boksburg. Bid documentation will not be available at the session.

Bids must remain valid for 120 days from the closing date. Bidders must check the CoE website daily for amendments, addenda, and extensions of validity.

Enquiries (technical):

• Contact: Mr. Mlungisi Myeni
• Email: [email protected]

Bidding procedure enquiries:

• Contact: Thandekile Cele
• Email: [email protected]

Submission address:

Golden Heights

141 Victoria Street (corner Victoria and F H Odendaal Streets)

Germiston, 1400

Use entrance at 65 FH Odendaal Street

Bid Box Number Three (03), Ground Floor

Submission method: sealed envelope, externally endorsed with contract number A-CS 10-2026 and description, deposited in Bid Box Number Three (03), Ground Floor, Golden Heights, 141 Victoria Street (corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street. Bids must be received by 10:00 on 15 October 2026; late bids will not be considered. Bids will be opened in public immediately after closing in the Conference Room, Ground Floor, at the same address.

Bids must be submitted on the official forms provided (not re-typed). Bids completed in pencil, with correction fluid, or erasable ink will be rejected. Telefax or e-mail bids are not acceptable. Bids must remain valid for 120 days from the closing date.

Returnable documents (all must be completed, signed, and submitted as a complete set):

• Form of Bid (General Declaration): confirms bidder's offer, acceptance of conditions, and declarations.
• Form A (Procurement Form of Bid): provides bidder and entity details.
• Form B (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• Form C (Declaration for Procurement above R10 Million): required if the bid value exceeds R10 million.
• Form D (Declaration of Bidder's Past SCM Practices): discloses past supply chain management conduct.
• Form E (Certificate of Independent Bid Determination): certifies the bid price was set independently, without collusion.
• Form G (Declaration for municipal accounts): confirms municipal account details.
• Form H (Declaration for municipal accounts where bids exceed R10 million): required if the bid value exceeds R10 million.
• Form I (Specification): technical specification of the bid.
• Form J (Variations and Omissions): records any changes to the bid document.
• Form K (Schedule of Prices): pricing schedule to be completed and signed in full.
• Form L (General Conditions of Contract): acknowledges the general conditions.
• Form M (Special Conditions and Undertakings): accepts special conditions.
• Form N (Contract form - Rendering of services, Part 1 and Part 2): contract agreement for services.

Disqualification risks:

• Failure to complete and sign any required form or schedule.
• Scratching out, writing over, or painting out rates or information without initialling.
• Use of correction fluid, erasable ink, or pencil on evaluation sections.
• Bid not signed by a person with authority.
• Attempting to influence evaluation or award.
• Misrepresentation of information affecting evaluation or specific goals.
• Submission in the wrong bid box or after closing time.
• Non-submission of municipal account (not older than 3 months), lease agreement, or affidavit.
• Outstanding municipal rates or service charges in arrears (more than 3 months for bids ≤ R10 million; more than 30 days for bids > R10 million) unless proof of payment arrangement is attached.
• Poor performance on a previous contract with the municipality or any organ of state within the last 5 years.
• Bidder or director in the service of the state, or listed on the Register of Bid Defaulters.
• Non-submission of three years of annual financial statements if the bid value exceeds R10 million.
• Failure to submit all required documents.

Bidders must check the CoE website daily for amendments, addenda, and extensions of validity. No communication is allowed after the closing of the bid.

Evaluation stages:

1. Compliance check: bids must comply with all bid conditions and technical specifications; non-compliant bids are rejected.
2. Functionality evaluation: bids are first evaluated on functionality (criteria, weights, values, and minimum qualifying score are specified in the bid document). Bidders must achieve the minimum functionality score to proceed; those who do not are eliminated.
3. Price and specific goals evaluation: acceptable bids are then scored using the 90/10 preference point system (90 points for price, 10 points for specific goals). The bid value is estimated to exceed R50 million, so the 90/10 system applies.

Price points are calculated using the formula: Ps = 90(1 - (Pt - Pmin)/Pmin), where Pt is the comparative price of the bid under consideration and Pmin is the comparative price of the lowest acceptable bid.

Specific goals points (maximum 10):

• EME status: 2 points (evidence: original sworn affidavit or certified copy, or original/certified copy of B-BBEE certificate).
• Enterprise situated within Ekurhuleni demarcation: 5 points (evidence: municipal account or lease agreement or affidavit in the name of the enterprise, signed by the lessor; municipal account not older than 3 months).
• Enterprise at least 50% owned by Historically Disadvantaged Individuals: 3 points (evidence: identity document certified not older than 6 months, company share certificate or CIPC directorship composition, or member's interest certificate for a CC; for persons with disabilities, a medical certificate with specified details).

All evidence for specific goals must be submitted at bid closure and be valid at that time. Failure to submit proof of specific goals means no preference points are awarded, but the bid is not disqualified.

Tie-breaking: if two or more bids score equal total points, the bid with the highest specific goals points wins; if still equal, the bid with the highest functionality score wins; if still equal, the award is decided by drawing of lots.

Other evaluation factors (as per Form A):

• Infrastructure and resources available (plant and equipment owned or leased).
• Size of enterprise (previous and expected annual turnover).
• Staffing profile (qualifications and experience of key staff).
• Previous experience and capability (experience in relevant technical field and contracts of similar size; references may be contacted).
• Financial ability to execute the contract (proof of access to credit or financing, bank statements, funding commitments from DFIs).

Scope: Appointment of a panel of mechanical service providers for the maintenance, services, and repairs of small plant equipment, and the supply and delivery of spare parts, on an as-and-when-required basis, from date of award until 30 June 2029.

Equipment categories covered:

• Category A: Slashers
• Category B: Ride-on mowers and walk-behind mowers
• Category C: Chainsaws, pole pruners, blowers, and hedge trimmers
• Category D: Brush cutters
• Category E: Chippers and stump grinders
• Category F: Sport turf equipment
• Category G: Ancillary equipment (utility vehicles, water pumps, jack hammers, forklifts, power washers, grinders, jacks, lifts, hoists, gantries, farm implements, nursery equipment, pool pumps, herbicide sprayers)

Facility requirement: Bidders must have an enclosed workshop with a minimum size of 200 m², located in an industrial or business area within the borders of Gauteng.

Plant and equipment requirements (owned or leased, quantities to be indicated):

• For Categories A, B, and F: Truck with minimum GVM of 3500 kg.
• For Categories C, D, and G: Light delivery vehicle (LDV) or bakkie.
• For Category E: Heavy-duty delivery vehicle with minimum GVM of 8000 kg.

Bidders must provide details of physical facilities (address and area in m²) and plant/equipment available for the contract.

Evaluation of technical capability includes staffing profile (qualifications and experience of key staff) and previous experience in the relevant technical field and contracts of similar size. References may be contacted.

Bidders must demonstrate previous experience and capability in the relevant technical field and in contracts of similar size. References may be contacted.

Staffing profile: Bidders must provide details of staff available for the contract, including qualifications and experience of key staff. A form is provided for indicating technical qualifications where applicable (name, surname, identity number, relevant qualifications, and years of relevant experience).

Infrastructure and resources: Bidders must have an enclosed workshop of at least 200 m² in an industrial or business area within Gauteng, and the required plant and equipment (owned or leased) as specified in the technical specifications.

Joint ventures/consortia: Each partner must provide details, and the lead partner is responsible for execution and administration. All signatories must attach original or certified copies of dated and signed resolutions authorising them to sign.

Pricing must be inclusive of all applicable taxes, including VAT. Bidders must complete and sign Form K (Schedule of Prices) in full, placing prices in the column provided. The price used for evaluation is the comparative price after considering non-firm price factors and unconditional discounts.

No specific bill of quantities or schedule of rates is provided in the extracted text; the Schedule of Prices (Form K) is the required pricing form.

Pricing: Prices must be inclusive of all applicable taxes, including VAT. Bidders must complete and sign Form K (Schedule of Prices) in full, placing prices in the column provided.

Financial capacity: Bidders must demonstrate adequate financial capacity to execute the contract. Proof may be submitted as ONE of the following, issued by a registered financial institution (commercial bank, DFI, cooperative bank, or registered credit provider):

• Proof of access to credit or financing
• Bank statement(s)
• Funding commitments from development finance institutions (DFIs)

The City may, prior to award, request updated financial information and re-verify the bidder's financial ability.

Annual financial statements: If the bid value is expected to exceed R10 million (VAT included), bidders must submit three years of annual financial statements. Requirements vary by entity type:

• Companies required to be audited or independently reviewed: audited/reviewed AFS prepared within 6 months of the most recent financial year end, plus the two preceding years.
• Close corporations: AFS prepared within 9 months of the most recent financial year end, plus the two preceding years.
• Bidders established within the past 3 years: all AFS since commencement.
• Entities not required to be audited: non-audited AFS for the same periods.

Bank details: Bidders must provide bank details and authorise the employer to approach the bank for a financial reference.

Joint ventures/consortia: Each partner must provide bank details. The lead partner must supply insurance as prescribed by the COE.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) and be compliant with all applicable legislative requirements. A CSD number must be provided.

Tax compliance: Bidders must be tax compliant. Provide a SARS Tax Compliance Status (TCS) PIN or CSD number. Tax compliance is dealt with in terms of MFMA Circular No. 90. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

B-BBEE: Bidders must submit a valid B-BBEE certificate (from a SANAS-accredited verification agency) or, for EMEs and QSEs, an original sworn affidavit or certified copy, or a CIPC certificate. This is required to qualify for preference points. Annual turnover thresholds: EME (0 – R10 million), QSE (R10 million – R50 million), Generic (>R50 million). Indicate the financial year used.

Municipal account: Submit a municipal account not older than 3 months for the bidding entity, or a signed lease agreement, or an affidavit (if the entity does not own property).

State service: No bidder or director/manager/principal shareholder/stakeholder may be in the service of the state.

Register of Bid Defaulters: Bidders and directors must not be listed on the Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).

Municipal arrears: No municipal rates and taxes or service charges in arrears for more than 3 months (for bids ≤ R10 million) or more than 30 days (for bids > R10 million), unless proof of payment arrangement is attached.

Past performance: No unsatisfactory performance on a previous contract with the municipality or any organ of state within the last 5 years, after written notice.

Annual financial statements: Required if the bid value exceeds R10 million (see financial requirements).

CIDB: No specific CIDB grading is stated in the document.

Contract duration: From date of award until 30 June 2029. The contract may be awarded to more than one bidder (panel appointment).

Contract form: The successful bidder will be required to fill in and sign a written contract form (MBD7). The contract will be governed by the General Conditions of Contract (GCC) and any special conditions.

Joint ventures/consortia: If bidding as a JV/consortium, partners must provide details of their share, and the lead partner is authorised to act on behalf of the JV. The JV may not be terminated until the contract is completed or the bid is cancelled. Partners must cooperate on an exclusive basis.

Subcontracting: A person awarded a contract may not sub-contract more than 30% of the value of the contract to any other enterprise.

Validity: Bids must remain valid for 120 days from the closing date.

Amendments: Any amendments to the bid document must be initialled by an authorised person.

Acceptance: The lowest or any bid will not necessarily be accepted. The City reserves the right to accept a bid in whole or part.

Insurance: The lead partner of a JV must supply insurance prescribed for the industry and as required by the COE, for the amount and period stated in the Contract Data.

Special conditions:

• Bids must be sealed and externally endorsed with the contract number and description, and placed in Bid Box Number Three (03) at Golden Heights, 141 Victoria Street, Germiston, before the closing date and time.
• Bids will be opened in public.
• The lowest or any bid will not necessarily be accepted; the City reserves the right to accept a bid in whole or part.
• Bids completed in pencil will be invalid.
• Telefax or e-mail bids are not acceptable.
• Bids must remain valid for 120 days from the closing date.
• Bidders must check the CoE website daily for amendments, addenda, and extensions of validity.
• No communication is allowed after the closing of the bid.
• The bid may be awarded to more than one bidder (panel).

General requirements:

• Bidders must comply with all applicable legislative requirements as per the Central Supplier Database (CSD).
• Bidders must comply with the Municipal Supply Chain Management Regulations, 2005.
• All sections affecting evaluation must be completed and submitted in full; information must be accurate.
• Bids must be submitted on official forms provided by the COE (not re-typed).
• Bids must be delivered by the stipulated time to the correct address.
• Bidders must provide a TCS PIN or CSD number.
• Bidders must not be in the service of the state.
• Bidders must not have outstanding municipal rates and taxes for more than three months (or 30 days for bids over R10 million).
• Bidders must not have failed to perform satisfactorily on previous contracts.
• Bidders must not be listed on the Register of Bid Defaulters.
• For bids over R10 million, three years of annual financial statements must be submitted.
• Bidders must demonstrate financial capacity by submitting proof from a registered financial institution.
• Bidders must not submit false information regarding specific goals.
• Bidders must check the CoE website daily for amendments, addenda, and extensions of validity.
• No communication is allowed after the closing of the bid.

Evaluation criteria (additional):

• Bids are evaluated on functionality first, with criteria, weights, values, and minimum qualifying score specified in the bid document. Bidders must achieve the minimum functionality score to proceed.
• The 90/10 preference point system applies (90 points for price, 10 points for specific goals) because the bid value is estimated to exceed R50 million.
• Price points are calculated using the formula Ps = 90(1 - (Pt - Pmin)/Pmin).
• Specific goals points: EME (2), Ekurhuleni-based enterprise (5), 50% HDI-owned (3).
• Tie-breaking: highest specific goals points, then highest functionality score, then drawing of lots.
• Other factors: infrastructure and resources, size of enterprise, staffing profile, previous experience, financial ability.