Maintenance and servicing of fire equipment at TRANSNET pipelines, kroonstad (once-off)

Closing date: 29 September 2026 at 16:00

Issue date: 25 September 2026

No briefing or site visit is mentioned.

Enquiries (bidding procedure and technical):

• Contact: Vincent Mabuza
• Email: [email protected]
• Telephone: 031 308 8384
• Facsimile: N/A

Clarifications before closing must be submitted via the TDPS system or directed to Vincent Mabuza at the email above.

Submission method: electronic upload only, via the Transnet Digital Procurement System (TDPS) eSupplier Portal at https://esupplierportal.transnet.net/portal/advertisedTenders (use Google Chrome).

• Register or sign in, toggle the 'Log an Intent' button, then upload bid documents against the selected tender.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• Submit at least one day before closing to avoid technical issues; Transnet is not liable for upload problems.
• Late submissions are disqualified.

Returnable documents (all must be submitted with the quotation):

Mandatory (failure to submit = disqualification):

• Transnet Online System-Generated Pricing Schedule (only format accepted).
• Valid Employees SAQCC proof of registration.

Essential (failure to submit may result in disqualification):

• SBD 1 Form (Invitation to Bid).
• RFQ Declaration and Breach of Law Form.
• Protection of Personal Information form.
• Proof of CSD registration.
• Valid Tax PIN.

Scoring documents (failure to submit = zero points for that specific goal):

• Evidence for specific goals (B-BBEE certificate/sworn affidavit/CIPC certificate, and ID documents for Black Youth Owned entities).

Evaluation split: Price (80 points) and B-BBEE (20 points) under the 80/20 preference point system.

Specific goals (points allocated under 80/20):

• B-BBEE Level 1 or 2 contributor: 10 points.
• Black Youth Owned entities (50% or more black youth ownership): 10 points.
• Non-compliant contributor (Level 3-8): 0 points.

Evidence required for specific goals:

• B-BBEE Level: B-BBEE certificate, sworn affidavit, or B-BBEE CIPC certificate (for JVs, a consolidated scorecard is accepted) per DTIC guidelines.
• Black Youth Owned: Certified copies of ID documents of owners plus B-BBEE certificate/sworn affidavit/CIPC certificate (consolidated scorecard for JVs).

No minimum qualifying score is stated.

Scope: Provisioning of maintenance and servicing of fire equipment at Transnet Pipelines, Kroonstad, on a once-off basis.

• Location: Transnet Pipelines, Kroonstad (Free State).
• The work is a single once-off service; no quantities or detailed specifications are provided in the document.

No specific experience or qualification requirements are stated, other than the mandatory SAQCC registration for employees performing the work.

No specific quality management requirements are stated beyond the mandatory SAQCC registration for employees and the requirement to submit a valid B-BBEE certificate or affidavit.

Pricing must be captured on the Transnet online System-Generated Pricing Schedule located under the 'Pricing Schedule' tab in the TDPS. No other format is accepted. Lead time from date of request must be stated. Failure to use the online schedule results in disqualification.

Pricing format: Only the Transnet Online System-Generated Pricing Schedule must be completed and submitted. No other format is accepted; failure to use this schedule results in disqualification.

• The schedule is located under the 'Pricing Schedule' tab in the TDPS when submitting tender documents.
• Lead time from date of request must be stated (in days/weeks).

Validity period: 180 business days from the closing date (excluding the first day, including the last). Bidders may be asked to extend validity on the same terms if evaluation is not finalised.

No bid security, bonds, guarantees, retention, or payment terms are stated.

Tax compliance:

• Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Failure to provide any of the above may render the bid invalid.

CSD registration: Proof of CSD registration is an essential returnable document.

B-BBEE: A B-BBEE status level verification certificate or sworn affidavit must be submitted for compliance with the B-BBEE Act. Foreign suppliers must complete the foreign supplier questionnaire.

SAQCC: Valid Employees SAQCC proof of registration is mandatory.

Other declarations:

• SBD 4 (Declaration of Interest): discloses whether any director/shareholder is employed by the state or connected to the procuring institution; false declarations lead to disqualification.
• RFQ Declaration and Breach of Law Form: certifies receipt of information, no undisclosed relationships with Transnet, and no serious breach of law in the preceding 5 years.
• Protection of Personal Information form: consent to processing of personal information under POPIA.
• DPIP/FPPO disclosure: bidders must disclose any commercial relationship with a Domestic Prominent Influential Person or Foreign Prominent Public Official.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

No specific health and safety requirements are stated in the document.

Transnet may cancel the contract and/or request National Treasury to place the respondent on the Database of Restricted Suppliers for up to 10 years if the contract was awarded on the strength of incorrect information. Respondents indemnify Transnet against civil or criminal action related to submitted information. Bidders must not have been found guilty of a serious breach of law (including Competition Act breaches) in the preceding 5 years; Transnet may exclude such bidders.

Validity period of 180 business days from closing date required. Transnet reserves the right to modify the RFQ, disqualify late submissions, award for a portion, split the award, and validate information. Late tenders will be disqualified. Transnet may request audited financial statements for due diligence. Bidders may be asked to extend validity if evaluation is not finalised.

Evaluation split: Price (80 points) and B-BBEE (20 points) under the 80/20 preference point system. Specific goals: B-BBEE Level 1 or 2 (10 points), Black Youth Owned (10 points), non-compliant (0 points). Evidence must be submitted to claim points; failure to submit evidence results in zero points for that specific goal.