Supply and delivery of bearings (once off) to lethabo power station

The OHS specification applies to any contracting organisation intending to respond to Eskom Generation's tender/enquiry. It lists legislative and Eskom requirements, including local authority, municipal by-law, and environmental legislation. The contractor is responsible for developing an OHS plan that meets these requirements and all applicable legislation. Eskom does not assume the contractor's legal responsibilities; the contractor remains accountable for the quality and execution of their health and safety programme for their employees and appointed contractor employees. The specification reflects minimum requirements and is not all-encompassing.

No briefing session or site visit dates are stated in the document.

Project address:

Lethabo Power Station

Deneysville / Viljoensdrift Road

Private Bag X415

Vereeniging, 1930 SA

Eskom OHS Officer: P. Mhlongo

Eskom OHS Advisor / SHE Manager: T. Mofokeng

Returnable documents (all must be completed, signed and submitted):

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements — signed acknowledgement that the bidder understands Eskom's OHS requirements and the consequences of non-compliance.
• Health and Safety Plan — must address the project/scope of work OHS risks and align with the health and safety specification or requirements.
• Costing for Health and Safety management — detailed, itemised costing (not a lump sum), based on the overall scope of work.
• Baseline OHS Risk Assessment (BRA) — identification, assessment and management of OHS risks related to the scope of work, including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO — must comply with OHS Act Section 7.
• OHS competency evidence — CVs and qualifications/certificates for key personnel.
• COVID-19 policy signed by the most senior person.
• Section 37(2) agreement — to be signed between Eskom and the main contractor at the time of submitting the safety file.

Disqualification risks:

• Failure to submit any of the OHS returnables listed in Annexure C1 (High Risk) may result in disqualification.
• Non-compliance with Eskom's Life-Saving Rules is regarded as serious misconduct and may lead to disciplinary action, including dismissal.
• Penalties will be enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements.

Evaluation is based on the OHS Tender Evaluation Template (Annexure C1, High Risk). The following returnables are evaluated:

• Annexure B signed and submitted.
• Health and Safety Plan addressing project risks.
• Detailed OHS costing.
• Baseline OHS Risk Assessment.
• Valid Letter of Good Standing (COIDA).
• OHS policy signed by CEO.
• OHS competency evidence (CVs, qualifications).

Recommendation: Recommended / Not Recommended. Bidders must be registered on the CSD (implied for Eskom procurement) and have a valid tax clearance (SARS). B-BBEE Minimum Level: 2.

Scope: Supply and delivery of bearings (once off) for Lethabo Power Station.

Bearings required (each item, unit of measure: EA):

• Bearing, ball, deep groove, open, inside diameter 65 mm, outside diameter 120 mm, width 23 mm, single row, supplier part number 6213.
• Bearing, ball, deep groove, open, inside diameter 80 mm, outside diameter 170 mm, width 39 mm, single row, supplier part number 6316, medium duty.
• Bearing, roller, cylindrical, inside diameter 65 mm, outside diameter 140 mm, width 33 mm, single row, supplier part number NU313STD — item to be original packed.
• Bearing, ball, deep groove, double shield, inside diameter 15 mm, outside diameter 35 mm, width 11 mm, single row, supplier part number 6202-2Z.
• Bearing, ball, deep groove, open, inside diameter 70 mm, outside diameter 150 mm, width 35 mm, single row, supplier part number 6314 — item must be original packed.
• Bearing, ball, Conrad, open, inside diameter 15 mm, outside diameter 32 mm, width 9 mm, single row, supplier part number 6002.
• Bearing, ball, deep groove, open, inside diameter 40 mm, outside diameter 90 mm, width 23 mm, single row, supplier part number 6308C3, medium duty.
• Bearing, roller, self-aligning, inside diameter 200 mm, outside diameter 340 mm, width 112 mm, double row, supplier part number 23140CCKC3.
• Bearing, ball, deep groove, double seal, inside diameter 20 mm, outside diameter 42 mm, width 12 mm, single row, supplier part number 6004-2RS.

Vendors are responsible for ensuring they are performing against the correct drawing revision number (if applicable).

OHS costing must be itemised based on the overall scope of the project (e.g., training, provision of PPE, safety equipment purchases). No other financial requirements are stated.

Mandatory compliance:

• CSD registration (implied for Eskom procurement).
• Valid tax clearance (SARS).
• Valid Letter of Good Standing (COIDA) — must remain valid throughout the contract period.
• B-BBEE Minimum Level: 2.
• OHS policy signed by CEO (OHS Act Section 7).
• COVID-19 policy signed by the most senior person.
• Section 37(2) agreement signed between Eskom and the main contractor.
• Compliance with Eskom's Life-Saving Rules and substance abuse policy (0% allowable alcohol and drug level).
• All employees must undergo relevant Eskom induction.
• Main contractor must manage appointed contractors/suppliers, including demonstrating selection criteria, providing notification prior to appointment, ensuring adequate resources and competencies, and monitoring OHS compliance through audits.
• Eskom reserves the right to verify references/testimonials for similar work.

The OHS Tender Evaluation Template (Annexure C1, High Risk) is used to evaluate the tender. The following are evaluated: signed Annexure B, Health and Safety Plan, detailed OHS costing, Baseline OHS Risk Assessment, valid Letter of Good Standing (COIDA), OHS policy signed by CEO, and OHS competency evidence (CVs, qualifications). The recommendation is either Recommended or Not Recommended.

The procurement is for the supply and delivery of bearings (once-off) to Lethabo Power Station. The tender is an open tender advertised on Eskom's Tender Bulletin and National Treasury e-Tender Portal. Bidders must use the Eskom eTendering system for submission. The document includes standard Eskom conditions of tender and a supplier help manual for the eTendering system.

Closing date: 07 April 2026 at 10:00 (SAST)

Clarification meeting: none (no clarification meeting will be held).

Enquiries:

• Email: [email protected]
• Telephone: 016 457 5807
• Address: www.eskom.co.za (for further information)

Fraud and corruption reporting (anonymous):

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only via the Eskom eTendering system (https://eTendering.eskom.co.za). No physical tender box submissions are accepted.

• Bidders must register on the eTendering portal and have a valid CSD number to gain access.
• Upload tender documents under the correct categories: Technical, Commercial, Financial.
• Each file must not exceed 50MB; total upload size must not exceed 900MB.
• Finalise and close the submission before the closing date and time. The system will not accept changes or submissions after closing.
• Keep the confirmation email with the submission ID for future reference.

Returnable documents (all must be completed, signed and submitted by closing time):

• Annexure A – Integrity Declaration Form: declares any interest or relationship with Eskom/state employees, confirms fair tendering practices, and certifies the signatory's authority.
• E-Tendering Training Acknowledgement Form: confirms the bidder has undergone self-training on the eTendering system. Failure to fully complete and submit this form renders the bid non-responsive.
• Annexure B – Acknowledgement Form: confirms receipt of the tender documents and states whether the documentation is correct and complete.
• Annexure A – Authorisation Form: certifies the signatory's authority to bind the bidder (company, close corporation, partnership, joint venture, sole proprietor, or trust). Attach certified copies of resolutions or power of attorney as applicable.
• SBD 6.1 Preference Points Claim Form (Annexure I): claims B-BBEE preference points under the PPPFA 2022 regulations.
• Tax Evaluation questionnaire.
• Datasheet for all items quoted (required for functionality evaluation).

Disqualification risks:

• Any mandatory returnable omitted, incomplete, or unsigned.
• Submission not finalised before the closing date and time.
• Uploaded files corrupt, unreadable, or inaccessible.
• Bidders listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters.
• Bidders convicted of fraud or corruption in the past five years.
• Bidders prohibited from doing business with any International Financial Development Agency or Lending Institution.
• Bidders under any restriction to do business with Eskom or State-Owned Companies.
• Sub-contracting 100% of the scope of work.

Evaluation stages:

1. Basic compliance: all mandatory returnables submitted and signed.
2. Pre-qualification criteria (if any).
3. Functionality: submission of datasheets for all quoted items is required. Functionality is scored; a minimum threshold must be met to proceed (threshold not stated in the document).
4. Price and specific goals (PPPFA 80/20 system):

• Price: maximum 80 points.
• Specific goals (B-BBEE): maximum 20 points.
• Bidders who do not submit a B-BBEE certificate/affidavit will score 0 for specific goals but will not be disqualified on that basis alone.

5. Financial analysis: Eskom will assess the financial risk of the bidder; if risk is too high and no mitigating factors exist, the bidder will not be considered for award.

Arithmetical errors in pricing will be corrected; the amount in words prevails over figures. If the bidder does not accept corrections, the tender may be rejected.

Scope: Supply and delivery of bearings (once-off) for Lethabo Power Station.

• The tender is for a once-off supply, not a recurring contract.
• Bidders must provide datasheets for all items quoted.
• Delivery location: Lethabo Power Station (specific address not stated in the document).
• All materials delivered must be labelled in line with Eskom's labelling specifications.
• Cataloguing information may be required after contract award; if required, a line item for cataloguing must be included in the pricing schedule.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts valued at or above R50,000,000 (including VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Pricing:

• Prices must be in South African Rand.
• Rates and prices must be fixed for the contract duration, unless otherwise stated.
• Include all duties, taxes (including VAT), and levies in the prices.
• No bid security, performance bond, or guarantee requirements are stated in the document.

CSD registration: mandatory to access the eTendering system and to be considered.

B-BBEE: Bidders must submit a valid B-BBEE certificate or affidavit to claim preference points. If not submitted, the bidder scores 0 for specific goals but is not disqualified.

Tax: Tax Evaluation questionnaire must be submitted.

COIDA: Original certificate of good standing or proof of application from the Compensation Fund (South African tenderers only).

SHEQ: Proof of safety, health, environment and quality systems, policies and capabilities must be provided to Eskom's satisfaction.

No CIDB grading is specified for this tender (supply of goods, not construction).

Functionality is applicable. Bidders must submit datasheets for all quoted items; evaluation will take place from further evaluations. Price is evaluated under the PPPFA 80/20 system: maximum 80 points for price and 20 points for specific goals (B-BBEE). Bidders who do not submit a B-BBEE certificate/affidavit will score 0 for specific goals but will not be disqualified on that basis alone. Eskom will add price and specific goal scores together and rank suppliers.

Supply and delivery of bearings on a once-off basis to Lethabo Power Station, under a NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and the supplier. The contract is on an 'as and when required' basis; the contract price is an estimate only and not a fixed or guaranteed amount of work or payment.

Purchaser: Eskom Holdings SOC Ltd

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Telephone: 011 800 8111

Supply Manager: TBC

Address: Lethabo Power Station, Private Bag X 415, Vereeniging, 1830

Telephone: +27 16 457 5267

Email: TBC

Returnable documents:

• Part C1.1 Form of Offer and Acceptance: signed offer and acceptance, including the Schedule of Deviations (if any).
• Part C2 Pricing Data: completed price schedule and pricing assumptions.
• Part C1.2b Contract Data provided by the Supplier: completed supplier data.
• Any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract must be delivered to the Purchaser's agent within two weeks of receiving the completed agreement.
• The offered total of the Prices (exclusive of VAT), VAT at 15%, and the total inclusive of VAT must be stated in the Form of Offer and Acceptance.
• The contract is on an 'as and when required' basis; the contract price is an estimate only and not a fixed or guaranteed amount.
• The agreement comes into effect when the tenderer receives one fully completed and signed original copy of the Form of Offer and Acceptance, including the Schedule of Deviations (if any).
• Failure to provide required securities, bonds, guarantees, or insurance in accordance with the contract terms constitutes repudiation of the agreement.

The contract is a NEC3 Supply Contract (SC3) with Eskom's additional conditions of contract (Z1 to Z15).

• Bidders must accept all terms and conditions, including the core clauses and options X2 (changes in the law), X7 (delay damages), X17 (low-performance damages), and Z (additional conditions).
• Bidders must complete the Form of Offer and Acceptance and provide pricing data.
• Bidders must comply with B-BBEE requirements and notify Eskom of any change in B-BBEE status within seven days; failure to do so may constitute a reason for termination.
• Bidders must not engage in prohibited actions (corrupt, fraudulent, collusive, coercive, or obstructive).
• Bidders must comply with tax invoice requirements, including including Eskom's VAT number 4740101508 on each invoice.
• No minimum qualifying score or preference point system (80/20 or 90/10) is stated in the document.

Supply and delivery of bearings on a once-off basis to Lethabo Power Station.

• Delivery place: Lethabo Power Station Main Stores.
• Transport: roadworthy delivery vehicle appropriate to deliver the material as per the scope of work.
• The supplier is responsible for giving notice of delivery, checking packing and marking before dispatch, contracting for transport, paying costs of transport, loading and unloading the goods.
• The purchaser arranges access to the delivery place.
• The supplier must provide packing lists, copy of invoice, delivery note, test results and maintenance manuals.
• The goods are bearings; the price schedule lists specific bearing types, quantities, and supplier part numbers (e.g., deep groove ball bearings, angular contact bearings, self-aligning spherical roller bearings, cylindrical roller bearings, adaptor sleeves).
• Vendors are responsible for ensuring they are performing against the correct drawing revision number (if applicable).
• Some items are sole source (e.g., item 0030187 from Clyde Bergemann Africa Pty Ltd) or brand-specific (e.g., only SKF acceptable for item 0030527).
• Some items must be original packed and marked.

Payment terms:

• Assessment interval: between the 25th day of each successive month.
• Payment period: thirty days after assessment and receipt of undisputed contractor tax invoice.
• For contracts valued above R50,000,000 (including VAT), Eskom's standard payment term is 60 days.
• Interest rate: the publicly quoted prime rate of interest (calculated on a 365-day year) charged by Standard Bank of South Africa Limited.
• The supplier must provide a tax invoice within one week of receiving a payment certificate; failure to do so extends the payment period.
• The supplier's total liability to the purchaser is limited to the value of the contract price.
• The supplier's liability for indirect or consequential loss is limited to R0.0 (zero Rand).
• Insurance: the supplier must provide insurances stated in Insurance Table A (loss of or damage to goods, liability for property damage, bodily injury, etc.) from the starting date until the last defects date.
• The purchaser provides insurances stated in Insurance Table B (assets all risk, contract works, environmental liability, general and public liability, transportation, motor fleet, terrorism, cyber liability, nuclear material damage, business interruption).
• Delay damages: 2% per day per line item, per purchase order, subject to a maximum aggregate of 10% of the value of the affected line item.
• Low-performance damages: 1% per day for delivery of incorrect specification (material) or not meeting quality standards, up to a maximum of 10% per line item.

B-bbee:

• The supplier must notify the Purchaser within seven days of any change in B-BBEE status.
• An updated verification certificate and supporting documentation must be submitted to the Supply Manager within thirty days of notification.
• If B-BBEE status decreases since the Contract Date, the Purchaser may re-negotiate or terminate the contract.
• Failure to notify a change in B-BBEE status may constitute a reason for termination.
• No specific B-BBEE level or threshold is stated in the document.

Other compliance:

• The supplier must comply with all applicable health, safety and environmental laws and regulations.
• The supplier must comply with the Value Added Tax Act and include Eskom's VAT number 4740101508 on each invoice.
• The supplier must not cede, delegate or assign any rights or obligations without written consent of the Purchaser.
• Joint ventures are jointly and severally liable; the key person with authority to bind the supplier must be notified within two weeks of the Contract Date.
• The supplier must comply with the Asbestos Standard 32-303 if asbestos is identified while providing services.

Low-performance damages: 1% per day for not meeting quality standards, up to a maximum of 10% per line item.

Supply and delivery of bearings (once-off) to Lethabo Power Station. The tender is subject to Eskom's Supplier Quality Management requirements, with pre-contract award quality requirements set at Category 3. Only one category may be selected; site assessment applicability is to be indicated.

Returnable documents:

• Form A (Tender & Contract Quality Requirements): complete and sign to acknowledge and accept Eskom's Supplier Quality Requirements per specification 240-105658000 and ISO 9001.
• Draft Contract Quality Plan (per ISO 10005) specific to the scope of work.
• Draft/example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work.
• Documented QMS evidence as per Section A and B of the quality requirements.

Submission method: not specified in the provided document.

Quality requirements are evaluated as Category 3 deliverables, with each item scored as 1 (indicator = 1).

Sections and scores:

• Section A: QMS requirements (ISO 9001) – score 7
• Section B: Evidence of QMS in operation – score 2
• Section C: Contract Quality Plan – score 1
• Section D: Quality Control Plan – score 1
• Section E: User-defined additional requirements – score 2

Total possible score: 13. The tenderer must complete and sign Form A to accept Eskom's Supplier Quality Requirements. Post-contract award conditions include contract execution, supplier quality performance monitoring, Eskom's rights of access and information, preservation, quality audits, management of nonconformities, and special processes.

Supply and delivery of bearings (once-off) to Lethabo Power Station.

Quality category: Category 3 (pre-contract award quality requirements).

Quality management system requirements (ISO 9001):

• QMS manual or document defining the QMS and its scope.
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Control of documented information (Clause 7.5).
• Control of nonconforming outputs (Clause 8.7).
• Nonconformity and corrective action (Clause 10.2).
• Internal audit (Clause 9.2).

Evidence of QMS in operation:

• Documented roles, responsibilities and authorities (organisation chart and responsibility matrix, including quality management function).
• Control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring and re-evaluation of external providers (Clause 8.4).

Contract Quality Plan: draft specific to the scope of work (per ISO 10005).

Quality Control Plan: QCP/checklist/ITP as per scope of works (per ISO 10005).

No specific compliance requirements beyond the quality requirements are stated in the provided document.

Quality requirements are scored per section as follows:

• Section A (QMS requirements): 7 points
• Section B (Evidence of QMS in operation): 2 points
• Section C (Contract Quality Plan): 1 point
• Section D (Quality Control Plan): 1 point
• Section E (User-defined additional requirements): 2 points

Total possible score: 13. Each deliverable is evaluated with an indicator of 1. The tenderer must complete and sign Form A to accept Eskom's Supplier Quality Requirements.