Television sponsorship tracking and proof of broadcast services for SABC

Closing date and time: 30 September 2026 at 12:00

Briefing session: none (N/A)

Enquiries deadline: three days before closing date (i.e., by 27 September 2026)

Service commencement: 1 January 2027

Enquiries

• Contact: Nyandano Nemukula
• Email: [email protected]

Submissions

• Submission email: [email protected]

Physical address (SABC head office)

SCM Division

Radio Park, Henley Road

Auckland Park, 2092

Johannesburg

Postal address

Private Bag X1

Auckland Park, 2006

Submission method: email only, to [email protected], on or before the closing date and time.

• Email subject line must clearly show the RFQ number and the bidder's name.
• Submission must be a single PDF protected against modification, deletion or addition.
• Financial/pricing information must be a separate attachment from the technical/functional response.
• Submit at least 30 minutes before closing to allow for transmission delays; late emails are rejected.
• WeTransfer or Google Drive links must be set to expire after 30 days, not 7.
• The bidder bears all risk of transmission failure, file size, illegibility or misidentification.

Returnable forms and documents (all must be included):

• Proof of CSD registration.
• Valid TV licence statement for the company and for every active director and shareholder.
• Valid tax clearance certificate or SARS PIN.
• Original or certified copy of a valid B-BBEE certificate from a SANAS-accredited agency.
• Certified copy of the company registration document showing name, registration number, date of registration and active directors/members.
• Certified copy of shareholders' certificates.
• Certified copy of ID documents of directors/members.
• Annexure A (Declaration of Interest): discloses any relationship with SABC employees or connected persons.
• Annexure B (SBD 6.1 Preference Points Claim): claims specific-goal points under the 80/20 system.
• Annexure C (Consortium, Joint Venture and Sub-Contracting Regulations): declares any subcontracting and B-BBEE status of subcontractors.
• Annexure D (Previous/Current Projects): lists completed and current projects with client details.
• Annexure E (SBD 4 Bidder's Disclosure): certifies no collusion, no state employment, and no undisclosed relationships.
• Annexure F (Pricing Schedule): completed pricing for all three years.

Disqualification risks:

• Any required document missing, unsigned or incomplete.
• Late submission, regardless of reason.
• Attempting to canvass SABC officers or employees between closing and award.
• Non-compliance with any of the three mandatory reporting requirements (record/report all sponsorship elements, creative verification reports, ad-hoc/special event reports).

Evaluation stages:

1. Compliance check (mandatory documents and eligibility).
2. Functionality/technical evaluation out of 100; minimum qualifying score: 65/100. Bidders below 65 are non-responsive and excluded from price evaluation.
3. Price and specific goals (80/20 preference point system).

Functionality scoring (total 100):

• Relevant experience in tracking secondary elements across multiple platforms (max 8): less than 3 years = 0; 3–5 years = 5; more than 8 years = 8.
• Company profile and business services (max 12): active clients over past 5 years — 3 clients = 5, 5 clients = 7, 7+ clients = 9; reference letters — 2+ = 3, 1 = 2, none = 0.
• Technical and professional ability (max 60): ability to produce daily/weekly/monthly reports in required formats — MXF video clips/screenshots with time codes (MXF XDCAM HD422 SONY IMX or PAL 50 = 10, MXF Apple ProRes = 5, Targa = 5); MP3/MP2 audio clips with time stamps (MP3 = 10, MP2 = 5); MOV/MP4/MPEG video/audio clips (MP4 = 10, MOV = 5, MPEG = 5).
• Availability of information (max 10): storage/retrieval of reports and video clips — less than 18 months = 0; 18 months or more = 10.
• Lead time (max 10): 0–24 hours = 10; 24–48 hours = 5; no information = 0.

Price and specific goals (80/20 system):

• Price: maximum 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals (max 20 points): EME/SME 51% owned by Black people = 10; 51% owned by Black people = 5; 51% owned by Black women = 3; Black youth = 2.
• Bidders not meeting specific goals are not disqualified but score zero for those goals.
• Highest total points wins; ties decided by drawing of lots.

Scope: monitor, verify and report on sponsorship elements broadcast across SABC television channels and digital platforms, to confirm campaign delivery, support revenue recognition and provide clients with evidence of performance.

Platforms to cover:

• Linear channels: SABC 1, SABC 2, SABC 3, SABC News, SABC Sport, SABC Education.
• Digital/streaming: SABC Plus, OTT, streaming services, and third-party platforms such as DStv and OpenView.

Services required:

• Monitor and record all sponsorship elements, including classic advertisements and secondary elements (squeeze backs, crawlers, logo placements, stings, presenter mentions).
• Provide daily, weekly, monthly and quarterly tracking reports.
• Provide creative verification reports in SABC's required file layout; standard reports weekly in Excel, daily when required for special events or priority campaigns.
• Provide weekly video clips as proof of broadcast for all monitored elements, with prompt retrieval for client queries.
• Integrate sponsorship data with television audience measurement (TAMS) data and analytical tools.
• Provide dashboards or analysis tools for campaign tracking, exception management and management reporting.
• Provide a transition and implementation plan so the service commences on 1 January 2027 without interruption.
• Provide onboarding, user training, ongoing technical support, service-level reporting and dedicated account management.

Mandatory reporting requirements (non-compliance with any one disqualifies):

1. Record and report on all sponsorship elements.
2. Provide creative verification reports.
3. Provide ad-hoc and special event reports on request.

Data storage:

• Store sponsorship data, audio clips, video clips and reports for a minimum of 18 months.
• Demonstrate an archive library of data beyond five years.
• Provide live demonstration, screenshots or system capability evidence of storage.

Location: SABC Auckland Park, Johannesburg.

Contract duration: three years.

Provide a clearly defined transition and implementation plan so the replacement service commences on 1 January 2027 without interruption.

Provide onboarding, user training, ongoing technical support, service-level reporting and dedicated account management throughout the contract.

Demonstrate monitoring coverage, reliable technology, data-quality controls, secure retention of evidence, sufficient operational capacity and relevant experience.

Provide live demonstration, screenshots or system capability evidence of data storage for at least 18 months and an archive beyond five years.

Relevant experience in tracking secondary elements across multiple platforms: less than 3 years = 0 points; 3–5 years = 5 points; more than 8 years = 8 points.

Company profile must list active clients over the past 5 years: 3 clients = 5 points; 5 clients = 7 points; 7+ clients = 9 points.

Reference letters on client letterhead with contact details, stating experience in years and contract period, from authorised persons for similar work completed in the past 5 years: 2+ letters = 3 points; 1 letter = 2 points; none = 0.

Technical ability: ability to produce daily/weekly/monthly reports in required formats (MXF, MP3/MP2, MOV/MP4/MPEG) as per scoring criteria.

Complete Annexure D (Previous/Current Projects) with project descriptions, client contacts, periods, values and completion dates.

The successful bidder must demonstrate reliable technology, data-quality controls, secure retention of evidence, sufficient operational capacity, and relevant experience in sponsorship or broadcast monitoring.

Pricing format:

• Complete Annexure F (Pricing Schedule) with a detailed cost breakdown, including all direct and indirect costs.
• Pricing must be inclusive of VAT for each year.
• Provide total cost for Year 1, escalation for Year 2, escalation for Year 3, and total overall cost for three years.
• Minimum of 200 hours of recorded footage per month is assumed in the pricing.

Payment terms:

• SABC will pay 60 days after service delivery and submission of an invoice/statement.

Financial stability:

• SABC reserves the right not to award to any bidder who fails a financial stability assessment.

Bid validity:

• Bid must remain valid for 90 days from the closing date.

Mandatory eligibility (no contract will be awarded if not met):

• Registered on the Central Supplier Database (CSD).
• Valid tax clearance certificate or SARS PIN; tax matters must be in order.
• Valid TV licence statement for the company and for all active directors and shareholders.
• Valid B-BBEE certificate from a SANAS-accredited verification agency (or qualifying affidavit for EMEs/QSEs).
• Certified company registration document, shareholders' certificates, and ID copies of directors/members.

B-BBEE specific goals (80/20 system):

• EME/SME 51% owned by Black people: 10 points.
• 51% owned by Black people: 5 points.
• 51% owned by Black women: 3 points.
• Black youth: 2 points.
• Evidence required: B-BBEE certificate/affidavit, certified ID documents, CIPC documents, or annual financial/management accounts as applicable.

Subcontracting rules:

• Subcontracting requires SABC approval.
• Cannot subcontract more than 30% of contract value to an enterprise with a lower B-BBEE status than the bidder, unless the subcontractor is an EME with capability.

Disqualification and exclusion:

• Blacklisted suppliers, those on the Register for Tender Defaulters or List of Restricted Suppliers, or those who commit fraud or misrepresentation are excluded.
• SABC former employees cannot be awarded contracts within 12 months of leaving; dismissed employees are barred for 5 years; those with criminal records are barred until expunged.
• No business with SABC Board members or their businesses; 12-month cooling-off period for former Board members.
• Bidders must not canvass SABC officers or employees between closing and award.

The 80/20 preference point system applies. Specific goals: EME/SME 51% owned by Black people = 10 points; 51% owned by Black people = 5 points; 51% owned by Black women = 3 points; Black youth = 2 points.

Bidders not meeting specific goals are not disqualified but score zero.

Evidence required: B-BBEE certificate/affidavit, certified ID documents, CIPC documents, or annual financial/management accounts as applicable.

For joint ventures, a consolidated scorecard is accepted.

Contract duration: three years.

Bid validity: 90 days from closing.

SABC may accept or reject any tender, may negotiate with preferred bidders, and may cancel the RFQ at any time.

No contract is formed until a formal contract/letter of award is signed by both parties.

Bidders bear all costs of preparing and submitting their bid.

SABC may contact a bidder for clarification without informing other bidders.

SABC may not award to bidders with a poor track record on previous SABC projects, or who fail financial stability assessment.

No SABC former employees within 12 months of leaving; dismissed employees barred for 5 years; criminal records bar until expunged.

No business with SABC Board members or their businesses; 12-month cooling-off for former Board members.

Payment: 60 days after service delivery and invoice submission.

Bid validity: 90 days from closing.

Contract duration: three years.

Location: SABC Auckland Park.

Service commencement: 1 January 2027.

Enquiries must be emailed three days before closing.

Canvassing SABC officers or employees between closing and award disqualifies the bid.

SABC may not award to bidders with poor track record, fraud, or failed financial stability assessment.

No SABC former employees within 12 months; dismissed employees barred for 5 years; criminal records bar until expunged.

No business with SABC Board members or their businesses; 12-month cooling-off for former Board members.

Mandatory documents: proof of CSD registration; valid TV licence statement for the company and all active directors/shareholders; valid tax clearance certificate or SARS PIN; original or certified copy of a valid B-BBEE certificate from a SANAS-accredited agency; certified company registration document; certified shareholders' certificates; certified ID copies of directors/members.

No contract will be awarded if tax matters are not in order, TV licence account is not valid, or bidder is not registered on CSD.

All mandatory reports (record/report all sponsorship elements, creative verification reports, ad-hoc/special event reports) must be provided; non-compliance with any disqualifies.

Functionality/technical evaluation out of 100; minimum qualifying score: 65/100. Bidders below 65 are non-responsive and excluded from price evaluation.

Scoring areas: relevant experience (max 8), company profile and business services (max 12), technical and professional ability (max 60), availability of information (max 10), lead time (max 10).

Price and specific goals: 80/20 system; price max 80 points; specific goals max 20 points.

Highest total points wins; ties decided by drawing of lots.