Supply of alteryx designer licences – government tender in gauteng

The document provided is the SBD 6.1 Preference Points Claim Form, which is a standard form used to claim preference points under the Preferential Procurement Regulations 2022. It does not contain tender-specific scope details.

Returnable documents: SBD 6.1 (Preference Points Claim Form) must be completed, signed and submitted with the bid. No other returnable forms are specified in the provided document.

The 80/20 preference point system applies (contract value up to R50 million). Points are allocated as follows: Price: 80 points; Specific Goals: 20 points. Specific goals and proof required: 1. Tenderer is an EME or QSE (15 points) – sworn affidavit or valid B-BBEE certificate; 2. Tenderer is a Generic enterprise (10 points) – valid B-BBEE certificate; 3. Generic enterprise subcontracting at least 20% to EME/QSE (15 points) – valid B-BBEE certificate, signed subcontracting agreement, sworn affidavit for EME/QSE at least 51% black-owned; 4. Additional 5 points if tenderer is at least 51% black-owned – valid B-BBEE certificate or sworn affidavit.

B-BBEE compliance: Bidders must submit proof of B-BBEE status as required for the specific goals claimed. Acceptable proof includes a valid B-BBEE certificate or a sworn affidavit for EMEs/QSEs. Failure to submit proof with the bid means no preference points for specific goals are claimed.

Bids must be delivered to the correct address by the stipulated closing time; late bids will not be considered.

All bids must be submitted on the official forms provided, not re-typed.

Returnable documents include:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• SARS Tax Compliance Status PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Proof of authority (e.g., company resolution) for the signatory.
• Foreign suppliers must complete the questionnaire in the bid document.

Bids are subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017.

Preference points for B-BBEE are claimed via SBD 6.1.

Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number.

Bidders must not be persons in the service of the state, nor companies or close corporations with directors or members who are persons in the service of the state.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers must answer the questionnaire provided in the bid document.

Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance Status PIN.

Bidders must not be persons in the service of the state, nor companies or close corporations with directors or members who are persons in the service of the state.

B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers must complete the questionnaire in the bid document.

Sasria SOC Limited invites proposals from suitably qualified and experienced service providers for the provision of Alteryx Software License Subscriptions for an initial period of thirty-six (36) months, with an option to extend for a further twenty-four (24) months, subject to Sasria's requirements and satisfactory performance. Sasria is the only short-term insurer providing special risk cover against civil commotion, public disorder, strikes, riots and terrorism, and is a state-owned entity with a mandate to contribute to transformation in the insurance industry.

Release of RFP: 17 September 2026

Last day for enquiries: 24 September 2026

Responses to enquiries: 28 September 2026

Closing date and time: 09 October 2026 at 12:00 PM

Submission method: via Sasria's Online Tender Portal at https://procurement.sasria.co.za/

No briefing session or site visit is scheduled.

No briefing session or site visit is mentioned in the document.

Queries and clarifications: use the Queries section on Sasria's e-tender portal at https://procurement.sasria.co.za/

Registration assistance: email [email protected]

Sasria SOC Ltd

36 Fricker Road

Illovo

Sandton

Johannesburg

Postal address: P.O. Box 653367, Benmore, 2010

Telefax: (011) 447 8624

Submission method: via Sasria's Online Tender Portal at https://procurement.sasria.co.za/ only. Hand-delivered, posted, emailed, or faxed proposals will not be accepted.

Portal limits: each file maximum 4MB; each schedule maximum 30MB. All four schedules must be completed before the bid can be submitted.

Returnable schedules:

• Schedule 1: Executive Summary (understanding of requirements, proposed solution, relevant experience) and Annexure B (Acceptance of Bid Conditions and Bidder's Details), completed and signed.
• Schedule 2: All other documents listed in Part 6, completed and signed, including CSD report, B-BBEE certificate or sworn affidavit, and all annexures.
• Schedule 3: Technical Proposal in line with the Technical Evaluation Criteria.
• Schedule 4: Financial/Price Proposal in line with Part 4.

Required standard forms (complete, sign, submit):

• SBD 1 (Invitation to Bid): the entire RFP document filled and signed.
• SBD 4 (Disclosure and Declaration): discloses any interest or connection with the state.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.

Annexures to complete and sign:

• Annexure A: Confidentiality and Non-Disclosure Agreement.
• Annexure B: Acceptance of Bid Conditions and Bidder's Details.
• Annexure C: Shareholder Information.
• Annexure D: Bidder's Experience and Proposed Project Team.

Disqualification risks:

• Failure to provide any required document may lead to immediate disqualification.
• Incomplete or inaccurate information, fraudulent conduct, collusion, or being on National Treasury's restricted/defaulters register.
• Submitting after the closing time, regardless of reason.

Evaluation is in three levels:

Level 1 – Governance Verification (pass/fail):

• Proof of CSD registration confirming tax compliance.
• Valid B-BBEE certificate or valid sworn affidavit / specialised entity sworn affidavit.
• Duly completed standard bidding documents (SBD 1, SBD 4, SBD 6.1) and all annexures.
• Technical proposal and financial/price proposal as required.
• Failure to comply with any requirement leads to disqualification.

Level 2 – Technical Evaluation (functionality, in two phases):

• Phase 1 – Mandatory requirement: bidder must be an authorised Alteryx Partner, Reseller, Distributor, or Licensing Provider, and must provide valid proof of accreditation from Alteryx. Failure to comply leads to automatic disqualification.
• Phase 2 – Technical evaluation based on functionality (details in Part 5).

Level 3 – Preference Point System (80/20 or 90/10 split):

• Price: 80 or 90 points.
• Specific goals: 20 or 10 points.
• Total: 100 points.

Specific goals points (maximum 20 or 10):

• Tenderer is an EME: 15 points (or 7.5 for 90/10) – proof: valid sworn affidavit or specialised entity sworn affidavit.
• Tenderer is a QSE at least 51% black owned: 15 points (or 7.5) – proof: valid B-BBEE certificate or sworn affidavit.
• Tenderer is a generic enterprise: 10 points (or 5) – proof: valid B-BBEE certificate.
• Generic enterprise (prime contractor) subcontracting at least 20% of contract value to an EME or QSE at least 51% black owned: 15 points (or 7.5) – proof: valid B-BBEE certificate, signed subcontracting agreement, and sworn affidavit for the EME/QSE.
• Additional 5 points (or 2.5) if tenderer is at least 51% black owned – proof: valid B-BBEE certificate or sworn affidavit (prime contractor's certificate used in subcontracting arrangements).

Failure to submit proof for specific goals may result in no points being allocated for those goals.

Sasria requires the supply of Alteryx Designer licences for a period of 36 months, with an option to extend for a further 24 months.

Scope of work:

• Provision, implementation, and ongoing support of eight (8) Alteryx Enterprise Full Creator Licenses, hosted and accessed within a server-based environment.
• Annual software maintenance and technical support.
• Assistance with licence activation, installation, and deployment.
• Ongoing administration and management of user access and licences.
• Ensure the Alteryx platform and associated licences remain operational, properly administered, and fit for purpose throughout the contract period.

Background: Sasria uses Alteryx Designer for financial reporting, actuarial modelling, regulatory reporting, business intelligence, automation of data workflows, and advanced analytics. The licences are for the Actuary team.

Contract duration: 36 months effective from signing of the contract; work to start immediately after signing.

Technical Proposal must be submitted in line with the Technical Evaluation Criteria in Part 5, covering the proposed solution and approach to delivering the Alteryx licences and support services.

Bidders must provide Annexure D: Bidder's Experience and Proposed Project Team, demonstrating relevant experience and qualifications. The Executive Summary (Schedule 1) must also summarise the bidder's experience relevant to the RFP requirements.

Financial Proposal: All prices must be VAT exclusive and quoted in South African Rand (ZAR). Provide a detailed breakdown of all costs, including software license structure, services included, and number of licences. Pricing model includes software costs for Year 1, Year 2, and Year 3 for 8 Alteryx Enterprise Full Creator Licenses, plus disbursements, totalling a Total Bid Price (VAT Excl.). Exchange rates as per SARB on 17 September 2026 must be used where applicable. Bidders must indicate if the bid price is linked to exchange rate and comply with National Treasury Instruction on Cost Containment Measures.

Pricing format:

• All prices must be VAT exclusive and quoted in South African Rand (ZAR).
• Provide a detailed and comprehensive price proposal covering all costs, including software license structure, services included, and number of licences.
• Total Bid Price must be inclusive of all software-related costs.

Pricing model (per year, for 8 Alteryx Enterprise Full Creator Licenses):

• Year 1, Year 2, Year 3: supply of server-based Alteryx Enterprise Full Creator Licenses.
• Disbursements.
• Total Bid Price (VAT Excl.).

Exchange rates (SARB, 17 September 2026 at 10:30) to be used where applicable:

• R 16.31 = 1 US dollar
• R 21.82 = 1 Pound
• R 18.70 = 1 Euro

Bidders must indicate if the bid price is linked to the exchange rate, and if so, clearly specify which portion.

Payments will be linked to specified deliverables after approval by Sasria.

Sasria may consider the guidelines on consultancy rates as set out in National Treasury Instruction on Cost Containment Measures; bidders must indicate if their proposed rates are in line with those provisions.

Proposals must remain valid for at least 150 days after the closing date.

All costs of preparing and submitting the proposal are borne by the bidder.

CSD registration: proof of registration with the Central Supplier Database (CSD) confirming tax compliance status.

Tax compliance: must be tax compliant with SARS.

B-bbee:

• Valid B-BBEE verification certificate, or valid sworn affidavit, or valid specialised entity sworn affidavit.
• EME (annual turnover less than R10 million): sworn affidavit confirming annual total revenue and level of black ownership.
• QSE with 51% or more black beneficiaries: sworn affidavit confirming annual total revenue and level of black ownership.
• For consortium/JV: valid consolidated B-BBEE certificate or affidavit and signed consortium/JV agreement.
• For prime contractor with subcontractor(s): B-BBEE certificates or sworn affidavits for both, and signed subcontracting agreement.
• Individual bidder: valid B-BBEE certificate or sworn affidavit.

Mandatory technical requirement: bidder must be an authorised Alteryx Partner, Reseller, Distributor, or Licensing Provider, with valid proof of accreditation from Alteryx.

Standard forms required: SBD 1, SBD 4, SBD 6.1.

Annexures required: A (Confidentiality and Non-Disclosure Agreement), B (Acceptance of Bid Conditions), C (Shareholder Information), D (Bidder's Experience and Proposed Project Team).

Preference points for specific goals: 20 points (or 10 for 90/10 system) allocated for B-BBEE status and subcontracting to EME/QSE at least 51% black owned. Additional points for tenderer being at least 51% black owned. Proof required: valid B-BBEE certificate or sworn affidavit, subcontracting agreements, etc. Bidders are encouraged to partner with majority black-owned entities (51% black owned and controlled) and small to medium-sized businesses, including joint ventures or subcontracting arrangements.

No specific health and safety requirements are stated in the document.

No contractual commitment exists until a formal written agreement is executed by Sasria. Sasria may cancel the RFP at any time before that, and may amend, deviate, postpone, discontinue, or terminate the process without liability.

Sasria may not award to the highest-ranked bidder, may award in whole or in part, and may award to more than one bidder. It may negotiate with shortlisted bidders.

Confidentiality: all bidders must sign the Confidentiality and Non-Disclosure Agreement (Annexure A).

Sasria's rights include: amending bid conditions or validity period, extending closing date, conducting site visits at bidder's offices or client sites, requesting additional information for verification, and restricting a company or person from doing business with the State for up to 10 years.

By submitting a bid, the bidder consents to vetting and due diligence on the entity and its directors/trustees/shareholders/members.

Proposal costs are borne by the bidder.

Proposals must remain valid for 150 days after closing.

Dispute resolution: negotiation, then mediation, then arbitration under AFSA rules in Sandton. The clause survives termination.

Data security and POPIA obligations apply to the handling of personal information.

Special instructions: Bidders who believe the functional requirements are not open/fair or are written for a particular service provider must notify Sasria Procurement within five (5) days after publication of the RFP. Bids must be submitted via Sasria's Online Tender Portal; hand-delivered, posted, emailed, or faxed proposals will not be accepted. The portal accepts files up to 4MB per file and each schedule limited to 30MB. Bidders must ensure timely submission to avoid technical issues.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. They must submit a valid B-BBEE certificate or sworn affidavit (EME/QSE). Mandatory requirement: bidder must be an authorised Alteryx Partner, Reseller, Distributor, or Licensing Provider, with valid proof of accreditation from Alteryx. Failure to meet mandatory requirements leads to disqualification.

Evaluation is in three levels: Level 1 – Governance Verification (compliance with RFP requirements, CSD registration, B-BBEE certificate, completed standard bidding documents, technical and financial proposals); Level 2 – Technical Evaluation (functionality, including mandatory requirements such as OEM accreditation); Level 3 – Preference Point System (price 80/90 points, specific goals 20/10 points).