Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
No.1 Creamery road, Old CPA Building - Kings Park - Komani - 5320
Organization Type
GOVERNMENT
Published
25 Sept 2026
OCDS Reference
ocds-9t57fa-171710
The eastern cape department of public works and infrastructure requires a service provider for the once-off supply and delivery of building materials to convert part of a kitchen into an ablution facility at the whittlesea depot. The contract covers materials only, with NO installation or maintenance, and delivery must be completed within 7 calendar days of the purchase order. Bidders must submit a sealed, signed quotation by 11:00 on 12 october 2026, including all required forms, reference letters, and financial surety, and will be evaluated on price (80 points) and specific goals (20 points).
Closing: Sealed envelope marked with bid number CHR5-26/27-0019 and description, deposited in the bid box at DPWI, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320, by 11:00 on 12 October 2026. Late, faxed, or emailed bids are rejected.
Returnable forms: Complete and sign SBD 1 (Parts A and B), SBD 3.1 (firm pricing schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and a resolution to sign where applicable. Unsigned SBD 1 Part B or SBD 4 disqualifies the bid.
Experience: Submit two or more reference letters or completion certificates for supplying building materials of similar size within the last five years, showing contract start/end dates and client.
Financial surety: Provide a letter from a registered financial institution committing financial assistance for the quoted amount, or proof of own financial resources.
CSD and tax: Must be registered on the Central Supplier Database prior to award; provide CSD number or SARS TCS PIN. Non-compliant tax status must be rectified within 7 days or the bid is declared non-responsive.
Evaluation: Two-phase – Phase One compliance (eliminating), Phase Two PPPFA 80/20: price 80 points, specific goals 20 points. Award to highest point scorer; SBD 6.1 required to claim specific goal points.
Delivery: All materials in a single delivery to DPWI Whittlesea Depot, Erf 1621, Hospital Walk, Ekuphumleni, Whittlesea, 5360, within 7 calendar days of purchase order, between 08:30–15:00 Monday to Friday, with 24-hour notice to the project leader.
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Date & Time
Monday, 12 October 2026 - 11:00
Venue
null
Categories
Request for Quotation
No.1 Creamery road, Old CPA Building - Kings Park - Komani - 5320
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AI Document Analysis Stages
Description
25 Sept
2026
Tender Published
Tender was published
12 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf
The department requires the supply and delivery of building materials for the reconfiguration of a portion of the kitchen facility into an ablution facility at the Whittlesea Depot. This is a once-off supply and delivery contract, with no installation or maintenance services included. The successful bidder must deliver all materials in a single delivery to the specified depot within 7 calendar days of receiving the purchase order.
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Open Supplier Readiness HubMedian Estimate
R 240 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The Eastern Cape Department of Public Works and Infrastructure, Chris Hani District requires a service provider for the reconfiguration of a portion of the kitchen facility into an ablution facility at the DPWI Whittlesea Depot, involving the procurement of building materials. This is a once-off supply and delivery of construction materials only, with no installation or maintenance services included.
Important Dates
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Closing date: 12 October 2026 at 11:00
Document availability: from 25 September 2026 on www.ecdpw.gov.za/tenders
No briefing session or site visit is stated.
Contact Information
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)SCM enquiries:
Technical enquiries:
Fraud and bid abuse hotline: 0800 701 701
Submission address (bid box):
Department of Public Works and Infrastructure
No.1 Creamery Road
Old CPA Building
Kings Park
Komani, 5320
Delivery address:
Department of Public Works and Infrastructure
Whittlesea Depot
Erf number 1621
Hospital Walk
Ekuphumleni
Whittlesea, 5360
Submission Guidelines
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Submission method: sealed envelope, deposited in the bid box.
Bid box address: Department of Public Works and Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.
Closing time: 11:00 on 12 October 2026.
Envelope must be marked with bid number CHR5-26/27-0019 and description.
Bids must be submitted on official forms, not re-typed.
Late, incomplete, unsigned, faxed or emailed bids will not be accepted.
Returnable documents (all must be completed, signed and submitted):
Disqualification risks:
Evaluation Criteria
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Two-phase evaluation:
Phase One – Compliance and responsiveness to bid rules and conditions. Failure to meet any minimum requirement eliminates the bid.
Phase Two – PPPFA and PPR 2022 evaluation using the 80/20 preference point system.
Maximum points for price: 80
Maximum points for specific goals: 20
Total: 100
Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender value, Pmin = lowest acceptable tender.
Award to the highest point scorer, unless circumstances justify otherwise.
The department may negotiate with the preferred bidder if the offer is not market related.
Specific goal points require a completed and signed SBD 6.1; otherwise no specific goal points are awarded.
Preference points for joint ventures/consortia are allocated proportionately.
Technical Specifications
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Scope: Once-off supply and delivery of building materials for reconfiguring a portion of the kitchen facility into an ablution facility at the DPWI Whittlesea Depot. No installation or maintenance services are included.
Delivery: All materials in a single delivery to the DPWI Whittlesea Depot, Erf 1621, Hospital Walk, Ekuphumleni, Whittlesea, 5360.
Delivery period: Within 7 calendar days from receipt of the purchase order.
Delivery times: 08:30–15:00, Monday to Friday.
The departmental project leader must be notified 24 hours before delivery.
Materials are checked for quality, quantity and content against the pricing schedule at delivery.
Quality standards: All materials must be new, first-grade, free from defects, and comply with SANS 10400, PW 371, the National Building Regulations and Building Standards Act, 1977, and the Occupational Health and Safety Act, 1993.
Electrical materials must comply with SANS 10142-1; plumbing and drainage with SANS 10252 and SANS 10254.
Material handling must comply with the Construction Regulations, 2014.
Defective or non-compliant materials will be rejected and must be replaced at no extra cost.
Bill of Quantities includes: sanitary fittings, plumbing materials, building materials, floor finishes, doors and ironmongery, paint materials, gutters and downpipes, and allowances for unforeseen, electrical and fire protection materials.
Quality Management
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdfAll materials must be new, first-grade, free from defects, and comply with SANS 10400, SANS 10142-1 (electrical), SANS 10252 and SANS 10254 (plumbing), and the National Building Regulations.
Materials must meet manufacturer's specifications and be subject to inspection at delivery.
Defective materials will be rejected and must be replaced at no extra cost.
Equivalent approved products of equal or superior quality may be supplied subject to employer approval.
Pricing Schedule
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdfPricing schedule: SBD 3.1 – firm prices only.
Bill of Quantities items must be priced; the bid is awarded as a whole.
Prices include procurement, packaging, handling, loading, transportation, off-loading and delivery.
Budgetary allowance for unforeseen materials: R70,000.00.
Provisional sums: R40,000.00.
Electrical materials allowance: R25,000.00.
Fire protection materials allowance: R10,000.00.
Total bid price must be stated in figures and words; words govern on discrepancy.
No escalation of prices.
Financial Requirements
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Pricing: Firm prices only. Non-firm prices (including exchange rate variations) will not be considered.
Prices must include all costs: procurement, packaging, handling, loading, transportation, off-loading, delivery, profit and all applicable taxes.
The total bid price must be stated in figures and in words; the amount in words governs on discrepancy.
No price escalation will be considered.
VAT must be shown on a tax invoice.
Budgetary allowance for unforeseen materials: R70,000.00
Provisional sums: R40,000.00
Electrical materials allowance: R25,000.00
Fire protection materials allowance: R10,000.00
Financial surety required with bid: letter from a registered financial institution committing financial assistance OR proof of own financial resources.
The department may require sureties for due fulfilment of the contract.
Penalty provisions apply for withdrawal, failure to fulfil the contract, or failure to sign the agreement or provide surety.
Compliance Requirements
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)CSD registration: Mandatory prior to award; proof of registration should be submitted with the bid.
Tax compliance: Bidders must be tax compliant. A SARS tax compliance status (TCS) PIN or CSD number must be provided. Non-compliant bidders are given 7 days to rectify; failure leads to being declared non-responsive.
Bidders must not be listed on the Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.
Security screening and vetting: Bidders intending to render services will be subject to security screening and vetting prior to award.
B-BBEE: Specific goals points (20) claimed via SBD 6.1. No specific B-BBEE level threshold is stated.
No CIDB grading is required for this supply-only contract.
Health & Safety
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdfMaterial handling must comply with the Construction Regulations, 2014 under the Occupational Health and Safety Act, 1993, and all applicable statutory requirements.
Contractual Terms
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdfContract form: GCC and SBD 7.1. Formal acceptance of the bid constitutes a binding contract.
Validity period: 90 days from closing date.
No price escalation.
The department may require sureties.
Penalty provisions apply for withdrawal, failure to fulfil the contract, or failure to sign the agreement or provide surety.
Disputes are dealt with per GCC clause 27.2.
The department is not liable for claims, damages, accidents or injuries arising from the contract; the service provider must insure personnel and equipment and indemnify the department.
The bidder indemnifies the department for costs from breach of bid conditions.
Bidder participates at own risk; the department is not liable for costs incurred.
Governing law: South African law, exclusive jurisdiction of South African courts.
The department may accept or reject any offer, cancel the bid process, or accept part of a bid.
The department may conduct supplier due diligence, including site visits, prior to award or during the contract.
The department may request presentations/demonstrations from short-listed bidders.
The document prevails over any briefing session information unless expressly amended in writing.
Special Conditions
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Special conditions include: the contract will be binding upon formal acceptance, using GCC and SBD 7.1; quotations must remain valid for 90 days; no price escalation will be considered; the Department may require sureties; brand names are not limiting, equivalent products accepted; VAT must be shown on tax invoices; penalty provisions apply for withdrawal or failure to fulfil the contract; disputes are handled per GCC clause 27.2.
Requirements
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdf (TENDER)Bidders must be registered on the National Treasury Central Supplier Database prior to award.
Bidders must submit two or more reference letters or completion certificates for supplying building materials of similar size within the last five years, showing contract start and end dates and client details.
Financial surety is required: either a letter from a registered financial institution committing financial assistance or proof of own financial resources.
Bidders must be tax compliant and subject to security screening and vetting.
Section
Source: QUOTATION DOC FOR RECONFIGURATION OF KITCHEN TO ABLUTIONS IN WHITTLESEA - SEPT 26.pdfThe quotation will be evaluated in two phases: Phase One checks compliance and responsiveness to bid rules; Phase Two evaluates on PPPFA and PPR 2022 using the 80/20 preference point system. Maximum points for price are 80, for specific goals 20, total 100. The price formula is Ps = 80(1 - (Pt - Pmin)/Pmin). The bid will be awarded to the highest point scorer unless circumstances justify otherwise.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Qhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
25 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
066-486-5055[email protected]www.ecdpw.gov.zaQhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
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